Finance Committee (Meets 4th Tuesday of each month at 4:30 p.m.)

Finance Committee Proceedings City of Superior September 9, 2021 Members Present: Jack Sweeney, Tylor Elm and Keith Kern Staff Present: Ashley Puetz, Deborah Kamunen, Nick Raverty, Jim Paine, Linda Cadotte Others Present: Taylor Pedersen, Shelley Nelson, Adrianna Bernsdorf, Kassandra White, Cheri Fitch, Lareasha Connors, Donna Wiklund, Jacie Maslowski, Brianna Smith, Calla Gilbertson, Brian Lalonde Members Excused: Brent Fennessey Jack Sweeney called the meeting to order at 4:30 p.m. with a quorum present. Attendance was done by sign in and virtual meeting. 1. Approval of August 12, 2021 Finance Committee meeting minutes. Motion was made by Keith Kern, seconded by Tylor Elm and carried to approve the August 12, 2021 Finance Committee meeting minutes. 2. Approval of August 24, 2021 Special Finance Committee meeting minutes. Motion was made by Tylor Elm, seconded by Keith Kern and carried to approve the August 24, 2021 Special Finance Committee meeting minutes. Motion was made by Tylor Elm, seconded by Keith Kern and carried to move item four to the third position. 3. 2021 2nd Quarter reports from Travel Superior and TDF – receive and file. Taylor Pedersen, President/CEO of Travel Superior, indicated tourism numbers continue to climb as the second quarter had really nice results. Pedersen stated that the number one obstacle for lodging properties was no longer COVID, but the lack of workforce was holding tourism back. Pedersen stated that the food and beverage industry can’t find staff so they are typically shut down on Sundays and Mondays which impacts the visitor experience as well. Motion was made by Tylor Elm, seconded by Keith Kern and carried to receive and file the 2021 2nd Quarter reports from Travel Superior and TDF. 4. Animal Shelter Presentation. Lareasha Connors, Shelter Director, presented a brief description of the organization’s mission, new and future goals of the shelter, anticipated needed building improvements as they are having problems with their HVAC system, animal statistics and financials. A question and answer period followed. Sweeney stated that the city is responsible for capital expenses and asked if there was a written plan. Connors responded that they were working on that next. Sweeney requested a copy of the shelter’s 2019 and 2020 990 tax returns. Sweeney stated that the city has a contract with the shelter which pays $10,000 each month which ends in 2023. Kern asked for a written list of capital improvements. Elm asked how often should the shelter be presenting. Kern responded that they should be presenting each year. Elm asked that since the contract ends in 2023 when should contract negotiations begin. Cadotte responded at least one year from the end date. Motion was made by Tylor Elm, seconded by Keith Kern and carried to receive and file the presentation by the Humane Society of Douglas County, Inc. 5. Request for Approval of the 2022 HealthPartners Group Insurance renewals. Puetz stated that it is her recommendation to approve the selected HealthPartners renewals. Puetz stated that the Health Insurance Committee reviewed renewals provided by HealthPartners and is recommending to renew the current health plan based on Marsh and McLellan’s recommendations and survey results from a survey conducted by Marsh and McLellan. The Health Insurance Committee is also recommending a renewal of a Dental plan with HealthPartners with a switch in plan design to an annual maximum of $1,500 from $1,000 for a relatively small increase. Sweeney asked what the overall health insurance percentage increase was for the group and how does it compare to the industry average. Puetz stated that it was a 7.6- 7.8% increase depending on the enrollment type. A question and answer period followed. Motion was made by Tylor Elm, seconded by Keith Kern and carried to approve the 2022 HealthPartners Group Insurance renewals. 6. Request from Director Puetz for approval of the 2022 Self Insured Health Fund Budget, 2022 Health and Dental Insurance Rates and funding of HSA/HRA deductibles for 2022. Motion was made by Tylor Elm, seconded by Keith Kern and carried to approve the 2022 Self Insured Health Fund Budget, 2022 Health and Dental Insurance Rates and funding of HSA/HRA deductibles for 2022. 7. Golf course Financials – receive and file. Motion was made by Tylor Elm, seconded by Keith Kern and approved to receive and file the golf course financials. 8. Review August, 2021 check register. Motion was made by Tylor Elm, seconded by Keith Kern and carried to receive and file the August, 2021 check register. 9. Review General Fund Financial Statements – 2021 Expenditure vs. Budget Analysis as of August 27, 2021. Motion was made by Tylor Elm, seconded by Keith Kern and carried to receive and file the review of the General Fund Financial Statements – 2021 Expenditure vs. Budget Analysis as of August 27, 2021. 10. General Financial Overview Puetz stated that this is the first time she is presenting updates to previous topics. a. General Updates. 1. Civic Center agreement is signed. 2. The CASDA grant was approved by council and has been submitted to Accounts Payable for payment. b. Top 3 financial concerns or updates. 1. TCP is still in process. 2. Temporary part-time Payroll Technician has been hired. 3. Mary Lindberg retired. 11. Other financial matters. Nick Raverty stated that the Festival Committee is starting to receive grant applications and that the Douglas County Historical Society’s application just came in. Having no other business, the Finance Committee meeting adjourned at 6:00 p.m. Minutes respectfully submitted by Deb Kamunen