Police and Fire Commission (Meets 2nd Wednesday of each month at 4:45 p.m.)

POLICE & FIRE COMMISSION Agenda - Amended WEDNESDAY, March 13, 2024–4:45 PM Government Center Room 204 Video Call Link: Click here to join the meeting Meeting ID: 240 895 410 834 Passcode: Zd5xYd Dial In Option: +1 872-242-8028; Phone Conference ID: 660 313 064# ______________________________________________________________________________________________________ MEMBERS: Arthur Gil de Lamadrid, Maria Cuzzo, Tom Johnson, Akela Lloyd, Brett Foote COUNCIL REP: Brent Fennessey 1 CALL TO ORDER 2 ROLL CALL 3 RECOGNITION OF NOTICE TO PUBLIC 4 APPROVAL OF MINUTES (Police and Fire Commission Meeting held 01/31/2024) 5 POLICE AND FIRE DEPARTMENT UPDATES 6 NEW BUSINESS 6.1 Letter from Chief Vollbrecht – Promotion to MPO, Abrahamson 6.2 Letter from Chief Vollbrecht – Promotion to MPO, Van Meter 6.3 Letter from Chief Vollbrecht – Resignation, Webber 6.4 Letter from Chief Vollbrecht – Resignation, Winters 6.5 Revision to Hiring Practice – Chief Vollbrecht 6.6 Update on Police Officer Testing Process 6.7 Review Police Officer Interview Questions (refer to closed session) This meeting may be called into closed session under WI State Statute Sections 19.85 (1) (c) which cite as follows: ‘Considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility’. 7 ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. Police and Fire Commission Agenda 03/13/2024; page 1 of 2  Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. In compliance with Wisconsin Open Meetings Law, this agenda was posted on 03/11/2024 at the following locations: Superior Government Center, Douglas County Courthouse, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed to the Superior Telegram and the Superior Public Library. Police and Fire Commission Agenda 03/13/2024; page 2 of 2 POLICE AND FIRE COMMISSION Minutes January 31, 2024 Special Meeting The meeting was called to order by Arthur Gil de Lamadrid at 4:46 pm on January 31, 2024 in Government Center Room 204. 1 CALL TO ORDER 2 ROLL CALL PRESENT: Akela Lloyd, Arthur Gil de Lamadrid, Maria Cuzzo, Tom Johnson*, Brett Foote* CITY STAFF PRESENT: HR Director Janigo, Police Chief Winterscheidt*, Fire Chief Vollbrecht, Nikki Kalan *Attended Virtually 3 RECOGNITION OF NOTICE TO PUBLIC 4 APPROVAL OF MINUTES 4.1 Police and Fire Commission (Meeting held 01/10/24) Motion by Akela Lloyd, second by Maria Cuzzo, and carried to approve the minutes from 01/10/2024. 5 POLICE AND FIRE UPDATES Chief Winterscheidt states the two captain positions have opened; these will both be selected before March 8th. Seven hybrid Ford explorers should be arriving before the end of the first quarter of 2024. Chief Vollbrecht briefly discusses the two structures fires in the city on January 20th; mutual aid was requested. The Fire Department will be holding a swearing in and awards ceremony on April 4th in room 270, official notice will be sent soon. 6 NEW BUSINESS 6.1 Approve Police Officer exam plan MOTION by Maria Cuzzo, second by Tom Johnson, carried to approve. 6.2 Approve Police Officer certified hire list MOTION by Maria Cuzzo, second by Akela Lloyd, carried to approve. 6.3 Approve Firefighter certified hire list HR Director Cammi Janigo states one of the candidates on the list had to reschedule the CPAT for persona reasons, it will be taken on February 9th. MOTION to amend by Akela Lloyd, second by Maria Cuzzo, and carried to approve the certified hire list contingent on the candidate passing the CPAT on February 9th. *MOTION by Brett Foote, second by Tom Johnson, cancel the regular February 2024 Police and Fire Commission meeting. Page 1 of 2 7 ADJOURNMENT Motion by Maria Cuzzo, second by Akela Lloyd, and carried to adjourn at 4:57. Submitted by Nikki Kalan Page 2 of 2  Superior Fire Department Camron Vollbrecht, Fire Chief Phone: (715) 395-1680 Superior Fire Department FireDept4@superiorwi.gov 3326 Tower Avenue www.SuperiorWI.gov Superior, WI 54880 February 19, 2024 TO: Police & Fire Commission Members FROM: Camron Vollbrecht, Fire Chief REF: Promotion For your information and records, Firefighter Gustaf Abrahamson was promoted to Motor Pump Operator effective February 18, 2024. This promotion is subject to the one year probationary period. Thank you, Camron Vollbrecht Fire Chief CV/ah c: Human Resources MPO Gus Abrahamson  Superior Fire Department Camron Vollbrecht, Fire Chief Phone: (715) 395-1680 Superior Fire Department FireDept4@superiorwi.gov 3326 Tower Avenue www.SuperiorWI.gov Superior, WI 54880 February 29, 2024 TO: Police & Fire Commission Members FROM: Camron Vollbrecht, Fire Chief REF: Promotion For your information and records, Firefighter Nathan Van Meter will be promoted to Motor Pump Operator effective March 1, 2024. This promotion is subject to the one year probationary period. Thank you, Camron Vollbrecht Fire Chief CV/ah c: Human Resources MPO Nathan Van Meter  Superior Fire Department Camron Vollbrecht, Fire Chief Phone: (715) 395-1680 Superior Fire Department FireDept4@ci.superior.wi.us 3326 Tower Avenue www.ci.superior.wi.us Superior, WI 54880 January 26, 2024 TO: Police & Fire Commission Members FROM: Camron Vollbrecht, Fire Chief REF: Resignation For your information and records, MPO Jon Webber resigned effective January 28, 2024. Thank you, Camron Vollbrecht Fire Chief CV/ah c: Human Resources MPO Jon Webber  Superior Fire Department Camron Vollbrecht, Fire Chief Phone: (715) 395-1680 Superior Fire Department FireDept4@ci.superior.wi.us 3326 Tower Avenue www.ci.superior.wi.us Superior, WI 54880 February 2, 2024 TO: Police & Fire Commission Members FROM: Camron Vollbrecht, Fire Chief REF: Resignation For your information and records, MPO Gary Winters resigned effective February 29, 2024. Thank you, Camron Vollbrecht Fire Chief CV/ah c: Human Resources MPO Gary Winters  Superior Fire Department Camron Vollbrecht, Fire Chief Phone: (715) 395-1680 Superior Fire Department Firedept4@superiorwi.gov 3326 Tower Avenue www.superiorwi.gov Superior, WI 54880 Memorandum DATE: March 8th, 2024 TO: Police and Fire Commission FROM: Camron Vollbrecht, Fire Chief RE: Revision to Hiring Practice Introduction and Background The Superior Fire Department, like most fire departments, is facing challenges in recruiting new firefighters. Currently the department has two opening we need to fill. After completing our interview process, some of our highest scoring candidates do not poses an EMT license as currently required at the time of hire. Each of them are currently enrolled in an EMT class with an anticipated completion in mid-May. Budget Considerations The budget considerations for the proposed hiring changes are negligible. Recommendation Waiting to make job offers until after the candidates complete their EMT may allow other departments that don’t require EMT at the time of hire, such as Duluth, to hire the best candidates. Additionally, we will be running our joint fire academy beginning on May 6th and making conditional job offers now will allow us to complete backgrounds, medical, and psychological evaluations in time to onboard the candidates prior to the start of this important training. I recommend the Police and Fire Commission allow the department to hire individuals who are currently enrolled in an EMT course.