Housing and Human Services Commission

Name: Housing and Human Services Commission — Sunnyvale, CA
Start: 2024-03-27
End: 2024-03-27
Location: Sunnyvale, CA

Regular Meeting

Sunnyvale, CA · March 27, 2024

Agenda Minutes

Minutes

City of Sunnyvale Meeting Minutes - Final Housing and Human Services Commission Wednesday, March 27, 2024 7:00 PM Online and Bay Conference Room, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Duncan called the meeting to order at 7:02 p.m. SALUTE TO THE FLAG Chair Duncan let the salute to the flag. ROLL CALL Present: 5 - Chair Scott Duncan Vice Chair Leesa Riviere Commissioner Jim Davis Commissioner Elizabeth Steward Commissioner Carol Weiss Absent: 2 - Commissioner Ken Hiremath Commissioner Elinor Stetson Commissioner Ken Hiremath (excused absence) Commissioner Elinor Stetson (excused absence) Council Liaison Russ Melton (absent) PRESENTATION 24-0522 PRESENTATION - Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Funding Proposals Housing Officer Jenny Carloni introduced the item. The applicants that submitted proposals for CDBG/HOME funding will give short presentations to introduce their projects. Roshuna Creswell, Sunnyvale Community Services Programs Director, provided a short presentation for the Tenant Based Rental Assistance (TBRA) Program, Sunnyvale Community Services submitted a proposal to continue administering the City of Sunnyvale Page 1 Housing and Human Services Meeting Minutes - Final March 27, 2024 Commission program which currently serves 44 families providing rental assistance for up to two years. Jocelyn Chavez provided a short slide presentation for the proposal submitted by Sunnyvale Community Services to continue their employment readiness program known as WorkFirst Sunnyvale (WFS). WFS is delivered in partnership with Downtown Streets Team and targets services to unhoused individuals. Katherine Fuentes, Upwards Senior Community Impact Manager, gave a presentation for their BOOST Microenterprise proposal aimed to provide technological solutions, business tools and technical support to small child care providers to make them more manageable and profitable. The majority of the providers being assisted are female-run and minority owned. ORAL COMMUNICATIONS None. CONSENT CALENDAR 1.A 24-0465 Approve the Housing and Human Services Commission Meeting Minutes of January 24, 2024 Chair Duncan asked if anyone wished to discuss the item on the Consent Calendar. No members of the public wished to speak. Chair Duncan asked for a motion or any additional discussion on the Consent Calendar. Commissioner Weiss, asked that the minutes include the importance and urgency that the commissioners has discussed for the study issued that was ranked no. 1. CDD 24-03 Establishment of a Sanctioned Encampment for Unhoused Individuals in Sunnyvale MOTION: Vice Chair moved and Commissioner Weiss seconded the motion to Approve the Housing and Human Services Commission Meeting Minutes of January 24, 2024, as amended.. The motion carried by the following vote: City of Sunnyvale Page 2 Housing and Human Services Meeting Minutes - Final March 27, 2024 Commission Yes: 5 - Chair Duncan Vice Chair Riviere Commissioner Davis Commissioner Steward Commissioner Weiss No: 0 Absent: 2 - Commissioner Hiremath Commissioner Stetson PUBLIC HEARINGS/GENERAL BUSINESS 2 24-0494 Evaluations and Funding Recommendations for FY 2024/25 & FY 2025/26 Allocation of HOME Investment Partnership Program and FY 2024/25 Community Development Block Grant Funds. Housing Officer Jenny Carloni introduced Homeless Services Manager Amanda Sztoltz and Housing Programs Analyst Matthew Hazel, In the future Matthew will be presenting items related to the HUD programs, but at this meeting, Ms. Sztoltz presented the staff report for this item. Ms. Sztoltz gave an overview of the Request for Proposal process, the proposals received in response, the review, evaluation and ranking process, and presented staffs funding recommendations. After clarifying questions from Commissioners, Chair Duncan opened the public hearing at 8:11 p.m. Sunnyvale Community Services (SCS) Executive Director Marie Bernard, spoke in support of the two proposals submitted by SCS to continue administering the TBRA and WFS programs and answered commissioners' questions. Upwards Senior Community Impact Manager Katherine Fuentes answered questions that were brought up by the commissioners, and advocated for a funding recommendation for the BOOST proposal, highlighted the need of child care for the community and she noted that no other jurisdiction that has awarded CDBG funding to Upward has requested a 25% match funding, which Lastly, she suggested the option of a scaled down pilot program with a reduced budget and use the funds that appear to be unallocated. City of Sunnyvale Page 3 Housing and Human Services Meeting Minutes - Final March 27, 2024 Commission Chair Duncan closed the public hearing at 8:37 p.m. After a lengthy discussion and additional questions of staff and the applicants, Chair Duncan asked for a motion. MOTION: Commissioner Davis moved and Vice Chair Riviere seconded the motion to Alternative 1: Fund the CDBG capital project and TBRA proposals in the amounts shown in Attachments 2 to this report. The motion carried by the following vote: Yes: 5 - Chair Duncan Vice Chair Riviere Commissioner Davis Commissioner Steward Commissioner Weiss No: 0 Absent: 2 - Commissioner Hiremath Commissioner Stetson 3 24-0269 Consider Request from MidPen Housing for Extension of $964,750 HOME Loan for Carroll Inn Housing Officer Jenny Carloni provided the staff report and answered questions. Chair Duncan opened the public hearing at 9:01 p.m. Aditi Mahmud, MidPen Housing Corporation Senior Asset Manager, spoke in support of the request to extend the loan and answered questions from commissioners about the need and reasons for the request. Chair Duncan closed the public hearing at 9:23 p.m. After a lengthy discussion and additional questions of staff, Chair Duncan asked for a motion. MOTION: Vice Chair Riviere moved and Commissioner Weiss seconded the motion to approve alternative 4 Do not approve the HOME loan Extension Request from MidPen for Carroll Inn for an additional 55 years, but modify the amount due and City of Sunnyvale Page 4 Housing and Human Services Meeting Minutes - Final March 27, 2024 Commission payable and/or the loan terms. Commissioner Davis offered a friendly amendment to give staff more specific parameters such as; a 20-25-year loan term, forgiveness or reduction of interest and required monthly payments, and to bring back the new loan modification proposal. Vice Chair Riviere accepted the friendly amendment. The motion carried by the following vote: Yes: 5 - Chair Duncan Vice Chair Riviere Commissioner Davis Commissioner Steward Commissioner Weiss No: 0 Absent: 2 - Commissioner Hiremath Commissioner Stetson STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments None. -Staff Comments Housing Officer Carloni provided the following updates: ● The Housing Element has been adopted and is now certified by the State. ● The Housing Element Annual Progress Report (APR) went to City Council on on March 26. ● The sanctioned encampments study issue was ranked #1 by the City Council for CDD. ● Next meeting is scheduled for Tuesday, April 16. INFORMATION ONLY REPORTS/ITEMS 24-0523 Housing and Human Services Commission Proposed Study Issues, Calendar Year: 2025 ADJOURNMENT City of Sunnyvale Page 5 Housing and Human Services Meeting Minutes - Final March 27, 2024 Commission Chair Duncan adjourned the meeting at 9:39 p.m. City of Sunnyvale Page 6

Agenda

City of Sunnyvale Notice and Agenda Housing and Human Services Commission Wednesday, March 27, 2024 7:00 PM Online and Bay Conference Room, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/92867949471 Public Participation • In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the Recording Officer. As a courtesy, and technology permitting, members of the public may also attend online. However, the City cannot guarantee that the public’s access to online technology will be uninterrupted, and technical difficulties may occur from time to time. Unless required by the Ralph M. Brown Act, the meeting will continue despite technical difficulties for participants using the online option. The Chair may determine it would be impractical to include remote public comment during Oral Communications. • Online participation: You may provide audio public comment by connecting to the Meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone): Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/92867949471 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 928 6794 9471 (*9 to request to speak | *6 to unmute/mute) • Watch the Housing and Human Services Commission meeting at: http://youtube.com/SunnyvaleMeetings • Submit written comments to the Housing and Human Services Commission no later than 4 hours prior to the meeting start to HousingHumanServices@sunnyvale.ca.gov or by mail to City Clerk, 456 W. Olive Avenue, Sunnyvale, CA 94086. City of Sunnyvale Page 1 Printed on 3/25/2024 Housing and Human Services Notice and Agenda March 27, 2024 Commission • Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or http://youtube.com/SunnyvaleMeetings Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADA contact: Housing staff may be reached at 408-730-7250 or housing@sunnyvale.ca.gov (28 CFR 35.160 (b) (1)). CALL TO ORDER SALUTE TO THE FLAG ROLL CALL PRESENTATION 24-0522 PRESENTATION - Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Funding Proposals ORAL COMMUNICATIONS The Chair may determine it would be impractical to include remote public comment during Oral Communications for the purpose of timeliness of the meeting or conducting an orderly meeting. Such a determination shall be made prior to opening public comment on Oral Communications. This category provides an opportunity for members of the public to address the Housing and Human Services Commission on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Chair) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Housing and Human Services Commission to take action on an item not listed on the agenda. If you wish to address the Housing and Human Services Commission, please refer to the notice City of Sunnyvale Page 2 Printed on 3/25/2024 Housing and Human Services Notice and Agenda March 27, 2024 Commission at the beginning of this agenda. Individuals are limited to one appearance during this section. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda. 1.A 24-0465 Approve the Housing and Human Services Commission Meeting Minutes of January 24, 2024 Recommendation: Approve the Housing and Human Services Commission Meeting Minutes of January 24, 2024, as submitted. PUBLIC HEARINGS/GENERAL BUSINESS If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. 2 24-0494 Evaluations and Funding Recommendations for FY 2024/25 & FY 2025/26 Allocation of HOME Investment Partnership Program and FY 2024/25 Community Development Block Grant Funds. Recommendation: Alternative 1: Fund the CDBG capital project and TBRA proposals in the amounts shown in Attachments 2 to this report. 3 24-0269 Consider Request from MidPen Housing for Extension of $964,750 HOME Loan for Carroll Inn Recommendation: Alternative 1: Recommend the City Council approve the HOME loan Extension Request from MidPen for Carroll Inn for an additional 55 years, and Authorize the City Manager to enter into an Amended Loan Agreement for the remaining loan balance requiring annual residual receipt payments. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES NON-AGENDA ITEMS & COMMENTS City of Sunnyvale Page 3 Printed on 3/25/2024 Housing and Human Services Notice and Agenda March 27, 2024 Commission -Commissioner Comments -Staff Comments INFORMATION ONLY REPORTS/ITEMS 24-0523 Housing and Human Services Commission Proposed Study Issues, Calendar Year: 2025 ADJOURNMENT Notice to the Public: Any agenda related writings or documents distributed to members of this meeting body regarding any item on this agenda will be made available for public inspection in the originating department or can be accessed through the Office of the City Clerk located at 456 W. Olive Avenue, during normal business hours and in the Bay Conference Room (Room 145) on the evening of the Housing and Human Services Commission Meeting, pursuant to Government Code §54957.5. Agenda information is available by contacting Edith Alanis at 408-730-7254 or ealanis@sunnyvale.ca.gov. Agendas and associated reports are also available 72 hours before the meeting on the City’s website at sunnyvale.ca.gov and during normal business hours at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue. City of Sunnyvale Page 4 Printed on 3/25/2024

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