Parks and Recreation Commission

City of Sunnyvale Meeting Minutes - Final Parks and Recreation Commission Wednesday, January 17, 2018 7:00 PM Library Program Room, Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 Joint Meeting with the Board of Library Trustees CALL TO ORDER Chair Kenton called the meeting to order at 7:00 p.m. ROLL CALL Present: 5 - Chair Ralph Kenton Vice Chair Henry Alexander III Commissioner Irene Gabashvili Commissioner Craig Pasqua Commissioner Daniel McCune Board of Library Trustees: Present: 3 - Vice Chair Daniel Bremond Board Member Mason Fong Board Member Mark Isaak Absent: 2 - Chair Carey Wingyin Lai Board Member Tina Hwang Council Liaison Larsson (present) Council Liaison Klein (present) ORAL COMMUNICATIONS None. PUBLIC HEARINGS/GENERAL BUSINESS 1 18-0081 Authorize the City Manager to Negotiate a Formal Memorandum of Understanding with the Sunnyvale School District for a Joint Use City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes - Final January 17, 2018 Lakewood Branch Library and Learning Center on the Lakewood Elementary School Site Director Bojorquez announced that Fremont Union High School District (FUHSD) notified City staff of their potential interest in becoming a third partner in the Lakewood Branch Library Project and introduced Graham Clark from FUHSD who reiterated the District's interest. Director Bojorquez provided a presentation on the Branch Library and Learning Center Project and Feasibility Study Findings. Director Bojorquez stated that the purpose of the feasibility study was to identify the terms and conditions of a potential partnership with Sunnyvale School District (SSD) including contributions of the parties, space and program needs, governance issues, the identification of site options and preliminary cost estimates. A total of four sites were identified. Director Bojorquez provided an overview of the two site options that were identified as mutually-acceptable, viable site options. Board Members and Commissioners asked: 1) Would filtering of content be implemented due to partnership with school(s)? 2) Which hiring process would be used and would personnel be City staff or School staff? 3) How much open space will be lost with the site options identified? 4) Will the project include research in creating a green building? 5) What guarantee does the City have that SSD and FUHSD will provide the programs and/or services needed for the community? 6) Does the City have plans for where to relocate the softball/baseball field? 7) How will the operating cost be handled? Director Bojorquez noted: 1) The policies and procedures currently utilized at the Main Library would be practiced at the Branch with respect to filtering of content. 2) The Branch Library is a City project; therefore, personnel would be City staff and hiring procedures would be administered by the City. 3) It is estimated that approximately 39,000 square feet of open space on School-District property would be impacted. However, this would be less impact than if the project were built on the original City-owned property in Lakewood Park and could be mitigated through the Lakewood Park Renovation Enhancement Project. 4) Director Bojorquez clarified that the feasibility study was focused on the viability of a partnership and that design issues such as green building elements would be addressed later in the design process of the project. Director Bojorquez also state that the City is committed to green building sustainability and assured the City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes - Final January 17, 2018 Commissioners that the issues of green buildings would be addressed. 5) Director Bojorquez indicated that the MOU will outline the type of services to be provided in the facility and that by using the Columbia Neighborhood Center governance model there will be ongoing opportunities to make adjustments to ensure programs are responsive to community need. 6) As part of the Lakewood Park Renovation Enhancement Project, staff could study and identify potential sites for the softball/baseball field. 7) The MOU will include both a funding strategy to support the construction of a preferred site option as well as a budget that will address on-going operation and maintenance costs. Director Bojorquez provided an overview of the project outline and next steps. Council will consider this item at their March 6, 2018 meeting. Chair Kenton expressed concern of Park Dedication Fund monies being used for the Branch Library Project. Director Bojorquez indicated that any use of Park Dedication Fund (PDF) monies would be in alignment with PDF policies and only expended for eligible uses such as landscaping. Chair Kenton opened the public hearing, and there being no public testimonies, closed the public hearing. Board Member Fong moved, and Vice Chair Bremond seconded, to amend Alternative 1 to include a formal agreement with Fremont Union High School District in addition to Sunnyvale School District. The motion carried by the following vote: Yes: 3 - Vice Chair Bremond Board Member Isaak Board Member Fong No: 0 - Absent: 2 - Chair Lai Board Member Hwang Board Member Isaak moved, and Board Member Fong seconded, to recommed to Council Alternative 1: Authorize the City Manager to negotiate a formal Memorandum of Understanding with the Sunnyvale School District and Fremont City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes - Final January 17, 2018 Union High School District for a Joint Use Branch Library and Learning Center project. The motion carried by the following vote: Yes: 3 - Vice Chair Bremond Board Member Isaak Board Member Fong No: 0 - Absent: 2 - Chair Lai Board Member Hwang Commissioner McCune moved, and Vice Chair Alexander III seconded, to amend Alternative 1 to include a formal agreement with Fremont Union High School District in addition to Sunnyvale School District. The motion carried by the following vote: Yes: 4 - Chair Kenton Vice Chair Alexander III Commissioner Gabashvili Commissioner McCune No: 1 - Commissioner Pasqua Commissioner Pasqua spoke towards his vote. He expressed concern that FUHSD did not have a track record in serving the needs of low income residents in North Sunnyvale. Commissioner Gabashvili moved, and Commissioner McCune seconded, to recommend to Council Alternative 1: Authorize the City Manager to negotiate a formal Memorandum of Understanding with the Sunnyvale School District and Fremont Union High School District for a Joint Use Branch Library and Learning Center project. The motion carried by the following vote: Yes: 3 - Chair Kenton Commissioner Gabashvili Commissioner McCune City of Sunnyvale Page 4 Parks and Recreation Commission Meeting Minutes - Final January 17, 2018 No: 2 - Vice Chair Alexander III Commissioner Pasqua Commissioner Pasqua reiterated his concern about FUHSD's ability to serve residents of North Sunnyvale. Vice Chair Alexander spoke towards his vote. He expressed concern regarding park space and lack of consideration towards a green building. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Commissioner McCune suggested staff provide the Commission with a presentation on current programs and/or partnerships between the City, SSD and FUHSD. -Staff Comments None. INFORMATION ONLY REPORTS/ITEMS None. ADJOURNMENT The meeting was adjourned at 8:21 p.m. City of Sunnyvale Page 5