Board of Control

CITY OF TALLMADGE BOARD OF CONTROL MEETING MINUTES January 26, 2023 7:30 p.m. Mayor’s Conference Room Members Present: Finance Director Mollie Gilbride, Law Director Megan Raber, Director of Public Service Mike Rorar, President of Council Dennis Loughry Meeting Chaired By: Dir. of Public Service Mike Rorar Minutes: Tish Rowland Item 1: Call to Order and Approval of B.O.C. Minutes for October 26th meeting: called the meeting to order at 8:59 p.m. Item 2: Adoption of Minutes: Dennis Loughry moved to approve the Minutes of the December 8th B.O.C. meeting; seconded by Megan Raber. Vote to approve: 4/0 Item 3: Authorizing the Mayor to enter a contract with Prime AE Group, Inc. for general traffic engineering and consulting services for various streets and projects and other general engineering services. (This is authorized in Ord. 2023-5) Megan Raber moved to approve; seconded by Mollie Gilbride. Vote to approve: 4/0 Item 4: Authorizing the Mayor to enter a contract with CT Consultants for general traffic engineering and consulting services relating to water system development and other general engineering services. (This is authorized in Ord. 2023-6) Mollie Gilbride moved to approve; seconded by Megan Raber. Discussion: Gilbride: Are there increases in engineering contracts? Rorar: Yes, they’ve gone up $10-$60 depending on the tier, this one has gone up the most. Loughry: Were you aware of this when creating the budget? Rorar: Yes, even the one that held steady has gone up. Vote to approve: 4/0 Item 5: Authorizing the Mayor to enter a contract with Burgess & Niple, Inc. for engineering and consulting services relating to water system development, general engineering services and planning and zoning. (This is authorized in Ord. 2023-7) Megan Raber moved to approve; seconded by Dennis Loughry. Vote to approve: 4/0. Item 6: Authorizing the Mayor to contract with GPD Group for general engineering and consulting services. (This is authorized in Ord. 2023-8) Megan Raber moved to approve; seconded by Dennis Loughry. Vote to approve: 4/0 Item 7: Authorizing the Mayor to enter a contract with Brandstetter Carroll, Inc. for engineering and consulting services relating to parks and recreation design and engineering. (This is authorized in Ord. 2023-9) Megan Raber moved to approve; seconded by Dennis Loughry. Discussion: Rorer: They are the only ones that held their tiers the same as last year. Vote to approve 4/0 Item 8: Authorizing the Mayor to contract with dms water solutions, co., llc. for engineering and consulting services relation to water system development and other general engineering services. (This is authorized in Ord. 2023-10) Dennis Loughry moved to approve; seconded by Megan Raber. Vote to approve: 4/0 Item 9: Authorizing the Director of Public Service to negotiate and the Mayor to contract for various policies of insurance for the city. (This is authorized in Ord. 2023-12) Dennis Loughry moved to approve; seconded by Megan Raber. Discussion: Loughry: Do we always use Wichert? Rorar: We use Wichert, but they shop around. Gilbride: They shop the providers. Rorar: We’re up $19,000, but we’re insuring one building that we usually don’t, so we’ll see a drop next year. Vote to approve: 4/0 Item 10: Authorizing the Mayor to enter a contract for the purchase of two heart monitors without competitive bidding for a total cost of $58,888.20 from Stryker. (This is authorized in Ord. 2023-18) Dennis Loughry moved to approve; seconded by Megan Raber. Vote to approve 4/0 Item 11: Authorizing the Mayor to contract with Kastner, Westman & Wilkins, LLC for legal services and consulting services. (This is authorized in Ord. 2023-19) Dennis Loughry moved to approve; seconded by Megan Raber. Vote to approve 4/0 Item 12: Authorizing the Mayor to enter a contract through the Sourcewell Cooperative Purchasing Program for the purchase of a Steiner 450 Tractor for $51,132.00. (This is authorized in Ord. 2023-25) Dennis Loughry moved to approve; seconded by Megan Raber. Vote to approve 4/0 Item 13: Accepting insurance proceeds for the Community Center repairs and appropriating the necessary funds. (This is authorized in Ord. 2023-26) Discussion: Gilbride: I don’t think this is subject to BOC approval; the contract in Item 14 is. Gilbride and Raber reviewed the Ordinance. Gilbride: This is not under BOC. Rorar: We will strike this from the agenda. Item 14: Authorizing the Mayor to enter a contract with Trident Restoration, LLC without competitive bidding due to an emergency for the Community Center Repairs. (This is authorized in Ord. 2023-27) Megan Raber moved to approve; seconded by Dennis Loughry. Discussion: Loughry: Do we have an estimate? Gilbride: The appropriation for the Trident portion is about $190,000 of the total of the insurance proceeds. Rorar: The remainder will go to furniture and misc. items. Gilbride: Correct. Vote to approve: 4/0 Item 15: Additional Items: None Adjournment: The meeting was adjourned at 9:08 p.m. Board of Control minutes for this meeting electronically distributed February 16, 2023/tf