Parks and Recreation Commission

City of Sunnyvale Meeting Minutes - Final Parks and Recreation Commission Wednesday, February 12, 2014 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER 7:00 p.m. SALUTE TO THE FLAG ROLL CALL Present: 5 - Chair Henry Alexander III Commissioner Robert Harms Commissioner Ralph Kenton Vice Chair Craig Pasqua Commissioner Robert Pochowski Council Liaison Glenn Hendricks - Present PUBLIC ANNOUNCEMENTS None CONSENT CALENDAR 1.A 14-0187 Approval of Draft Minutes of November 13, 2013 Commissioner Harms moved, and Commissioner Pochowski seconded, approval of the consent calendar as presented. Motion carried unanimously. PUBLIC COMMENTS Glenn Hendricks, newly elected Council Member, introduced himself as the Parks and Recreation Commission Liaison and thanked Commissioners for the work they do. PUBLIC HEARINGS/GENERAL BUSINESS 2 14-0139 Update on Park Dedication Fund Mid-Year Capital Project Status City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes - Final February 12, 2014 Superintendent Morton reviewed projects funded for 2014 and 2015 in the Park Dedication Fund 20-year plan. Each park is scheduled for major renovation over the next 20 years, with critical infrastructure maintenance occurring as needed. Orchard Garden expansion project Request for Proposal (RFP) and restroom remodel is starting soon. Next year designs to renovate the park buildings at Washington, Raynor and DeAnza will begin, to meet ADA compliance and make the buildings more energy and utility efficient. Playground equipment renovation and replacement will take place at Baylands Park and Las Palmas. Conceptual designs are online as available. Other projects include basketball and tennis court renovation at Washington and Orchard Garden, and pool relining and resurfacing at Columbia Middle School. Superintendent Wax discussed the infrastructure upgrades at the Community Center and the Fremont Pool locker room project. Seven Seas Park construction is ahead of schedule and has been identified as the location for the State of the City Event on Sept. 13, 2014. Commissioner’s questions were answered regarding turf and court resurfacing materials, about renovations at the Sunnyvale Golf Course restaurant and about the expansion of the Sr. Center fitness room which is scheduled for 2022/2023. Chair Alexander opened and closed the public hearing at 7:36 p.m. 3 14-0185 Update on February 7, 2014 Council Study Issues and Budget Issues Workshop Superintendent Morton provided an overview of the study issue process summarizing the items that could ultimately be reviewed by the Parks and Recreation Commission, if approved by Council. Commissioner Harms asked for more detail regarding Council’s action to drop the youth engagement in civic activity issue. It was stated that Council requested to move the item forward without a budget modification. City Council committed to engaging youth during a special activity in Council Chambers. Chair Alexander opened and closed the public hearing at 7:55 p.m. 4 14-0181 Discussion of 2014 Work Plan Superintendent Wax provided an overview of the work plan template. The plan will be updated based on approved study and budget issues, and presented to Commissioners for approval at the March meeting. Commissioners discussed the possibility of having a booth at Hands on the Arts. Superintendent Wax answer questions regarding the Fit and Fun Fair, scheduled for April 26, 11:00 a.m. - 3:00 p.m. at both the Columbia Neighborhood Center and Columbia Middle School. He provided details about Commissioners role in the Special Order of the Day for the July “Parks and Recreation Month” at a City Council meeting. City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes - Final February 12, 2014 Environmental Services is conducting outreach regarding the installation of Solar Arrays at Ortega and Baylands Park. The schedule will be provided to the Commissioners when available. Chair Alexander opened and closed the public hearing at 8:04 p.m. NON-AGENDA ITEMS & COMMENTS COMMISSIONER ORAL COMMENTS Commissioner Alexander provided his perspective that some in the community feel there was too little notice given regarding the sale of the Raynor Activity Center, and the legal action might have been avoided if the community had more opportunity to provide input. He requested staff utilize the Commission in their advisory capacity for park related items. STAFF ORAL COMMENTS Superintendent Morton encouraged Commissioners to view the Parks website for updates on renovations. Superintendent Wax reminded Commissioners that the Activity Guide is published and available online at ActivityGuide.inSunnyvale.com. INFORMATION ONLY REPORTS/ITEMS None ADJOURNMENT 8:07 p.m. City of Sunnyvale Page 3