Parks and Recreation Commission

City of Sunnyvale Meeting Minutes Parks and Recreation Commission Wednesday, April 9, 2014 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER The meeting was called to order at 7:00 p.m. SALUTE TO THE FLAG ROLL CALL Present: 5 - Chair Henry Alexander III Commissioner Robert Harms Commissioner Ralph Kenton Vice Chair Craig Pasqua Commissioner Robert Pochowski Council Liaison Glenn Hendricks - Present PRESENTATION Review of City Budget Process (Finance Department) Assistant Director of Finance, Tim Kirby, presented an overview of the City's budget. He identified factors taken into consideration when planning the budget including taxes, economic stability, drought conditions and personnel costs. The Annual Public Hearing of FY 2014/15 Budget and Resource Allocation is scheduled for City Council on June 10, 2014. He answered Commissioner questions regarding City Hall's building infrastructure and how the city plans for inflation. Teen Advisory Committee Presentation The Teen Advisory Committee (TAC) provided an overview of committee member's roles and the events they have produced to link teens to the community. President Diana Zhou and TAC member Isabela Quilici answered Commissioner's questions regarding TAC involvement with Council, the public, and in Sunnyvale High School and Middle School. They also answered questions about their recruitment efforts and programs similar to TAC in the Bay Area. Commissioners and Council Liaison commended TAC for providing an excellent presentation and their service to City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes April 9, 2014 Sunnyvale teens. PUBLIC ANNOUNCEMENTS None CONSENT CALENDAR 1.A. 14-0418 Approval of Draft Minutes of March 12, 2014. Commissioner Pochowski moved and Commissioner Harms seconded the motion to approve the consent calendar as presented. Approved unanimously. PUBLIC COMMENTS None PUBLIC HEARINGS/GENERAL BUSINESS 2 14-0416 Planning for Commission Participation in Fit and Fun Fair, Columbia Neighborhood Center, April 26 The Fit and Fun Fair will be held between 11:00 a.m. - 3:00 p.m., April 26, 2014, providing health and safety information, health screening and safety demonstrations to the Sunnyvale community free of charge or at a low cost. Commissioners discussed possible participation and availability. Staff will forward additional information to Commissioners regarding volunteering. Chair Alexander opened the public hearing at 7:57 p.m. As there were no public comments, he closed the public hearing. 3 14-0417 Planning for Commission Participation at Hands on the Arts (HOTS), Community Center, May 17 Hands on the Arts is a multi-cultural arts festival for children to explore hands-on art projects under the guidance of professional artists. Over 2,000 children participate in over 30 activities. The event is on May 17, 2014, from 10:00 a.m. - 4:00 p.m. Commissioners discussed possible participation, Superintendent Morton offered Commissioners to volunteer in the Parks booth. Staff will provide more details regarding volunteering. Chair Alexander opened the public hearing at 8:04 p.m. There was no public comment and the public hearing was closed. NON-AGENDA ITEMS & COMMENTS City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes April 9, 2014 -Commissioner Comments None -Staff Comments Superintendent Morton provided updates and a slide show of park improvements at DeAnza, Swegles, Orchard Garden and John Christian Greenbelt, Las Palmas, Murphy and Seven Seas parks. He also shared information about the large amount of work the tree maintenance program has completed. Community Services Manager Silvia Martins provided an overview of upcoming summer camps and the teen volunteer program. INFORMATION ONLY REPORTS/ITEMS None ADJOURNMENT 8:22 p.m. City of Sunnyvale Page 3