Susanville Municipal Airport Commission

CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Paul Clark, Vice Chair Dan Weaver • Robert Tyndall • William Heyland Susanville Municipal Airport Commission Regular Susanville Municipal Airport Commission Meeting • City Council Chambers Thursday, November 18, 2021 – 3:00 PM Call meeting to Order Roll Call of Commissioners Present 1. AGENDA APPROVAL: (Additions and/or Deletions) 2. APPROVAL OF MINUTES: 2.A Consider approval of minutes from the October 14, 2021 Meeting 3. CORRESPONDENCE/INFORMATION: 4. BUSINESS FROM THE FLOOR: Any person may address the Commission at this time upon any subject not on the agenda within the jurisdiction of the Commission. However, any matter that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 5. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than direct staff to agendize the matter at a future meeting. 6. NEW BUSINESS: 7. CONTINUING BUSINESS: 7.A Taxiway A Project Update 7.B Hangar 3 & 4 Update 7.C Airport Financials Review 8. AIRPORT MANAGERS REPORT: 9. COMMISION ITEMS: 10. ADJOURN Next meeting date to be held on December 14, 2021. 1 I, Jolene Arredondo, certify that I caused to be posted notice of the regular meeting scheduled for November 18, 2021 in the areas designated on November 15, 2021. 2  AGENDA ITEM NO. 2.A Action Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: November 18, 2021 SUBJECT: Consider approval of minutes from the October 14, 2021 Meeting PRESENTED BY: Dan Newton, City Administrator SUMMARY: Attached for the Commission's review are the minutes from the October 14, 2021 Meeting. FISCAL IMPACT: None. ACTION REQUESTED: Motion to approve October 14, 2021 Special Meeting Minutes ATTACHMENTS: 211014_SMAC_Draft.pdf 3  SUSANVILLE MUNICIPAL AIRPORT COMMISSION Regular Susanville Municipal Airport Commission Meeting Minutes THURSDAY, OCTOBER 14, 2021 – 3:00 PM Roll Call of Councilmembers Present: William Heyland, Robert Tyndall, Dan Weaver Absent: Paul Clark Call meeting to Order Meeting was called to order at 3:37 PM Roll Call of Commissioners Present Commissioners present: Bob Tyndall, Bill Heyland, Dan Weaver Staff members present: Dan Newton, City Administrator; Bob Godman, Acting Public Works Director 1. AGENDA APPROVAL: Moved by Dan Weaver; seconded by William Heyland to approve agenda. Motion : 1 - 0 Voting For: Robert Tyndall Voting Against: None 2. APPROVAL OF MINUTES: 2.A Consider approval of minutes from the May 20, 2021 Special Meeting Motion to approve May 20, 2021 Special Meeting Minutes susanville- municipal-airport-commission-_minutes_summary.pdf Moved by Dan Weaver; seconded by William Heyland to . Motion : 3- 0 Voting For: William Heyland, Robert Tyndall, Dan Weaver Voting Against: None 3. CORRESPONDENCE/INFORMATION: City Administrator, Dan Newton stated that there was no correspondence. 4. BUSINESS FROM THE FLOOR: None. 5. PUBLIC COMMENT: None. 6. NEW BUSINESS: 6.A CARES Act Funding Information Only 4  Dan Newton provided a review on the documentation provided in the staff report for CARES Act funding. Commissioner Heyland asked for a report back on the money the City has available and the timeline to expend it. The description of the timeline in the FAA documentation is somewhat unclear. cares-act-airport-grants-faqs.pdf 6.B Prioritizing Airport Projects Information Only Commissioners held a discussion regarding projects at the Airport. Commissioner Tyndall provided a letter including some of the items that need to be addressed. The list included: 1) Fixing leaking water pipes behind old Hangars; 2) Fork lift needs brakes repaired/replaced; 3) Stripe Runway; 4) New flooring needed in pilots' lounge (FBO); 5) New paint needed in the pilots' lounge; 6) New paint needed in pilots' lounge; 7) New AC and lighting needed in pilots' lounge; 8) Patch cement on Hangar 9 apron; 9) Fix electrical issues in Hangar 4 in a timely manner so it can be rented out; 10) Fix issues in Hangar 3 in a timely manner so it can be rented out. Commissioner Heyland clarified some of the items on his list. The lighted windsock item was intended to address the windsock at the end of 11, not necessarily to install a lighted windsock, but to plan for a lighted windsock by purchasing the appropriate windsock such that lighting could be added at a later date. Commissioner Weaver asked if there was any information or work being done regarding the Airport as it relates to economic development. More could be done in that area to promote the Airport as an economic producers within the region. Commissioner Weaver also commented on the planned fence project and its status. 7. CONTINUING BUSINESS: 7.A Hangar 3 & 4 Update Discussion Item Dan Newton provided an update on the Hangar 4 electrical improvements. Commissioner Tyndall is working as a volunteer and would like a dumpster delivered to clean up Hangar 3. Commissioner Tyndall also said that the hole in the concrete in front of Hangar 9 is still open and inquired about the rent for Hangar 9. 7.B Taxiway A Project Update Information only Dan Newton provided an update on the Taxiway A Reconstruction Project. The project will most likely be wintered down due to weather and will begin in the late spring or early summer of 2022. 5  7.C City Administrator's Report Information only No report provided. 8. AIRPORT MANAGERS REPORT: No report provided. 9. COMMISION ITEMS: No report provided. 10. ADJOURN Moved by Dan Weaver; seconded by William Heyland to adjourn Motion Carried: 3 - 0 Voting For: William Heyland, Robert Tyndall, Dan Weaver Voting Against: None Next meeting date to be held on November 11, 2021. ________________________________________ Airport Commissioner Approved On: Submitted By: _______________________________ Dan Newton, City Administrator 6  AGENDA ITEM NO. 7.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: November 18, 2021 SUBJECT: Taxiway A Project Update PRESENTED BY: Dan Newton, City Administrator SUMMARY: An update on the Taxiway A project will be provided at the meeting. FISCAL IMPACT: None. ACTION REQUESTED: Information only ATTACHMENTS: 7  AGENDA ITEM NO. 7.B Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: November 18, 2021 SUBJECT: Hangar 3 & 4 Update PRESENTED BY: Dan Newton, City Administrator SUMMARY: Staff will provide an update on the status of work required to be completed on Hangars 3 & 4. FISCAL IMPACT: ACTION REQUESTED: Discussion Item ATTACHMENTS: 8  AGENDA ITEM NO. 7.C Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: November 18, 2021 SUBJECT: Airport Financials Review PRESENTED BY: Dan Newton, City Administrator SUMMARY: For the Commission's review, attached are the Airport's revenues in comparison to budget. FISCAL IMPACT: None ACTION REQUESTED: Information Only ATTACHMENTS: 211115_Airport.pdf 9  CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 5 MONTHS ENDING NOVEMBER 30, 2021 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-3341 STATE OF CA - CALTRANS 10,000.00 .00 .00 .00 10,000.00 100.00 7201-430-81-3611 INTEREST REVENUE 10.00 .00 .00 .00 10.00 100.00 7201-430-81-3613 NET INCREASE(DECREASE) FMV .00 ( 2.46) .00 .00 2.46 .00 7201-430-81-3620 AIRPORT - LEASES 90,000.00 50,527.41 .00 56.14 39,472.59 43.86 7201-430-81-3701 AIRPORT - FLOWAGE FEES 14,000.00 4,387.95 .00 31.34 9,612.05 68.66 7201-430-81-3703 COMMERCIAL OPERATOR FEES 20,000.00 10,801.90 .00 54.01 9,198.10 45.99 TOTAL AIRPORT-OPERATIONS 134,010.00 65,714.80 .00 49.04 68,295.20 50.96 TOTAL PUBLIC WORKS 134,010.00 65,714.80 .00 49.04 68,295.20 50.96 TOTAL FUND REVENUE 134,010.00 65,714.80 .00 49.04 68,295.20 50.96 FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2021 10:58AM PAGE: 1 10  CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 5 MONTHS ENDING NOVEMBER 30, 2021 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-4100 REGULAR EMPLOYEES 24,415.00 .00 .00 .00 24,415.00 100.00 7201-430-81-4101 4% VACANCY RATE ( 1,089.00) .00 .00 .00 ( 1,089.00) ( 100.00) 7201-430-81-4120 TEMPORARY EMPLOYEES .00 7,527.84 .00 .00 ( 7,527.84) .00 7201-430-81-4221 SOCIAL SECURITY CONTRIBUTIONS 1,514.00 504.56 .00 33.33 1,009.44 66.67 7201-430-81-4222 MEDICARE 354.00 118.00 .00 33.33 236.00 66.67 7201-430-81-4260 WORKERS' COMPENSATION 732.00 244.16 .00 33.36 487.84 66.64 7201-430-81-4293 STATE UNEMPLOYMENT 220.00 .00 .00 .00 220.00 100.00 7201-430-81-4340 TECHNICAL SVCS 7,400.00 2,400.00 4,800.00 97.30 200.00 2.70 7201-430-81-4431 REPAIR AND MAINTENANCE-MISC 1,500.00 309.00 .00 20.60 1,191.00 79.40 7201-430-81-4434 REPAIR AND MAINTENANCE-FACILIT 1,899.00 .00 .00 .00 1,899.00 100.00 7201-430-81-4510 INSURANCE AIRPORT HANGARS 3,250.00 1,805.00 .00 55.54 1,445.00 44.46 7201-430-81-4511 INSUR.AIRPORT OWNER OPER. LIAB 4,996.00 1,730.00 .00 34.63 3,266.00 65.37 7201-430-81-4512 INSUR.AIRPORT AIR SHOW LIAB 442.00 185.00 .00 41.86 257.00 58.14 7201-430-81-4524 INTERNAL SVCS ADMIN 48,280.00 20,115.00 .00 41.66 28,165.00 58.34 7201-430-81-4525 INTERNAL SVC PW/ENG 10,604.00 4,420.00 .00 41.68 6,184.00 58.32 7201-430-81-4530 COMMUNICATIONS 529.00 252.28 .00 47.69 276.72 52.31 7201-430-81-4610 SUPPLIES - GENERAL 142.00 32.96 .00 23.21 109.04 76.79 7201-430-81-4622 ELECTRICITY 6,600.00 1,346.46 .00 20.40 5,253.54 79.60 7201-430-81-4623 PROPANE 2,700.00 .00 .00 .00 2,700.00 100.00 7201-430-81-4641 POSTAGE 81.00 .00 .00 .00 81.00 100.00 7201-430-81-4770 DEPRECIATION EXPENSE 172,545.00 .00 .00 .00 172,545.00 100.00 7201-430-81-4810 TAXES, FEES, PERMITS & CHARGES 2,349.00 2,348.90 .00 100.00 .10 .00 TOTAL AIRPORT-OPERATIONS 289,463.00 43,339.16 4,800.00 16.63 241,323.84 83.37 TOTAL PUBLIC WORKS 289,463.00 43,339.16 4,800.00 16.63 241,323.84 83.37 TOTAL FUND EXPENDITURES 289,463.00 43,339.16 4,800.00 16.63 241,323.84 83.37 REVENUE OVER (UNDER) EXPENDITURES ( 155,453.00) 22,375.64 ( 4,800.00) 11.31 ( 173,028.64) ( 111.31) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2021 10:58AM PAGE: 2 11  CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 5 MONTHS ENDING NOVEMBER 30, 2021 AIRPORT CIP FUND BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED AIRPORT CIP 7202-430-81-3613 NET INCREASE (DECREASE) FMV .00 ( 4.08) .00 .00 4.08 .00 TOTAL DIVISION 81 .00 ( 4.08) .00 .00 4.08 .00 TOTAL AIRPORT CIP .00 ( 4.08) .00 .00 4.08 .00 TOTAL FUND REVENUE .00 ( 4.08) .00 .00 4.08 .00 FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2021 10:58AM PAGE: 3 12  CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 5 MONTHS ENDING NOVEMBER 30, 2021 AIRPORT CIP FUND BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. AIRPORT CIP AIRPORT-HANGAR 3&4 ELECTRICAL 7202-430-84-4100 REGULAR EMPLOYEES 2,000.00 .00 .00 .00 2,000.00 100.00 7202-430-84-4610 SUPPLIES - GENERAL 2,642.00 .00 .00 .00 2,642.00 100.00 TOTAL AIRPORT-HANGAR 3&4 ELECTRICAL 4,642.00 .00 .00 .00 4,642.00 100.00 AIRPORT-TAXIWAY RECONSTRUCTION 7202-430-85-4100 REGULAR EMPLOYEES 1,000.00 .00 .00 .00 1,000.00 100.00 7202-430-85-4330 PROFESSIONAL SVCS 1,500.00 .00 .00 .00 1,500.00 100.00 TOTAL AIRPORT-TAXIWAY RECONSTRUCTIO 2,500.00 .00 .00 .00 2,500.00 100.00 TOTAL AIRPORT CIP 7,142.00 .00 .00 .00 7,142.00 100.00 TOTAL FUND EXPENDITURES 7,142.00 .00 .00 .00 7,142.00 100.00 REVENUE OVER (UNDER) EXPENDITURES ( 7,142.00) ( 4.08) .00 ( .06) ( 7,137.92) ( 99.94) GRAND TOTAL REVENUE 134,010.00 65,710.72 .00 49.03 68,299.28 50.97 GRAND TOTAL EXPENDITURES ( 296,605.00) ( 43,339.16) ( 4,800.00) ( 16.23) ( 248,465.84) ( 83.77) TOTAL NET REVENUE(EXPENDITURES) ( 162,595.00) 22,371.56 ( 4,800.00) 10.81 ( 180,166.56) ( 110.81) FOR ADMINISTRATION USE ONLY 42 % OF THE FISCAL YEAR HAS ELAPSED 11/15/2021 10:58AM PAGE: 4 13