Board of Control

CITY OF TALLMADGE BOARD OF CONTROL MEETING MINUTES December 8, 2022 7:30 p.m. Mayor’s Conference Room Members Present: Mayor David Kline, Finance Director Mollie Gilbride, Law Director Megan Raber, Director of Public Service Mike Rorar, President of Council Dennis Loughry, Public Safety Director Don Cooper Meeting Chaired By: Mayor David G. Kline Minutes: Tish Rowland Item 1: Call to Order and Approval of B.O.C. Minutes for October 26th meeting: Mayor Kline called the meeting to order at 9:06 p.m. Item 2: Adoption of Minutes: Megan Raber moved to approve the minutes of the October 26th B.O.C. meeting; seconded by Dennis Loughry. Vote to approve: 5/0. Item 3: Authorizing the Mayor to enter into a contract with A Cut Above Tree Service, LLC, for tree trimming and/or removal for 2023. The base bid was $8,666.66 and the Alternate Bid for Stump Grinding was $775.00. (This is authorized in Ord. 2022-65) Megan Raber moved to approve; seconded by Mollie Gilbride. Discussion: Rorar: This is the second time we’ve gone out for bids for trees, and it has worked out well the last five years. Prices have increased but the price held steady for five years so I would expect them to go up now. Mayor: They’ve done a great job. Loughry: Are you only allowed to do an annual contract, or can it be 3 years? Rorar: This is for five years. It will be 3 years with two extensions. Vote to approve: 5/0 Item 4: Authorizing the Mayor to enter into a contract with CemenTech Inc., for Sewer and Pipe Repair for 2023. The sum of the total tier averages for bid categories 1 & 2 are $14,487.50. (This is authorized in Ord. 2022-66) Mayor Kline moved to approve; seconded by Mollie Gilbride. Discussion: Loughry: Are they still a Tallmadge business? Rorar: Yes. We bid this five years ago and CemenTech got it. We changed the bid so we can’t compare exactly. Their prices have gone up as well and they are a good contractor. Gilbride: Can you clarify because this is not the amount read into the bid record? Rorar: Their unit prices stayed the same, but the calculation was wrong. We received a letter from them confirming that. Gilbride: Ok thank you. Kline: At the bid opening there was a discrepancy, but we caught the mistake. Rorar: Yes, both businesses that submitted bids added incorrectly, but unit prices were correct. Vote to approve: 5/0 Item 5: Consideration and approval of Change Order #4 of the Howe Road Park Entrance for an extension of time to December 8, 2022. This is due to shipping delays for the Howe Road sign. Discussion: The sign is now in, so this is a formality. The supplies were delayed but construction was done two months ago. Megan Raber moved to approve; seconded by Dennis Loughry. Vote to approve: 5/0. Item 6: Consideration and approval of a 1-year renewal of Mowing City Property through Four Seasons Service & Repair. The effective dates would be January 1, 2023 through December 31, 2023. (This is authorized in Ord. 2019-80) Rorar: This is the first extension of a 3-year contract. I see no reason why we wouldn’t rehire them; they’ve done a nice job. Raber: Does the original contract allow for a renewal? Rorar: It allows for two, this is the first one. Mayor Kline moved to approve; seconded by Megan Raber. Vote to approve: 5/0 Item 7: Additional Items: None Adjournment: The meeting was adjourned at 9:12 p.m. Board of Control minutes for this meeting electronically distributed December 12, 2022/tf