Culture, Events & Public Art Commission (Meets 2nd Thursday of each month at 10:00 a.m.)

Office of the Mayor Jim Paine, Mayor Becky Scherf, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us AGENDA CULTURE, EVENTS, & PUBLIC ART COMMISSION WEDNESDAY, September 21st 2022 12:00 P.M. – Government Center Room 204 https://us02web.zoom.us/j/81538667978?pwd=YU1MdVhrVnkwMFNRbmxkYmtnV0x6UT09 Or Dial in +1(312)626‐6799 Meeting ID: 815 3866 7978 Passcode: 503357 Members: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Graskey, Nick Ledin, Heidi Blunt, Amanda Korhonen AGENDA: 1. Roll Call 2. Approval of Minutes – 6/24/22, 7/26/22, 8/2/22 3. 2022 Current Event Sponsorship Budget Balance 4. Old Business 3.1 2022 Current Public Art Fund Balance 3.2 Grant Process and Policy for Dispersion of Funds 3.3 Project Concepts – Ideas 5. Sponsorship Applications 5.1 St Louis River Alliance Canoe Trip – $25 - 8-24-2022 5.2 East End Family Fun Days – $800 - 9-17-2022 5.3 North End Nightmare 5k - $1,200 - 10-22-2022 5.4 Superior Spooktacular Parade - $655 - 10-29-2022 5.5 Fairlawn’s Haunted Halloween – $300 - 10-29-2022 5.6 CASDA Domestic Violence Awareness – $150 - 10-1-2022 5.7 Insides Out Art Exhibition - $5,000 - 11-12-2022 6. Set Special CEPA Public Art Planning Meeting 7. Confirm Next Meeting – October 4th c: City Clerk’s Office Public Access – via e-mail 8. Adjournment The City of Superior complies with the Americans with Disabilities Act of 1990. If you are in need of an accommodation to participate in the public meeting process, please contact Becky Scherf at (715) 395-7212 by 4:30 pm on Friday prior to the scheduled meeting. The City will attempt to accommodate any request depending on the amount of notice we receive. Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. c: City Clerk’s Office Public Access – via e-mail  Office of the Mayor Jim Paine, Mayor Becky Scherf, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES Culture, Events, & Public Arts Commission FRIDAY, June 24th 2022 11:00AM – Government Center Room 270 The meeting of the CEPA Commission was called to order by Chair Carolyn Nelson-Kavajecz at 11:01 am. 1. Roll Call Members Present: Carolyn Nelson-Kavajecz (Chair), Nikky Farmakes, Lindsey Graskey, Julie Urban, Amanda Korhonen, Heidi Blunt, Nick Ledin (Virtual) Staff Present: Becky Scherf, Linda Cadotte 2. Approval of May 3rd Meeting Minutes MOTION by Graskey, Second by Korhonen, carried to approve. 3. Budget Chief of Staff Scherf went over budget details with commission. Set aside 15k towards Ice Festival. Approx 13k budget remaining. 4. SPONSORSHIP APPLICATIONS 4.1 Mentor North Summer Fest (Requesting $1,000) MOTION by Farmakes to award $200. Second by Graskey. Approved viva voce at $200. 4.2 Family Fun Day (Requesting $500) MOTION by Farmakes to award $150. Second by Korhonen. Approved viva voce at $150. 4.3 Ice Cream Social Fairlawn Mansion (Requesting $750) MOTION by Farmakes to award $250. Second by Urban. Approved viva voce at $250. 4.4 Billings Park Days (Requesting $1,500) MOTION by Farmakes to award $500 to cover city fees. Second by Korhonen. Approved viva voce at $500. 4.5 Dragon Boat Festival (Requesting $15,130) Parks Director Cadotte gave explanation on fees and costs. MOTION by Farmakes, Second by Graskey to approve at $10,172. Approved viva voce and will go to Finance Committee for approval. 4.6 Lake Superior Days (Requesting $1000) MOTION by Graskey, Second by Blunt to award $200. Carried to approve viva voce. Page 1 of 2 MOTION by Farmakes to table all remaining agenda items due to time restrictions. The meeting was adjourned at 12:00 pm. Respectfully submitted: Becky Scherf, Chief of Staff Page 2 of 2  Office of the Mayor Jim Paine, Mayor Becky Scherf, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES Culture, Events, & Public Arts Commission TUESDAY, July 26th 2022 2:00 PM – Government Center Room 300 The meeting of the CEPA Commission was called to order by Chair Carolyn Nelson-Kavajecz at 2:01 PM 1. Roll Call Members Present: Carolyn Nelson-Kavajecz (Chair), Nikky Farmakes, Lindsey Graskey, Julie Urban, Amanda Korhonen, Heidi Blunt Staff Present: Becky Scherf Absent: Nick Ledin 2. 2022 Current Event Sponsorship Budget Balance Awaiting decision from Finance Committee on if Dragon Boats is approved or denied. 3. SPONSORSHIP APPLICATIONS 3.1 Porchfest at the Meteor (Requesting $300) MOTION by Urban to award $120 to cover city fees. Second by Farmakes. Approved viva voce at $120. 3.2 Wisconsin Point Land Reclamation (Requesting $2300) MOTION by Farmakes to table until 8/2 meeting to have finance committees decision re: Dragon Boats and see if the commission has the funds. Second by Graskey. 3.3 SHS Homecoming Parade (Requesting $220) MOTION by Blunt to award full requested amount of $220. Second by Graskey. Approved viva voce at $220. 4. New Business MOTION by Farmakes to hold for 8/2 meeting. Second by Graskey. Passed viva voce. Requested for next meeting for new business to be first on agenda. 5. 4th of July Recap – Labor Day reschedule Chief of Staff Scherf went over rained out events from Fourth of July and went over plans for Labor Day Pride festival. Page 1 of 2 6. Confirm Next Meeting – August 2nd Meeting time confirmed. The meeting was adjourned at 2:54 pm. Respectfully submitted: Becky Scherf, Chief of Staff Page 2 of 2  Office of the Mayor Jim Paine, Mayor Becky Scherf, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES Culture, Events, & Public Arts Commission TUESDAY, August 2nd 2022 1:00 PM – Government Center Room 270 The meeting of the CEPA Commission was called to order by vice chair Nikky Farmakes at 1:04 PM 1. Roll Call Members Present: Carolyn Nelson-Kavajecz (Chair), Nikky Farmakes, Lindsey Graskey, Julie Urban, Amanda Korhonen, Heidi Blunt Staff Present: Becky Scherf, Mayor Jim Paine Absent: Nick Ledin 2. 2022 Current Event Sponsorship Budget Balance Dragon Boats passed. Less than 2k left in budget considering Ice Festival but that number can be flexible. 3. New Business 3.1 2022 Current Public Art Fund Balance Update given by Mayor Paine 3.2 Grant Process and Policy for Dispersion of Funds Open conversation on the top between commissioners. Ideas presented and discussed. 3.3 Project Concepts – Ideas Open conversation on the top between commissioners. Ideas presented and discussed. 4. SPONSORSHIP APPLICATIONS 4.1 WI Point Land Reclamation (Requesting $2300) MOTION by Urban, Second by Blunt to approve at full requested amount. Passed viva voce. 5. Confirm Next Meeting – September 6th Meeting time confirmed. The meeting was adjourned at 2:09 pm. Respectfully submitted: Page 1 of 2 Becky Scherf, Chief of Staff Page 2 of 2  CITY OF SUPERIOR SPECIAL EVENT PERMIT INSTRUCTIONS Please keep this page for your records. Please use the following as a guide to make sure your permit is complete. NOTE: This permit, along with insurance information and fees, must be returned to Parks and Recreation a minimum of 60 days before your event. No fees will be waived. Sponsorship by the City may be requested. Insurance may be submitted no later than 2 weeks from event date if application is completed in its entirety. A Certificate of Insurance is required by the City for every event and MUST list the event and date and have the City listed as Additional Insured (not just Certificate Holder). SEE SAMPLE PROVIDED. Please contact Parks & Recreation if you have questions about obtaining special event insurance. A $25 nonrefundable processing fee must accompany our permit. In addition, fees for other City services (see Page 2) are required at the same time. Please make check payable to "CITY TREASURER." You may also pay with cash or money order. ***Information That May Apply to Your Event*** Licenses: (As applicable, e.g., permit for alcohol, etc.) Contact the City Clerk's Office at  715-395-7200 for more information or email: ramosc@ci.superior.wi.us Fireworks permit: If you plan to have fireworks at your event, you must contact the Fire Chief at least 30 days prior to your event to apply for a permit. Contact the Fire Department at 715-395-1680 for more information or email: firedept4@ci.superior.wi.us Food services or portable toilet requirements: Contact the Douglas County Health Department at 715-395-1304. Food vendors are not permitted until after the Douglas County Health Department issues a separate vendor license. Security may be required for crowds greater than 50. You must make arrangements for this with a private security company & submit a copy of your contract to us. To request Auxiliary Police support for traffic and/or pedestrian control, contact the Superior Police Department at 715-395-7234 or email: jagob@ci.superior.wi.us or poskozima@ci.superior.wi.us Emergency/Evacuation Plan: (As applicable) Contact the Superior Police Department at 715-395-7234. Services from the City of Superior: Must be determined in advance and are to be applied to the cost with the permit (see Page 2). Map of the area to be used, which shows the entire area encompassed by this permit, noting location of food vendors, toilets, barricades, bounce houses, etc. Any event involving a state road is subject to the approval of the Public Works Department & WisDOT. A SPECIAL EVENT PERMIT IS NOT VALID (MEANING YOU MAY NOT HAVE YOUR EVENT) WITHOUT ALL THE NECESSARY APPROVAL SIGNATURES AND AN ACCURATE CERTIFICATE OF INSURANCE. Return completed permit with payment to: Parks and Recreation 1316 North 14th Street Suite 200 Superior, WI 54880 Questions? Call Parks and Recreation 715-395-7270 or email: parks@ci.superior.wi.us  CITY OF SUPERIOR SPECIAL EVENT PERMIT For Office Use Only Date Received _________________ Paid Amount $ _________ Insurance Recd. Approved Denied Date Returned ___________ Event Name: SLRA Annual Canoe Trip ________________________________________________________ Contact/Organization Name: St. Louis River Alliance ________________________________________________________ Address: 394 Lake Ave. S Suite 208, Duluth, MN 55802 __________________________________________________________________________ Phone Number: (Day) 763-370-0438 __________________________ (Evening) ____________________________ outreach@stlouisriver.org E-mail Address _____________________________________________________________________ Web Site stlouisriver.org _____________________________Facebook event page____________________________ A. DETAILED EVENT DESCRIPTION: Include where event will be held and type of activities (e.g., parade, athletics, street dance, walk-a-thon, rides/games, etc.) We will meet and launch from Pokegama Bay Boat Landing, exploring a loop of the __________________________________________________________________________________ National Water Trail. The Alliance will be providing canoe and kayak gear for attendees who do not ha __________________________________________________________________________________ There will be a safety introduction and then a group paddle along the shoreline. __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Maximum number of participants expected (please estimate if unsure) 50 ___________ B. DATES AND TIMES FOR EVENT (Use an extra sheet for more than 4 days) Date(s) 8/24/22 Setup start time 5 p.m. Event start time 6 p.m. End time (incl. tear down) 8:30 p.m. 1 5/17/2022 C. INSURANCE REQUIREMENT The City of Superior requires you to provide coverage in the amount of $1,000,000 aggregate with the City named as Additional Insured for the event (including setup and tear down). Attach your insurance certificate to this permit. D. ROADWAY/TRAIL USER ± MAP IS REQUIRED Roadway(s)/trail to be used Pokegama Bay Loop on the St. Louis River, no other area will be used or motif ____________________________________________________________ ___________________________________________________________________________________ (include map of entire area encompassed by request showing location of food vendors, toilets, barricades, etc). DOT approval is required (City will secure) if a state road (e.g., Tower Avenue, Belknap Street, East 2nd Street) or city street is used. E. SALES (see instruction sheet for email & phone numbers for the departments mentioned below) 1. Do you or any food vendors intend on offering or selling food at your event? Yes ‰ No ‰ ■ If yes, you must contact the Douglas County Health Department for rules: 715-395-1304 NOTE: It is the responsibility of the event organizer to ensure that all food vendors are properly licensed according to county and state regulations. Food vendors are not permitted until after Douglas County Health Department issues a separate vendor license. 2. Do you intend to sell alcohol at your event? Yes ‰ No ✔ ‰ If yes, please contact the City Clerk's office. 3. Do you intend to sell any other items? Yes ‰ No ✔ ‰ If yes, what? ________________________________ If yes, please contact the City Clerk's office. 4. Do you plan on having fireworks as part of your event? Yes ‰ No ✔ ‰ If yes, you must obtain a permit by contacting the Superior Fire Department at least 30 days prior to your event. Note: Sales of any kind are not permitted unless authorized by the City. Permits for sales of food, beer, or other alcoholic beverages, are further regulated by state and local agencies, which you are responsible for obtaining. 2 5/17/2022 F. FEES DELIVERY DELIVERY # OF AMOUNT SERVICE COST DATE LOCATION UNITS DUE PROCESSING $25.00 $25.00 FEE $5 each If you fail to order GARBAGE enough cans & trash is CANS scattered, you will be charged a cleanup fee for time & materials. RECYCLING $10 each BIN BARRICADES $5 each CONES-pylons, candlestick or $1 each barrels NO PARKING SIGNS ON $5 per block STAKES STREET $50 SWEEPER Up to 99 units $50 PARADE FEE 100+units $100 PAVILION Call Parks & Rec for cost/availability RENTAL ($25-$50 depending on which park) ELECTRICITY FROM Schedule key pick up with Parks & Rec EXISTING $5 prior to event SIMPLE OUTLET ELECTRICAL $25 to use electric near parking lot PANEL $25 pumping fee, per toilet, per day, if PORTABLE toilet is already on site. TOILETS If more than 100 attendees expected, you must arrange for additional toilets. TOTAL AMOUNT DUE $ 25 Reminder that all fees must be paid in full. The City of Superior offers event sponsorships. If LQWHUHVWHGLQSXUVXLQJSOHDVHVXEPLWWKH³(YHQW6SRQVRUVKLS$SSOLFDWLRQ´ZLWK\RXUVSHFLDO event permit at least 60 days in advance of your event. 3 5/17/2022 G. AUTHORIZATION TERMS & CONDITIONS I, the undersigned applicant, certify that the permit is accurate and complete. I understand that inaccurate information is grounds for cancellation of any event and may jeopardize any future events. I also agree that I will save and indemnify and hold harmless the City, its supervisors, and employees against all liabilities, judgments, costs, and expenses, including the claims of any third party, which may come against the City for granting this application, or which may in any way result from the carelessness or neglect of the applicant, or his/her members, guests, employees, or other persons or entities under contract with the applicant. ‰ If this box is checked, special security is required, and I agree to provide ______ security guards for the duration of the event at my own expense. I agree to provide the City with proof that such guards are secured. ‰ Check this box if you think you will need assistance from the Superior Police Department Auxiliary Police for traffic and/or pedestrian control. Every effort will be made to provide support, if auxiliary volunteers are available. You must call or email the police department (contact information on the instruction sheet/page 1 of this form) to make arrangements. ‰ If this box is checked, a special license/permit(s) is required, and I agree to secure the __________________________________ license/permit(s) at my expense. I agree to provide the City with proof that such license/permit(s) have been secured. ‰ If this box is checked, an emergency/evacuation plan is needed, and I will submit a plan not less than two business days prior to the event. IMPORTANT: FAILURE TO PROVIDE ANY NEEDED INFORMATION COULD VOID THIS PERMIT AND CANCEL YOUR EVENT. ALSO, A SPECIAL EVENT PERMIT IS NOT VALID UNTIL INSURANCE HAS BEEN PROVIDED, ALL FEES HAVE BEEN PAID, AND ALL NECESSARY APPROVAL SIGNATURES HAVE BEEN OBTAINED. Applicant Alyssa Johnson Signature______________________________________ Date 8/10/22 ______________________ H. NOTES/SPECIAL INSTRUCTIONS: ______________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ I. APPROVALS 1. Parks, Recreation & Forestry Director ___________________________________________________ 2. Public Works Director or Asst. Director ________________________________________________ 3. Superior Police Department Traffic Lieutenant ____________________________________________ Email Distribution: City Clerk's Office Mayor's Office BID Police Department (Traffic Lt & Community Policing Officer) Douglas County Health Dept. Park Superintendent Street Superintendent & Staff Assistant at MSB Chamber of Commerce Emergency Management Applicant DTA (if rerouting is needed) Post Office (if routes will be affected) %DUNHU¶V,VODQGEXVinesses (if event held on Island) Dan Hartel (only if recycling is used) Sign Shop ± Barricades/cones WisDOT (if needed) 4 5/17/2022 9/7/2022 8/23/2022  EARTH RIDER LOST IN CEDAR FESTIVAL THE 50’S LOUNGE GROUNDS FINISH N 3RD ST START ANDERSON & HAMMACK CONSTRUCTION WHISKEY’S spider's LAST RESORT WISCONSIN DEPARTMENT nest OF TRANSPORTATION N 4TH ST TOWER AVE TAVERN HUGHITT AVE ANCHOR BAR graveyard TOWER AVE MILE 1 INTERSTATE ALL BATTERY losT CENTER souls lane MILE N 5TH ST 2 FEN-TECH WATER STATION mad science BIMBO BAKERIES lab SIMKO RECYCLING reaper's gate N 6TH ST creepy SWEEDEN witchesS Cclown Town SWEETS coven tree BANKS AVE N 7TH ST TOP HAT TAVERN zombie OGDEN AVE yard JOHN AVE nightmare nursery N 8TH ST THIRSTY PAGAN BREWING SUPERIOR, WISCONSIN  Grab your friends and family and dress up for this spooky 3.1 mile race at the SUPERIOR SPOOKTACULAR ! FREE Races for kids fourteen and under. SATURDAY, OCTOBER 30 $35 ADULTS | $15 KIDS 12UNDER AND FOR RACE INFORMATION AND VOLUNTEER OPPORTUNITIES, VISIT GrandmasMarathon.com AND REGISTER ONLINE TODAY!  9/1/2022 x 455 Barker's Island Festival Park 50 XXXX $90 Changing request to $150 to cover pavilion rental  CITY OF SUPERIOR SPECIAL EVENT PERMIT INSTRUCTIONS Please keep this page for your records. Please use the following as a guide to make sure your permit is complete. NOTE: This permit, along with insurance information and fees, must be returned to Parks and Recreation a minimum of 60 days before your event. No fees will be waived. Sponsorship by the City may be requested. Insurance may be submitted no later than 2 weeks from event date if application is completed in its entirety.  A Certificate of Insurance is required by the City for every event and MUST list the event and date and have the City listed as Additional Insured (not just Certificate Holder). SEE SAMPLE PROVIDED. Please contact Parks & Recreation if you have questions about obtaining special event insurance.  A $25 nonrefundable processing fee must accompany our permit. In addition, fees for other City services (see Page 2) are required at the same time. Please make check payable to "CITY TREASURER." You may also pay with cash or money order. ***Information That May Apply to Your Event***  Licenses: (As applicable, e.g., permit for alcohol, etc.) Contact the City Clerk's Office at  715-395-7200 for more information or email: ramosc@ci.superior.wi.us Fireworks permit: If you plan to have fireworks at your event, you must contact the Fire Chief at least 30 days prior to your event to apply for a permit. Contact the Fire Department at 715-395-1680 for more information or email: firedept4@ci.superior.wi.us  Food services or portable toilet requirements: Contact the Douglas County Health Department at 715-395-1304. Food vendors are not permitted until after the Douglas County Health Department issues a separate vendor license.  Security may be required for crowds greater than 50. You must make arrangements for this with a private security company & submit a copy of your contract to us.  To request Auxiliary Police support for traffic and/or pedestrian control, contact the Superior Police Department at 715-395-7234 or email: jagob@ci.superior.wi.us or poskozima@ci.superior.wi.us  Emergency/Evacuation Plan: (As applicable) Contact the Superior Police Department at 715-395-7234.  Services from the City of Superior: Must be determined in advance and are to be applied to the cost with the permit (see Page 2).  Map of the area to be used, which shows the entire area encompassed by this permit, noting location of food vendors, toilets, barricades, bounce houses, etc. Any event involving a state road is subject to the approval of the Public Works Department & WisDOT. A SPECIAL EVENT PERMIT IS NOT VALID (MEANING YOU MAY NOT HAVE YOUR EVENT) WITHOUT ALL THE NECESSARY APPROVAL SIGNATURES AND AN ACCURATE CERTIFICATE OF INSURANCE. Return completed permit with payment to: Parks and Recreation 1316 North 14th Street Suite 200 Superior, WI 54880 Questions? Call Parks and Recreation 715-395-7270 or email: parks@ci.superior.wi.us  CITY OF SUPERIOR SPECIAL EVENT PERMIT For Office Use Only Date Received _________________ Paid  Amount $ _________ Insurance Recd.  Approved  Denied  Date Returned ___________ Event Name: ________________________________________________________ Insides Out Art Exhibition Contact/Organization Name: ________________________________________________________ Kelly D. Kellar/ The Beautiful Strength Project 7023 Klimek Rd., Saginaw, MN 55779 Address: __________________________________________________________________________ __________________________ (Evening) 218-428-9313 Phone Number: (Day) 218-428-9313 ____________________________ beautifulstrengthproject@gmail.com E-mail Address _____________________________________________________________________ Web Site thebeautifulstrengthproject.org _____________________________Facebook event page____________________________ Have not created as of today's date. A. DETAILED EVENT DESCRIPTION: Include where event will be held and type of activities (e.g., parade, athletics, street dance, walk-a-thon, rides/games, etc.) The event will be held in the old post office building on Tower Avenue. Insides Out 2022 is an all-medium art exhibition and __________________________________________________________________________________ fundraiser presented by the Beautiful Strength Project. Insides Out is the concept of the Beautiful Strength Project’s (BSP) CEO, __________________________________________________________________________________ Kelly Kellar. Kelly is a survivor of sexual trauma as a child. She is the Peer Wellness Support Leader for BSP. The idea for this __________________________________________________________________________________ exhibit came about during a conversation with Kelly's peers. Many survivors have expressed their concern about the lack of __________________________________________________________________________________ __________________________________________________________________________________ visibility their art has because it can be mistaken for too provocative or dark in nature. This type of art is frequently turned down __________________________________________________________________________________ or not allowed by conventional exhibitions. Insides Out is meant to highlight survivors’ voices and feelings through media of their __________________________________________________________________________________ choosing giving them the exposure and recognition that they deserve. Maximum number of participants expected (please estimate if unsure) ___________ 100 B. DATES AND TIMES FOR EVENT (Use an extra sheet for more than 4 days) Date(s) November Early Nov. 202212 - Will updated once finalized Setup start time Will updated once finalized Event start time Will updated once finalized End time (incl. tear down) Will updated once finalized 1 5/17/2022 C. INSURANCE REQUIREMENT The City of Superior requires you to provide coverage in the amount of $1,000,000 aggregate with the City named as Additional Insured for the event (including setup and tear down). Attach your insurance certificate to this permit. D. ROADWAY/TRAIL USER – MAP IS REQUIRED Roadway(s)/trail to be used ____________________________________________________________ N/A ___________________________________________________________________________________ (include map of entire area encompassed by request showing location of food vendors, toilets, barricades, etc). DOT approval is required (City will secure) if a state road (e.g., Tower Avenue, Belknap Street, East 2nd Street) or city street is used. E. SALES (see instruction sheet for email & phone numbers for the departments mentioned below) 1. Do you or any food vendors intend on offering or selling food at your event? Yes  No  If yes, you must contact the Douglas County Health Department for rules: 715-395-1304 NOTE: It is the responsibility of the event organizer to ensure that all food vendors are properly licensed according to county and state regulations. Food vendors are not permitted until after Douglas County Health Department issues a separate vendor license. 2. Do you intend to sell alcohol at your event? Yes  No  If yes, please contact the City Clerk's office. 3. Do you intend to sell any other items? Yes  No  If yes, what? Artwork ________________________________ If yes, please contact the City Clerk's office. 4. Do you plan on having fireworks as part of your event? Yes  No  If yes, you must obtain a permit by contacting the Superior Fire Department at least 30 days prior to your event. Note: Sales of any kind are not permitted unless authorized by the City. Permits for sales of food, beer, or other alcoholic beverages, are further regulated by state and local agencies, which you are responsible for obtaining. 2 5/17/2022 F. FEES DELIVERY DELIVERY # OF AMOUNT SERVICE COST DATE LOCATION UNITS DUE PROCESSING $25.00 $25.00 FEE $5 each If you fail to order GARBAGE enough cans & trash is CANS scattered, you will be charged a cleanup fee 2 $10.00 for time & materials. RECYCLING $10 each 2 $20.00 BIN BARRICADES $5 each CONES-pylons, candlestick or $1 each barrels NO PARKING SIGNS ON $5 per block STAKES STREET $50 SWEEPER Up to 99 units $50 PARADE FEE 100+units $100 PAVILION Call Parks & Rec for cost/availability RENTAL ($25-$50 depending on which park) ELECTRICITY FROM Schedule key pick up with Parks & Rec EXISTING $5 prior to event SIMPLE OUTLET ELECTRICAL $25 to use electric near parking lot PANEL $25 pumping fee, per toilet, per day, if PORTABLE toilet is already on site. TOILETS If more than 100 attendees expected, you must arrange for additional toilets. TOTAL AMOUNT DUE $ 55.00 Reminder that all fees must be paid in full. The City of Superior offers event sponsorships. If interested in pursuing, please submit the “Event Sponsorship Application” with your special event permit at least 60 days in advance of your event. 3 5/17/2022 G. AUTHORIZATION TERMS & CONDITIONS I, the undersigned applicant, certify that the permit is accurate and complete. I understand that inaccurate information is grounds for cancellation of any event and may jeopardize any future events. I also agree that I will save and indemnify and hold harmless the City, its supervisors, and employees against all liabilities, judgments, costs, and expenses, including the claims of any third party, which may come against the City for granting this application, or which may in any way result from the carelessness or neglect of the applicant, or his/her members, guests, employees, or other persons or entities under contract with the applicant.  If this box is checked, special security is required, and I agree to provide ______ security guards for the duration of the event at my own expense. I agree to provide the City with proof that such guards are secured.  Check this box if you think you will need assistance from the Superior Police Department Auxiliary Police for traffic and/or pedestrian control. Every effort will be made to provide support, if auxiliary volunteers are available. You must call or email the police department (contact information on the instruction sheet/page 1 of this form) to make arrangements.  If this box is checked, a special license/permit(s) is required, and I agree to secure the __________________________________ license/permit(s) at my expense. I agree to provide the City with proof that such license/permit(s) have been secured.  If this box is checked, an emergency/evacuation plan is needed, and I will submit a plan not less than two business days prior to the event. IMPORTANT: FAILURE TO PROVIDE ANY NEEDED INFORMATION COULD VOID THIS PERMIT AND CANCEL YOUR EVENT. ALSO, A SPECIAL EVENT PERMIT IS NOT VALID UNTIL INSURANCE HAS BEEN PROVIDED, ALL FEES HAVE BEEN PAID, AND ALL NECESSARY APPROVAL SIGNATURES HAVE BEEN OBTAINED. Applicant Signature______________________________________ Date 08/19/2022 ______________________ H. NOTES/SPECIAL INSTRUCTIONS: ______________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ I. APPROVALS 1. Parks, Recreation & Forestry Director ___________________________________________________ 2. Public Works Director or Asst. Director ________________________________________________ 3. Superior Police Department Traffic Lieutenant ____________________________________________ Email Distribution: City Clerk's Office Mayor's Office BID Police Department (Traffic Lt & Community Policing Officer) Douglas County Health Dept. Park Superintendent Street Superintendent & Staff Assistant at MSB Chamber of Commerce Emergency Management Applicant DTA (if rerouting is needed) Post Office (if routes will be affected) Barker’s Island businesses (if event held on Island) Dan Hartel (only if recycling is used) Sign Shop – Barricades/cones WisDOT (if needed) 4 5/17/2022  EVENT SPONSORSHIP APPLICATION PROGRAM YEAR 2022 APPLICATION DEADLINE: 60 days prior to the event 1. About your organization/group/event Name of Event: Insides Out Art Exhibition Date(s) of Event: Early Nov. 2022 Will the majority of this event be held on public property? Yes  No  Name of Organization/Group: Beautiful Strength Project Address: 136 2nd St Proctor, MN 55810 Mailing address (if different from above): Same Main contact person: Kelly Kellar Phone(s): 218-428-9313 Email address: beautifulstrengthproject@gmail.com Do you have a Board of Directors? Yes  No  If so, please attach a separate sheet listing board members. Is your organization a non-profit? Yes  No  Non-profits, please list your EIN number EIN#: 85-3716316 Please share your organization/groups’ mission: The Beautiful Strength Project is ta peer support group that utilizes a holistic approach to health and wellness education for survivors of trauma and crisis. Our Mission is to Enhance self-efficacy and strength, increase resilience & confidence, develop empowerment skills, provide social, emotional, intellectual, spiritual and interpersonal support, and break cycles of violence for the population we serve and for future generations. Please share mission/objective of event: One objective of this event is to raise funding for the Beautiful Strength Project so that we can provide more support to our community at large. The main objective is to provide a space for survivors to share their art and raise their voices to create change. Describe the event: The idea for this exhibit came about during a conversation with my peers. Many have expressed their concern with the lack of visibility they have as a lot of their art can be mistaken for too provocative or dark in nature which is turned down or not allowed by conventional exhibitions. This exhibition is meant to highlight survivors’ voices and feelings through media of their choosing. Giving them the exposure and recognition that they deserve. How many participants did your event serve the last 2 years 2020: 2021: (if applicable)? N/A 1 How many participants do you anticipate serving this year? 100 What percentage of your participants are City of Superior residents? 50% Estimate how many people will be attracted to the area with this 20 event: Does your organization conduct fundraisers? If yes, please describe your fundraising activities for the last year, funds raised and your fundraising goals for this year. We are a newer nonprofit that has only just begun fundraising. Our first event will be the International Day of Peace Walk held here in Superior on Sept. 21, 2022. List any other sponsorships and amounts received by your organization last year, along with any grants that you anticipate receiving this year: Please see attached Does your organization charge a registration fee for your program/event? Please indicate the amount of the fee(s). What does your organization do to help offset fees for participants that might not be able to afford the fees? No. What does your organization do to promote overnight stays and tourism for this event (if applicable)? N/A Please describe any sales, advertising and promotions you will conduct before and at the event: We anticipate contacting local media for in person advertising and utilizing our online presence to drum up support for this event. We also plan to send out flyers to local businesses, community centers, and public areas. How does your event incorporate community equity and inclusivity? This event incorporates community equity and inclusivity through allowing equal opportunity for all survivors of domestic and sexual trauma, regardless of race, color, national origin, religion, sex (including pregnancy, sexual orientation, gender identity or transgender status), age (over 40), disability, genetic information, etc. to enter their work into the exhibition for free. 2  How does your event incorporate technology? Technology is incorporated through the creation of digital content for the event, incorporation of social media, and use of audiovisual equipment during the event. How does your event incorporate sustainability? We incorporate sustainability by utilizing a mostly paperless approach to our nonprofit and events. Most of our communications are via social media reducing the number of hard, paper copies for things such as marketing, event invetations, a virtual nonprofit handbook, and email communications. We also encourage our board memebers and participants to lead more physical lifestyles, we reduce gas emissions by holding online vs. in-person meetings, etc. What does your event do to enhance the quality of life in our community? Our event enhances quality of life in our community through our mission which is to enhance self-efficacy and strength, increase resilience & confidence, develop empowerment skills, provide social, emotional, intellectual, spiritual and interpersonal support, and to break cycles of violence for the population we serve as well as future generations. 2. Grant Information Please list the sponsorship amount your organization is requesting: $5000 Is this sponsorship being requested for a one-time event or for ongoing programming? Please explain. This is a one time event that we hope to put on annually. One of the primary goals of the Festival Committee is to support events with operational/logistical costs. What operational and/or logistical costs would this sponsorship be used for, if any? (e.g. electricity, fees/permits, barricades, auxiliary police, etc.) Operational and logistical costs included in this request would include rental of the public space,audiovisual components requires for a stage, MC equipment, and possible lighting. What other costs would this sponsorship be used for, if any? This would also help pay 3 local artists that are working with us to put this event on, event supplies, and help with snacks and drinks, as well as supplies. 3 Has this event received a sponsorship from the City of Superior in previous years? Describe how the sponsorship money was used. This will be the first year the event is to take place. How was the City of Superior recognized for its sponsorship in previous years (if applicable)? Please provide examples (pictures of shirts, banners, signs, radio scripts, social media posts, etc.). N/A If you received a sponsorship from the City of Superior last year and were not able to use it all due to COVID, how do you plan to use that money along with a potential sponsorship for 2021? How will your organization recognize the City of Superior as a sponsor this year if funds are received? (e.g. City logo on flyers, verbal recognition at events, banners, etc.) We will publically list the city as one of our major sponsors and include the logo in any ads that we run as well as announcing on our social media accounts. If you have received sponsorship funds from the City of Superior in the past, please include supporting documentation to show how the City was recognized (e.g. City logo on flyers, verbal recognition at events, banners, etc.) Please provide any other information you would like to committee to be aware of that was not asked above: We do not have solid income at this time for the event however I will be attaching our budget report for the event which includes other grant requests that we have specifically applied for in order to help us cover this event (this is why the "Earned Revenue" portion is not completed in the table below ). I am also including a copy of the publication for the event that will be going out to local media and our social media accounts very soon. 4  Earned Revenue $ Amount Expenditures $ Amount Admissions Salaries Memberships Office/administration Workshops/training Marketing/publicity $500 Food/concessions Equipment $4500 Grants/donations Transportation Fundraisers Supplies Volunteer Hours Insurance $2000 (x $15/hr) In-Kind Contributions Other (specify below) (please specify) Other (specify below) Room Rental - $400 Snacks & Beverages - $1000 Artists - $2000 Incidentals - $100 Total Total $10,500 When submitting your Event Sponsorship Application, please also include your Special Event Permit Application. I, the undersigned, certify that the information provided in and with this statement is true and accurate. Submitted by (signature): ____________________________________________ ________________________________________ Title: CEO Printed Name: Kelly D. Kellar _________________________________ Date: 08/19/2022 ________________________________________________ 5 Project Budget Income (Status: Pending) Amount Status ● DSACF Grant Fund for Women and Girls $5000 Pending ● DSACF Grant Samuel F. Atkins and Barbara H. Atkins Memorial Fund $5000 Pending Direct Costs ● Rental Fees Room Rate - $400 ● Supplies Art Supplies/Utensils/Special Projects - $2000 ● Food & Beverage Healthy Snacks/Beverage - $1000 ● Mailing Costs Postcards - $500 (includes printing and post) ● Additional Expenses Live Entertainment: Photographer - $500 2 Paid Artists - $1000 Gallery Partitions/Walls - $3000 DJ & Decorations - $1500 Incidentals - $100 ● Total (rounded) = $10000 Insides Out - 2022 (Exhibition and Publication) Visit Organization Website Contact Email: beautifulstrengthproject@gmail.com Entry Deadline: 10/17/22 Application Open Work Sample Requirements Images | Minimum: 1, Maximum: 5 Total Samples | Minimum: 1, Maximum: 5 Call Type: Exhibition Eligibility: Twin Ports & Surrounding Areas State: WI,MN Event Date: TBD - Early November ABOUT Insides Out 2022 is an all-medium art exhibition and fundraiser presented by the Beautiful Strength Project. Insides Out is the concept of the Beautiful Strength Project’s (BSP) CEO, Kelly Kellar. Kelly is a survivor of sexual trauma as a child and the peer wellness support leader for BSP. The idea for this exhibit came about during a conversation with her peers. Many have expressed their concern with the lack of visibility they have as a lot of their art can be mistaken for too provocative or dark in nature which is turned down or not allowed by conventional exhibitions. This exhibition is meant to highlight survivors’ voices and feelings through media of their choosing. Giving them the exposure and recognition that they deserve. For Insides Out 2022, we are looking for works of art that manifest a survivor’s true thoughts and feelings, unveiling the very essence of themselves and/or their experience(s). All visual artists who identify as a survivor of domestic or sexual assult working in any art medium are invited to submit their applications from anywhere in the twin ports and surrounding areas. Selected artworks will be showcased at the Insides Out Exhibition coming this November. Artworks will also be available for viewing online. Submitting to this exhibition opportunity is free of charge. AWARDS ■ Exhibition The selected artworks will be showcased in Insides Out - 2022 exhibition, organized by the Beautiful Strength Project. Selected artworks will be exhibited online from one week prior to exhibition through December 10, 2022. ■ Exhibition Poster Each artist will receive a link to the digital version of the exhibition poster via email. ■ Social Media Selected works for each artwork will be shared on social media. ■ Artist Profile Page Each artist receives a free online profile page on the Beautiful Strength Project’s platform. ■ Certificate A digital certificate will be issued for all selected artists. FEES Submission: FREE There is no submission fee for this artist call. Artists can submit up to 5 artworks for review, however, up to 2 artworks will be selected from each artist. About The Beautiful Strength Project The Beautiful Strength Project is a peer support group that uses a holistic approach to health and wellness education for survivors of sexual and domestic voilence. Peer support in addition to other self-help options such as therapy and treatment has shown to increase quality of life, self-efficacy, sense of community, and supportive behaviors while the occurrence of relapse and homelessness decreased. The group currently meets twice weekly both virtually for online discussion and in person for fitness classes. This unique approach to health and wellness education allows participants to create lasting bonds with other members as well as the peer leader, and helps them find their way to a happier, healthier life for themselves and their families. Our main goal is to help end the cycle of violence for our participants and for future generations. ♦ Artist Data Artist Headshot Photo (jpg or pdf) Artist Full Name City and State of Residence Phone Email Social Media Links (optional) Website (optional) Artist Biography Statement ♦ Artwork Data Title Category Technique Surface Creation Year Size (WidthXHeightXDepth) in cm or inches Artwork/Series Description (Optional) Price in USD ARTIST ELIGIBILITY This exhibition opportunity is open to all visual artists who identify as survivors of domestic and/or sexual violence in the twin ports and surrounding areas. ARTWORK ELIGIBILITY Art Categories The submission is open to all visual artists creating original artworks in 2 and 3-dimensional media. Painting, drawing, literary, poetry, spoken word, illustration, printmaking, photography, digital art, fiber art, sculpture and mixed media are accepted. Style All styles are accepted. Any abstract or representational interpretations of the subject are welcome. Size There is no size limit for submitted artworks. Duration There is no limit for artwork creation year. Artworks created within the last 5 years are preferred. Originality and Rights Artworks must be entirely the work of the entrant, executed without the supervision of an instructor. Entries must not be copies or derivatives based in any way on other copyrighted or published paintings, photographs or other artistic work. Any infraction of this rule will result in serious consequences. Artists should have all the rights for presenting and publishing the artworks locally. Artwork Photo Only the artwork should show in the photo (no frames or extraneous backgrounds). Invited artists might be asked for high resolution artwork photos, if needed. Availability Artists can submit artworks that are not for sales. Number of Artworks Artists can submit up to 5 pieces of original artworks in relation to the subject. The artworks are subject to selection and maximum 2 artworks might be selected from the chosen artists. Other Artworks that, in reasonable view of the organizer, include pornigraphic material, violence, and/or racial, and religious hatred, inappropriate and/or offensive content, are not admissible. If you have a question whether or not it is admissible, please feel free to contact Kelly.