Community Event and Neighborhood Grant Distribution Subcommittee

City of Sunnyvale Meeting Minutes - Final Community Event and Neighborhood Grant Distribution Subcommittee Friday, June 10, 2016 10:00 AM Council Conference Room, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting CALL TO ORDER The meeting was called to order at 10:00 a.m. ROLL CALL Present: 3 - Chair Tara Martin-Milius Member Glenn Hendricks Member Jim Davis CONSENT CALENDAR 1A 16-0533 Approve the Minutes of the February 24, 2016 Community Event and Neighborhood Grant Distribution Meeting Member Davis moved and Member Hendricks seconded the motion to approve the Consent Calendar. The motion carried by the following vote: Yes: 3 - Chair Martin-Milius Member Hendricks Member Davis No: 0 ORAL COMMUNICATIONS None. PUBLIC HEARING/GENERAL BUSINESS 2 16-0534 Consideration of FY 2016/17 Community Event and Neighborhood Grant Applications Director Bojorquez provided the Committee with a brief overview of grant applications. Chair Martin-Milius noted that the total amount requested exceeds the funding included in the FY 2016/17 Recommended Budget. Members shared their recommendations for disbursement of Community Event grant funds. City of Sunnyvale Page 1 Community Event and Meeting Minutes - Final June 10, 2016 Neighborhood Grant Distribution Subcommittee Chair Martin-Milius opened the public hearing at 10:21 a.m. Mansi Patel from the Ortega Park Neighborhood Association thanked Committee Members for all their work and support to Sunnyvale residents. There being no additional public comments, Chair Martin-Milius closed the public hearing at 10:25 a.m. Member Hendricks moved and Member Davis seconded to recommend Community Event Grants be awarded in the amount of $10,200 as included in the FY 2016/17 Recommended Budget, itemized as follows: Pakistani Culture Center: $1,000 for Basant Kite Flying Festival. Committee noted the event is a good way to share their culture with the general public. Sunnyvale Downtown Association: $4,000 for Holiday Tree Lighting. Committee Member's expressed supportng the Holiday Tree Lighting event due to the large and diverse attendance by the community. Sunnyvale Downtown Association: $3,675 for Jazz and Beyond. The committee noted that the event needs support to help boost the event. Sunnyvale Historical Society: $525 for Antique Appraisal Faire. Committee is interested in investing in this growing event for the community. Crosswalk Church: $1,000 for The Hunt. Crosswalk Church is required to remove prayer and bible activities from their event and their publicity as a condition of this grant funding. Member Hendricks revised his motion that any declined grant funds be awarded equally to Sunnyvale Downtown Association's Holiday Tree Lighting and Jazz and Beyond events. Member Davis accepted the amendment. The motion carried by the following vote: Yes: 3 - Chair Martin-Milius Member Davis Member Hendricks No: 0 Members shared their recommendations for disbursement of Neighborhood Grant funds. Discussion ensued recommending additional funding be allocated from Council Service Level Set Aside Fund. Chair Martin-Milius expressed her interest in staying within allocated funds and not recommending additional funding. City of Sunnyvale Page 2 Community Event and Meeting Minutes - Final June 10, 2016 Neighborhood Grant Distribution Subcommittee Chair Martin-Milius opened the public hearing at 11:02 a.m. Mansi Patel spoke in regards to the varying impact levels for numerous neighborhood grant application projects/ideas. There being no additional public comments, Chair Martin-Milius closed the public hearing at 11:15 a.m. Member Hendricks moved and Member Davis seconded to recommend Neighborhood Grants in the amount of $6,248 as included in the FY 2016/17 Recommended Budget and $500 from Council Service Level Set Aside Fund, itemized as follows: Cherry Chase NA: $1,000 for Cultural and Social Improvement. The committee noted the neighborhood's creative activities and large scale impact. Cherryhill NA: $1,000 for Grow Together. The committee noted the neighborhood's variety of projects and large scale impact. Cumberland South NA: $750 for July 4 Parade and Potluck. The committee noted that the proposed awarded funds are consistent with prior years. Cumberland West NA: $400 for Block Parties. The committee noted that this is first time funding for the neighborhood. Ortega Park NA: $500 for National Night Out. The committee noted the large number of attendees at past events. SNAIL NA: $1,000 for National Night Out. The committee noted SNAIL is a very active association and has historically used funds for this event effectively. Stratford Gardens NA: $623 for Emergency Response Project. The committee noted that this is first time funding for the neighborhood. Sunnyarts NA: $575 for Community Building/Neighborhood Pride. The committee noted that the proposed awarded funds are consistent with prior year. Valley Forge Neighborhood Group: $400 for Block Party. The committee noted that the proposed awarded funds are consistent with prior year. Hazelheads Neighborhood Group: $500 from Council Set-aside Fund for Block Party/Formalize Association. The committee noted that they support awarding funds to the neighborhood as seed money and is first time funding for the neighborhood. Member Davis offered a friendly amendment to award $400 to Hazelheads Group. Member Hendricks accepted the amendment. City of Sunnyvale Page 3 Community Event and Meeting Minutes - Final June 10, 2016 Neighborhood Grant Distribution Subcommittee The motion carried by the following vote: Yes: 2 - Member Hendricks Member Davis No: 0 Abstain: 1 - Chair Martin-Milius Member Hendricks moved and Chair Martin-Milius seconded to recommend $500 be awarded to Evelyn Glen Owners Association from the Council Service Level Set Aside Fund. The motion carried by the following vote: Yes: 2 - Chair Martin-Milius Member Hendricks No: 1 - Member Davis ADJOURNMENT The meeting adjourned at 11:15 a.m. City of Sunnyvale Page 4