Finance Committee (Meets 4th Tuesday of each month at 4:30 p.m.)

FINANCE COMMITTEE Meeting Minutes March 25, 2025, Regular Meeting The meeting was called to order by Chair Sweeney at on March 25, 2025, Government Center Room 1 PRESENT: Jack Sweeney, Tylor Elm, and Mike VIRTUAL: Jenny Van Sickle (committee alt.) and Darienne McNamara (Public Works) CITY STAFF PRESENT: Nick Rhinehart (Finance Director), Renee Hoff (Assistant Finance Director), Mayor Jim Paine, Todd Janigo (Public Works Director) and Karie Markon OTHERS PRESENT: Shelley Nelson, Katelyn Baumann, Jordan Stish and Garner Moffat. 2 APPROVAL OF MINUTES 2.1 Finance Committee (Meeting held February 25, 2025) Motion was made by Tylor Elm, seconded Mike Herrick, and carried to approve the Finance Committee minutes held February 25, 2025. Chair Sweeney proposed to move 3.2 and 3.3 to the end of the meeting Motion was made by Tylor Elm, seconded by Mike Herrick, to move 3.2 and 3.3 agenda items to the end of the meeting. 3 OLD 3.1 Landfill Budget 2025 Mayor Jim Paine spoke on the Budget and was able to propose one with the approved expenditures for 2025 despite the unknown future cost of closing the landfill. We are still waiting for the results of the study to get the accurate dollar costs, so monthly meetings will occurs until these correct values come in Motion was made by Tylor Elm, seconded by Mike Herrick, and carried to approve the Landfill Budget 2025. 3.2 Village of Superior – Fire Protection Contract Chair Councilor Sweeney spoke on the need to update the contract to include the cost of vehicles and equipment. The need was addressed in approval of the current contract and known that an updated re- negotiated contract would need to be re-approved. Motion was made by Tyler Elm, seconded Mike Herrick, and carried to hold in committee to approve the Village of Superior – Fire Protection Contract. 3.3 Superior Public Museums RFP Review Upon a proper motion and second, the committee may convene in closed session under Wis.Stat. sec. 19.85(1)(e) for the purpose of deliberating strategies and setting parameters for the negotiation of the Superior Public Museum Contract  Motion was made by Mike Herrick, seconded by Tyler Elm, and carried to move into closed session at 5:43pm Motion was made by Mike Herrick, seconded by Tyler Elm, and carried to move out of closed session at 6:57pm Committee took no action on the Public Museums RFP and to hold in Committee until the May meeting. 4 NEW BUSINESS 4.1 Amended General Fund Budget as of 03/24/2025 Mayor Jim Paine spoke on behalf of the budget, stating the 3% wage increase was not considered for the library employees in the original budget. The current vacant city positions more than make up the shortfall deficit. Motion was made by Tylor Elm, seconded by Mike Herrick, and carried to approve the Amended General Fund Budget as of 03/24/2025. 5 RECURRING BUSINESS 5.1 Golf Course Report and Financials February 2025 Finance Director Nick Rhinehart spoke on the Golf Course Report and February financials. They were coming in a little over on budget YTD, and how external factors may have been affecting those numbers. Motion was made by Mike Herrick, seconded by Tyler Elm, and carried to approve and file the Golf Course Report and Financials February 2025. 5.2 2024 Check Register – Periods 01 to 13 subtotaled by Vendor A question and answer period was ensured. After reviewing the vendor list, no bid for contracts could be established. Committee took no action on the 2024 Check Register – Periods 01 to 13 subtotaled by Vendor. 5.3 February 2025 Check Register – 2024 Expenditures 5.4 February 2025 Check Register – 2025 Expenditures A question and answer period was ensured. Motion was made by Mike Herrick, seconded Tylor Elm, and carried to approve the February 2025 Check Register –2024 & 2025 Expenditures. 5.5 General Fund Financial Statement – 2024 and 2025 Expenditure vs Budget Analysis as of March 7, 2025 Finance Director Nick Rhinehart spoke on the Fund, stating that the final financial statements for the 2024 year end had been sent to Tilly Baker for audit review. A question and answer period was ensured. Motion was made by Tylor Elm, seconded by Mike Herrick, and carried to approve and file the General Fund Financial Statement – 2024 and 2025 Expenditure vs Budget Analysis as of February 14, 2025.  5.6 American Rescue Plan Act (ARPA) Fund Budget Review Finance Director Nick Rhinehart spoke on the budget, as nothing new has transpired and were at a point that all that was need was to just track the expense spend down of these projects’ obligations. Motion was made by Mike Herrick, seconded by Tylor Elm, and carried to approve and file the American Rescue Plan Act (ARPA) Fund Budget Review. 5.7 Insurance Update Finance Director Nick Rhinehart informed the committee he had been working on tying out the vehicle assets, as values have changed and that there was equipment that some of these vehicles possess could be recycled for further use. He was also moving some of these assets into other classifications. A question and answer period was ensured. No motion was made by Committee 5.8 Other Financial Matters Finance Director Nick Rhinehart informed the committee on the ERP bids, and that the final contracts estimates were not to be completed until October. 6. ADJOURNMENT The meeting was adjourned at 6:58 p.m. Minutes respectfully submitted by Karie Markon