Public Works Committee (Meets 1st Thursday of each month at 5:00 p.m.)

PUBLIC WORKS COMMITTEE Agenda Monday, November 7, 2022 – 5:00 p.m. Government Center Room 204 VIDEO CALL LINK: meet.google.com/cen-vcsa-zvm Dial-in option: (254) 946-1156 PIN: 110 425 109# MISSION STATEMENT: “To serve as an advisory to the Superior Common Council, Departments of the City of Superior and the citizens of the City of Superior in matters of public concern under Wisconsin State Statute 62.14 and City Code 2-311.” COMMITTEE MEMBERS: Jenny Van Sickle, Ruth Ludwig, Nick Ledin, Tylor Elm 1. ROLL CALL 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held October 6, 2022) 3. OLD BUSINESS 4. NEW BUSINESS 4.1. Request approval for renewal of Joint Powers Agreement with WLSSD for Household Hazardous Waste in the estimated amount of $30,000 per year. 4.2. Request approval for renewal of Skydive Duluth Superior, LLC Fixed Base Operator’s Agreement in the amount of $500 per year. 4.3. Request approval for purchase of a John Deere 5075M Utility Tractor in the amount of $124,999.83. 4.4. Request approval for purchase of solar lighting for Barkers Island from FirstLight Technologies at the cost of $69,489.00. 4.5. Request approval to replace the Heating System at Barkers Island Marina Winter Storage Building in the amount of $59,600. 5. RECURRING BUSINESS 5.1. ESD Director’s Update 5.2. Director’s Update 5.3. Future Agenda Items 5.4. Confirm next meeting date of December 1, 2022 at 5:00pm in Room 204 of the Government Center. 6. ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 11/3/2022 at the following locations: Superior Government Center, Douglas County Courthouse, Superior Public Library, PACT TV, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed the Superior Telegram. PUBLIC WORKS COMMITTEE – 11/7/22 Meeting Page 1 of 1  Public Works Department 1316 North 14th Street Superior WI 54880 Tel: (715) 395-7334 Fax: (715) 395-7346 www.ci.superior.wi.us DATE: October 21, 2022 TO: Mayor Jim Paine and the Superior Common Council FROM: Todd Janigo, Public Works Director RE: RENEWAL of Joint Powers Agreement with WLSSD for Household Hazardous Waste It is requested that the Common Council renew a Joint Powers Agreement with the Western Lake Superior Sanitary District (WLSSD) for providing services related to disposal of household hazardous waste (HHW) for residents of Superior in 2023. The anticipated cost is approximately $30,000.00 per year based on costs from the previous five years which have remained steady. Introduction: The City has utilized the WLSSD for disposal of residential HHW for several years. Residents may drop off household hazardous wastes such as paints, solvents, and pesticides for no out-of-pocket cost. On a quarterly basis the City pays the WLSSD $45.00 for each drop-off by a Superior resident. Background: The number of residents utilizing this service has grown from just over 200 per year to over 750 drop-offs per year through the time the City has offered this service. With the increasing usage and corresponding cost increase, research was done in 2015-16 to find a way to provide the same service at a reduced cost. As an example, costs would run approximately $10,000.00 to provide two (2) single-day collection events. Alternatively, if the City were to collect HHW and then dispose of it in bulk, there would be permitting, staff training, and liability costs associated with being a licensed hazardous waste disposal facility. Conclusion: After researching potential options for providing HHW disposal services to residents of Superior, continuing with the WLSSD under the proposed Joint Powers Agreement is the recommended alternative. The price of $45/drop off will remain in effect and the agreement for services may be extended to future years. Budget Source: Funds for this will be from the Recycling program as part of the Landfill Fund. This is a service provided to residents as part of the monthly $3.50 recycling fee. The Public Works Department recommends that the agreement with the WLSSD be renewed for 2023. Recommended: __________________________________ Jim Paine, Mayor  Public Works Department 1316 North 14th Street, 2nd Floor Phone: 715-395-7334 Superior, WI 54880 Fax: 715-395-7346 Web site: www.ci.superior.wi.us TTY: 715-395-7521 MEMORANDUM DATE: October 27, 2022 Council Agenda Date: November 15, 2022 TO: Mayor Jim Paine and the Common Council FROM: Todd Janigo, Public Works Director RE: Fixed-Based Operator Agreement Amendment, Skydive Duluth Superior, LLC I am requesting that the Common Council approve a five year Amendment to the Fixed-Base Operator Agreement with Skydive Duluth Superior, LLC, Dean Beaudoin for the privilege of using the Richard I Bong Airport for skydiving sales and services through December 31, 2027, for $500 per year, as outlined in the Amendment. 1. Introduction Dean Beaudoin, dba Skydive Duluth Superior, LLC, has requested a five year extension to the Fixed Based Operator Agreement with the City of Superior thru 2027. 2. Background Skydive Duluth Superior requested a single season FBO agreement at the Bong Airport and successfully operated the business in 2017. The short term of the initial agreement gave both the City and Mr. Beaudoin the ability to evaluate the feasibility of a longer term agreement. Since that time, Skydive Duluth Superior has operated successfully and is requesting a new 5 year extension to the FBO agreement at the Bong Airport. Skydive Duluth Superior’s Fixed-Base Operator’s Agreement gives them non-exclusive access to the southwest quarter of the airport to accommodate skydiving activities. As an FAA-recognized aeronautical activity, regulations require airports that have received FAA funding accommodate skydiving activity. 3. Budget Source The current rent rate is $500.00 per year, payable annually. 4. Conclusion It is the Public Works Department's recommendation to approve the five year Amendment to the Fixed Base Operator’s Agreement with Skydive Duluth Superior LLC /Dean Beaudoin upon Council approval through December 31, 2027. Recommended: ____________________________________ Jim Paine, Mayor c: Bill Amorde, Airport Manager Frog Prell, City Attorney Jane Michel, Contract Analyst  Central Equipment Division Public Works Department 2301 Hill Avenue Phone: (715) 394-0585 Superior, WI 54880 Fax: (715) 394-0401 Web site: www.ci.superior.wi.us TTY: (715) 395-7521 Date: October 25, 2022 City Council Agenda Date:______________ Memorandum TO: Mayor Jim Paine and Common Council FROM: Todd Janigo, Public Works Director RE: John Deere Tractor - Recommendation to Purchase 1. Introduction: It has been requested by the Public Works Parks Department to purchase a 2023 John Deere 5075M Utility Tractor with loader, broom, snow blower and mower attachments. 2. Background: CEA Working Foreman Andy Durst reports that this unit is available for purchase under the Wisconsin Net State Bid Contract. 3. Analysis/Discussion: The John Deere tractor with attachments is available to be purchased from Northland Lawn & Sport at the discounted price of $146,160.63 and after the trade-in of units #652 (1996 John Deere 5300) and #655 (2000 John Deere 6110L) in the amount of $21,160.80 the total cost is $124,999.83. The purchase of this tractor is combining two current units, which both meet our replacement criteria. They are over 10 years old and the parts/labor costs well exceed 30% of the purchase price. The new unit will provide added efficiencies in ice rink and trail maintenance. In Service Purchase Total Parts & Unit # Description Current Hours Date Price Labor 652 1996 John Deere 5300 06/27/96 4,737 $18,100.00 $15,987.87 655 2000 John Deere 6110 09/22/00 2,138 $60,300.00 $39,260.92 October 25, 2022 Page Two 4. Budget Source: Funding is in place through the Public Works CIP. 5. Recommendation: CEA Working Foreman Andy Durst is requesting that we waive the bidding requirements for the purchase of the above unit from Northland Lawn & Equipment via the Wisconsin Net State Bid contract and I concur. Recommended:______________________________ Mayor Jim Paine TJ/cn c: Andy Durst, CEA Working Foreman Linda Cadotte, Parks, Recreation & Forestry Director Russ Behlings, Parks Superintendent Len Moen, Fleet Manager  Public Works Department 1316 North 14th Street, 2nd Floor Phone: 715-395-7334 Superior, WI 54880 Fax: 715-395-7346 Website: www.ci.superior.wi.us TTY: 715-395-7521 MEMORANDUM DATE: October 25, 2022 Council Agenda Date: Nov 15, 2022 TO: Mayor Jim Paine and the Common Council FROM: Todd Janigo, Public Works Director RE: Purchase of Solar Lighting Bollards for Barker’s Island 1. Introduction I am requesting purchase approval for solar-powered, lighted bollards. The bollards will be installed as part of the Sustain Our Great Lakes (SOGL) project on Barker’s Island and along pathways at the Barker’s Island Marina. 2. Background The City of Superior previously installed solar-powered bollard lighting along pathways during the Barker’s Island Beach Restoration project. The goal is to install similar lighting along paths as part of the SOGL project and to replace outdated and failing lighting along pathways near the marina. Installing lighted bollards for the SOGL project and the marina pathways represents a significant improvement in safety and consistency for a large section of Barker’s Island. 3. Discussion The lights installed during the Barkers Island Beach Restoration project are discontinued. Bollards similar in style and performance were found. The city received two quotes for the lighting. The product from FirstLight Technologies is the chosen alternative. It is the more similar looking option, the LED’s are rated 2x the life of the Reliance Foundry option, and the bollards are constructed of resilient marine grade aluminum rather than steel. These benefits outweigh the difference in cost. Supplier Unit Price Location Quantity Cost FirstLight Technologies $1,240.875 SOGL 21 $26,058.38 $1,240.875 Marina 35 $43,430.62 Total $69,489.00 Reliance Foundry $842.27 SOGL 21 $17,687.67 $842.27 Marina 35 $29,479.45 Total $47,167.12  The SOGL pathways require twenty-one fixtures. Thirty-five fixtures are required at the marina. The quoted cost for the fifty-six fixtures is $69,489.00. The intent is to order the fixtures prior to January 1, 2023 and avoid any price increase. The lighting will be installed in the spring pending delivery. 4. Fiscal Impact The cost of the fifty-six solar lighting bollards will be spread between the allocated funds for the SOGL project ($26,058.38) and the Marina Improvement Fund ($43,430.62). 5. Conclusion It is my recommendation to purchase fifty-six solar-powered bollards from FirstLight Technologies at the cost of $69,489.00 for use on the SOGL project and for Marina pathways. Recommended: ____________________________________ Jim Paine, Mayor c: Dave Pollock, ESD Engineering Technician Chris Carlson, Assistant Public Works Director Linda Cadotte, Director of Parks, Recreation & Forestry Eric Thomas, General Manager Barkers Island Marina Exis ng Reliance Foundry R9811 solar bollard at Barkers Island Beach *Discon nued Exis ng wired bollard at Barkers Island Marina circa 1979 Reliance Foundry R9821 solar bollard quoted for SOGL and Marina Firstlight Technologies PBL Type 3 solar bollard quoted for SOGL and Marina *Selected Op on 202805703 - City of Superior - Sogl Multi Use Pathway - 56 PLB City of Superior Reference: 20221005-202805703 Superior, Quote created: October 5, 2022 Quote expires: November 28, 2022 Quote created by: Chris Born David Pollock Regional Sales Representative pollockdavid@ci.superior.wi.us cborn@firstlighttechnologies.com 715-394-0392 x 1017 Comments from Chris Born When submitting your purchase order, please use the full order key listed below which includes the lighting profile and any additions: (Qty) - Part Number 1.(56) - PLB-102-BK-ASM-NW-04 Salesperson: Chris Born Estimated Lead Time: 4-6 weeks(to be confirmed at time of order)​ Ship To: Superior, WI Ship Method: FedEx Freight Currency:USD​ Project Reference: Sogl Multi Use Pathway Special Shipping Requirements: Pre-shipped anchor bolts & templates, 24 hour call ahead, residential and liftgate delivery are available on request - additional charges apply. Products & Services Unit Item & Description SKU Quantity Total Price  Unit Item & Description SKU Quantity Total Price PLB 35" Black Type 3 PLB-102-BK-ASM- 56 $1,195.00 $66,920.00 4000K NW-** PLB Subtotals One-time Subtotals $66,920.00 Other Fees Shipping $2,569.00 Total $69,489.00 Purchase terms Payment: Net 30​ Incoterms: EXW Our quotes are only valid for the project or city referred to above and are valid for 30 days. Questions? Contact me Chris Born Regional Sales Representative cborn@firstlighttechnologies.com First Light Technologies 3303B Tennyson Ave Victoria, BC V8Z 3P5 CA  Toll Free: 1-877-789-3245 Phone: 604-547-0460 Fax: 604-590-8875 Email: info@reliance-foundry.com #207 - 6450 148th Street, Surrey, British Columbia, Canada V3S-7G7 www.reliance-foundry.com Quote Prepared For: Shipping Destination: Delivery: Commercial City of Superior, WI City of Superior, WI 1316 N 14th St 1316 N 14th St Superior WI 54880 Superior WI 54880 United States United States Date Quote Expires Quote Number Rev # 9/27/2022 11/26/2022 214272 1 Prepared by Phone Email Terms Currency Kristen Charles 604-592-4335 kristen@reliance-foundry.com TBA U.S. Dollar Customer Quote Reference Lead Time Estimate Transit Time Estimate Incoterms 2010 Ship Via **See Note** 5-7 Business Days DDP Delivered Duty Paid Prepaid Quan Item Price Tax Code Amount NOTE: R-9811 has been discontinued. Quoted for closest alternative. We currently have 2x R-9821s in stock, lead time is 13 business days to powder coat. Remaining 11x lead time would be 4-5 months. 25 R-9821 $167.00 $4,175.00 Bollard Base for Solar Light: Solar Head sold below. Model R-7909, 36" high x 4.3" OD Available with or without chain eyes Material: A36 Steel, Powder Coated Options: Powder Coating - Stock: Black, Semi Gloss, XP Textured Black T013BK62 Reflective Tape: None Selected Material: Steel A36 Country of Origin: China Subtotal Subject to USTR Tariffs $4,175.00 Office of the United States Representative (USTR) tariffs are subject to change at short notice USTR 2019 Tariff 25% 25% $1,043.75 May 10, 2019 Office of the United States Trade Representative (USTR) tariff @ 25% Note: This tariff increase to 25% is understood to be temporary and may be rescinded at any time. 25 R-9821 Solar Head $614.00 $15,350.00 R-9821 Solar Bollard Cap Material: **Note screw holes coated with anti-seize** Country of Origin: Australia 1 Cartage & Freight $488.00 $488.00 Cartage & freight charges for standard commercial delivery. (See terms attached) Credit Card Authorization Form Total $21,056.75 1 of 3 QUOTATION #214272  Toll Free: 1-877-789-3245 Phone: 604-547-0460 Fax: 604-590-8875 Email: info@reliance-foundry.com #207 - 6450 148th Street, Surrey, British Columbia, Canada V3S-7G7 www.reliance-foundry.com Terms and Conditions Acceptance of this quote is subject to Reliance Foundry's Standard Terms and Conditions available online: http://www.reliance-foundry.com/company/terms-and-conditions As stipulated in the Standard Terms and Conditions, please note the following: TAXES USA / International Customers: Any applicable state sales taxes may be included in the body of this quote unless an exemption number or certificate has been provided by the customer. SHIPPING Commercial (standard) Standard shipping requires a dock or forklift to safely unload products upon delivery. Additional freight options are available—but these must be arranged prior to shipment and may incur additional costs. Contact Reliance Foundry's Sales Department for additional details. Residential (optional) Residential delivery includes a 24-hour advance delivery confirmation and curbside offloading at destination. The customer is responsible for any additional transport of goods at site of delivery. Shipdates / Timelines Dates given are approximations. The official shipdates are provided upon receipt of payment or establishment of credit terms with Reliance. INCOTERMS 2010 DDP Delivered Duty Paid Shipment is quoted Delivered Duty Paid (DDP) under Incoterms 2010: The seller bears all the costs and risks involved in bringing the goods to the place of destination and has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import and to carry out all customs formalities. Alternative terms must be arranged prior to shipment. TERMS No Please check your specifications and needs carefully before ordering to avoid the expense of return. Undamaged items will be accepted for return subject to a 25% restocking fee. Damaged items may incur additional repair costs or may be non-refundable. Freight and Tariff payments are non-refundable. Return freight costs will be billed to the customer. All product returns must be made within 90 days of purchase date. Accepted purchase orders for custom, modified or specially-produced items may be changed or canceled by written notice at any time by the customer, but the customer will be responsible for paying all costs associated with work in progress up to the time of change or cancellation. Accepted orders produced and delivered by the company are non-cancelable, non-returnable and non-refundable. ORDER ACCEPTANCE: "I / We accept your price quote as above. Please place our order for the above materials, and confirm details in writing as soon as possible." 2 of 3 QUOTATION #214272  Toll Free: 1-877-789-3245 Phone: 604-547-0460 Fax: 604-590-8875 Email: info@reliance-foundry.com #207 - 6450 148th Street, Surrey, British Columbia, Canada V3S-7G7 www.reliance-foundry.com Authorized Signature: ________________________________________ Date: ________________________________________ Name: ____________________________________________________ Position/Title: __________________________________ 3 of 3 QUOTATION #214272 Wednesday November 2, 2022 Barker’s Island Marina Committee Notes on Boiler replacement for Heated Vessel Storage Building History: The city owned heated storage building was built in 2006 and uses four high efficiency boilers to heat the slab of the building. The building is rented by Sailboat’s Inc. in a 50/50 revenue sharing lease. Sailboat’s Inc. covers maintenance and utilities on the building while capital expenses to the structure are the responsibility of the city. It is the recommendation of the Marina Committee that the boilers be replaced as they have reached the end of their design life. This would be done under contract with a change order, while other major HVAC work is being done this winter on the marina buildings. Note: There are vessels with a value of $7.5m stored in the building this winter that have not been winterized. Respectfully Submitted Eric Thomas, Chair of Barker’s Island Marina Committee  October 12, 2022 Stack Brothers Mechanical is providing pricing for replacement of the heating system at the Barkers Island Marina winter storage building. Project Scope.  Review project with property management group and provide schedule.  Remove existing boilers.  Provide and install complete, (4) Lochinvar high-efficiency boiler unit.  Connect new boilers to existing gas service.  Additional boiler equipment being provided and install. o 4 – ECO Brass Y-Strainer. o 4 – LWCO manual rest. o 4 – Axiom Neutralizer.  All line voltage electrical work included.  Reconnect to existing building temperature control system.  Replace existing heating pumps “East/West” with new Grundfos MAGNA3 pumps. Project Total. $ 59,600.00 Note. Focus On Energy rebates may apply to boiler/pump replacement. Project Break-out.  (4) New Boilers, Labor/Material. 45,700.00  Electrical, Labor/Material. 2,700.00  (2) New heating pumps complete. 11,200.00