Culture, Events & Public Art Commission (Meets 2nd Thursday of each month at 10:00 a.m.)

Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us AGENDA FESTIVAL COMMITTEE WEDNESDAY, JULY 14, 2021 3:00 P.M. – Government Center Room 204 ** A physical quorum must be met to take action, but the meeting can also be accessed virtually: https://us02web.zoom.us/j/81538667978 Meeting ID: 815 3866 7978 Passcode: 503357 Members: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Jacobson, Lindsey Graskey, Craig Sutherland, and Gavin Hamilton AGENDA: 1. Roll Call 2. Welcome Gavin Hamilton & Introductions 3. Reconsider Billings Park Days Sponsorship 4. Review of Festival Committee Process 5. Fireworks Agreement 6. Approval of June 14 minutes 7. 4th of July recap 8. New Sponsorship Applications 8.1. Superior Museum Crawl – $2,200 8.2. Goin’ Postal Fall Musical Event – $3,000 8.3. Fairlawn Mansion’s Ice Cream Social – $500 8.4. Duluth Superior Film Festival - $10,000 c: City Clerk’s Office Public Access – via e-mail 9. Krystal Kleer Ice Carvers funding for 2022 10. Adjournment The City of Superior complies with the Americans with Disabilities Act of 1990. If you are in need of an accommodation to participate in the public meeting process, please contact Nick Raverty at (715) 395-7212 by 4:30 pm on Friday prior to the scheduled meeting. The City will attempt to accommodate any request depending on the amount of notice we receive. Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. c: City Clerk’s Office Public Access – via e-mail  Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES FESTIVAL COMMITTEE MONDAY, JUNE 14, 2021 3:00 P.M. – Government Center Room 204 Members Present: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Graskey, and Craig Sutherland Members Absent: Lindsey Jacobson Others Present: Linda Cadotte and Nick Raverty AGENDA: 1. Roll Call 2. Approval of May 12 minutes MOTION by Farmakes, seconded by Councilor Graskey and carried, to approve. 3. Sponsorship Applications Before any discussion on applications began, Nikky Farmakes inquired what the balance of the account was for 2021. Nick Raverty confirmed there was $6,350 unallocated, but that did not include any remaining monies from the Ice Festival that went unspent. Nick would get on official number before the next meeting. 3.1. Billings Park Days – Billings Park Business Association Discussion amongst committee members about funding amounts. Linda Cadotte informed the committee that Superior Rotary would not be holding the annual Dragon Boat Festival and we had an allocated portion of the city’s firework contract for that event. After further discussion amongst the committee members they decided to transfer the outstanding fireworks to Billings Park Days in lieu of a monetary sponsorship as previously requested. MOTION by Farmakes to transfer the fireworks contract from the Dragon Boat Festival to Billings Park Days in place of a sponsorship amount, seconded by Councilor Graskey and carried, to approve. Abstained: Craig Sutherland 3.2. Grandma’s Marathon Events – Grandma’s Marathon-Duluth Inc. MOTION by Farmakes to sponsor at the amount of $1,500, seconded by Urban and carried, to approve. 3.3. Polaske 5K Run – Zach Polaske 5K Walk/Run MOTION by Farmakes to sponsor at the amount of $195, seconded by Councilor Graskey and carried, to approve.  3.4. Superior Museum Crawl – Richard I. Bong Veterans Historical Center MOTION by Farmakes to table until July 14th meeting, seconded by Urban and carried, to approve. 4. 4th of July Update Linda Cadotte gave a short update to the committee letting them know not much has changed since the previous meeting, but everything was still proceeding as planned. Candy would be distributed at the parade. Nikky Farmakes said she is continually updating the community activity calendar for the Chamber of Commerce in line with any updates that have been made to the city website. She has been receiving some questions about the parade route. Nick Raverty let the committee know the 148th will be doing their flyover during the parade – finalizing paperwork with FAA. Carolyn Nelson-Kavajecz informed the group that the PASS Foundation is helping with beverages. Linda Cadotte is in contact with the Porchfest group about the event location, clarifying it is not in Central Park but the surrounding neighborhood. Meeting adjourned at 3:52 p.m.  EVENT SPONSORSHIP APPLICATION PROGRAM YEAR 2021 APPLICATION DEADLINE: 60 days prior to the event 1. About your organization/group/event Name of Event: Date(s) of Event: Fairlawn Mansion's Ice Cream Social July 21, 2021 Will the majority of this event be held on public property? Yes ✔ No Name of Organization/Group: Superior Public Museums Address: 906 E. 2nd Street Superior, WI 54880 Mailing address (if different from above): meganm@superiorpublicmuseums.org Main contact person: Megan Meyer Phone(s): 715-394-5712 Email address: see above Do you have a board of directors? Yes ✔ No If so please attach a separate sheet listing board members Is your organization a non-profit? Yes ✔ No Non-profits, please list your EIN number EIN #: 39-1950618 Please share your organization/group’s mission: The Mission of the Superior Public Museums is to preserve, maintain and develop the City of Superior Museums, including, but not limited to the Fairlawn Mansion and Museum, the Old Fire House and Police Museum, and the S. S. Meteor Maritime Museum, to provide an educational program whose purpose is to bring about a better understanding and appreciation of their history and heritage for the citizens of the City of Superior, Douglas County, and the State of Wisconsin. Please share mission/objective of the event: Provide a family friendly event for the community and to raise funds for projects. Describe the event: Our annual Ice Cream Social is back at Fairlawn Mansion! Our event will start with an accordion concert sponsored by the Harrington Art Center. Join The Amazing Charles for live magic shows and balloon animals. The City of Superior Bayside Sounds will be held at Fairlawn with a concert from the Fractals. There will be food, ice cream, FREE tours of Fairlawn, kids games, art fair, cake walk, and more. How many participants did your event serve the last 2 years (if 2020: 50 2019: 1000 applicable)? 1 How many participants do you anticipate serving this year? 1200 What percentage of your participants are City of Superior residents? 75 Estimate how many people will be attracted to the area with this event: 250 Does your organization conduct fundraisers? If yes, please describe your fundraising activities for the last year, funds raised and your fundraising goals for this year. Based on 2019: Holiday Sampler: $1,400 Ice Cream Social: $4,700 McDougall's Dream $1,600 Mini-Golf: $670 Varous: $1,000 Goal for this year will be $5,000 for the Ice Cream Social. We are raising funds for the renovation of Grace Pattison's bedroom. List any other sponsorships and amounts received by your organization last year, along with any grants that you anticipate receiving this year: We recieve a wide range of sponsors for our events. It ranges anywhere from $25 to $500. Does your organization charge a registration fee for your program/event? Please indicate the amount of the fee(s). What does your organization do to help offset fees for participants that might not be able to afford the fees? The event itself is free. We do charge for food and kids games. The band, magician and tours are free. We have sponsorships to help cover the cost, so we are able to keep some activities free or charge a small fee. For example, kids gmaes are 25 cents per game. What does your organization do to promote overnight stays and tourism for this event (if applicable)? We advertise on social media, through our newsletters that are sent around the country, through the Tourism and Chamber, and various tourism sites around town. Please describe any sales, advertising, and promotions you will conduct before and at the event: Social media, flyers, news stations, newsletters. How does your event incorporate community equity and inclusivity? We provide free and low cost activities so all are able to enjoy the event. All of our activities are for all age groups. 2 How does your event incorporate technology? Social media, credit card payments. How does your event incorporate sustainability? We try to be as eco friendly as possible and will try to use resueble tickets, etc. What does your event do to enhance the quality of life in our community? We strive on providing a very family friendly event, where people of all ages can gather together and have fun. 2. Grant Information Please list the sponsorship amount your organization is requesting: 750 Is this sponsorship being requested for a one-time event or for ongoing programming? Please explain. one time for this particular event. One of the primary goals of the Festival Committee is to support events with operational/logistical costs. What operational and/or logistical costs would this sponsorship be used for, if any? (e.g. electricity, fees/permits, barricades, auxiliary police, etc.) Barricades, school bus for safe transportation, parking signs, Auxiliary Police Officers to assist with crossing the highways. What other costs would this sponsorship be used for, if any? Advertising 3 Has this event received a sponsorship from the City of Superior in previous years? Describe how the sponsorship money was used. Yes, it has been used for barricades, officers, parking signs, bus, and Bayside Sounds. How was the City of Superior recognized for its sponsorship in previous years (if applicable)? Please provide examples (pictures of t-shirts, banners, signs, radio scripts, social media posts, etc.). Social media, day of signs, flyers, news interviews, newsletters. If you received a sponsorship from the City of Superior last year and were not able to use it all due to COVID, how do you plan to use that money along with a potential sponsorship for 2021? n/a How will your organization recognize the City of Superior as a sponsor this year if funds are received? (i.e. City logo on flyers, verbal recognition at events, banners, etc.) Social media, day of signs, flyers, news interviews, newsletters. We can also place it on our highway 2 sign. Please provide any other information you would like to committee to be aware of that was not asked above: We are thrilled to have the City of Superior sponsor this event each year, and we are very much looking forward to partnering again this year. 4 3. Program/Event Budget Summary (for most recent year) Earned Revenue $ amount Expenditures $ amount Admissions Salaries Memberships Office/administration Workshops/training Marketing/publicity 433.78 Food/concessions Equipment Grants/donations Transportation Fundraisers Supplies 1819.50 Volunteer Hours Insurance (x $15/hr) 1500 In-Kind Contributions Other (specify below) City of Superior 515.00 *We do not specify admin hours since those (please specify) Other (specify below) positions are salary Sponsorship $3,375.00 Food $2,426.00 Kids Games $171.50 Popcorn $172.00 Cake Walk $177.00 Carriage Rides $408.00 Donation Buckets $5.00 Gift Shop $107.90 Vendors $140.00 TOTAL TOTAL 8997.40 2253.28 I, the undersigned, certify that the information provided in and with this statement is true and accurate. Submitted by (signature):_________________________________________ Megan Meyer Executive Director Printed name: _________________________________ Title: __________________________________ 7/2/2021 Date: ________________________________ 5  Superior Public Museums Board of Directors Directory Updated 4/12/2021 Dale Koziol Megan Meyer Katelyn Baumann 315 Howard-Gnesen Road Executive Director President Duluth, MN 55811 906 E. 2nd St. 404 24th Ave East, Apt 4 Cell: (218) 464-5125 Superior, WI 54880 Superior, WI 54880 dale.koziol@gmail.com Work: (715) 394-5712 Work: (715) 394-8429 7-30-23 (1st Term) meganm@superiorpublicmuseums.org Cell: (218) 290-5952 Kbauman3@uwsuper.edu Suzi Olson Vacant 12-31-23 (3rd term) 724 N. 19th St. Museum Administrator Superior, WI 54880 906 E. 2nd St. Spencer Miller Cell: (218) 393-2132 Superior, WI 54880 Vice-President suzim.olson@gmail.com Work: (715) 394-5712 806 E. 4th St. 7-30-23 (1st Term) Superior, WI 54880 Cell: (715) 296-7335 Matt Osterlund sr71miller@yahoo.com 2219 Maryland Ave. 12-31-21 (2nd term) Superior, WI 54880 Cell: (218) 340-6042 Suzanne Prochazka mattosterlund@gmail.com Secretary 3-2-23 (1st Term) 2204 E. 14 St. th Superior, WI 54880 Kelly Peterson Cell: (218) 310-3855 5915 John Ave. Home/Work: (715) 398-7785 Superior, WI 54880 Suzanne.prochazka@cancer.org Cell: (715) 817-0313 12-31-23 (2nd term) kpeterson@challenge- center.org Mitchell A. Routh 5-1-23 (3rd term) Treasurer 823 Belknap Street, Suite 222 Stewart Platner Superior, WI 54880 3005 Weeks Ave. Work: (715) 394-7751 Superior, WI 54880 Cell/home: (218) 310-4861 splatner@uwsuper.edu mrouth@superiorlawoffices.com 12-31-23 (2nd term) 12-31-23 (3rd term) Sean Tenerelli Nick Ledin 304 E. 5th St. City Representative Superior, WI 54880 5819 Oakes Avenue Work: (715) 3942383 Superior, WI 54880 Cell: (218) 591-3292 Cell: (218) 428-6080 stenerelli@lidgerwood.com ledinn@ci.superior.wi.us 12-31-21 (3rd term)  EVENT SPONSORSHIP APPLICATION PROGRAM YEAR APPLICATION DEADLINE da p io o he e en Abo o o gani a ion g o p e en Name of Event: The Duluth Superior Film Festival Date(s) of Event: August th- nd Will the majority of this event be held on public property? No Name of Organization/Group: The Duluth Superior Film Festival Address: N st Ave W, , Duluth, MN Mailing address (if different from above): Main contact person: Ma he K hm l Phone(s): - - Email address: mkoshmrl@gmail.com Do you have a board of directors? Ye If so please attach a separate sheet listing board members See attached pdf Is your organization a non-profit? Ye Non-profits, please list your EIN number EIN : - Please share your organization/group’s mission: Locally-minded, innovative, and thoughtfully curated, the Duluth Superior Film Festival provides a platform for regional artists to showcase their unique worldviews, offers meaningful grants and education to emerging talent, and exposes our region to underseen stories. Inspired by and indebted to the breathtaking backdrop of the North Shore and greater region, we present year-round film screenings, learning opportunities, and eye-opening discussions. Duluth Superior Film Festival works within our community to bring deeper awareness and appreciation for the art of film to all who seek it.  Please share the mission/objective of the event: The Duluth Superior Film Festival is the premiere film festival of the region showcasing independent films from around the region to around the globe. Our goal was to expand the festival to be more representative of the diverse population in the region. This year we launched categories focusing on local stories, environmental education, social justice, indigenous narratives, traditions and heritage, and global perspectives. Not only do we want to champion and cultivate a local film community, but we want to bring diverse perspectives to a local audience. Describe the event: The Duluth Superior Film Festival is a four-day event that will be filled with film screenings, the presentation of select category awards, and networking opportunities for filmmakers and community members. film titles will be presented, each with a live audience and many with an in-person Q&A session to follow with artists and members of the industry. How many participants did your event serve the last years : (if applicable)? : How many participants do you anticipate serving this year? What percentage of your participants are City of Superior residents? Estimate how many people will be attracted to the area with this event: Does your organization conduct fundraisers? If yes, please describe your fundraising activities for the last year, funds raised and your fundraising goals for this year. No. Does your organization charge a registration fee for your program/event? Please indicate the amount of the fee(s). What does your organization do to help offset fees for participants that might not be able to afford the fees? We will be charging ticket fees in order to offset operational costs such as staffing. Each ticket will be for an individual screening. If people are interested in seeing multiple films, there will be an option to purchase a festival badge at . This will allow festival goers to see any film throughout the festival. Charging for admittance to the film screenings reinforces the importance of paying the artists for their work, and creates a sustainable model for the film festival. What does your organization do to promote overnight stays and tourism for this event (if applicable)? The Duluth Superior Film Festival has compiled a list of local hotels such as Hampton Inn, Holiday Inn, and Barker’s Island which will be released to all of the teams of filmmakers selected, on our website, and to people purchasing tickets. Please describe any sales, advertising, and promotions you will conduct before and at the event: Tickets and badges will go on sale a month before the event for people to pre-pay. Tickets will be available at the door as well. We will promote our event using social media, advertising on local news and newspaper outlets, and through grassroots word of mouth with our community partners who will help amplify our event. How does your event incorporate community equity and inclusivity? In order to be more inclusive to a diverse range of the community, we have created new film categories that we believe are more representative of the community. North Country Views is focused on local films and filmmakers; Cinema Re-Formed is for films with a social, economic and racial justice theme; Indigenous Angle is for films by Indigenous filmmakers; Global Visions is for international films and filmmakers; Environmental Lens is for films that look at the natural world around us; and Roots Uncovered is for films that explore one’s identity and heritage through film. In order to reach a diverse population in the community we have created partnerships with AICHO, the Duluth NAACP, The Twin Ports APIDA Collective, and the MN Environmental Partnership. How does your event incorporate technology? At the Duluth Superior Film Festival we are constantly working to add new technology into our event. For our Indigenous film series we have added online screenings, and zoom q&a’s as an organization making our screenings more accessible. For our main event tickets will be available to buy online through Zeitgeist’s online ticketing platform. We are considering using QR codes in our advertising materials for interested audience members to learn more about the festival and pre-purchase tickets. How does your event incorporate sustainability? This event incorporates sustainability in two ways. One way is our environmental lens category at the festival, which will highlight stories that will showcase methods on how we can protect the environment. The second way is that we intend to work with the DTA in order to transport festival goers from across the bridge to attend screenings in both Superior and Duluth. By shuttling our festival goers we would be working to cut down the emissions produced by our event. We are currently in the process to create a fully paperless event by . What does your event do to enhance the quality of life in our community? The Duluth Superior Film Festival intends to enhance the quality of life in the Superior community by uplifting the creative filmmakers based here, providing the opportunity to grow and create connections, and bringing diverse stories that will enrich Superior residents. We want to give Superior citizens a chance to learn more about film and to build their own storytelling skills. As we grow our festival we aim to create a new source of tourism for the city, which will benefit local small businesses, hotels & motels, and Superior restaurants. G an Info ma ion Please list the sponsorship amount your organization , is requesting: Is this sponsorship being requested for a one-time event or for ongoing programming? Please explain. This sponsorship is being requested for ongoing programming as the Duluth Superior Film Festival is a nonprofit organization with year round screening events and educational classes for filmmakers in the Twin Ports community. One of the primary goals of the Festival Committee is to support events with operational/logistical costs. What operational and/or logistical costs would this sponsorship be used for, if any? (e.g. electricity, fees/permits, barricades, auxiliary police, etc.) Logistical funding would go towards paying festival staff, festival design, and printing fees. It would also go towards any location fees. What other costs would this sponsorship be used for, if any? This sponsorship would also be used to rent equipment such as screens, projectors, and speakers in order to set up outdoor screenings in Superior. Has this event received a sponsorship from the City of Superior in previous years? Describe how the sponsorship money was used. This is the first time that the Duluth Superior Film Festival has requested funds of any kind from the City of Superior because this is the first year that the festival is including Superior in the event's festivities. How was the City of Superior recognized for its sponsorship in previous years (if applicable)? Please provide examples (pictures of t-shirts, banners, signs, radio scripts, social media posts, etc.). N/A If you received a sponsorship from the City of Superior last year and were not able to use it all due to COVID, how do you plan to use that money along with a potential sponsorship for ? N/A How will your organization recognize the City of Superior as a sponsor this year if funds are received? (i.e. City logo on flyers, verbal recognition at events, banners, etc.) If the Duluth Superior Film Festival received the funds this year the City of Superior’s logo would be featured on flyers, verbal recognition, events and social media. The City of Superior would be included in a sizzle reel which will play before every screening at the festival. Please provide any other information you would like the committee to be aware of that was not asked above: This year the Duluth Superior film festival is actively trying to live up to our name, which means including Superior. For the first time in a decade this festival is working to reach across the bridge in order to ensure that the citizens of Superior have the same networking, artistic, and business opportunities as Duluthians. If awarded this sponsorship, those dollars will be going right back into Superior’s economy. From choosing printers, rentals, venues, vendors and so much more. This sponsorship would open more and more opportunities for Superior’s hotels & motels, restaurants, artists, and local small businesses.  P og am E en B dge S mma fo mo ecen ea Ea ned Re en e amo n E pendi e amo n Admissions , Salaries , Memberships Office/administration , Workshops/training Marketing/publicity , Food/concessions Equipment , Grants/donations , Transportation , Fundraisers Supplies Volunteer Hours Insurance (x /hr) In-Kind Other (specify below) Contributions (please specify) Networking Parties - , Other (specify below) Corporate support - , TOTAL TOTAL I, the undersigned, certify that the information provided in and with this statement is true and accurate. Submitted by (signature):_________________________________________ Matthew Koshmrl Printed name: _________________________________ Title: Director 6/14/2021 __________________________________ Date: ________________________________  Board of Directors: Richard Hansen (ex officio, non-voting Executive Director): Richard has spent the last twenty years working in Minnesota's film industry in a variety of capacities. He is the founder and executive director of the Duluth Superior Film Festival and a co-founder and of the EDU Film Festival. Trey Wodele (ex officio, Festival Director EDUFF): Trey Wodele is one of the Twin Cities’ leading educators and advocates for youth in digital arts. He is the co-founder and Executive Director of the EDU Film Festival. He is the Associate Dean of Education and serves as the Program Chair for Digital Video & Media production at IPR College of Creative Arts. Jordan Brown (ex officio, Assistant Festival Director DSFF): In addition to serving as the Assistant Director at Duluth Superior Film Festival, Jordan is an Associate Artistic Director at the Other Worlds FIlm Festival in Austin and works for the St. Lawrence International Film Festival, the Tribeca Film Festival, and the Sundance Film Festival. George Reese is the co-founder and Vice President of Programming at Seeka TV. He was also the co- founder of enStratus/Enstratius which was acquired by Dell Computers in 2013. He is a film producer, writer, and director. Mary Funk is an educator with forty years of experience in nonprofits and grant writing. She currently sits on the Wabasha Kellogg School Board and is a co-founder and former board chair of Minnesota Transitions Charter Schools, a career-prep system of public charter schools based in Minneapolis. Dan Murphy is the Co-Owner of Kuhl Design+Build, an award-winning custom home renovations company. Dan has over 25 years of design and construction experience. Chris Alexander is Senior Counsel at Short Elliott Hendrickson, Inc. Chris has been with the Northern Film Alliance since its formation. Since creating the legal side of the NFA, Chris has ensured compliance for each step along the way to create a framework for success. James Pikala is a Minnesota Workman’s Compensation Attorney with over 30 years of experience. He is a partner in the Minneapolis law firm of Arthur Chapman Kettering Smetak & Pikala, P.A. Dan Schneidkraut is an award winning independent filmmaker and a recipient 2010 and 2016 McKnight Fellowship for Media Arts and the 2015 Creative Capital Grant for Moving Image. Riki McManus is the owner of Fire Rocks and the Director of the Upper Minnesota Film Office and a former president of the Minnesota Film and TV Board. SHe has 32 years of experience in the film and TV industry.