City Council

City of Sunnyvale Notice and Agenda City Council Tuesday, April 8, 2025 5:00 PM Online and Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Closed Session - 5 PM | Regular Meeting - 7 PM Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation and Access View the end of the agenda for information on: • Public participation options • Language access and translation • Accessibility/Americans with Disabilities Act (ADA) Notice • Legal notices 5 P.M. SPECIAL COUNCIL MEETING (Closed Session) Call to Order Call to Order in the Council Chambers (Open to the Public). Roll Call Public Comment The public may provide comments regarding the Closed Session item(s). To address the Council, refer to the notice at the end of this agenda. Closed Sessions are not open to the public. Convene to Closed Session Convene to Closed Session in the Council Conference Room (Closed to the Public). A 25-0426 Closed Session Held Pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager B 25-0273 Closed Session Held Pursuant to Paragraph (1) of Subdivision (d) of California Government Code Section 54956.9: City of Sunnyvale Page 1 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Name of case: Josue Torres v. City of Sunnyvale, et al, United States District Court, Northern District of California, Case No. 5:24-cv-05002-EKL Adjourn Special Meeting 7 P.M. COUNCIL MEETING Pursuant to Council Policy 7.3.19, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda that is continued shall be continued to a specific date. Any changes to the agenda will be communicated to the public. CALL TO ORDER Call to Order in the Council Chambers. SALUTE TO THE FLAG ROLL CALL CLOSED SESSION REPORT SPECIAL ORDER OF THE DAY C 25-0465 Arab-American Heritage Month D 25-0466 Fair Housing Month E 25-0467 Library Week PRESENTATION F 25-0222 Update Regarding Valley Water (VW) Proposed Rate Increases by VW Directors Richard Santos and Nai Hsueh G 25-0383 Community Benefits Projects by High School Students in the Sunnyvale Youth Advisory ORAL COMMUNICATIONS Prior to opening public comment on Oral Communications, the Mayor may determine it would be impractical to include remote public comment for the purpose of timeliness of the meeting or conducting an orderly meeting. City of Sunnyvale Page 2 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 Oral Communications is the opportunity for the public to address the City Council on items not listed on the agenda and is limited to 15 minutes with a maximum of up to three minutes per speaker (one appearance per speaker). Note the Brown Act does not allow the Council to take action on an item not listed on the agenda. To address the Council, refer to the notice at the end of this agenda. CONSENT CALENDAR All matters listed on the consent calendar will be acted upon by one motion unless discussion is requested by a Councilmember or the public. To address the Council, refer to the notice at the end of this agenda. 1.A 25-0099 Approve City Council Meeting Minutes of March 13, 2025 (Council Strategic Priorities Workshop) Recommendation: Approve the City Council Meeting Minutes of March 13, 2025 as submitted. 1.B 25-0228 Approve City Council Meeting Minutes of March 18, 2025 Recommendation: Approve the City Council Meeting Minutes of March 18, 2025 as submitted. 1.C 25-0322 Approve the List(s) of Claims and Bills Approved for Payment by the City Manager Recommendation: Approve the list(s) of claims and bills. 1.D 25-0355 Approve Budget Modification No. 19 in the Amount of $500,000 for the 2025 Fourth of July Celebration Event Recommendation: Approve Budget Modification No. 19 in the Amount of $500,000 for the 2025 Fourth of July Celebration Event. 1.E 25-0256 Award Three On-Call Service Contracts for Levee Maintenance and Emergency Repair Services to: (1) Brannon Corporation, Not-to-Exceed $800,000; (2) Dirt Market, LLC, Not-to-Exceed $400,000; and (3) McNabb Construction Inc. dba DK Environmental, Not-to-Exceed $600,000 (F25-120) City of Sunnyvale Page 3 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 Recommendation: Take the following actions: - Award three one-year on-call surveying support services contracts in substantially the same form as Attachment 1, 2 and 3 to the report to: Brannon Corporation of Morgan Hill, CA in a not-to-exceed amount of $800,000, DirtMarket LLC of San Jose, CA in a not-to-exceed amount of $400,000, and McNabb Construction dba DK Environmental of Lafayette, CA in a not to exceed amount of $600,000; - Authorize the City Manager to execute the contracts when all necessary conditions have been met; - Authorize the City Manager to execute amendments to any or all the contracts to extend the term for up to three additional one-year periods based upon available funding, need, pricing, and service; to increase the maximum compensation subject to budget availability and authorization; and to modify the compensations schedule subject to negotiated pricing; and - Find the proposed actions to be exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15304 (Minor Alterations to Land) and 15269 (Emergency Projects). 1.F 25-0263 Authorize the Issuance of a 5-year Purchase Agreement to AMS.NET, Inc in the Amount of $453,925 for Video Archiving Hardware, Project Management and Installation Services in the Amount of $453,925 Recommendation: Take the following actions: - Authorize the issuance of a 5-year contract purchase agreement utilizing the terms included as Attachment 1 to the report to AMS.NET, Inc. in an amount not to exceed $453,925; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Approve a 15% contingency in the amount of $68,089. 1.G 25-0356 Award of a Five-year Contract to LWP Claims Solutions, Inc. for Third Party Workers’ Compensation Claim Administration Services (F25-042) City of Sunnyvale Page 4 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 Recommendation: Take the following actions: - Award a five-year contract in substantially the same form as Attachment 1 to the report in the amount not-to-exceed $2,431,620 to LWP Claims Solutions, Inc. of Mill Valley; - Delegate the authority to the City Manager during the term of the contract to increase the not-to-exceed amount of the contract subject to budget availability to fund investigations and claim case increases beyond the maximums set forth in the agreement; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Delegate the authority to the City Manager to extend and fund the contract for two additional one-year periods at the rates set forth in the agreement, subject to budget availability and if services and pricing remain acceptable to the City. 1.H 25-0407 Authorize the Issuance of a Consultant Services Agreement to Brad Cox, Architect, Inc. in the Total Amount of $275,255 for Design and Construction Support Services for Park Buildings Rehabilitation (Braly & Fairwood Park) (F25-269) Recommendation: Take the following actions: - Award a contract to Brad Cox, Architect, Inc. in the amount of $275,255 in substantially the same form as Attachment 1 to the report; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Approve a 10% contingency in the amount of $27,525. 1.I 25-0352 Approval of the 2025 Sewer System Management Plan Recommendation: Approve the 2025 Sewer System Management Plan in its entirety to meet State Water Board requirements. 1.J 25-0275 Approve the Downtown Sunnyvale Business Improvement District (BID) Annual Report for Fiscal Year 2024/25 and Adopt Resolution of Intention to Levy and Collect and Annual Assessment to Reauthorize BID for Fiscal Year 2025/26 City of Sunnyvale Page 5 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 Recommendation: Approve the Fiscal Year 2024/25 BID Annual Report, adopt a Resolution of Intention to Levy and Collect and Assessment and Reauthorize the Business Improvement District for Fiscal Year 2025/26, and schedule the public hearing for May 6, 2025. 1.K 25-0454 Adopt a Resolution Amending the Classification Plan to add the Classifications of Librarian I/II and Vehicle Abatement Officer, and the City’s Salary Resolution to Make Corresponding Changes to the Schedule of Pay and Correct the Public Safety Dispatcher - Lateral Pay Rate Recommendation: Adopt a Resolution amending the Classification Plan to add the Classifications of Librarian I/II and Vehicle Abatement Officer, and the City's Salary Resolution to make corresponding changes to the Schedule of Pay and correct the Public Safety Dispatcher - Lateral Pay Rate, effective April 13, 2025. 1.L 25-0521 Adopt Ordinance No. 3240-25 Repealing and Re-Adopting Chapter 19.79 (Accessory Dwelling Units), Amending Related Definitions in Chapter 19.12 (Definitions) and Other Sections of Title 19 (Zoning) of the Sunnyvale Municipal Code Pertaining to Accessory Dwelling Unit Regulations Recommendation: Adopt Ordinance No. 3240-25 repealing and re-adopting Chapter 19.79 (Accessory Dwelling Units), amending related definitions in Chapter 19.12 (Definitions) and other sections of Title 19 (Zoning) of the Sunnyvale Municipal Code pertaining to Accessory Dwelling Unit Regulations. 1.M 25-0522 Ratify the Valley Transportation Authority’s (VTA) Appointment of Vice Mayor Linda Sell to the Capitol Corridor Joint Powers Agency (CCJPA) Board of Directors Recommendation: Staff makes no recommendation. By approval of the Consent Calendar, Council ratifies the Valley Transportation Authority's (VTA) Appointment of Vice Mayor Linda Sell to the Capitol Corridor Joint Powers Agency (CCJPA) Board of Directors. PUBLIC HEARINGS/GENERAL BUSINESS To speak on a public hearing/general business item, refer to notice at the end of City of Sunnyvale Page 6 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 this agenda. Each speaker is limited to three minutes. For land use items, applicants are limited to 10 minutes for opening comments and five minutes for closing comments. 2 25-0499 Public Hearing Pursuant to Government Code Section 3502.3 to Receive a Report on City of Sunnyvale Vacancies, and Recruitment and Retention Efforts Recommendation: Alternative 1: Receive the informational report on City of Sunnyvale Vacancies, and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3. COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL COMMITTEE ASSIGNMENTS NON-AGENDA ITEMS AND COMMENTS -Council -City Manager INFORMATION ONLY REPORTS/ITEMS Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. 25-0114 Tentative Council Meeting Agenda Calendar 25-0230 Board/Commission Meeting Minutes 25-0306 Information/Action Items 25-0092 Board/Commission Resignation (Information Only) 25-0468 Council Advocacy Letters ADJOURNMENT Public Participation Options In person public comment: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk. Online participation: City of Sunnyvale Page 7 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 Members of the public may also attend online. However, the City cannot guarantee uninterrupted access to online technology. Technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue even if technical difficulties prevent online participation. The Mayor may determine it would be impractical to include remote public comment during Oral Communications. Online public comment: To provide audio public comment, connect to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone): Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute) Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99 Written public comment: Email comments to the City Council no later than 4 hours before the meeting at council@sunnyvale.ca.gov. You can also mail or deliver comments to: City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086 Public review of items: You can view reports to council on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays. You can also review reports in person at the City Hall reception desk, 456 W. Olive Avenue, during normal business hours. Any other documents distributed to members of the City Council regarding any open session item on this agenda are available in the Council Chambers on the evening of the Council Meeting. Otherwise, contact the Office of the City Clerk at 408-730-7483 or cityclerk@sunnyvale.ca.gov for questions. Planning a presentation for a City Council meeting? Visit: http://Sunnyvale.ca.gov/PublicComments Planning to provide materials to Council? City of Sunnyvale Page 8 Printed on 4/3/2025 City Council Notice and Agenda April 8, 2025 Please provide the City Council with 12 copies of your materials. Language Access and Translation To access written and audio translation during the meeting, click the link below: Choose Language and Click Attend Use a headset on your phone for audio or read the transcript on your device. Spanish and Chinese, Traditional Para acceder a la traducción escrita y en audio durante la reunión, haga clic en el siguiente enlace: Seleccione su idioma y haga clic en "Attend" Use sus auriculares/audifonos para escuchar el audio o leer la transcripción en el dispositivo. 在會議期間, 如需要書面和音頻翻譯，請點擊以下鏈接： 選擇語言並點擊參加。 在手機上使用耳機聆聽音頻，或在您的設備上閱讀文字翻譯。 Translation Link: https://bit.ly/TDDB-6886 Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance, please contact the City at least 48 hours prior to the meeting. Reach the Office of the City Clerk at 408-730-7483 or cityclerk@sunnyvale.ca.gov (28 CFR 35.160 (b) (1)). LEGAL NOTICES PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90 day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5. City of Sunnyvale Page 9 Printed on 4/3/2025