EOC Committee

Emergency Operations Center Committee Special Meeting Agenda June 21, 2023 Welcome Minute Adoption April 19, 2023, Regular Meeting Becker Morgan Feasibility Study Update Action Needed: Motion to recommend forwarding the feasibility study to the Board of Commissioners. Adjournment Committee Contacts: pwebb@ci.swansboro.nc.us acorrell@ci.swansboro.nc.us dtaylor@ci.swansboro.nc.us jrandall@ci.swansboro.nc.us jmcdaniel@tidewaterenc.com emeraldcoast@hotmail.com dustyrhodesnc@gmail.com lphilpott@ci.swansboro.nc.us hpugliese@ec.rr.com laurent.meilleur@gmail.com jconaway@ci.swansboro.nc.us royherrick4@gmail.com edmchaleusmc@yahoo.com  Town of Swansboro Emergency Operations Center Committee April 19, 2023, Special Meeting In attendance: Paula Webb, Jacob Randall, Dwayne Taylor, Commissioner Larry Philpott, Commissioner Jeff Conaway, Dusty Rhodes, Roy Herrick, Andrea Correll, Brenda Pugliese, and Junior Freeman. Jonathan McDaniel, Ed McHale and Laurent Meilleur were absent. ********************************** Call to Order The meeting was called to order at 3:00 pm. Minute Adoption On a motion by Mr. Herrick, seconded by Mr. Freeman the February 8, 2023, regular meeting minutes were unanimously adopted. Becker Morgan Feasibility Study Update Ernie Olds with Becker Morgan reviewed that after meeting with staff and assessing their needs, 3 options were created for review by the committee. In order to accommodate a public safety building and an EOC, the building size will need to be approximately 20,000 square feet. In using the Town Hall campus property, there was one section which created difficulty, and that was the street end of Fifth Street. It currently showed as a street end and not as part of the property. If the town were to abandon that street end and make it part of the property it would provide more area. The three options reviewed were as follows: Option A – Renovation to Public Safety Building and Additional to Town Hall. Construction cost estimated at $7,453,111. See Attachment A - 4400 EOC addition to Town Hall. - Extension and renovation to Police & Fire in Public Safety Building. - Extensions to the Public Safety Building would meet standards to withstand Category 4 hurricane. - Fire & Police would be secure and separate. - EOC addition to Town Hall would be separate with secured access. Option B – Renovation and Addition to Public Safety Building. Construction cost estimated at $6,353,959. See Attachment B - Renovations and additions to the building would meet standard to withstand category 4 hurricane but existing structures would remain and still not meet standards. - Apparatus Bay would still need to be replaced to bring up to standards to withstand category 4 hurricane. Page 1 of 10 Option C – Standalone new building/EOC/Public Safety Building. Construction cost estimated at $12,021,000. See Attachment C - Exact building layout to be determined. - New building would withstand Category 4 hurricane. Board members provide feedback on the options as follows in order for the final feasibility study to be completed. - Option A would take away parking and result in personnel having to move between buildings. - Option C could cost considerably more if built on another site due to the need to purchase property. - Option B without renovation of existing areas should be considered. A narrative for consideration would be send within 2 weeks for review by staff, then a final study would be created based on feedback for presentation to the committee. Adjournment The meeting adjourned at 4:26 pm. Page 2 of 10 Attachment A Page 3 of 10 Attachment A Page 4 of 10 Attachment A Page 5 of 10 Attachment B Page 6 of 10 Attachment B Page 7 of 10 Attachment B Page 8 of 10 Attachment C Page 9 of 10 Attachment C Page 10 of 10  PUBLIC SAFETY BUILDING FEASIBILITY REPORT For the TOWN OF SWANSBORO NORTH CAROLINA Prepared by: June 21, 2023 BMG Project No. 2022295.00 3333 Jaeckle Drive, Suite 120, Wilmington, North Carolina 28403 910.341.7600 Page 1 Swansboro Public Safety Building Feasibility Report – June 2023 Table of Contents Overall Project Summary 2 1. Site Summary 3 2. Architecture Summary 4 3. Engineering Summary 8 4. Proposed Budget 9 Recommendations 11 Supplementary Information Table 1 – Space Allocations 12 Table 2 – Cost Breakdowns 13 Site Plan Diagrams 15 Page 2 Swansboro Public Safety Building Feasibility Report – June 2023 Overall Project Summary The Town of Swansboro, Onslow County, North Carolina is located on the Intracoastal Waterway at the mouth of the White Oak River. The Town is 1.3 square miles in land area and includes 3,605 year-round residents1. Fire and police dispatch calls are routed from Onslow County E-911 in Jacksonville, North Carolina. The County population is expected to grow almost 12% by 20302 with expectations the coastal communities will enjoy much of that growth. The Town is served by a combined sworn and volunteer fire service of 38 members stationed at 609 West Corbett Avenue. The department services the Swansboro and White Oak Fire Districts. The fire service employs 3 firefighters operating in shifts, on a 48-hours on/96- hours off basis. The department chief is Jacob Randall. Law enforcement is provided by a sworn police force of 13 full time and 4 reserve officers. Currently all police operations are housed at 609 West Corbett Avenue in a facility shared with the fire department. The police department employs shifts of 2 patrol officers and 1 supervisor operating on a 12-hour basis. The department chief is Dwayne Taylor. The combined fire and police station is now known as the Swansboro Public Safety Facility. It was constructed in 1989 and additions were placed in 2014 and in 2016. The facility is situated on a single parcel of land totaling 3.98 acres. Per Onslow County GIS records, the parcel ID is 040096. Several town-owned municipal structures occupy the parcel including Town Hall, the Public Works Department and related vehicle parking. The Town of Swansboro, along with many other coastal communities, have suffered from tropical storms and hurricanes. Since 2013 (10 years) the region has seen 11 such named storms including Hurricanes Arthur (2014), Hermine (2016), Matthew (2016), Florence (2018), and Dorian (2019)3. Preparing for and responding to these potentially catastrophic events has led the Town to evaluate their facilities, develop an Emergency Operations Plan (EOP), and prepare to design an Emergency Operations Center (EOC) with improvements to enhance the safety of their first responders. It is the goal of the Town to construct an EOC and associated spaces capable of resisting a Category 4 hurricane (131 – 155mph). This report will investigate four options to develop an EOC, enhance current fire and police space and develop a budget for planning purposes. Options will include adding space to the existing facility, two options for building a free-standing new facility to replace the existing facility and building a new free-standing facility on an alternate site. The engagement between the Town of Swansboro and Becker Morgan Group occurred from December 6 to May 24, 2023, for the purposes of the Feasibility Study, contained herein. This report will address the present and future sites, the present and future space uses and needs, options to achieve those needs and budget that reflects the options presented. Notes: 1 – https://www.northcarolina-demographics.com/cities_by_population 2 – https://www.osbm.nc.gov/facts-figures/population-demographics/state- demographer/countystate-population-projections/population-growth-2020-2030 3 – https://coast.noaa.gov/hurricanes/ Page 3 Swansboro Public Safety Building Feasibility Report – June 2023 1. Site Summary The purpose of this narrative is to summarize the civil-related improvements associated with any new public safety building construction at 609 West Corbett Avenue, Swansboro, North Carolina. This summary includes recommendations for design, water, and sewer availability, permits, site constraints, and options to meet building and parking requirements. The Town of Swansboro owns the subject area including one parcel totaling ~3.98 acres, all within B-2 (General Business) zoning (Parcel: 040096, PIN: 536410471278). The subject facility (Swansboro Public Safety) is approximately 10,946 sf at grade and provides 55 parking spaces. Parking requirements are 1 space per employee. Current parking serves all buildings on site. Setbacks for B-2 are 25 ft front, 10 ft rear, 0 ft side (West Corbett Avenue), and 10 feet side yard (Sabiston Heights) at corners. The maximum building height is 35 feet. Town regulations require adherence to landscaping and lighting requirements. Becker Morgan Group noted that the right-of-way for South Fifth Street, located off Sabiston Drive, intrudes into the overall Town parcel and action is required to resolve and return the section of the ROW to the Town. Currently the site includes a one-story pre-engineered metal building with four apparatus bays facing West Corbett Avenue (NC Highway 24). Site features include generator, HVAC equipment, rain barrel, underground propane tank, overhead power, antenna, and a flagpole. The vehicle slab elevation is ~30ft above sea-level and falls quickly to +25ft and less to the east of the building. Per the relevant FIRM map (panel 3720536400L) the site is in an X-zone, indicative of a low flood risk. Site soils consist of Norfolk (fine sandy loam), which have a high infiltration rate and very rapid permeability. There are no wetlands located on site. Runoff from impervious areas sheet flows to a central drainage basin where it infiltrates into the sandy soils, and at overtopping conditions conveys via an inlet and pipe to a catch basin on west side of NC Highway 24. The general area drains to the White Oak River across NC Highway 24. The existing stormwater management facility has an NCDEQ issued permit. Utilities are as follows. Electricity Provider – Duke Energy, Natural Gas – Piedmont Natural Gas, Water – ONWASA, and Sewer – Town of Swansboro. Capacities have not been verified but are assumed sufficient. Existing Site Constraints • Significant topography, potentially limiting locations for additional pavements and internal driveways and adding complexity to new building construction. • Existing structures limit placement of new building and site features. Occupied structures require phasing to ensure Owner's continued and uninterrupted use. Removed structures may involve subsurface storage tanks, foundations, slabs and utilities that must be located and mitigated. Page 4 Swansboro Public Safety Building Feasibility Report – June 2023 • Existing utilities may or may not be in conflict with proposed structures, pavements and proposed utilities. • Stormwater management features should remain intact but new improvements may trigger an expansion of such structures. • Proper public safety accessibility and priority require careful planning during design and phases of construction. Design/Permitting Assumptions: No Traffic Impact Analysis (TIA) is anticipated as less than 200 trips/day are expected. Site is not within FEMA floodplain or wetlands, thus no permitting impact. Proposed uses are permitted within the present zoning class, so rezoning is not required. As a new vehicular entrance is not being proposed, no NCDOT permitting is required. Soil types and observed drainage suggests suitable infiltration rates for stormwater facility design. The following permits are expected. Town of Swansboro – Site Plan (TRC) and Building Permit, NCDEQ – Erosion Control Permit (including submittal of eNOI documents), and NCDEQ – State Stormwater (Coastal County, High Density requirements). In summary, there are few negative factors limiting development of the current site other than the constraints of having several active operational buildings on the present site. New Site Logically, consideration should be given to developing a 'green field' site, or a site that is otherwise unimproved. Factors related to this option include the cost of land acquisition, availability of suitable utilities, proper site characteristics (elevation, topography, vegetation, wetlands, zoning restrictions), access to significant roadways, absence of neighboring hazards or threats (industrial, chemical, heavy transportation, environmental, etc.), and extent of present or abandoned structures. Proper due diligence is necessary as led through the engagement of legal and real estate professionals. Further, engineering disciplines (land survey, environmental assessment, geotechnical, etc.) may be needed as part of this due diligence process. 2. Architecture Summary The purpose of the feasibility study is to determine how a new Emergency Operations Center (EOC) could be integrated into the present Public Safety operations while providing enhanced safety and security during storm events and expanding space for fire and police operations. This requires understanding how the current space is used, what additional spaces are required, and how that integration could benefit the Town in providing significant efficiencies by sharing space. Should such integration not provide the desired degree of efficiencies or structural integrity incorporating the current facility, what space would be required to provide a completely new facility as a replacement for the current facility or either in a 'green field' site? Page 5 Swansboro Public Safety Building Feasibility Report – June 2023 Background The current Public Safety Building is 10,946 sf of ground floor area. The original section of the fire department is an 80 ft x 100 ft building. It was constructed in 1989 and is a one-story pre-engineered metal structure on a concrete slab with large sectional overhead doors. To that an elevated mezzanine of about 3,000 sf was added for use as storage. Later, wood framed additions were placed in 2014 (1,354 usf) to accommodate police activities and another addition in 2016 (1,079 usf) for additional fire bunk rooms. Note, usable square footage (usf) or net area is the actual area of space measured within the demising exterior walls, while gross square footage includes usable areas plus all circulation, structure, voids, and wall thicknesses. The fire and police chiefs have reported certain space inadequacies and insufficiencies they believed needed to be addressed. Initial Space Program Becker Morgan Group provided then-Fire Chief David Degnan and Police Chief Dwayne Taylor space needs surveys in February 2023. Their responses provided data as to the number of staff, the functional areas required, and their physical space needs. We independently developed allocations for the Emergency Operations Center (EOC) space and reviewed fire and police spaces using several methods including industry standards for EOC, fire and police stations; our experience in design of public safety and other public buildings; and code prescriptions for occupied areas. We used staffing numbers to produce requirements for support spaces such as break and toilet rooms and rule-of- thumb loads to determine the mechanical, electrical and data room sizes. In conjunction with the department surveys, Becker Morgan Group staff visited the site and Public Safety Building. Using a copy of drawings prepared for the latest additions (Swansboro Public Safety Facility Bunk Room Addition - October 4, 2016), and a site plan completed by Bell & Phillips Surveying, PLLC – June 24, 2014, we determined the space functions and areas of the present building. Using both existing space uses/areas and survey results, Becker Morgan Group developed a spreadsheet to quantify the areas for the EOC, Fire and Police departments. Our initial space summaries were provided to Town Manager Paula Webb on February 8, 2023, and discussed at meetings on 02/08, 02/22, 03/07, 04/05 and 05/24/2023. From 04/19/2023 forward new Fire Chief Jacob Randall provided valuable comments and input regarding space needs and future plans. When going through the process of data gathering, site inspections and meeting conversations, it was clear the three primary departments (EOC, Fire, Police) had certain common needs and certain unique ones. Expected shortcomings were confirmed. Within the current building the Fire Department has 7,568 usf (including 4,280 usf for apparatus bays) and the Police Department has 1,654 usf. The two departments share an additional 1,298 usf including public entry, a large meeting room, toilets/showers, and some utility spaces. Page 6 Swansboro Public Safety Building Feasibility Report – June 2023 The space needs surveys revealed needs for both departments that reflected functional deficiencies due to a lack of space, or activities contrary to currently accepted methods of operating. Further these deficiencies are exacerbated by an increase in calls for response or an increase in staffing resulting primarily from population growth. Shortcomings within the fire section include offices for command staff, workspace for firefighters, EMS storage, separate spaces for PPE (clean, soiled and backup), breathing air system (SCBA) and decontamination. These spaces should be separated from the vehicle bays to ensure minimum exposure to carcinogens and other harmful substances. Sleeping accommodations and toilet facilities do not comport with present standards with regards to size, number, and gender. Becker Morgan Group confirmed the Fire Department's cooking and eating areas were minimally sized given the number of present and projected staff. Shortcomings within the police section include proper and secure handling of detainees and related evidence, weapons and munitions storage, duty gear storage and device charging. Among the spaces that could be shared, lockers/toilets/showers are not adequate, and do not address gender concerns. There is no conference space other than the large Training Room, and the shared physical fitness space is housed within the apparatus bay. Presently, a shared corridor between fire and police allows for possible interface between detainees and other public safety staff. For example, if a detainee were to get free in the station, one is not strictly contained to the police section. There is the possibility of escaping into the fire section. This causes an operational security imbalance that should be addressed. Within the original section of the Fire Department is the elevated mezzanine used for miscellaneous storage. That space was deemed structurally inadequate by engineer Alex R. Wood, PE, in his 2019 report. Along with the structural deficiencies there are envelop concerns that have led to moisture damage. Becker Morgan Group will not consider the area in any calculations of required space but will plan to relocate certain storage needs to the ground floor. Building services, such as mechanical, electrical and data, are marginally adequate and generally not secure. The spaces do not provide any ability for expansion. The surveys (without considering the shared spaces) suggest the Police Department requires 2,802 usf (69% increase) of space, and the Fire Department needs 9,658 usf (28% increase) of space. The EOC/shared spaces require 2,008 usf and will contain a separate entrance, an office to be staffed by the Town Manager and Town Clerk during times of activation, an operations center for 30 people that can double as a Training Room, a break-out conference room, toilets, showers and sleeping spaces, a kitchen, and significant space for telecommunications, electrical/UPS and mechanical. Many of the spaces anticipated could be used during times of non-activation by the other departments or for Town needs and will be factored as such within the space needs study. In summary, a facility of 14,788 sf of usable area will be required to satisfy the space requirements of all three departments. Compared with the current facility, the need represents a 4,368 usf (42% increase) in usable, or net area. Page 7 Swansboro Public Safety Building Feasibility Report – June 2023 See Table 1 – Space Allocations under Supplementary Information for the full spreadsheets. Options Becker Morgan Group has prepared four site plan diagram options that capture the space needs in differing ways. In all options the EOC will be designed as a highly secure and hardened facility capable of resisting Category 4 hurricane conditions. Option A is a concept that identifies all the critical functions of each department and places them in a new secure building or in the more recent additions that do meet code. The remaining existing spaces would largely be used for less critical functions such as physical fitness, storage, and minor work areas. This option should provide the least costly alternative while improving safety and addressing the EOC component fully. This option would include certain structural and exterior envelop enhancements to the existing, original metal building frame housing fire apparatus. Such enhancements cannot bring the original building to current standards but would extend the utility of the present structure to a future date. Option B is a concept to build a new facility in place of the present Public Safety Facility. This would require demolishing the existing facility and building back a new free- standing building at the same location. This building would incorporate all the needs of each department. Phasing or providing temporary quarters might have to be considered to maintain continuous operations. This option should provide the middle ground in terms of costs as existing utilities, pavements, and stormwater management features are largely in place and adequate. Option C is a concept that also builds a new facility, however, investigates using another location on the town owned site. This eliminates the need to provide temporary quarters or the acquisition of new land while maintaining continuous operation at the existing facility. Once the newly constructed facility is complete, operations can be relocated from the existing building and the building can be demolished or repurposed. This option should also provide middle ground in terms of costs, but may require extension or improvements to existing utilities, and pavements. Option D is a concept that provides a new free-standing building that incorporates all the needs of each department. Option D would be constructed on a 'greenfield' site, an off- campus location. This option is likely the costliest. Careful consideration will need to be given to site selection regarding impacts and expenses of land acquisition, utilities, drainage, flood plain and emergency response times in addition to the concerns noted previously in the New Site section. All proposed construction will be designed to meet the requirements of the 2018 North Carolina Building Code (NCBC). The EOC will meet NFPA 1221 Standard for the Installation, Maintenance, and Use of Emergency Services Communications Systems and the North Carolina 911 Board standards. Page 8 Swansboro Public Safety Building Feasibility Report – June 2023 3. Engineering Summary Structural The proposed new construction will be designed in accordance with ASCE 7 Minimum Design Loads for Buildings and Other Structures. Occupancy Category and Design Flood Class The building will be classified as a Risk Category IV facility, buildings designated as essential facilities. Wind Loading The building will be designed for wind forces with a minimum Basic Wind Speed (3- second gust) of 154 mph, Exposure Category C. An Importance Factor of 1.15 will be used. Seismic Loading The building will be designed for seismic forces based on the Equivalent Lateral Force Procedure. All dead loads, partition loads, and operating loads of permanent equipment will be included in the weight of the building for seismic load calculations. Roof Loading The building will be designed for a Ground Snow Load of 10 psf with an Importance Factor of 1.2. The minimum Flat Roof Snow Load will be 12 psf. The minimum Roof Live Load will be 20 psf or 300 lb. concentrated load. Floor Loading The minimum floor live loading will be as specified in the 2018 NCSBC and ASCE 7. Existing Structure The present building (c. 1989) shall be improved as noted in the report dated November 8, 2019, and prepared by Alex R. Wood, PE. Mechanical, Electrical and Plumbing Engineering The project will be designed in accordance with the following codes and Standards: 1. 2018 North Carolina Building Code 2. 2018 North Carolina Mechanical Code 3. 2018 North Carolina Plumbing Code 4. 2018 North Carolina Energy Code 5. National Electrical Code (NFPA 70) 6. National Fire Alarm Code (NFPA 72) 7. Illuminating Engineering Society of North America (IESNA), Mechanical systems will include heating and air conditioning provided by one of several methods depending upon budget, owner input and preference. Two preferred alternatives include variable volume split or packaged rooftop DX cooling units and variable refrigerant flow with dedicated outdoor air system. Critical facilities require a modular approach to any selected system to allow for additional capacity during periods of EOC activation, and redundancy to facilitate maintenance and limit impacts of component Page 9 Swansboro Public Safety Building Feasibility Report – June 2023 failure. In the equipment bays overhead LP gas-fired infrared radiant heaters are an excellent option. Ventilation will be provided such that the occupied portions of the building will be positively pressurized to prevent infiltration from sources of contamination. Vehicle exhaust systems using CO sensors and tied into area ventilation are needed. Additional outside air must be available to support needs during activation. Electrical systems should be fed by underground feeders wherever possible due to the cost savings and their physical reliability. Panelboards and feeders will be designed with approximately 25% spare capacity. Parallel hybrid MOV type transient voltage surge suppression (SPD) devices will be provided at the main switchgear and in all sensitive load distribution and low voltage branch circuit panelboards throughout the facility. Lighting will be LED lighting throughout the facility. The lighting controls for this project will include occupancy sensors. The emergency standby power system will provide power for emergency egress and exit lighting upon utility power failure. The existing emergency generator capacity will need to be evaluated to confirm whether it is suitable for the upgraded facility. If this is not the case, an emergency standby power system will be provided for the facility. The system will consist of a diesel fueled engine-generator set and automatic power transfer switches (ATS). An automatic, intelligent, addressable fire detection and alarm system will be provided to monitor individually addressable manual and automatic detection devices where required by NFPA 72. A complete EIA/TIA 568 and 569 compliant telecommunications cabling system will provide a pre-wired voice/data system for the facility. The horizontal cabling system will consist of Category 6 (CAT 6) unshielded twisted pair (UTP) cable and CAT 6 jacks. The system will be complete with all fiber and copper cables terminated at each end. Other significant systems include access control; public address; cable/closed circuit television; room-based audio/visuals; fire station alerting; and an emergency shut-off for all cooking circuits including stoves, coffee pots and microwaves and all countertop receptacles in kitchen/cooking area for use when fire fighters need to leave quickly. Plumbing systems are generally straightforward and reliable as services are municipally available including domestic water and sewer. Special to this occupancy includes supply for a local fire hydrant, vehicle wash down, and capacities for EOC use. It is recommended supplemental drinking water be provided. To support extended power outages consideration should be given to propane for water heating, clothes drying and cooking. 4. Proposed Budget The many assumptions made and the difference in time between planning and construction make providing estimates of probable construction early in the design process challenging. Early estimates must include a relatively large margin of error due to these factors. Page 10 Swansboro Public Safety Building Feasibility Report – June 2023 It is particularly noteworthy that at the time of this report construction costs are escalating as the economy expands rapidly while the effects of the global pandemic subside. We understand, for example, that steel prices have increased approximately 30% since 2021. These increases have been attributed to issues with the continuity of the supply chain, the availability of labor and certain anomalies in production. We recommend engaging a professional cost estimator or qualified general contractor to assist in monitoring project costs during further design. The summary of probable construction costs, based on the program of spaces for each option, is included under Supplementary Information as Table 2 – Cost Breakdowns. Based on our recent experience with public safety construction, we estimate the costs of the facility to be approximately $475/sf for all spaces. The EOC is required to not only survive a major hurricane but is also expected to remain operational throughout the duration of the emergency. For the purposes of this budget exercise, we suggest allowing $200/sf for renovated areas. Site construction is budgeted separately and varies greatly due to availability of services, extent of vegetation, grading and paving required. Additional construction expenses could include demolition of existing structures, improvements to the site, potential emergency generator, communications/technology, and furnishings/equipment for the building. Additionally, we have provided estimates for soft costs and contingency that includes a range for economic uncertainty. We did not provide an estimate for the acquisition of any additional land. Budget Summary Option A – $4.9M in building construction, renovation and demolition costs, 13,658 usable square footage. Site improvements of $500,000; additional/potential costs of $374,000 and soft cost of $540,000. Total budget range (+/- 15%) = $5.4M to $7.3M. Option B – $8.8M in building construction, renovation, demolition, and temporary quarters costs, 14,788 usable square footage. Site improvements of $500,000; additional/potential costs of $433,000 and soft cost of $913,000. Total budget range (+/- 15%) = $9.2M to $12.5M. Option C – $8.8M in building construction, renovation and demolition costs, 14,788 usable square footage. Site improvements of $750,000; additional/potential costs of $376,000 and soft cost of $922,000. Total budget range (+/- 15%) = $9.3M to $12.6M. Option D – $8.8M in building construction and renovation costs, 14,788 usable square footage. Site improvements of $1,500,000; additional/potential costs of $403,000 and soft cost of $1.02M. Total budget range (+/- 15%) = $9.9M to $13.4M. Note, budget summary does not include land acquisition. Page 11 Swansboro Public Safety Building Feasibility Report – June 2023 Funding The initial expectations for full project costs are in the range of $5 - 14 million. It will be the Town's obligation to secure funding, administer design and construction above the $6 million identified and available. The Town may obligate taxpayers through bonds, capital improvements program, or other means. Loans from the U.S. Department of Agriculture are available for up to 40-year terms with no down payment required. Other grants may also be available through the Golden Leaf Foundation, FEMA, and other state or federal sources. Recommendation Page 12 Swansboro Public Safety Building Feasibility Report – June 2023 Supplementary Information Table 1 – Space Allocations Option A Option B-D Space Titles Exg USF Unit SF Qty Total USF Req'd Total USF Notes Police 1,654 2,802 2,702 p f Entry / Vestibule 78 100 1 100 x 0 1,9 p f Administrative Assistant 143 120 1 120 x 120 4 p Chief Office 208 220 1 220 x 220 p Lieutenant Office 150 120 1 120 x 120 p Storage 121 100 0 0 0 p Officer Record 50 1 50 x 50 p Criminal Records (Stored Electronically) 50 0 0 x 0 p Office 120 0 0 0 p Weapons / Munitions storage / Tactical gear 144 1 144 x 144 p Duty Gear 120 1 120 x 120 p PD Storage 142 142 1 142 x 142 p Detective Office 175 180 1 180 x 180 p Interview (hard) 64 64 1 64 x 64 p Officer walk up/evid prep 111 80 1 80 x 80 p Evidence Processing 64 1 64 x 64 p Evidence / Narc / Arms / Large storage 30 150 1 150 x 150 p Kitchenette 50 1 50 x 50 2 p Patrol Division Sgt (space for 2) 99 140 1 140 x 140 p PD Duty Room 242 168 1 168 x 168 p Squad Room 120 1 120 x 120 p Photography/Fingerprint area / Intox 91 120 1 120 x 120 p Receiving 100 1 100 x 100 p Sally Port 400 1 400 x 400 p Holding (attended) toilet 50 1 50 x 50 Single Person Bathroom 50 2 100 x 100 Fire 7,568 8,278 9,658 f Chief Office 167 150 1 150 x 150 f Captain Office (Rotating) 125 1 125 x 100 Fire Marshall Office (Future) 125 1 125 X 100 f Personnel Records / Storage 187 100 1 100 x 100 f Assist Chief Office 286 100 1 100 x 100 f Common Work Area / Radio 100 150 1 150 x 150 f Misc. / Office Storage 500 100 1 100 x 100 5 f EMS Storage 80 1 80 x 80 Apparatus Bay f Engine Bays 4280 1070 4 4280 x 5760 f SCBA - Tank Storage/refill 88 1 88 x 88 f PPE Turnout 327 300 1 300 x 300 f Decontamination 100 1 100 x 100 f Decon Toilet 0 1 0 0 f Tool Room 92 150 1 150 x 150 House p f e Kitchen 291 300 1 300 x 300 4 p f e Day Room 455 300 1 300 x 300 4 f e Bunk Rooms Compartments 528 78 12 936 x 936 f e Shared Bunk Room 175 0 0 p f e Gym/Fitness 400 1 400 x 400 1 Female Locker/Shwr room 118 336 0 0 7 Male Locker/Shwr room 118 336 0 0 7 p f e Unisex Bathrooms / Showers 80 4 320 x 320 5 p f e Janitors closet 64 1 64 x 64 4 f e Washer / Dryer 73 60 1 60 x 60 4 f Radio Room 46 50 1 50 x 0 8 EOC 1,298 2,008 2,008 p f e Entry / Vestibule 100 1 100 x 100 4 p f e Lobby/Waiting 173 100 1 100 x 100 4 p f e Training Room / EOC 1059 800 1 800 x 800 4 p f e Conference Room / Quiet Room 200 1 200 x 200 4 e EOC Office / PIO 120 1 120 x 120 f e Bunk Rooms Compartments (Mainly Fire Use) 78 6 468 x 468 5 e Single Person Bathroom 50 2 100 x 100 e Storage 120 1 120 x 120 Building Systems p f e Electrical 120 1 120 x 120 4 p f e Mechanical 100 0 0 x 0 10 p f e Riser/Sprinkler room 6 50 1 50 x 50 4 p f e Generator(s) 1 0 x 0 11 p f e Data / Telecom 60 400 1 400 x 250 4 Delta = Usuable Area Required 10,520 13,658 14,788 4,268 Grossing Factor 25% 25% 41% GF Area 3,431 3,697 Gross Area Projected Delta = Existing Gross Area 13,951 18,485 4,534 p = police 1 = shared b/w police and fire only 7 = elimate and replacing with unisex bathroom / showers f = fire 2 = shared b/w police and EOC only 8 = in options B-D radio room to be located in common work area e = EOC 3 = shared b/w fire and EOC only 9 = additional entry would be required in option A based on existing layout r = renovated 4 = shared b/w all depart. during activation 10 = depending on final system could be located on mezzanine or rooftop c = critical 5 = typically fire use, shared during activation 11 = located at exterior of building, no interior space required n = new 6 = could be located on apparatus bay mezz. Page 13 Swansboro Public Safety Building Feasibility Report – June 2023 Table 2 – Cost Breakdowns OPTION A (renovation/addition) Description Qty Units Unit Cost Sub Total Total Construction USF GSF Existing Bldg - Renovated 2,244 2,558 sf $200 $511,632 New Building 7,134 8,918 sf $475 $4,235,813 Existing Bldg - Unrenovated 4,280 4,280 sf $0 $0 *structural improvements 1 ea $100,000 $100,000 Existing Demolition (limited) 1 ea $50,000 $50,000 Relocation / 6 mos $7.50 sf 10,520 $78,900 Site 1.00 ac $500,000 $500,000 Emergency Generator 1 ea $100,000 $100,000 Furnishings & Equipment 1 ea $94,949 $94,949 subtotal 13,658 15,756 $5,671,293 Communications Radio, Security, IT, Comms 1 ea $100,000 $100,000 subtotal $100,000 Soft Costs Professional Fees 9 % $510,416 Permitting 1 ea $10,000 $10,000 Geotech/Survey 2 ea $5,000 $10,000 Utility Connections 1 ea $10,000 $10,000 subtotal $540,416 Total Project Costs $6,311,710 Summaries +15% 0% -15% Total $7,258,466 $6,311,710 $5,364,953 OPTION B (new building, existing site) Description Qty Units Unit Cost Sub Total Total Construction USF GSF New Building 14,788 18,485 sf $475 $8,780,375 Existing Demolition 1 ea $100,000 $100,000 Relocation / 12 mos $15.00 sf 10,520 $157,800 Site 1.00 ac $500,000 $500,000 Emergency Generator 1 ea $100,000 $100,000 Furnishings & Equipment 1 ea $175,608 $175,608 subtotal 14,788 18,485 $9,813,783 Communications Radio, Security, IT, Comms 1 ea $100,000 $100,000 subtotal $100,000 Soft Costs Professional Fees 9 % $883,240 Permitting 1 ea $10,000 $10,000 Geotech/Survey 2 ea $5,000 $10,000 Utility Connections 1 ea $10,000 $10,000 subtotal $913,240 Total Project Costs $10,827,023 Summaries +15% 0% -15% Total $12,451,076 $10,827,023 $9,202,969 Page 14 Swansboro Public Safety Building Feasibility Report – June 2023 OPTION C (new building, new location on existing site) Description Qty Units Unit Cost Sub Total Total Construction USF GSF New Building 14,788 18,485 sf $475 $8,780,375 Existing Demolition 1 ea $100,000 $100,000 Relocation / 12 mos $15.00 sf - $0 Site 1.00 ac $750,000 $750,000 Emergency Generator 1 ea $100,000 $100,000 Furnishings & Equipment 1 ea $175,608 $175,608 subtotal 14,788 18,485 $9,905,983 Communications Radio, Security, IT, Comms 1 ea $100,000 $100,000 subtotal $100,000 Soft Costs Professional Fees 9 % $891,538 Permitting 1 ea $10,000 $10,000 Geotech/Survey 2 ea $5,000 $10,000 Utility Connections 1 ea $10,000 $10,000 subtotal $921,538 Total Project Costs $10,927,521 Summaries +15% 0% -15% Total $12,566,649 $10,927,521 $9,288,393 OPTION D (new building, new site) Description Qty Units Unit Cost Sub Total Total Construction USF GSF New Building 14,788 18,485 sf $475 $8,780,375 Existing Demolition 0 ea $100,000 $0 Relocation / 12 mos $15.00 sf 0 $0 Site 2.00 ac $750,000 $1,500,000 Emergency Generator 1 ea $100,000 $100,000 Furnishings & Equipment 1 ea $175,608 $175,608 subtotal 14,788 18,485 $10,555,983 Communications Radio, Security, IT, Comms 1 ea $100,000 $100,000 subtotal $100,000 Soft Costs Professional Fees 9 % $950,038 Permitting 1 ea $10,000 $10,000 Geotech/Survey 2 ea $10,000 $20,000 Utility Connections 2 ea $20,000 $40,000 subtotal $1,020,038 Total Project Costs $11,676,021 Summaries +15% 0% -15% Total $13,427,424 $11,676,021 $9,924,618 Page 15 Swansboro Public Safety Building Feasibility Report – June 2023 Site Plan Diagrams Page 16 Swansboro Public Safety Building Feasibility Report – June 2023 Page 17 Swansboro Public Safety Building Feasibility Report – June 2023 Page 18 Swansboro Public Safety Building Feasibility Report – June 2023