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Public Works Committee (Meets 1st Thursday of each month at 5:00 p.m.)

Regular Meeting

Superior, WI · September 1, 2022

AgendaMinutes

Minutes

PUBLIC WORKS COMMITTEE Minutes September 1, 2022 Regular Meeting The meeting was called to order by Chair Van Sickle at 5:00 pm on September 1, 2022 in Government Center Room 204. COMMITTEE MEMBERS: Jenny Van Sickle, Ruth Ludwig, Nick Ledin, Tylor Elm 1. ROLL CALL Members Present: Nick Ledin, Jenny Van Sickle, Ruth Ludwig, Tylor Elm (alt) City Staff Present: Todd Janigo, Jodi Saylor, Lee Sandok-Baker, Thor Trone Others Present: Shelley Nelson 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held July 7, 2022) MOTION by Ledin, second by Ludwig and carried to approve the minutes from the July 7, 2022 meeting. 3. OLD BUSINESS 3.1. Snow removal discussion on a citation scale for repeat offenders Trone entered the meeting at 5:02pm This discussion was continued from previous meetings. Sandok-Baker, Code Enforcement Officer suggested that rather than doing a sliding scale, where she would keep track of each offense, and increasing either admin fee, she is proposing changing the snow abatement fee from its current $75 back to $150. It was dropped to $75 when the City decided to become more aggressive with enforcement. Every other abatement service has a $150 fee. Keeping track of repeat offenses would be more difficult to track due to the different timelines which can change if we get multiple back to back days of snow. She would also would utilize the citations more frequently. Right now, she typically goes out and has the offending property abated. Director Janigo stated that there are many situations in which Sandok-Bakers has to use her discretion and he would like her to maintain that ability. Examples would be if she knows someone is out of town or has a valid reason for not clearing the snow, she can use her judgement in those situations. The Committee decided to revisit this discussion in January once we have had some snow and see how it is going at that point. MOTION by Ludwig, second by Ledin and carried to table this item until the January meeting. PUBLIC WORKS COMMITTEE –9/1/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 1 of 4 *Attended virtually Lee Sandok-Bakers left the meeting at 5:53pm 3.2. Councilor Graskey: Review of traffic concerns at North 6th Street and Grand Avenue. Lieutenant Trone was out in this area today and put another pedestrian sign there. MOTION by Ludwig, second by Ledin and carried to table this. 3.3. Councilor Van Sickle: Review of traffic concerns at North 12th Street and Birch Avenue. (Held from July 7th meeting) Lieutenant Trone has been out in the area and spoke with a couple residents that thanked him for the speed signs. Officers have also been in the whole stretch between Catlin and beyond Poplar to make a presence. This stretch is used as a thoroughfare for people to avoid Belknap. The average speed is around 5 miles in excess of the speed limit. Citywide 624 traffic stops from July 1 to today. They are trying to be in all of the spots that have been problem areas. Janigo on 12th, with the bridge and can of worms projects, there is increased traffic through this area. It is likely a temporary issue until the projects are completed. Because it has always been used and promoted as a bypass, which is why the stop sign at 12th and Hammond was added. A long term traffic calming effort would likely be good in this area. MOTION by Ludwig, second by Ledin and carried to table this item. 4. NEW BUSINESS 4.1. Request from Stack Brothers to purchase up to 2.0 credits from the City of Superior Compensatory Wetland Mitigation Bank. This mitigation bank and SAMP are there to encouragement development. Credits are used at about 3 per year. The City will be receiving more credits as mitigation sites mature. Stack will be required to pay for them which goes back in to SAMP program for other mitigation. MOTION by Van Sickle, second by Ludwig and carried to approve the request from Stack Brothers to purchase up to 2.0 credits from the City of Superior Compensatory Wetland Mitigation Bank. 4.2. Airport Management Agreement Extension Bill Amorde has been at the airport for around 45 years. The current terminal building is named after him. His standard contract, going back to 2007/2008, is a $500 increase every year. The City owns and operates the airport, however, some funding is received from the Bureau of Aeronautics for projects and maintenance, there in income from land leases for the hangars, and there is a small general fund budget that we try to offset with it. There is a personal property tax on hangars/land leases and so it is fairly close to being a wash. MOTION by Ledin, Ludwig to approve the Airport Management Agreement Extension. PUBLIC WORKS COMMITTEE –9/1/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 2 of 4 *Attended virtually 4.3. Purchase of Replacement Garbage Carts (no action required) New garbage carts are ordered annually and used to replace old or broken carts. 4.4. Fleet Vehicle Auction Removals Vehicles declared surplus and have gone to auction. Primarily old golf course equipment this time. MOTION by Ledin, second by Ludwig and carried to approve the Fleet Vehicle Auction Removals. 4.5. Surplus City Equipment There are two Police Department (PD) vehicles and 3 Fire Department vehicles that the City is look for approval to sell. These may bring over $5K or may not. Ordinance would require approval from Public Works and the City Council. The two PD vehicles were from seizures. The profit from that sale will go to the Library and school funds. MOTION by Ludwig, second by Ledin and carried to approve the Surplus City Equipment sales. 5. RECURRING BUSINESS 5.1. ESD Director’s Update Received and filed 5.2. Director’s Update 5.2.1. JMF finishing up sidewalks soon. Next year, hope is to be digging more, spreading out a little more and getting more into high priority corridors. There were some priority gaps in the Active Transportation Plan and so we can move from the focus being more efficiency to filling in some of these high priority gaps. 5.2.2. Pavement marking crew will be back in town in next few weeks. They will do everything that was paved this year as well as anything paved last year that did not get painted. 5.2.3. Looking for support when CIP is being worked on for the Toole Design Bus Shelter Evaluation and Replacement Project. We are holding off on this one until there is CIP funding. 5.2.4. Hammond design is at about 90% working on some utility conflicts. Major one is a 12” gas main running down middle that is not real deep. This is creating some challenges as we are creating some new elevations and working on water flow. 5.2.5. Working with AECOM for new road diet on Tower Avenue from 21st to 28th Streets. Hoping to have something approved by the end of the year. 5.2.6. Public Works now has a schematic for the Arch. Northland Consulting is putting PUBLIC WORKS COMMITTEE –9/1/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 3 of 4 *Attended virtually together preliminary estimate now. The City can then make the decision on moving forward and get further into the design phase. 5.2.7. SOGL we are finishing up the earth work and putting gravel in parking lot. Asphalt should be going in by end of last week. There has been a shortage of hydro mulch which chokes out weeds. 5.3. Future Agenda Items 5.3.1. Talk about snow removal citation scale at January meeting 5.3.2. Councilor Graskey: Review of traffic concerns at North 6th Street and Grand Avenue. 5.3.3. Councilor Van Sickle: Review of traffic concerns at North 12th Street and Birch Avenue. 5.4. Confirm next meeting date as October 6, 2022 in Room 204 of the Government Center. 6. ADJOURNMENT Councilor Van Sickle announced the meeting adjourned at 6:32pm. Respectfully submitted by Jodi Saylor. PUBLIC WORKS COMMITTEE –9/1/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 4 of 4 *Attended virtually Public Works Department 1316 North 14th Street, 2nd Floor Phone: 715-395-7334 Superior, WI 54880 Fax: 715-395-7346 Web site: www.ci.superior.wi.us TTY: 715-395-7521 MEMORANDUM DATE: August 23, 2022 Council Agenda Date: Sept 20, 2022 TO: Mayor Jim Paine and the Common Council FROM: Todd Janigo, Public Works Director RE: Airport Management Agreement Extension I am requesting that the Common Council approve the contract extension for Airport Management at the Richard I. Bong Memorial Airport to Twin Ports Flying Service, Mr. Bill Amorde, President. 1. Introduction The City contracts for airport management services at the Richard I. Bong Memorial Airport and sought proposals from interested parties in 2012 for a five year contract, with a five-year option. An extension was granted in 2017 with an additional five-year option as part of the agreement. Twin Port Flying Service was awarded the initial five- year contract 2012, an extension in 2017 and we are seeking an additional extension. 2. Background The Airport Manager is responsible for airport operations, including management of the day to day operations at the airport, preparing monthly activity and financial reports, enforcing applicable regulations of airport activities, coordinating public functions such as fly-ins and meetings, and to be a liaison for the pilots, visitors and customers of the airport. The manager is also responsible for the cleaning and upkeep of the buildings, plowing, security, and conducting daily inspections of the airport physical properties, including runways, taxiways, lighting systems and navigational equipment. Mr. Amorde has excelled as our airport manager for approximately 45 years and possesses all of the qualifications and experience requested, and is well-known in the aviation community. He has been an excellent ambassador for the City and is our “public face” for the customers and the public. Mr. Amorde also assists with project planning and coordination, and ensuring that we maintain compliance with regulations and FAA requirements. 3. Fiscal Impact The proposal includes increasing the current annual management fees by $500 annually, equal to the increase during the original contract and first extension to offset the cost of liability insurance that Mr. Amorde is required to maintain. Annual contract costs are as follows: 2023 $43,138.00 2024 $43,638.00 2025 $44,138.00 2026 $44,638.00 2027 $45,138.00 In addition, the City will continue to pay for actual snow removal and lawn mowing expenses, which were approximately $2,500.00 last year. Terms for the five-year extension are a continuation of the previous contract. 4. Conclusion In conclusion, the Public Works Department and Airport Division are requesting that the Common Council approve the contract extension for airport management at the Richard I. Bong Memorial Airport to Mr. Bill Amorde. Recommended: ____________________________________ Jim Paine, Mayor c: Frog Prell, City Attorney Jane Michel, Contract Analyst Amendment II to the Agreement Between The City of Superior and Twin Ports Flying Service The City of Superior, a municipal corporation existing by and under the authority of the laws of the State of Wisconsin (hereinafter referred to as ‘City’) and Twin Ports Flying Service, a Wisconsin corporation located at 4804 Hammond Avenue, Superior, Wisconsin (hereinafter referred to as ‘Airport Manager’) are parties to an Agreement dated January 1, 2013 and Amendment I dated May 17, 2017, for airport management services at the Richard I Bong Memorial Airport, in Superior, Wisconsin. Both parties desire the following amendments to the Agreement effective as of DATE Term The City of Superior and Twin Ports Flying Service do hereby agree to extend the Agreement through December 31, 2027, with the potential of one (1) five year extension thereafter, subject to mutual agreement of terms and fees. In the event that the Airport Manager fails to comply with the terms and conditions set forth in this Agreement, the City shall have the right to terminate the agreement upon 30-day notice. Services and Fees The total all-inclusive maximum fees for Airport Management Services are as follows: 2023 $43,138.00 2024 $43,638.00 2025 $44,138.00 2026 $44,638.00 2027 $45,138.00 Such fees shall include all direct and indirect costs, including all out of pocket expenses for each of the five years of the Amendment. The City will pay for actual snow removal and lawn mowing expenses. All other terms of the Agreement shall remain in full force and effect. In Witness Whereof, the parties, intending to be legally bound have executed this amendment on the day and year set forth above. On behalf of: TWIN PORTS FLYING SERVICE __________________________________ William Amorde, President CITY OF SUPERIOR, WISCONSIN _________________________________ ______________________________________ Mayor City Attorney __________________________________ ______________________________________ Finance Director City Clerk Provision has been made to Approved at the City Council meeting: pay the liability that will accrue under this contract Twin Ports Flying Services Agreement Amendment II DocuSign Envelope ID: 9648CD8E-B0C8-4C37-ABE9-D5AF6D0B0607 Amendment I to the Agreement Between The City of Superior and Twin Ports Flying Service The City of Superior, a municipal corporation existing by and under the authority of the laws of the State of Wisconsin (hereinafter referred to as ‘City’) and Twin Ports Flying Service, a Wisconsin corporation located at 4804 Hammond Avenue, Superior, Wisconsin (hereinafter referred to as ‘Airport Manager’) are parties to an Agreement dated January 1, 2013, for airport management services at the Richard I Bong Memorial Airport, in Superior, Wisconsin. Both parties desire the following amendments to the Agreement effective as of May 17, 2017: Term The City of Superior and Twin Ports Flying Service do hereby agree to extend the Agreement through December 31, 2022, with the potential of one (1) five year extension thereafter, subject to mutual agreement of terms and fees. In the event that the Airport Manager fails to comply with the terms and conditions set forth in this Agreement, the City shall have the right to terminate the agreement upon 30-day notice. Services and Fees The total all-inclusive maximum fees for Airport Management Services are as follows: 2018 $40,638.00 2019 $41,138.00 2020 $41,638.00 2021 $42,138.00 2022 $42,638.00 Such fees shall include all direct and indirect costs, including all out of pocket expenses for each of the five years of the Amendment. The City will pay for actual snow removal and lawn mowing expenses. All other terms of the Agreement shall remain in full force and effect. In Witness Whereof, the parties, intending to be legally bound have executed this amendment on the day and year set forth above. On behalf of: TWIN PORTS FLYING SERVICE 6/8/2017 __________________________________ William Amorde, President CITY OF SUPERIOR, WISCONSIN _________________________________ ______________________________________ Mayor City Attorney __________________________________ ______________________________________ Finance Director/ Sr Admin Officer City Clerk Provision has been made to Approved at the June 6, 2017, City Council meeting. pay the liability that will accrue under this contract Twin Ports Flying Services Agreement Amendment I

Agenda

PUBLIC WORKS COMMITTEE Agenda Thursday, September 1, 2022 – 5:00 p.m. Government Center Room 204 VIDEO CALL LINK: https://meet.google.com/xwp-bkcv-twe Dial-in option: (254) 946-1156 PIN: 106 020 236# MISSION STATEMENT: “To serve as an advisory to the Superior Common Council, Departments of the City of Superior and the citizens of the City of Superior in matters of public concern under Wisconsin State Statute 62.14 and City Code 2-311.” COMMITTEE MEMBERS: Jenny Van Sickle, Ruth Ludwig, Nick Ledin, Tylor Elm 1. ROLL CALL 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held July 7, 2022) 3. OLD BUSINESS 3.1. Snow removal discussion on a citation scale for repeat offenders 3.2. Councilor Graskey: Review of traffic concerns at North 6th Street and Grand Avenue. 3.3. Councilor Van Sickle: Review of traffic concerns at North 12th Street and Birch Avenue. (held from July 7th meeting) 4. NEW BUSINESS 4.1. Request from Stack Brothers to purchase up to 2.0 credits from the City of Superior Compensatory Wetland Mitigation Bank 4.2. Airport Management Agreement Extension 4.3. Purchase of Replacement Garbage Carts (no action required) 4.4. Fleet Vehicle Auction Removals 4.5. Surplus City Equipment 5. RECURRING BUSINESS 5.1. ESD Director’s Update 5.2. Director’s Update 5.3. Future Agenda Items 5.4. Confirm next meeting date as October 6, 2022 in Room 204 of the Government Center 6. ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. PUBLIC WORKS COMMITTEE – 9/1/22 Meeting Page 1 of 2 ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 8/26/2022 at the following locations: Superior Government Center, Douglas County Courthouse, Superior Public Library, PACT TV, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed the Superior Telegram. PUBLIC WORKS COMMITTEE – 9/1/22 Meeting Page 2 of 2 PUBLIC WORKS COMMITTEE Minutes July 7, 2022 Regular Meeting The meeting was called to order by Chair Van Sickle at 5:00 pm on July 7, 2022 in Government Center Room 204. COMMITTEE MEMBERS: Jenny Van Sickle, Ruth Ludwig, Nick Ledin, Tylor Elm 1. ROLL CALL Members Present: Nick Ledin, Jenny Van Sickle, Ruth Ludwig, Tylor Elm (alt) City Staff Present: Todd Janigo, Chris Carlson, Jodi Saylor, Thor Trone, Lee Sandok-Baker Others Present: Shelley Nelson, Dustin Mishler* 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held June 2, 2022) MOTION by Ludwig, second by Ledin and carried to approve the minutes from the June 2, 2022 Public Works Committee Meeting. 3. OLD BUSINESS 3.1. Councilor Ludwig: Discussion on how to keep our sidewalk crossings clear of snow in the wintertime. (Held from June 2, 2022 meeting) Lee Sandok-Baker, Code Enforcement, was present to walk through the process for making sure sidewalks and corners are cleared. City Ordinance allows for enforcement after 48 hours and sometimes in that 48 hours, there is more snow which can be tricky. Generally, when she receives a complaint she will go out and check not only where the complaint was but the entire area around there. If an area is not cleared, she orders it to be abated which means a contractor is sent to clear the area and the business or resident is then invoiced for that as well as cited a $75 administrative fee. She focuses on the high pedestrian areas around the City as well as the complaints as they come in. The City crews do clear certain areas of sidewalks such as Belknap and Tower and Lee stays in touch with the Street Superintendent to know where they crews are clearing as she responds to calls. The committee discussed different ways to help educate residents and businesses on what they are responsible to clear. They also discussed the fee schedule. Right now, those that violate City ordinance are charged the abatement cost plus a $75 administrative fee. The committee discussed instituting a sliding fee for repeat offenders. Lee will work on drafting a proposed fee schedule and bring that back to the committee at a later date. Lee Sandok-Baker left the meeting at 5:55pm. MOTION by Ludwig, second by Ledin and carried to suspend the rules and hear agenda items out of order. PUBLIC WORKS COMMITTEE –7/7/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 1 of 5 *Attended virtually 3.2. Councilor Graskey: review of traffic concerns at North 6th Street and Grand Avenue. (Held from June 2, 2022 meeting) Ludwig left the meeting at 6:18 and returned at 6:21 at which time Tylor Elm acted as alternate to vote. MOTION by Ledin, second by Elm and carried to hold this item until the August Public Works Committee meeting. Officer Trone gave a report on information he collected in this area. When this concern came up, he placed a pedestrian stanchion in the area on May 14th. That was stolen within three days and not recovered. Speed signs were then place there May 17th – June 10th. Those signs showed there are around 720 vehicles that go through the area per day. The greatest majority of those were compliant or only slightly over the speed limit. All in all, they did not see as big a volume of speeders as they expected to see. The Police Department will use the information they collected to apply more enforcement to that exact areas where they did see speeding. Officer Trone plans to put the pedestrian stanchion back up around the time Headstart starts again for the school year and they will continue to monitor the traffic through the area. 4. NEW BUSINESS 4.1. Councilor Van Sickle: North 12th Street and Birch Avenue traffic concern (Kayla Dietzmann) Councilor Van Sickle requested that this item be held until the next meeting as Kayla Dietzmann was not able to attend the meeting. Director Janigo said they did find a section in this area where there was no sidewalk. He has already contacted Superior, Water, Light and Power about relocating a power pole so that during the 2023 sidewalk paving this missing area can be paved. MOTION by Ledin, second by Ludwig and carried to hold this item until the August Public Works Committee meeting. 4.2. Councilor Elm: Ogden Trail Proposal from Dustin Mishler (3065 South Cty Rd E, South Range, WI) (after 3.1) 4.2.1. ATV Referendum Results (bottom of second page on attached) Dustin Mishler is a resident of South Range with a business he recently moved to Superior. His new location is 1226 Ogden Avenue. He is requesting that the section of Ogden Avenue from Winter Street to Belknap Street be made an approved ATV/UTV Route. He believes this would make it more convenient for his customers to get their vehicles to his shop by riding instead of having to trailer them. He did speak with the PUBLIC WORKS COMMITTEE –7/7/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 2 of 5 *Attended virtually other businesses in the area and received signatures from several in support of his request. Councilor Van Sickle explained that in the past, there was a somewhat piece meal approach to establishing and legalizing ATV/UTV routes in the City. These had always been in the Osaugie Trail area until that point and the initial route passed with seasonal caveats. In 2020, the issue was sent to a citywide referendum. In every precinct the proposed ATV/UTV route was voted down. The committee discussed the request and felt this was settled during the 2020 referendum vote when 60% of Superior voters said no to all ATV/UTV on all city roads. There was concern that approving this request would set a precedent, opening doors for others to request ATV/UTV routes, which goes against what the vote showed. MOTION by Ledin, second by Ludwig and carried to deny request to add a trail section on Ogden Avenue. Dustin Mishler left the meeting at 6:17pm. Officer Trone left the meeting at 6:28pm. 4.3. Recommendation to award the design contract for the Bus Stop Shelter and Accessibility Improvements project to Toole Design at the proposed cost of $113,706. Toole Designs helped complete the Active Transportation Plan (ATP) that was adopted by the City. This will be a really important second part of that work. They are very plugged in to our City and Councilor Van Sickle is happy to see them take us to the next phase. Director Janigo believes that with the Better Bus Blueprint coming out, it is even more important that we look at a consultant like Toole Design who has laid out and worked with transit locations and has worked with the ATP and where the people are moving and walking as that will all change with the new blueprint coming out. They are dialed in to what the patterns are and where they will be needed the most. The other piece with Toole is the DOT experience with grant programs. This is a WIS DOT Grant with requirements from day one through completion in order for the City to be reimbursed properly. Everything has to be DOT compliant. Having someone that has gone through that process many times, will be of benefit to the City. MOTION by Ludwig, second by Ledin and carried to approve the recommendation to award the design contract for the Bus Stop Shelter and Accessibility Improvements project to Toole Design at the proposed cost of $113,706. PUBLIC WORKS COMMITTEE –7/7/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 3 of 5 *Attended virtually 4.4. Recommendation to award the bid for the Digester Cladding Project to Michels Construction in the amount of $195,349. This project is to repair the cladding on the outside of the digesters located at Environmental Services Division. This will increase the longevity of the digester walls. The funding will come from the Waste Water CIP Budget. MOTION by Ludwig, second by Ledin and carried to approve the recommendation to award the bid for the Digester Cladding Project to Michels Construction in the amount of $195,349. 5. RECURRING BUSINESS 5.1. ESD Director’s Update include in minutes Received and filed 5.2. Director’s Update 5.2.1. Update on Blatnik – July 21 is last day for comments from the public. They are looking at the existing alignments and whether the bridge will go east, west on alignment or use some type of combination. The least impact would be on alignment. The biggest question for Superior is the landing on this side of the bridge. There are four options there and Director Janigo has been working with them on other options as currently, none of them are ideal. There is concern with traffic getting on to Hammond too easily because traffic does not tend to slow down. He discussed some different ideas he has. He believes there should be an easier connection from state highway to state highway with Hammond being a secondary connection. He will work on having someone present this information at the next City Council meeting on July 19th. 5.2.2. Currently in a lull with the sidewalk contract. The contractor will be back in 2-3 weeks to start up again. That program is about 75% complete right now. 5.2.3. Line painting round one is completed. 5.2.4. Hammond Ave design is still being worked on. There are some pretty significant trees that need to be dealt with for various reasons. The Parks, Recreation and Forestry Department had an evaluation done of all the trees in the City. That evaluation found that some of the trees on this route happen to be poor quality and could be taken down and replanted. The ones staying will be protected during the construction. The next Public Input Meeting is planned for August 10th. At this meeting, the public will be introduced to the design being proposed. PUBLIC WORKS COMMITTEE –7/7/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 4 of 5 *Attended virtually 5.2.5. The City received feedback recently on a proposal being putting out for the design concept for the Municipal Service Building. An RFP is being completed for professionals to give design ideas dealing with some identified issues such as making the second floor accessible and working on some restroom and locker room issues. 5.2.6. Tower Avenue Road Diet proposal - WI DOT will be working on Tower Avenue from Belknap Street to 64th Street in 2027. We are working on Belknap to 28th and looking at doing more of a retrofit than a full reconstruct. The pavement is in good shape so no need to redo that. We are trying to coordinate the project so the DOT still does their portion of it. We received a price today from AE Con? who was working through NW Regional Planning doing an evaluation on the corridor study for 21st Street to 28th Street. 5.3. Future Agenda Items 5.3.1. Snow Removal continued discussion on a citation scale for repeat offenders and establish system/policies. 5.3.2. Councilor Graskey: review of traffic concerns at North 6th Street and Grand Avenue. 5.3.3. Councilor Van Sickle: North 12th Street and Birch Avenue traffic concern (Kayla Dietzmann) 5.4. Confirm next meeting date as August 4, 2022 in Room 204 of the Government Center. 6. ADJOURNMENT Councilor Van Sickle announced the meeting adjourned at 6:52pm. Respectfully submitted by Jodi Saylor. PUBLIC WORKS COMMITTEE –7/7/22 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 5 of 5 *Attended virtually Public Works Department 1316 North 14th Street, 2nd Floor Phone: 715-395-7334 Superior, WI 54880 Fax: 715-395-7346 Web site: www.ci.superior.wi.us TTY: 715-395-7521 MEMORANDUM DATE: August 23, 2022 Council Agenda Date: Sept 20, 2022 TO: Mayor Jim Paine and the Common Council FROM: Todd Janigo, Public Works Director RE: Airport Management Agreement Extension I am requesting that the Common Council approve the contract extension for Airport Management at the Richard I. Bong Memorial Airport to Twin Ports Flying Service, Mr. Bill Amorde, President. 1. Introduction The City contracts for airport management services at the Richard I. Bong Memorial Airport and sought proposals from interested parties in 2012 for a five year contract, with a five-year option. An extension was granted in 2017 with an additional five-year option as part of the agreement. Twin Port Flying Service was awarded the initial five- year contract 2012, an extension in 2017 and we are seeking an additional extension. 2. Background The Airport Manager is responsible for airport operations, including management of the day to day operations at the airport, preparing monthly activity and financial reports, enforcing applicable regulations of airport activities, coordinating public functions such as fly-ins and meetings, and to be a liaison for the pilots, visitors and customers of the airport. The manager is also responsible for the cleaning and upkeep of the buildings, plowing, security, and conducting daily inspections of the airport physical properties, including runways, taxiways, lighting systems and navigational equipment. Mr. Amorde has excelled as our airport manager for approximately 45 years and possesses all of the qualifications and experience requested, and is well-known in the aviation community. He has been an excellent ambassador for the City and is our “public face” for the customers and the public. Mr. Amorde also assists with project planning and coordination, and ensuring that we maintain compliance with regulations and FAA requirements. 3. Fiscal Impact The proposal includes increasing the current annual management fees by $500 annually, equal to the increase during the original contract and first extension to offset the cost of liability insurance that Mr. Amorde is required to maintain. Annual contract costs are as follows: 2023 $43,138.00 2024 $43,638.00 2025 $44,138.00 2026 $44,638.00 2027 $45,138.00 In addition, the City will continue to pay for actual snow removal and lawn mowing expenses, which were approximately $2,500.00 last year. Terms for the five-year extension are a continuation of the previous contract. 4. Conclusion In conclusion, the Public Works Department and Airport Division are requesting that the Common Council approve the contract extension for airport management at the Richard I. Bong Memorial Airport to Mr. Bill Amorde. Recommended: ____________________________________ Jim Paine, Mayor c: Frog Prell, City Attorney Jane Michel, Contract Analyst Amendment II to the Agreement Between The City of Superior and Twin Ports Flying Service The City of Superior, a municipal corporation existing by and under the authority of the laws of the State of Wisconsin (hereinafter referred to as ‘City’) and Twin Ports Flying Service, a Wisconsin corporation located at 4804 Hammond Avenue, Superior, Wisconsin (hereinafter referred to as ‘Airport Manager’) are parties to an Agreement dated January 1, 2013 and Amendment I dated May 17, 2017, for airport management services at the Richard I Bong Memorial Airport, in Superior, Wisconsin. Both parties desire the following amendments to the Agreement effective as of DATE Term The City of Superior and Twin Ports Flying Service do hereby agree to extend the Agreement through December 31, 2027, with the potential of one (1) five year extension thereafter, subject to mutual agreement of terms and fees. In the event that the Airport Manager fails to comply with the terms and conditions set forth in this Agreement, the City shall have the right to terminate the agreement upon 30-day notice. Services and Fees The total all-inclusive maximum fees for Airport Management Services are as follows: 2023 $43,138.00 2024 $43,638.00 2025 $44,138.00 2026 $44,638.00 2027 $45,138.00 Such fees shall include all direct and indirect costs, including all out of pocket expenses for each of the five years of the Amendment. The City will pay for actual snow removal and lawn mowing expenses. All other terms of the Agreement shall remain in full force and effect. In Witness Whereof, the parties, intending to be legally bound have executed this amendment on the day and year set forth above. On behalf of: TWIN PORTS FLYING SERVICE __________________________________ William Amorde, President CITY OF SUPERIOR, WISCONSIN _________________________________ ______________________________________ Mayor City Attorney __________________________________ ______________________________________ Finance Director City Clerk Provision has been made to Approved at the City Council meeting: pay the liability that will accrue under this contract Twin Ports Flying Services Agreement Amendment II DocuSign Envelope ID: 9648CD8E-B0C8-4C37-ABE9-D5AF6D0B0607 Amendment I to the Agreement Between The City of Superior and Twin Ports Flying Service The City of Superior, a municipal corporation existing by and under the authority of the laws of the State of Wisconsin (hereinafter referred to as ‘City’) and Twin Ports Flying Service, a Wisconsin corporation located at 4804 Hammond Avenue, Superior, Wisconsin (hereinafter referred to as ‘Airport Manager’) are parties to an Agreement dated January 1, 2013, for airport management services at the Richard I Bong Memorial Airport, in Superior, Wisconsin. Both parties desire the following amendments to the Agreement effective as of May 17, 2017: Term The City of Superior and Twin Ports Flying Service do hereby agree to extend the Agreement through December 31, 2022, with the potential of one (1) five year extension thereafter, subject to mutual agreement of terms and fees. In the event that the Airport Manager fails to comply with the terms and conditions set forth in this Agreement, the City shall have the right to terminate the agreement upon 30-day notice. Services and Fees The total all-inclusive maximum fees for Airport Management Services are as follows: 2018 $40,638.00 2019 $41,138.00 2020 $41,638.00 2021 $42,138.00 2022 $42,638.00 Such fees shall include all direct and indirect costs, including all out of pocket expenses for each of the five years of the Amendment. The City will pay for actual snow removal and lawn mowing expenses. All other terms of the Agreement shall remain in full force and effect. In Witness Whereof, the parties, intending to be legally bound have executed this amendment on the day and year set forth above. On behalf of: TWIN PORTS FLYING SERVICE 6/8/2017 __________________________________ William Amorde, President CITY OF SUPERIOR, WISCONSIN _________________________________ ______________________________________ Mayor City Attorney __________________________________ ______________________________________ Finance Director/ Sr Admin Officer City Clerk Provision has been made to Approved at the June 6, 2017, City Council meeting. pay the liability that will accrue under this contract Twin Ports Flying Services Agreement Amendment I Public Works Department 1316 North 14th Street, 2nd Floor Phone: 715-395-7334 Superior, WI 54880 Fax: 715-395-7346 Website: www.ci.superior.wi.us TTY: 715-395-7521 MEMORANDUM DATE: August 23, 2022 Council Agenda Date: Sept 20, 2022 TO: Mayor Jim Paine and the Common Council FROM: Todd Janigo, Public Works Director RE: Purchase of Replacement Garbage Carts 1. Introduction Garbage carts were recently ordered to refill our stock of carts used as replacements for unrepairable carts. The purchase is exempt from the purchasing requirements of ordinance due to being a patented product and made under a state contract bid (Sourcewell). 2. Background The City of Superior picks up household refuse in approximately 12,000 garbage carts each week. These carts break, lose wheels and lids disappear. Carts are repaired until they no longer function for the customer and are then replaced. In a typical year, from 500 to 750 carts need to be replaced. This cart order will cover the replacements through mid-2023. 3. Discussion The City of Superior began purchasing 96 gallon automated carts from Cascade Engineering in about 2010 with the goal of a new standard cart after the old standard was discontinued. Several carts from different manufactures were tried and the Cascade brand cart was selected. Lids, axles and wheels are not interchangeable between the different brands, so multiple brands in circulation is not the best option. Cascade Engineering holds patents on multiple features of their 96-gallon automated cart including the injection molding process and wheel assembly. The carts are available through the Sourcewell Cooperative Purchasing Contract and are the highest ranking cart available through that bidding process. 3. Fiscal Impact The purchase of 530 carts in the amount of $31,683.40 is budgeted for in the Landfill Enterprise Fund, Refuse & Garbage Collection account. 4. Conclusion This memo is to inform the Public Works Committee and Council of the purchase under section 2-378 of City of Superior Code of Ordinance. No action is required for this purchase. Recommended: ____________________________________ Jim Paine, Mayor c: Darienne McNamara, Environmental Regulatory Coordinator Chris Carlson, Assistant Public Works Director Nathan Johnstad, Public Works Superintendent Incorporates terms and conditions located at: www.cascadeng.com/terms-warranties CASCADE ENGINEERING - CG Q U O T E Container 4950 37TH STREET SE Quote Number: Q39720 Revision: 0 FAX: (616) 975-4902 Quote Date: 08/09/22 Page: 1 GRAND RAPIDS, MI 49512 Print Date: 08/09/22 United States Expire Date: 09/08/22 Sold To: MU52312 Ship To: MU52312 CITY OF SUPERIOR LANDFILL CITY OF SUPERIOR LANDFILL 15 MOCCASIN MIKE RD 15 MOCCASIN MIKE RD SUPERIOR, WI 54880 SUPERIOR, WI 54880 United States United States Attention: Attention: Telephone: Telephone: Salesperson 1: 41 Purchase Order: QUOTE Credit Terms: N45 Ship Via: CH ROB NET 45 DAYS FOB Point: SUPERIOR WI Resale: Remarks: Ln Item Number Qty Quoted Qty to Rel UM Price Extended Price --- ------------------ ---------- ---------- -- ------------ ---------------- 1 96A90872-12 530.0 530.0 EA 59.78 31,683.40 CART 96 AUTO BLK/CITY OF SUPERIOR/12" WHL/S -------------------------------------------------------------------------------- Non-Taxable: 0.00 Currency: USD Line Total: 31,683.40 Taxable: 31,683.40 0.00% Discount: 0.00 Tax Date: 08/09/22 : 0.00 Taxable Shipping 24 : 0.00 Taxable Handling Charge 94 : 0.00 Total Tax: 0.00 Total: 31,683.40 Central Equipment Division Public Works Department 2301 Hill Avenue Phone: (715) 394-0585 Superior, WI 54880 Fax: (715) 394-0401 Web site: www.ci.superior.wi.us TTY: (715) 395-7521 July 12, 2022 TO: Public Works Committee FROM: Todd Janigo, Public Works Director RE: FYI – Fleet Vehicle Auction Removals 1. Introduction As per Council direction at the January 18, 2022 meeting, the following listed item recently sold via public auction service: Dept/Div Unit # Description Sale Price Net CEA BC01 Solar Battery Charger $61.72 $52.00 CEA BC02 Silver Beauty Battery Charger $60.53 $51.00 Sign N/A Side Mount Pickup Truck Toolbox $1.18 $1.00 Golf Course 1130 Pull Behind Spreader $32.04 $27.00 Golf Course 1139 Jacobsen GreensKing $118.69 $100.00 Golf Course 1149 Turfco Edge-R-Rite $68.84 $58.00 Golf Course 1158 Toro Core Aerator $49.85 $42.00 Golf Course 1351 Cushman Core Harvester $43.91 $37.00 Golf Course 1359 Gandy Steel Lawn Roller $32.04 $27.00 Golf Course 1420 Husqvarna Dethatcher $58.15 $49.00 2. Background As per the Regular Council Meeting of January 18, 2022, the use of public auction and/or public sale to dispose of excess fleet vehicles and equipment was approved with the understanding that the Council be provided a list of items removed. 3. Fiscal Impact Proceeds from the sale will provide revenue for the fund the purchase originated from (General, Enterprise and CIP). 4. Conclusion This information has been established to notify the Common Council of necessary fleet and equipment removals and reassignments. TJ/cn c: Chris Carlson, Asst. PW Director Nathan Johnstad, PW Superintendent Len Moen, Fleet Manager Environmental Services Division Public Works Department Phone: (715) 394-0392 Ext. 1034 ES Director Fax: (715) 394-0406 Steve Roberts E-mail: robertss@ci.superior.wi.us 51 E 1st Street Website: www.ci.superior.wi.us Superior, WI 54880 Memorandum DATE: August 24, 2022 TO: Members of the Public Works Committee FROM: Steve Roberts RE: ESD Director’s Report for August 2022 PWC 1) Wastewater Treatment a) 93.6 Million gallons of treated effluent was discharged in June from the main wastewater treatment plant. There were no discharges combined sewer treatment plants in June. b) The record setting duration of continuous effluent compliance continues to grow (since November, 2019). 2) Collection System a) No sanitary sewer overflows (SSOs) or combined sewer overflows (CSOs) year to date. b) The record setting duration without an overflow continues to grow (since April, 2020 for SSOs and since June 2018 for CSOs) SR/sr C: Jodi Saylor, Todd Janigo, Chris Carlson, ESD Managers

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