Finance Committee (Meets 4th Tuesday of each month at 4:30 p.m.)

FINANCE COMMITTEE Meeting Minutes December 11, 2024, Regular Meeting The meeting was called to order by Chair Sweeney at 4:32pm on December 12, 2024, in Government Center Room 204. 1 ROLLCALL PRESENT: Jack Sweeney, Tylor Elm, and Mike Herrick VIRTUAL: Jenny Van Sickle (committee alt), Dan Walker (Nemadji Golf Course), Joseph Titus (Kemper Sports), Darienne Mcnamara (Environmental Regulatory Coordinator) CITY STAFF PRESENT: Nick Rhinehart (Finance Director), Renee Hoff, Camron Vollbrecht (Fire Chief) and Karie Markon OTHERS PRESENT: Shelley Nelson, Katelyn Baumann, Garner Moffat, Jordan Stish. 2 APPROVAL OF MINUTES 2.1 Finance Committee (Meeting held November 14, 2024) 2.2 Special Finance Committee (Meeting held November 26, 2024) 2.3 Special Finance Committee (Meeting held December 2, 2024) 2.4 Special Finance Committee (Meeting held December 6, 2024) Motion was made by Jack Sweeney to approve the Finance Committee meeting and the 3 Special committee meeting minutes at once, Motion was made by Tyler Elm, seconded Mike Herrick, and carried to approve the Finance Committee minutes held November 14, Special Finance Committee Meetings held November 26, December 2, and December 6. 2024. Councilor Sweeney proposed to move subject 5.9 to the beginning of the meeting. Motion was made by Tyler Elm, seconded by Mike Herrick, to move agenda item 5.9 to beginning of the meeting. 3 OLD BUSINESS 3.1 Golf Course Budget 2025 Dan Walker gave a presentation on the Golf course’s past years’ accomplishments and nonachievements. He also spoke on what capital improvements were needed and how they planned to increase revenue to cover these expenses. A question-and-answer period was ensured. Motion was made by Tyler Elm, seconded by Mike Herrick, and carried to approve to receive and file the Golf Course Fund Budget 2025 3.2 Hazardous Materials Fund Budget 2025 Fire Chief Cameron Vollbrecht spoke on the Hazardous Material Fund Budget. A question-and-answer period  was ensured. Motion was made by Tyler Elm, seconded by Mike Herrick, and carried to approve to receive and file the Hazardous Materials Fund Budget 2025 3.3 Fire Department PPP Budget 2025 Fire Chief Cameron Vollbrecht spoke on the Fire Department PPP Budget. A question-and-answer period was ensured. Motion was made by Tyler Elm, seconded by Mike Herrick, and carried to approve to receive and file the Fire Department PPP Budget 2025. Motion was made to move agenda item 5.4 before agenda item 4.1. Motion was made by Mike Herrick, seconded by Tyler Elm, to move agenda item 5.4 before 4.1. 4 NEW BUSINESS 4.1 Landfill Budget 2025 Finance Director Nick Rhineheart spoke on what to expect with the upcoming landfill closure, and its effects on the Budget. Darienne McNamara from Public Works spoke on anticipated closure dates and remedies to handle the City’s garbage waste. Motion was made by Mike Herrick and seconded by Jenny Van Sickle to hold in committee the Landfill Budget 2025. 5 RECURRING BUSINESS 5.1 Golf Course Report and Financials September and October 2024 Golf Course Financials were address during Agenda item 3.1 5.2 October and November 2024 Check Registers – 2024 Expenditure Agenda Item 5.2 was not addressed before Adjournment 5.3 General Fund Financial Statement – 2024 Expenditure vs Budget Analysis as of November 27, 2024 Agenda Item 5.3 was not addressed before Adjournment 5.4 American Rescue Plan Act (ARPA) Fund Budget Review Finance director Nick Rhinehart spoke on the ARPA funds, as all have been obligated and staying within budget. A question-and-answer period was ensured. 5.5 Insurance Update Finance Director Nick Rhinehart spoke on the details of the new insurance company and getting all the city’s  assets appraised and getting the new city’s maintenance supervisor involved. A question and answer period was ensured. 5.6 Baker Tilly – Policy and Procedure Manual Update proposal. Finance Director Nick Rhinehart spoke on what was received from Baker Tilly, also stating that Baker Baker Tilly was recommending separating the Policies from the Procedures. 5.7 WIPFLi – Policy and Procedure Manual Update Finance Director Nick Rhinehart spoke on the proposal that was received from WIPFLi. He also stated that we are waiting for one more proposal to be received for policy and procedures manual update. 5.8 Other Financial Matters Finance Director Nick Rhinehart received his CPFO (Certified Public Finance Officer) 5.9 Superior Public Museums Update Jordan Stish spoke on events and fund raising the organization has occurred and is anticipated for the remainder of year. Nick Rhinehart also spoke that the RFP proposals review will be ready for by January 6 & 13, for the final proposal for committee on January 17th. 6. ADJOURNMENT The meeting was adjourned at 6:26 p.m. Minutes respectfully submitted by Karie Markon