Community Event and Neighborhood Grant Distribution Subcommittee

City of Sunnyvale Meeting Minutes - Final Community Event and Neighborhood Grant Distribution Subcommittee Wednesday, February 8, 2017 1:00 PM Council Conference Room, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Library and Community Services Director Cynthia Bojorquez called the meeting to order at 1:07 p.m. ROLL CALL Present: 2 - Member Russ Melton Member Nancy Smith Absent: 1 - Member Larry Klein SELECTION OF SUBCOMMITTEE CHAIR Director Bojorquez opened nominations for subcommittee chair. Member Melton nominated Member Smith who accepted the nomination. No further nominations were presented. Vote on nomination for Chair: Yes: 2 - Member Melton Member Smith No: 0 Absent: 1 - Member Klein CONSENT CALENDAR 1 17-0152 Approve the Minutes of the June 10, 2016 Community Event and Neighborhood Grant Distribution Meeting Member Melton moved and Chair Smith seconded to approve the consent calendar. The motion carried by the following vote: Yes: 2 - Member Melton Member Smith No: 0 Absent: 1 - Member Klein City of Sunnyvale Page 1 Community Event and Meeting Minutes - Final February 8, 2017 Neighborhood Grant Distribution Subcommittee ORAL COMMUNICATIONS None. PUBLIC HEARING/GENERAL BUSINESS 2 17-0218 Overview of FY 2016/17 Grants Allocation Process Director Bojorquez provided the committee with an overview of the 2016/17 Community Event and Neighborhood Grants process. Discussion ensued regarding eligibility criteria for the Community Events Grant Program and for the Neighborhood Grant Program. Chair Smith opened the public hearing, and there being no public comments, closed the public hearing. 3 17-0151 Review and Approve Community Events and Neighborhood Grant Program Processes for FY 2017/18 Director Bojorquez presented the staff report and proposed timelines for FY 2017/18. Chair Smith opened the public hearing, and there being no public comments, closed the public hearing. Member Melton expressed that the current process and eligibility criteria for the grants was satisfactory. Member Melton moved, and Chair Smith seconded, to accept the process as is with no recommended changes to the existing process. The motion carried by the following vote: Yes: 2 - Member Melton Member Smith No: 0 Absent: 1 - Member Klein INFORMATION ONLY None. City of Sunnyvale Page 2 Community Event and Meeting Minutes - Final February 8, 2017 Neighborhood Grant Distribution Subcommittee ADJOURNMENT Chair Smith adjourned the meeting at 1:26 p.m. City of Sunnyvale Page 3