Parks and Recreation Commission

City of Sunnyvale Meeting Minutes Parks and Recreation Commission Wednesday, November 12, 2014 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Acting Chair Pochowski called the meeting to order at 7:00 p.m. in the Council Chambers. SALUTE TO THE FLAG Acting Chair Pochowski led the salute to the flag. ROLL CALL Present: 3 - Commissioner Ralph Kenton Commissioner Robert Pochowski Commissioner Andrea Schneck Absent: 2 - Chair Henry Alexander III Vice Chair Craig Pasqua Chair Alexander's absence is excused. Vice Chair Pasqua's absence is excused. Council Liaison Larsson (present) PRESENTATION Superintendent Wax introduced and welcomed Andrea Schneck to the Parks and Recreation Commission. PUBLIC ANNOUNCEMENTS None. CONSENT CALENDAR 1A 14-1046 Draft Minutes of the Parks and Recreation Commission Meeting of September 10, 2014 Commissioner Kenton moved and Commissioner Pochowski seconded the motion to approve the consent calendar. The motion carried by the following vote: City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes November 12, 2014 Yes: 2 - Commissioner Kenton Commissioner Pochowski No: 0 Absent: 2 - Chair Alexander III Vice Chair Pasqua Abstain: 1 - Commissioner Schneck Commissioner Schneck abstained as she was not at the last meeting. PUBLIC COMMENTS PUBLIC HEARINGS/GENERAL BUSINESS 2 14-1058 Approval of a Work Plan to Achieve the 2020 Greenhouse Gas Reduction Targets in the Adopted Climate Action Plan and Budget Modification No. 22 The staff report was presented by Principal Planner, Gerri Caruso and Regulatory Programs Division Manager, Melody Tovar. Ms. Caruso, Ms. Tovar and Environmental Programs Manager, Elaine Marshall answered Commissioner questions. Commissioner Kenton inquired if the projections take into account an increase in traffic in general and increases to new high density office building construction, specifically. He also inquired if each measure will have more specific outcomes to the current general outcome goal. Commissioner Schneck asked if the long term goals were intentionally left off the plan; how the timeline was determined that reporting will be on a biennial basis; if EC-3.2 goal is not met, will the funds be reallocated; and why EC-4.4 is only scheduled for the year 2017. Acting Chair Pochowski asked about the specific impact of the CAP on parks and recreation, and the impact on the Parks Division budget. Commissioner Schneck noted that the various reporting timelines indicate that there is a potential to have only two updates by the year 2020. Ms. Tovar explained that the full inventory requires evaluation on each measure and also re-evaluation of the baseline and future projections, and that because of changes in best practices and methodology for updating an inventory, it may not be practical to do more frequently. The plan commits to the full inventory in 2015, and the schedule for the next cycle would be determined once the full scope of the project is understood to ensure efficiencies. Ms. Tovar explained that the main components would be completed every two years in the macro metrics. City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes November 12, 2014 Acting Chair Pochowski opened the public comments, seeing none, he closed the public comments. Commissioner Kenton moved to approve Alternatives 1-5. Commissioner Schneck seconded the motion. Acting Chair Pochowski proposed a friendly amendment to add "Approve Alternative 1 as it relates to the Parks and Recreation Commission" Commissioner Kenton accepted his friendly amendment. After discussion, Acting Chair Pochowski withdrew his friendly amendment. Acting Chair Pochowski proposed a friendly amendment to restate the motion: Advise Council to approve Alternatives 1 through 5 as they relate to the Parks and Recreation Commission. 1) Approve the Climate Action Plan Work Plan 2020; 2) Approve the biennial CAP monitoring and reporting timeframe; 3) Approve the biennial CAP modification process; 4) Approve revised CAP action related to residential energy and water audits; and 5) Approve Budget Modification No. 22 to provide funding for the CAP tracking tool and for initial outreach for CAP implementation. Commissioners Kenton and Schneck approved the friendly amendment. The motion carried by the following vote: Yes: 3 - Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 Absent: 2 - Chair Alexander III Vice Chair Pasqua 3 14-1049 Review and Rank Study Issues Staff provided an overview of each study issue. Staff answered Commissioner questions. Regarding Study Issue DPW 15-08, Commissioner Kenton inquired if there is a policy to educate students about what is available for recreation use. Superintendent Morton explained existing policy provides that students should know about, be aware of and have access to facilities and programs. He indicated that implementation of the policy is an operational issue. Commissioner Schneck asked if students are currently surveyed. Superintendent Wax stated surveys are City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes November 12, 2014 sent through the Teen Advisory Committee (TAC) specific to their programs and their interests. Acting Chair Pochowski opened the public comments. Seeing none, he closed the public comments. Commissioner Schneck moved and Acting Chair Pochowski seconded to drop ESD 15-01. The motion carried by the following vote: Yes: 3 - Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 Absent: 2 - Chair Alexander III Vice Chair Pasqua Commissioner Kenton moved and Commissioner Schneck seconded the motion to drop ESD15-04. The motion carried by the following vote: Yes: 3 - Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 Absent: 2 - Chair Alexander III Vice Chair Pasqua Acting Chair Pochowski moved and Commissioner Schneck seconded to drop DPW 15-08. The motion carried by the follow vote: Yes: 3 - Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 Absent: 2 - Chair Alexander III Vice Chair Pasqua Acting Chair Pochowski asked if there were any study issues to defer? Commissioner Kenton moved and Commissioner Schneck seconded to defer DPW 13-12. The motion carried by the following vote: Yes: 3 - Commissioner Kenton Commissioner Pochowski Commissioner Schneck City of Sunnyvale Page 4 Parks and Recreation Commission Meeting Minutes November 12, 2014 No: 0 Absent: 2 - Chair Alexander III Vice Chair Pasqua NON-AGENDA ITEMS & COMMENTS -Commissioner Comments None. -Staff Comments Superintendent of Community Services, Daniel Wax announced upcoming events: - A community meeting will be held on November 20th at 6:00 p.m. in the Recreation Building of the Community Center to discuss the Park Use Policies and User Fees Study Issue. - The Sunnyvale Theatre presents County Line Trio on November 29th and The Red Hot Chachkas on December 20th, both at 8:00 p.m. - The Senior Center is hosting a Holiday luncheon on December 12, from 11:45 a.m. -1:00 p.m. - Friends of Sunnyvale Pottery are hosting a pottery sale between December 12-13, from 10 a.m. - 5 p.m., daily. Superintendent Morton updated the Commission that the street parking at Seven Seas Park was revised to increased parking by 20 spaces and will be implemented in the next few weeks. Rotary Group has adopted Swegles Park and will create a plaque in memorial of Ron Swegles. Under the Urban Forestry Management Plan (UFMP), staff is identifying volunteers who will post door hangers advertising free street trees and will also be helping to plant new street trees. INFORMATION ONLY REPORTS/ITEMS None. ADJOURNMENT The meeting was adjourned at 8:25 p.m. City of Sunnyvale Page 5