Culture, Events & Public Art Commission (Meets 2nd Thursday of each month at 10:00 a.m.)

Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us AGENDA SPECIAL FESTIVAL COMMITTEE MONDAY, JULY 19, 2021 3:00 P.M. – Government Center Room 204 ** A physical quorum must be met to take action, but the meeting can also be accessed virtually: https://us02web.zoom.us/j/81538667978 Meeting ID: 815 3866 7978 Passcode: 503357 Members: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Jacobson, Lindsey Graskey, Craig Sutherland, and Gavin Hamilton AGENDA: 1. Roll Call 2. Approve July 14 meeting minutes 3. Festival Committee Process Recommendations 4. Sponsorship Application: Duluth Superior Film Festival - $10,000 5. Future agenda items: 5.1. Goin’ Postal sponsorship application 5.2. Lake Superior Ice Festival Budget 5.3. Fireworks Agreement 6. Adjournment Next meeting will be held Wednesday, August 11 at 3:00 pm. The City of Superior complies with the Americans with Disabilities Act of 1990. If you are in need of an accommodation to participate in the public meeting process, please contact Nick Raverty at (715) 395-7212 by 4:30 pm on Friday prior to the scheduled meeting. The City will attempt to accommodate any request depending on the amount of notice we receive. Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. c: City Clerk’s Office Public Access – via e-mail  Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES FESTIVAL COMMITTEE WEDNESDAY, JULY 14, 2021 3:00 P.M. – Government Center Room 204 Members Present: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Graskey, Gavin Hamilton, Lindsey Jacobson (virtual) and Craig Sutherland (virtual) Others Present: Mayor Jim Paine, Todd Janigo, Linda Cadotte, and Nick Raverty The regular meeting of the Festival Committee was called to order at 3:02 pm. 1. Roll Call 2. Welcome Gavin Hamilton & Introductions The committee welcomed Gavin Hamilton, Superior Refinery and did quick introductions. 3. Reconsider Billings Park Days Sponsorship Mayor Paine gave an overview of why he is asking the committee to reconsider the sponsorship for Billings Park Days. He made a recommendation to approve a grant of $2,000 for Billings Park Days to be used towards the fireworks agreement. This would allow the city to transfer its contracted show (cost of $5,000) to Billings Park Days and the event organizers would pay the rest of the contract above and beyond the $2,000 from the committee. The committee discussed the recommendation, considered the current budget, and costs that may be incurred if the contracted show was not transferred and just canceled. Motion by Farmakes, second by Graskey, to reconsider the sponsorship of Billings Park Days to a cash amount of $2,000 to be allocated to the fireworks contract and cover any in-kind costs incurred by the city, and carried, to approve. Abstain: Craig Sutherland Mayor Jim Paine left the meeting at 3:30pm. 4. Review of Festival Committee Process Nick Raverty gave an overview of the current festival committee process, which includes that every agenda item that needs action must be sent to finance committee for approval, before being sent to council for approval. The committee members asked questions related to updating this process and what type of policy recommendations could be made. Motion by Farmakes, second by Hamilton, to skip to agenda item regarding current sponsorship applications, and carried, to approve. c: City Clerk’s Office Public Access – via e-mail 5. Fireworks Agreement Director Cadotte gave an overview of the current fireworks contract the city has and explained how the contract is typically formed. There is a breakdown of three events each with their own designated cash proportion of the contract. Director Cadotte will bring forward a conversation on a future agenda to discuss the amount of money the committee would like to set aside for fireworks in 2022 so she can start negotiating the contract. 6. Approval of June 14 minutes Motion by Farmakes, second by Graskey, to approve the minutes, and carried, to approve. 7. 4th of July recap Motion by Farmakes, second by Sutherland, to hold in committee until the next regular meeting of the committee, and carried, to approve. 8. New Sponsorship Applications 8.1. Superior Museum Crawl – $2,200 The committee discussed the application submitted by the event organizers. Motion by Farmakes, second by Urban, to approve the sponsorship at the amount of $1,000, and carried, to approve. Abstain: Lindsey Graskey 8.2. Goin’ Postal Fall Musical Event – $3,000 The committee discussed the application submitted by the event organizers. There were questions about the Blue Bird Foundation, which is the organization the event raises money for. The committee requested some additional information about the foundation. Motion by Graskey, second by Hamilton, to hold in committee until the next regular meeting of the committee, and carried, to approve. Abstain: Carolyn Nelson’Kavajecz 8.3. Fairlawn Mansion’s Ice Cream Social – $750 The committee discussed the application submitted by the event organizers. Motion by Farmakes, second by Urban, to approve the sponsorship at the amount of $750 with $235 towards city permitting fees and $500 for other event costs, and carried, to approve. 8.4. Duluth Superior Film Festival - $10,000 The committee briefly discussed the application submitted by the event organizers. It was unclear what portion of the event would be held in Superior versus Duluth. The committee requested we invite the event organizer to the next meeting. Motion by Graskey, second by Jacobson, to hold in committee until special committee meeting on July 19th, and carried, to approve. Julie Urban left the meeting at 4:05 pm. 9. Krystal Kleer Ice Carvers funding for 2022 Director Cadotte explained a new idea for the ice festival in 2022 where the ice carvers would create percussion instruments out of ice and the orchestra from University of Wisconsin – Superior would play a musical number. To support this endeavor, she would need to complete a small contract with the ice carvers this year to start working on the instruments and do test runs. Motion by Graskey, second by Farmakes, to approve the drafting of a contract not to exceed $2,500 with Krystal Kleer Ice Carvers, and carried, to approve. The meeting was adjourned at 4:23 pm. c: City Clerk’s Office Public Access – via e-mail  EVENT SPONSORSHIP APPLICATION PROGRAM YEAR APPLICATION DEADLINE da p io o he e en Abo o o gani a ion g o p e en Name of Event: The Duluth Superior Film Festival Date(s) of Event: August th- nd Will the majority of this event be held on public property? No Name of Organization/Group: The Duluth Superior Film Festival Address: N st Ave W, , Duluth, MN Mailing address (if different from above): Main contact person: Ma he K hm l Phone(s): - - Email address: mkoshmrl@gmail.com Do you have a board of directors? Ye If so please attach a separate sheet listing board members See attached pdf Is your organization a non-profit? Ye Non-profits, please list your EIN number EIN : - Please share your organization/group’s mission: Locally-minded, innovative, and thoughtfully curated, the Duluth Superior Film Festival provides a platform for regional artists to showcase their unique worldviews, offers meaningful grants and education to emerging talent, and exposes our region to underseen stories. Inspired by and indebted to the breathtaking backdrop of the North Shore and greater region, we present year-round film screenings, learning opportunities, and eye-opening discussions. Duluth Superior Film Festival works within our community to bring deeper awareness and appreciation for the art of film to all who seek it.  Please share the mission/objective of the event: The Duluth Superior Film Festival is the premiere film festival of the region showcasing independent films from around the region to around the globe. Our goal was to expand the festival to be more representative of the diverse population in the region. This year we launched categories focusing on local stories, environmental education, social justice, indigenous narratives, traditions and heritage, and global perspectives. Not only do we want to champion and cultivate a local film community, but we want to bring diverse perspectives to a local audience. Describe the event: The Duluth Superior Film Festival is a four-day event that will be filled with film screenings, the presentation of select category awards, and networking opportunities for filmmakers and community members. film titles will be presented, each with a live audience and many with an in-person Q&A session to follow with artists and members of the industry. How many participants did your event serve the last years : (if applicable)? : How many participants do you anticipate serving this year? What percentage of your participants are City of Superior residents? Estimate how many people will be attracted to the area with this event: Does your organization conduct fundraisers? If yes, please describe your fundraising activities for the last year, funds raised and your fundraising goals for this year. No. Does your organization charge a registration fee for your program/event? Please indicate the amount of the fee(s). What does your organization do to help offset fees for participants that might not be able to afford the fees? We will be charging ticket fees in order to offset operational costs such as staffing. Each ticket will be for an individual screening. If people are interested in seeing multiple films, there will be an option to purchase a festival badge at . This will allow festival goers to see any film throughout the festival. Charging for admittance to the film screenings reinforces the importance of paying the artists for their work, and creates a sustainable model for the film festival. What does your organization do to promote overnight stays and tourism for this event (if applicable)? The Duluth Superior Film Festival has compiled a list of local hotels such as Hampton Inn, Holiday Inn, and Barker’s Island which will be released to all of the teams of filmmakers selected, on our website, and to people purchasing tickets. Please describe any sales, advertising, and promotions you will conduct before and at the event: Tickets and badges will go on sale a month before the event for people to pre-pay. Tickets will be available at the door as well. We will promote our event using social media, advertising on local news and newspaper outlets, and through grassroots word of mouth with our community partners who will help amplify our event. How does your event incorporate community equity and inclusivity? In order to be more inclusive to a diverse range of the community, we have created new film categories that we believe are more representative of the community. North Country Views is focused on local films and filmmakers; Cinema Re-Formed is for films with a social, economic and racial justice theme; Indigenous Angle is for films by Indigenous filmmakers; Global Visions is for international films and filmmakers; Environmental Lens is for films that look at the natural world around us; and Roots Uncovered is for films that explore one’s identity and heritage through film. In order to reach a diverse population in the community we have created partnerships with AICHO, the Duluth NAACP, The Twin Ports APIDA Collective, and the MN Environmental Partnership. How does your event incorporate technology? At the Duluth Superior Film Festival we are constantly working to add new technology into our event. For our Indigenous film series we have added online screenings, and zoom q&a’s as an organization making our screenings more accessible. For our main event tickets will be available to buy online through Zeitgeist’s online ticketing platform. We are considering using QR codes in our advertising materials for interested audience members to learn more about the festival and pre-purchase tickets. How does your event incorporate sustainability? This event incorporates sustainability in two ways. One way is our environmental lens category at the festival, which will highlight stories that will showcase methods on how we can protect the environment. The second way is that we intend to work with the DTA in order to transport festival goers from across the bridge to attend screenings in both Superior and Duluth. By shuttling our festival goers we would be working to cut down the emissions produced by our event. We are currently in the process to create a fully paperless event by . What does your event do to enhance the quality of life in our community? The Duluth Superior Film Festival intends to enhance the quality of life in the Superior community by uplifting the creative filmmakers based here, providing the opportunity to grow and create connections, and bringing diverse stories that will enrich Superior residents. We want to give Superior citizens a chance to learn more about film and to build their own storytelling skills. As we grow our festival we aim to create a new source of tourism for the city, which will benefit local small businesses, hotels & motels, and Superior restaurants. G an Info ma ion Please list the sponsorship amount your organization , is requesting: Is this sponsorship being requested for a one-time event or for ongoing programming? Please explain. This sponsorship is being requested for ongoing programming as the Duluth Superior Film Festival is a nonprofit organization with year round screening events and educational classes for filmmakers in the Twin Ports community. One of the primary goals of the Festival Committee is to support events with operational/logistical costs. What operational and/or logistical costs would this sponsorship be used for, if any? (e.g. electricity, fees/permits, barricades, auxiliary police, etc.) Logistical funding would go towards paying festival staff, festival design, and printing fees. It would also go towards any location fees. What other costs would this sponsorship be used for, if any? This sponsorship would also be used to rent equipment such as screens, projectors, and speakers in order to set up outdoor screenings in Superior. Has this event received a sponsorship from the City of Superior in previous years? Describe how the sponsorship money was used. This is the first time that the Duluth Superior Film Festival has requested funds of any kind from the City of Superior because this is the first year that the festival is including Superior in the event's festivities. How was the City of Superior recognized for its sponsorship in previous years (if applicable)? Please provide examples (pictures of t-shirts, banners, signs, radio scripts, social media posts, etc.). N/A If you received a sponsorship from the City of Superior last year and were not able to use it all due to COVID, how do you plan to use that money along with a potential sponsorship for ? N/A How will your organization recognize the City of Superior as a sponsor this year if funds are received? (i.e. City logo on flyers, verbal recognition at events, banners, etc.) If the Duluth Superior Film Festival received the funds this year the City of Superior’s logo would be featured on flyers, verbal recognition, events and social media. The City of Superior would be included in a sizzle reel which will play before every screening at the festival. Please provide any other information you would like the committee to be aware of that was not asked above: This year the Duluth Superior film festival is actively trying to live up to our name, which means including Superior. For the first time in a decade this festival is working to reach across the bridge in order to ensure that the citizens of Superior have the same networking, artistic, and business opportunities as Duluthians. If awarded this sponsorship, those dollars will be going right back into Superior’s economy. From choosing printers, rentals, venues, vendors and so much more. This sponsorship would open more and more opportunities for Superior’s hotels & motels, restaurants, artists, and local small businesses.  P og am E en B dge S mma fo mo ecen ea Ea ned Re en e amo n E pendi e amo n Admissions , Salaries , Memberships Office/administration , Workshops/training Marketing/publicity , Food/concessions Equipment , Grants/donations , Transportation , Fundraisers Supplies Volunteer Hours Insurance (x /hr) In-Kind Other (specify below) Contributions (please specify) Networking Parties - , Other (specify below) Corporate support - , TOTAL TOTAL I, the undersigned, certify that the information provided in and with this statement is true and accurate. Submitted by (signature):_________________________________________ Matthew Koshmrl Printed name: _________________________________ Title: Director 6/14/2021 __________________________________ Date: ________________________________  Board of Directors: Richard Hansen (ex officio, non-voting Executive Director): Richard has spent the last twenty years working in Minnesota's film industry in a variety of capacities. He is the founder and executive director of the Duluth Superior Film Festival and a co-founder and of the EDU Film Festival. Trey Wodele (ex officio, Festival Director EDUFF): Trey Wodele is one of the Twin Cities’ leading educators and advocates for youth in digital arts. He is the co-founder and Executive Director of the EDU Film Festival. He is the Associate Dean of Education and serves as the Program Chair for Digital Video & Media production at IPR College of Creative Arts. Jordan Brown (ex officio, Assistant Festival Director DSFF): In addition to serving as the Assistant Director at Duluth Superior Film Festival, Jordan is an Associate Artistic Director at the Other Worlds FIlm Festival in Austin and works for the St. Lawrence International Film Festival, the Tribeca Film Festival, and the Sundance Film Festival. George Reese is the co-founder and Vice President of Programming at Seeka TV. He was also the co- founder of enStratus/Enstratius which was acquired by Dell Computers in 2013. He is a film producer, writer, and director. Mary Funk is an educator with forty years of experience in nonprofits and grant writing. She currently sits on the Wabasha Kellogg School Board and is a co-founder and former board chair of Minnesota Transitions Charter Schools, a career-prep system of public charter schools based in Minneapolis. Dan Murphy is the Co-Owner of Kuhl Design+Build, an award-winning custom home renovations company. Dan has over 25 years of design and construction experience. Chris Alexander is Senior Counsel at Short Elliott Hendrickson, Inc. Chris has been with the Northern Film Alliance since its formation. Since creating the legal side of the NFA, Chris has ensured compliance for each step along the way to create a framework for success. James Pikala is a Minnesota Workman’s Compensation Attorney with over 30 years of experience. He is a partner in the Minneapolis law firm of Arthur Chapman Kettering Smetak & Pikala, P.A. Dan Schneidkraut is an award winning independent filmmaker and a recipient 2010 and 2016 McKnight Fellowship for Media Arts and the 2015 Creative Capital Grant for Moving Image. Riki McManus is the owner of Fire Rocks and the Director of the Upper Minnesota Film Office and a former president of the Minnesota Film and TV Board. SHe has 32 years of experience in the film and TV industry.