City Council Regular Meeting

VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 1. CALL TO ORDER. President of Council Kilway called the Virtual Regular Council meeting of Thursday, November 12, 2020 to order at 7:00 p.m. This is a virtual meeting due to the State of Emergency. 2. PRAYER: Silent prayer. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak – present. Also present were Mayor Kline, Dir. of Public Service Rorar, Dir. of Economic Development Springer, Dir. of Finance Gilbride, Dir. of Law Raber and Clerk of Council Burton. 4. MINUTES: 10-22-20 Virtual Regular Council Meeting minutes. Mr. Sisak moved for the adoption of the 10-22-20 Regular Council meeting minutes as presented. Seconded Mr. Donovan. Voice vote 7-0. The Virtual Regular Council meeting minutes of 10-22-20 were adopted by a vote of 7-0. 5. FINANCIAL REPORTS: • Fire & EMS Fund Transfer in the amount of $275,000 to Council on 10-29- 20. • Street Maintenance & Repair Transfer in the amount of $145,000 to Council on 10-29-20. • Bond Retirement Transfer in the amount of $159,100 to Council on 10-29- 20. • Police Pension in the amount of $78,250 to Council on 10-29-20. • Appropriation Report, Fund Report and Revenue Report for the period ending 10-31-20 to Council on 11-4-20. • October Financial Reports to Council on 11-4-20. • Tallmadge Recreation Center Profit and Loss Report for the period ending 10-31-20 to Council on 11-4-20. • Income Tax Comparisons for the period ending 10-31-20 to Council on 11- 4-20. • Revenue Comparisons for the period ending 10-31-20 to Council on 11-4- 20. • Consolidated Investment Portfolio for the period ending 10-31-20 to Council on 11-4-20. Mr. Sisak moved to accept the Financial Reports submitted to Council. Seconded Mr. Donovan. Voice vote 7-0. The Financial Reports submitted by Dir. of Finance Gilbride were accepted by a vote of 7-0. 6. PUBLIC HEARINGS: None. 7. COMMUNITY INPUT: Pres. of Council: Due to the pandemic and our virtual Council meetings, we have asked the community that if they have anything that they wish to discuss to please put it in writing and get it to our Council Clerk either in person or via e-mail and as of 4:00 p.m. we have not received anything. Susan; did you have anything that came in? Clerk of Council: No. Pres. of Council: OK. Just wanted to check. 8. ANNOUNCEMENTS: None. 9. AGENDA ADDITIONS: None. 10. REFERRALS OF FIRST READING ORDINANCES AND RESOLUTIONS: a. The following shall be referred to the Finance Committee: • Ord. 74-2020 • Ord. 75-2020 • Ord. 76-2020 • Ord. 77-2020 • Res. 14-2020 b. The following shall be referred to the Planning & Zoning Committee: None. c. The following shall be referred to the Personnel Committee: • Res. 13-2020 d. The following shall be referred to the Community Issues Committee: e. The following shall be referred to the Safety Committee: • Res. 15-2020 f. The following shall be referred to the Public Service Committee: • Ord. 73-2020 11. REPORTS OF ADMINISTRATIVE OFFICERS: MAYOR, DIR. OF PUBLIC SERVICE, DIR. OF ADMINISTRATION, DIR. OF ECONOMIC DEV., DIR. OF FINANCE AND DIR. OF LAW.  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Mayor: Thank you Madame Chair. I have a pretty lengthy report, so please bear with me. It has been a very busy week. Let me start off with talking about our computer aided dispatch. As you know we have been working with our partners in Summit County for that. Phase II is supposed to go live in November; the end of November and that was postponed until the beginning of maybe March or April due to working out some bugs for our portion of it; the City of Akron is on it and it is working pretty good and they just have to work out some details for part of that computer aided dispatch, which is not a bad thing. Then we also had a COG meeting and that is the Consolidated Dispatch Center, and that meeting went extremely well. Hats off to the City of Stow who had on their ballot to allow them to join that COG if they choose to do so and so they passed that on their Charter amendment and so our meeting this week was very positive and Summit County would be the west building on Howe Road; the old workshop area. Later on in Matt’s report, we will bring up a map to talk about the sites that we will be talking about which then goes also with the Summit DD site, which is the middle building and we will also show you on a map that that is all coming together for City Council to consider taking over that parcel, which is the middle parcel, which includes the Fairgrounds, or the soccer field and the ball field behind that. When that comes up under Matt’s report, I will chime in on that also. Everyone knows that we are working on Northeast Avenue; that Dewey Orinsby property for the flooding issues down there and we have finally, after almost close to a year of working on the details, FEMA came back with a grant so that the Council budget that you received an update from Jill which added a section in there for the FEMA Funds. It is a reimbursement account and so therefore we have to spend the money to get reimbursed, so that is why you got an update on the budget side of it and in tonight’s ordinances there is an ordinance authorizing that the Service Director to be the point person for that and that is Resolution 14-2020. We will ask for 1st Reading adoption on that. About one year ago, I came to Council right before we adopted the 2020 Budget, and said that I did not have anything in there for the architect for Fire Station No. 2 and we are finally, after several meetings; we put out an RFQ to get qualifications. We had 24 applicants and our team which is made up of Dr. Cooper, Chief Passarelli and Assistant Chief Stasik and myself and we whittled it down to five and we requested proposals of those five and we completely scrutinized all of those and came up with an architect called MPG out of Fairlawn and they are teaming up with an architect specialist and I am asking Council for their consideration for that. It is a re- appropriation ordinance and once we got through that vetting process, which was very thorough, that we would be coming to Council to ask for that. Veteran’s Day: if you had a chance to watch it live, hats off to our IT Team who put that together; that live steaming. I think some day Justin and Scott could be working for a big network for how well they are doing these videos and to Council President Kilway, thank you for attending in my spot. I was unable to be there and it went well to recognize the Veterans for the great service they have done for this County for over the years. Also, tonight, the Charter Commission, as you know, it is every ten years that we have to have a Charter review. I sent that out to Council today for the members of which I pick and then Council has to confirm them. I did try to . . . there is someone representing every Ward and I’m not sure if Council was able to review that from this afternoon from when I sent that out. So, as you can see, the members are Steve Clark, Helen Fire, Robert Higham, Kathryn-Kuzior-Lindhe, Serif Krkic, Megan Raber, Theodore Roy, Kimberly Sabetta, Randy Sarvis, Meghan Thompson, and Mary Tricaso. So, all of these are good candidates and they are excited to be on the commission and they have to make recommendations to City Council in time enough for the November General Election and so I would ask Council for their consideration on that. Pres. of Council: I would like to make a motion that we accept the Charter Review Commission members as presented by David Kline. Seconded Mr. Donovan. We have a motion and a second. Is there any discussion? Mr. Loughry: I have reviewed the list and know everyone on there probably as all of us do. It is a great list and I think they are very strong Type A people which is what you want for this type of commission and all perspectives will be represented and there should be some very lively discussion and so I think the Mayor did a good job of putting a variety of folks on there. 2  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Pres. of Council: Dennis, I think you are absolutely right 100%. Jonathon, did you have something? Mr. Bollas: Yeah, I just wanted to ask for more clarification on a few things. I had a chance to review and do some lookups on the Board of Elections site and I noticed as we are a partisan community yet 7 democrats, 3 independents; one individual has never voted, and yet zero representation from Republicans and as we are a democracy, I just wanted to call that out if we need to review and discuss that as we are a fair and balanced community. Mayor: Well, I think you are mistaken on the republicans. I think I can tell you that if they are showing independent, they didn’t vote, but I can guarantee you that Meghan Thompson is republican and Ted Roy, Serif . . . Mr. Bollas: I am just going off of the last data reported there. I just wanted to . . . Mayor: And there is no requirement to be . . . I can choose anyone throughout the City, but I think this is a well-balanced list of folks for the betterment of the City. Mr. Bollas: Then the second point . . . thank you for that, and then the second point I wanted to make was around the demographics, I did see you did have a balance of the Wards represented and I noticed that Ward 3 had four individuals and Ward 4 had one. I was just curious in terms of the qualifications there and in terms of geography; if you can give any clarification there of what was considered for that as well as how long have you had to have lived in the City? Mayor: There are no requirements. The only thing is that they have to be an electorate of the City of Tallmadge. Steve Clark is a business person, Helen Fire was on the last commission so she brings knowledge of the commission; Robert Higham is an attorney at law; Serif is a business owner in Tallmadge; Megan Raber represents the Tallmadge Chamber; Ted Roy is also a business owner; Kim Sabetta is a Tallmadge resident and is also the Principal of North High School; Randy Savis has a background in financing; Meghan Thompson represents the Chamber; and Mary Tricaso has the knowledge of City Government. The only requirement is being in Tallmadge. Just like the Ward Councilman has to live in the Ward. Mr. Bollas: I appreciate your clarifications; I just wanted to bring that information up that I had a chance to review briefly before meeting. Mayor: Thank you. Dir. of Law: I just want to, if I may, the Mayor just interjected that pursuant to the Charter, the Charter Review Commission shall consist of eleven qualified electors of the City who shall neither hold nor be a candidate for the position of Council member. That is the prequalification as the Mayor stated and I think he did mis-state that Megan Raber represents the Chamber; I do not work for the Chamber; I would be providing legal advice and am a representative in an advisory capacity as well as being able to . . . I am also a qualified elector of the City obviously. Mayor: I was trying to give you a promotion. Mr. Bollas: I appreciate all of that feedback. I just am looking at the presidential race this year . . . you know the republican majority won Tallmadge by 330 votes and in looking at this list, I just thought it would be fair to have a republican represented on the list, but I understand if I have no say in that; I just wanted to bring that for awareness. Mayor: I do believe you do have representation on that list. Mr. Bollas: OK. Again, I want to thank you for your time; I just wanted to bring all of that up. Pres. of Council: Thank you Jonathon. Any other discussion? No one responded. So, we have a motion and a second to accept the list of the Charter Review Members as presented by Mayor Kline. Is this going to be a roll call vote? Roll Call: Mr. Bollas – no, Mr. Carano – yes, Mr. Donovan – yes, Mrs. Kilway – yes, Mr. Loughry – yes, Mr. Sisak – yes, Mrs. Allman – yes. The Charter Review Commission members have been adopted by Council by a vote of 6-1. Mayor: Thank you. End of report. Dir. of Pub. Service: For the month of October, I just wanted to start with the leaf season. There again, we had to change up some things due to Covid. We could not hire the seasonal workers. Normally we are in a 6-section map and we have eight three-men crews out there. We went to a 4-section map and we had to go to a one 15-man crew and so we are doing one section at a time. We did complete Section 1 last week in four days. We did complete Section 2 tonight in four days and so on the fifth day, we actually jumped two sections out and so we will be in Section 4 tomorrow probably down on Elm I believe and maybe one other street and we do that because 3  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Dir. of Pub. Service: we are moving into Section 3 on Monday. So, we just try to give some relief in two sections out. I do want to point out that there are some differences; usually we are running with 26 employees and that includes the seasonal. This year we are running with 15. I just went through the sections. However, what is interesting is that we are getting rid of 400 cubic yards per day and that is the same amount that we got rid of last year and in the past with more employees, and so I think we are being just as efficient and I just want to preach patience and I would like to thank the two Managers down there; both Mike Weigand and Wayne Corbett who came up with a new strategy with less people trying to get this done. We were out actually nine days in October and so those folks that are saying we were not in their neighborhoods; there are several neighborhoods we were in and in addition, we are having to get the parks cleaned up and so that is Mac Burleson or the “Hole” there on the right. The complaints are the same though and I want to point out the dates; 2016, 2017 and I think the other one was 2018, although I don’t see that on there, but I want you to note that the complaints are that we are three weeks behind and so we are three week behind this year; we were three weeks behind in the past and so the complaints are the same and there again, we are definitely going to hit every street and pick up every leaf as we go through. In the Zoning Department, you can see there we had 47 total permits issued in the month. 33 were the zoning certificates; that’s the decks and the fences and stuff like that. Code Enforcement was out and there were 38 open violations. For the Code update, we are currently . . . we have a formal draft, and the staff is going through it to check for accuracy and that is going pretty well. In the Cemetery, you can see we had six total burials; three of which were full, and we did install some more grave spaces. In Recreation, you know the hours changed and you can see. The big thing though is Child Care. We have added some childcare in the afternoon and evening Monday through Thursday, 3:00 – 8:00 p.m. and then on Friday 3:00 – 7:00 p.m. and then also on Saturday, we have 8:00 a.m. – 12:00 p.m. Starting on November 2nd and this is a big one; we are going back to allowing kids that are 13 and over allowed in without the parent or guardian. The membership is down about 560 from last year. The visits are up about 1,600 from last month, however, down 12,000 total from last year. Upcoming events; no school day camp on November 24th and 25th right at the holiday. We are open Thanksgiving morning from 7:00 a.m. to 11:00 a.m. so trim the fat before the turkey. The Community All-Star Basketball starts on December 5th and 6th. Something that we are doing different though because of the holidays; we have extended the halls and shelters being closed through the middle of January. We are doing 15-day increments, but we don’t want to string people along that have hopes of reserving those halls and shelters. We are not going to open until around January 15th is when we do open back up. A great event; the moonlight drive-up movie night for Halloween night; “Hotel Transylvania” I do want to point out the sponsors; there were several sponsors; we had about 40 cars there and it was packed with about 4-5 kids in each car and a couple of adults. I do want to point out that Jessica Simons; I think she has had the toughest job as one of the City Managers because she has to worry most about Covid with all of the activities going on, but also she has to keep coming up with these innovative ways to keep the public engaged and this was to replace our Street Dance so there again, it wasn’t the Street Dance, but it was still entertaining and certainly I tip my hat to her. In the Street Department, you can see there are 8 tons of debris from street sweeping. Three culverts were replaced, and one catch basin was installed, and 550 lineal feet of ditch work was done. 75 tons of asphalt was used; 48 hours of berm mowing; over 5,000 lineal feet of crack sealing was done and we widened the berm at North Avenue across from the Fairgrounds and that was to help with the public events that occur over there at the Fairgrounds throughout the year and this will allow us to actually get a turn lane so we don’t have such a traffic jam going on there. You can see a picture of that extending in the paving of the berm to the right and then I mentioned the nine days of leaf removal. 4  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Dir. of Pub. Service (Cont’d.) For the Utility Department, I know the Mayor cringes, but there were zero water main breaks for the month of October, and we have a three-year average of 22, so we are doing pretty well with 8 breaks this year. There were no sewer backups. Two meters were set; one hydrant was repaired and if you look to your left, that is the work going on on South Avenue. That hydrant was replaced and relocated. Two backflows were installed and the water tower inspection was done and this is the one where they actually send the diver into that tank and he videos it and cleans it and we actually did pretty well; we actually have a pretty clean tank and we are planning on doing some repairs to it in the 2021 season and that is actually noted in the budget. You can see those repairs. Then we had training on backflow cross connections as well as sewer collection workshops and so that sums it up for the month of October. If anybody has any questions? Pres. of Council: Mr. Rorar, I just had a question about the water tower. Do you happen to know how old that water tower is? Dir. of Pub. Service: I am going to have to rely on the Mayor on that one. Pres. of Council: I’m thinking it goes back to the mid 1980’s? Mayor: Yes, and . . . it was right around that time. I was still in high school and so it goes back to the late 70’s. Pres. of Council: OK, so it has been around for a while. Is there anything else for the Dir. of Pub. Service? OK, hearing nothing, we will go on to the Dir. of Administration; Dr. Cooper, but he is not here today. Mayor: He is not here today, but if I may utilize some of his time. There are some of the ordinances that I would like to have adopted tonight. It is a lengthy list, so Ord. 63; Ord. 64, Ord. 74, Ord. 75, Ord. 76, Res. 14, and Ord. 73 for the solid waste and I think that is it for me. Mollie might have something else and also; we will just hold when it comes time for the part-time firefighter’s contract. We are not ready for the adoption of that yet. Dir. of Econ. Development: Good evening. So, I will try to stay on point as well. There is a Power Point that is going to get loaded here in a second. During the month of October, we continued to reach out and engage with our businesses and real estate community. I had the opportunity to meet with Leppo Rents, Speelman Electric, Harmonize Studios, NAPCO, Dayton Freight, Akron Gasket and Masters Precision. As you might expect, depending on what industry sector you are within, some of these business are doing fantastic while others particularly within the personal service and/or restaurant/bars they are struggling and certainly with the recent conference call last evening with Governor DeWine, there is still concern out there and so you know, it is a renewed emphasis to continue to shop local and try to support our local businesses. If you want to transition to the next slide. Every bit helps and we did receive word back from the Greater Akron Chamber of Commerce that they did finish up the third round of Small Business Grant Funding for Tallmadge businesses and I would say that unfortunately we did quite well. In the third round there were 68 small businesses that received almost $200,000 of additional grant funding. Again, this covers everything from personnel expenses, health care costs, mortgage payments, utility expenses, etc., and so you see on 1, 2 and 3, there was a little bit over $500,000 that came in to support 144 businesses within our community and so again, this does help. It is unfortunate that we need this, but it does help our small businesses. Going on to the next slide, while some do struggle, there certainly are some successes out there and so Speelman Electric was a recent recipient of one of our CRA Agreements and so Speelman will be moving their headquarters and staying in Tallmadge thankfully and they will be moving over to 235 Northeast Avenue. They will be in the process of renovating a 34,000 square foot warehouse building which will be about a $1 million investment. They will add about 15 new jobs and bring their overall count up to about 120. So, this is a success of an existing Tallmadge business. The next slide: the West Avenue corridor continues to be a major priority and something that we are certainly observing and watching closely. What I wanted to do this evening is just give you a quick glimpse of some of the recent site activity and while some of this is still in the very early infancy stages, there are discussions that are taking place with both existing landlords and/or perspective end users and so this is just an indication of visual to give you an idea of where some of activities may take place at some point in the near future. 5  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Dir. of Econ. Development (Cont’d.) Some of that information comes through the recent announcement that Goodwill will be closing their retail store in Midway Plaza. That is certainly not good news. It renders the 160,000 square foot retail plaza to what is now going to be about 80% vacant. We have four remaining tenants and certainly this is a gateway property in our community and that site really in many ways, fits the definition of blight. So this is really a renewed opportunity to reach out and re-engage with the property owners who live out of state and certainly haven’t shown a real indication to reinvest back into the property and so this is certainly a conversation that we are going to have very soon. The good news is that we do believe Goodwill will stay within the city and so that is a somewhat positive highlight. Again, as you look at the Comprehensive Plan that the City adopted just a few years back; there are priority investment areas that were identified and some of those very priority areas again, we do see some slight activity taking place. So, we are going to continue to reach out and engage with these property owners. If you jump to the next slide you will see that one of those property owners is in the process of transferring ownership and there will be new owner on that site. As we leave the West Avenue corridor, we go to the northern part or the community and as the Mayor had indicated there have been discussions certainly with the County as far as ongoing collaboration and how this site could be used and with that being said, I will turn it over to the Mayor to kind of talk about what we might envision here. Mayor: Thank you Matt. So, if you can see that map; we will start off with the yellow area and that is the Weaver Workshop building; the 7.24 acres. That is already owned by the City of . . . or by Summit County and they are submitting plans currently for some demo work in there and that will be the joint dispatch center and I think you are going to have multiple jurisdictions inside that thing forming the COG and Council will start being asked to look at legislation to authorize that and get your input on forming the COG. I have been here working for the City for multiple years and I have been working on a COG with Mayor Grimm at the time and going back a little bit further; going back 20 years to bring this to fruition and it is finally . . . I think is really coming close to coming together. As you can see in the far right; the green area; the 6 acres; that is the old bus garage and that will still continue to be owned by Summit County and that will be a facility that they can house Summit County Sheriff’s vehicles and some of the Summit DOES, Environmental Services vehicles and so that is exciting. Then you have the Weaver School itself and so that is the area that we are going to ask Council for the authorization to purchase that. It comes with the blue area, which is the ballfield and then the red area; the 14 acres is the current soccer fields that we have a long-term lease on and they are willing to give us that and the blue and the pink. We have been in this building multiple times to look at potential possibilities and as you can see on this, the A Wing is the cafeteria; the B Wing and the West Wing, the gymnasium and so this can be broken up into multiple areas where all kinds of different things from a culinary school to make Parks and Rec for the gymnasium and 501C3. The nice thing is that we take this over from the County and we have quite a long time before we actually take ownership. It would be the start of 2022 when we would take this building over. I think there is a lot to go forward with it and I think there will be an Ad Hoc committee comprised of smart people, entrepreneurs, engineers, architects; what can we do with this and how is it best served. I know Matt and myself have met with different developers to walk through it and we have also met with a demo person saying that we wanted to demo the whole site and what would be the worst scenario and then redevelop it as green space for future development. Environmental Phase 1 has been completed by the County. I sent that over to our environmental person that works for us; BEJAAM, the ones who did the Tallmadge Circle and also Southeast/Six Corners, for their professional opinion with that Phase I actually meant and what we are looking at for this building. So, a lot of good things. I think it is a great opportunity for us at the City to have multiple uses from training centers to gyms to all kinds of good things and the soccer fields and the ballfield in the back. Matt, I don’t know if I hit all the areas that you might want to add a couple that we met with a couple different . . . 6  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Dir. of Econ. Development: Yes, as the Mayor indicated, this is 125,000 square foot building and we visited the Bounce Innovation Hub downtown in Akron and we are certainly not interested in competing with them, but at the same time, I think there are some real opportunities here. I’d create a small business entrepreneur hub and certainly a hub for non-profits and then others that are for-profits and so I think there are a lot of creative uses here and the bones of the building are in excellent condition as the Mayor indicated that Phase 1 had already been completed and I know Megan Raber has been spending a lot of time going over some of the legal documents just to keep us in line here. But, yeah, I think it certainly presents the City with a really good possibility here to generate some future businesses within our community. Dir. of Finance: Good evening everyone. Everybody received the October financial reports, and our income tax has continued to be down steadily, but it is about the same place. We haven’t seen much fluctuation, so it has stayed pretty much in line with where we had budgeted. I did want to let Council know that last week the Supreme Court did come out with a ruling on the centralized collection with the State collecting the Net Profit Tax and so it was kind of a split ruling. They did rule that the State does have the right to collect our income tax on our behalf, however, they did rule that the State cannot charge us to do that. So, we are not sure; currently they charge a half of percent of what they collect as a fee for that service and so the court ruled that you can’t mandate a service that you are going to do something and then charge a fee for what you have been mandating somebody to do and so I’m not sure how that is going to be interpreted from the State; if we are going to get a refund of all those fees. I didn’t go back and calculate it. It is not a ton of money. We haven’t had the Net Profit Taxes down quite a bit this year, but we may be seeing, and I expect going forward on those distributions we won’t be charged a fee anymore. As the Mayor and I discussed earlier today, this could open up some more talk at the State level again about centralizing the collection of income tax and how that is going to affect us moving forward and so . . . to be continued on how the State proceeds and if they want to continue to collect that Net Profit Tax for no fee. Other than that, I have nothing additional to report other than what was in my financial reports and I will entertain any questions. Pres. of Council: Mollie, I just wanted a clarification on the centralized collection of the income tax; that is where they mandated that employers could pay their city income taxes to the State directly instead of to R.I.T.A. correct? Dir. of Finance: That’s correct, so that was that businesses could file their net profit tax returns, and so it was the net profit returns only and they could voluntarily elect to file those through the State Department of Taxation or directly with the municipality but it was the election of the business whether they chose to do that or not. Pres. of Council: OK. How many businesses did we have that elected to do their net profit through the Business Gateway? Dir. of Finance: I don’t know the exact number; I would say that what we typically saw in terms of businesses that elected to do that were those businesses that have to file in multiple municipalities so this was a way for them to consolidate their return and they could file one return for all their municipalities instead of having to file a return with R.I.T.A. or a return with the City of Akron, or . . . those were more of the type of businesses that we were seeing file that way. We are not seeing, you know, businesses that are solely located and operating in Tallmadge doing that. I don’t have the exact number, but I could . . . I would be glad to look into that further. Pres. of Council: That’s not necessary. I was just wondering if there was a big influx of them that switched to the Ohio Business Gateway to pay their net profit taxes that way. I know there was a lot of discussion when that was enacted. Dir. of Finance: Yeah, like I said, it was mostly places that file in multiple places and then actually some of the businesses they just elect that you found and like I never heard of that business, but they basically just made like this blanket in case they work in your city; they made that election. So, it is probably . . . the number is more inflated if I were to go onto the State Department’s taxation page than it really was, but like I said, most of those businesses are the ones that have to file in multiple municipalities. Those with a building in Tallmadge and with employees in Tallmadge and all of that; that wasn’t the case. Pres. of Council: So, in that case, then that was a good way for them to pay their taxes much easier than as you had stated, several different municipal entities and so forth. OK. Any other questions for Mollie tonight? No one responded. 7  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Dir. of Law: Thank you. I am happy to report that on October 24th we did have a very successful drug takeback in cooperation with the Police Department who really leads the charge on that. We took back 174; almost 175 pounds of drugs and about 77 pounds of empty pill bottles and other waste associated with those drugs and so it was a very successful program and we are always happy to get that done and try to get those drugs disposed of appropriately. We also; the Law Department, provided a legal update to the Police Department on Monday and Wednesday of this week. We always try to do that at least annually to update them on different legal cases that are going on and other issues with regard to our prosecution of cases. Lastly, I just wanted to bring to your attention that the Stow Municipal Courts case numbers have fallen significantly especially due to Covid numbers and so they have indicated to us that while they do not anticipate passing on the cost of fees that are associated with the courts this year; they may need to do that next year. So, since the court had moved to Stow, we have not received a bill and they are indicating that that might be a possibility for next year and so just something to keep in mind. We can’t really estimate it because we don’t know what that would be since we have not had a bill in over ten years now, or eight years now, but I just wanted to kind of let you know that so you can keep that in mind as we move forward. If we need a re- appropriation next year, we will ask for that, so that is the end of my report. 12. REPORTS OF STANDING COMMITTEES OF COUNCIL OF THE WHOLE: a. PUBLIC SERVICE Rebecca Allman, Chair Dennis Loughry, Vice Chair James Donovan • Ord. 67-2020 – Tracked – (3rd Reading) – Amending Section 351.99 of the Codified Ordinances of the City of Tallmadge to enhance penalties and providing for immediate enactment. Mrs. Allman: I call the Public Service Committee to order; myself, Mr. Loughry, and Mr. Donovan are present. We have Ord. 67-2020 at 3rd Reading amending Section 351.99 of the Codified Ordinances of the City of Talmadge to enhance penalties and providing for immediate enactment. Administration, do you have any comments? Mayor: I was muted; sorry. It is at 3rd Reading and if it is Council’s wish; I think it is ready to go. Mrs. Allman: OK. Committee? Mr. Donovan: I would recommend adoption. Mr. Loughry: I agree. Mrs. Allman: I recommend adoption for Ord. 67-2020 at 3rd Reading by a vote of 3-0. • Ord. 73-2020 –Attachment – (1st Reading) – Authorizing the adoption of the Solid Waste Management Plan for the Summit/Akron Solid Waste Management Authority and providing for immediate enactment. Mrs. Allman: We also have Ord. 73-2020 at 1st Reading, and it is authorizing the adoption of the Solid Waste Management Plan for the Summit/Akron Solid Waste Management Authority and providing for immediate enactment. Mayor: Yes, Madame Chair. This is Summit Soil, and it is their Master Plan that all Summit County communities are asked to adopt. They have had it on display on their sites for the public to review. It is really like a housekeeping thing and since you are not going to meet again I will need it by December and since we don’t have the second meeting of the month, I would ask for your consideration on adopting it at 1st Reading. Mr. Donovan: I would also recommend adoption. Mr. Loughry: I agree. Mrs. Allman: OK. So, I recommend adoption of Ord. 73-2020 at 1st Reading by a vote of 3-0. I close committee. 8  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 b. PERSONNEL Michael Carano, Chair Rebecca Allman, Vice Chair Jonathon Bollas • Ord. 70-2020 – Ex. A, Ex. A Tracked – (2nd Reading) – Authorizing the Mayor to enter into an agreement with the Tallmadge Part-Time Firefighters Association consisting of Tallmadge Part-Time Firefighters and providing for immediate enactment. Mr. Carano: I call the Personnel Committee to order; myself, Mrs. Allman and Mr. Bollas are present. We have Ord. 70-2020 at 2nd Reading authorizing the Mayor to enter into an agreement with the Tallmadge Part-Time Firefighters Association consisting of Tallmadge Part-Time Firefighters and providing for immediate enactment. The Mayor has already said that they are not ready at this time. Does anyone on the committee have anything to say? No one responded. Mayor: Just give it a 2nd Reading. Mr. Carano: Second Reading. • Res. 13-2020 – (1st Reading) – Extending the sympathy of the Council and the Administration to Jason T. Corzine and members of his family in the death of Marcia Lynn Corzine and providing for immediate enactment. Mr. Carano: We also have Res. 13-2020 at 1st Reading extending the sympathy of the Council and the Administration to Jason T. Corzine and members of his family in the death of Marcia Lynn Corzine and providing for immediate enactment. Committee? Mr. Bollas: I would recommend adoption. Mrs. Allman: Second. Mayor: Just for Council’s knowledge, Jason Corzine is member of the Tallmadge Police Department. He is a Patrol Officer for Tallmadge. It is his mother who passed away. Mr. Carano: Thank you for that. So, I will recommend adoption of Res. 1- 2020 on 1st Reading by a vote of 3-0. Is there anything else on committee? No one responded. I will close committee. c. FINANCE Craig Sisak, Chair James Donovan, Vice Chair Michael Carano • Ord. 62-2020 (3rd Reading) – Setting tap-in fees and meter rates for installation of water and sewer lines, private fireline fees and fire hydrant meter and backflow assemblies deposits for the City of Tallmadge and providing for immediate enactment. Mr. Sisak: I call the Finance Committee to order; myself, Mr. Donovan and Mr. Carano are present. We have Ord. 62-2020 at 3rd Reading, and it is setting tap-in fees and meter rates for installation of water and sewer lines, private fireline fees and fire hydrant meter and backflow assemblies deposits for the City of Tallmadge and providing for immediate enactment. I believe this ordinance is ready to go. Committee? Mr. Donovan: I agree. Mr. Carano: I agree. Mr. Sisak: OK, so we will recommend adoption of Ord. 62-2020. • Ord. 63-2020 – (3rd Reading) – Authorizing the Mayor to enter into an agreement with Trident Restoration, LLC for a New Jobs Program Grant pursuant to T.C.O. 160.05 and providing for immediate enactment. Mr. Sisak: We also have Ord. 63-2020 at 3rd Reading, and it is authorizing the Mayor to enter into an agreement with Trident Restoration, LLC for a New Jobs Program Grant pursuant to T.C.O. 160.05 and providing for immediate enactment. Again, this is at 3rd Reading. Committee? Mr. Donovan: I recommend adoption. Mr. Carano: Yeah, I agree. Mr. Sisak: OK, so we will recommend adoption of Ord. 63-2020 by a vote of 3-0. 9  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 c. FINANCE (Cont’d.) Craig Sisak, Chair James Donovan, Vice Chair Michael Carano • Ord. 64-2020 – Fee Grid – (3rd Reading) – Amending and supplementing Ord. 91-2019 to amend rates, charges, and fees for all recreational facilities and providing for immediate enactment. Mr. Sisak: We also have Ord. 64-2020 at 3rd Reading amending and supplementing Ord. 91-2019 to amend rates, charges, and fees for all recreational facilities and providing for immediate enactment. This was I think splitting up the basketball courts if I recall correctly. So, a recommendation? Mr. Donovan: I would recommend adoption. Mr. Carano: Second Mr. Sisak: Alright, we recommend adoption of Ord. 64-2020 by a vote of 3-0. • Ord. 69-2020 – (2nd Reading) – P.H. on 12-10-20 @ 7:03 p.m. – Adopting a budget for various funds of the City of Tallmadge, Ohio, for current expenses and other expenditures during fiscal year ending December 31, 2021, appropriating the necessary funds for the administration thereof, authorizing transfers between funds, and providing for immediate enactment. Mr. Sisak: We also have Ord. 69-2020 with a public hearing on 12-10-20 @ 7:03 p.m. and it is for adopting a budget for various funds of the City of Tallmadge, Ohio, for current expenses and other expenditures during fiscal year ending December 31, 2021, appropriating the necessary funds for the administration thereof, authorizing transfers between funds and providing for immediate enactment. We will give that a 2nd Reading and wait on the public hearing. • Ord. 71-2020 – Exhibit A – (2nd Reading) – Creating the Tallmadge Reserve Tax Increment Financing Incentive District; declaring improvements to the parcels within the Incentive District to be a public purpose and exempt from real property taxation; requiring the owners of those parcels to make service payments in lieu of taxes; establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the deposit of those service payments; requiring the distribution of a portion of those service payments to the Tallmadge City School District; specifying the public improvements that benefit or serve parcels in the Incentive District; and providing for immediate enactment. Mr. Sisak: I know that Mrs. Gilbride did send us the MPV on that it looks pretty significant over the course of I think the next 20 years, if I’m not mistaken. Dir. of Finance: It is actually 30. Mr. Sisak: OK, I apologize. Dir of Finance: I do want to clarify that so Council does understand those figures that I sent you are the estimates and it is significantly more money than we will need and so what we have the ability to do is once we have collected the funds from the TIF that we need to pay off the improvements which is about $3.2 million; we have the ability to end the TIF once the revenues are all collected so once we have expended those funds and issued the debt and brought in enough money from the TIF to pay for those improvements; the TIF will be ended and then all the property taxes will go back to the entity that they belong to. Mr. Sisak: Mrs. Gilbride; is that in the legislation or in some type of written somewhere? Dir. of Finance: It is a legal requirement of the . . . it is in the legislation and it is the legal requirement of the TIF and so the TIF money can only be used for the specific purposes that we put in the legislation. Mr. Donovan: Would you mind just giving us a quick overview of what you are looking at as far as expenses just for the record for the Council and for everybody? 10  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 c. FINANCE (Cont’d.) Craig Sisak, Chair James Donovan, Vice Chair Michael Carano Dir. of Finance: Yeah, for the record, what we are looking at is the initial expense which is actually in the 2021 Budget for the East Avenue and Washburn light at that intersection. That will be our initial expense and right now those are right around $840,000 for that. Then the remainder of the TIF Funds will be used for the City’s portion of the widening project on East Avenue. So that will be from the corporate boundary down to the Recreation Center and right now estimates on that are about $2.4 million. Now that project isn’t going to start until 2025 and so right now we are looking at about $3.2 million, but as the years go on; it could be more, but based on these revenue estimates, I am comfortable that we will be able to cover both of those portions of the improvement of East Avenue with the funds that we generate from that TIF. Mr. Donovan: Thank you. Mr. Sisak: Thank you Mrs. Gilbride: So, we will give this a 2nd Reading by a vote of 3-0. • Ord. 74-2020 – (1st Reading) – Authorizing the City of Tallmadge to submit all necessary paperwork to participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to execute contracts as required and providing for immediate enactment. Mr. Sisak: I believe this is one of the ordinances that the Mayor requested. Mayor: Yes, Mr. Sisak, if I may. This is a water line boot project on Beachwood down by Maca Park. Actually, we submitted the application, but we need to follow up with the legislation. This is just going for the grant to be able to see if we can get that. So, if we adopt this, we will put in and then we will come back to Council with more legislation to go forward with the project. Mr. Carano: Yeah, I will second that. Mr. Sisak: We will recommend adoption of Ord. 74-2020 at 1st Reading and that will be a vote of 3-0. • Ord. 75-2020 – (1st Reading) – Appropriating funds from the State of Ohio House Bill 641 Distribution and providing for immediate enactment. Mr. Sisak: Ord. 75-2020 is appropriating funds from the State of Ohio House Bill 641 Distribution and providing for immediate enactment. Mayor: Mollie; do you want to go over that? Dir. of Finance: Yeah, we do need this at 1st Reading. This is the remainder of the CARES Act money that we have received through the State. We have to have all this money appropriated and encumbered by November 20th and so I need to get it appropriated by you and then I will be working in the coming days to get the money encumbered. We are continuing to use this to reimburse police, fire, and first responder’s salaries and that seems to be the path of least resistance for the use of these funds at this time through the Federal Government. So, I cannot see any issue with us based on the reconciliation and the projections that I have done that we would have to send any of this money back at the end of the year. We do . . . for those entities that have not encumbered or used their CARES Act money by November 20th, they do have to send that back to the county that it came from and there is a potential for re-distribution to other communities that have already used all their money and so I could possibly in December; I think Summit County has done a good job working with all of the entities within it to help them find a way to use the money in accordance with the Act and so I don’t anticipate that, but you could potentially, in December, have one more request to appropriate funds if we somehow get more money. Mr. Sisak: OK. Great. Committee? Mr. Donovan: I would recommend adoption. Mr. Carano: I second. Mr. Sisak: OK, so we will recommend adoption of Ord. 75-2020 by a vote of 3-0. 11  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 c. FINANCE (Cont’d.) Craig Sisak, Chair James Donovan, Vice Chair Michael Carano • Ord. 76-2020 – (1st Reading) – Authorizing the Mayor to enter into a contract for architectural services for a new fire station with MPG Architects; appropriating funds; and transferring funds and providing for immediate enactment. Mr. Sisak: We also have Ord. 76-2020 which is authorizing the Mayor to enter into a contract for architectural services for a new fire station with MPG Architects; appropriating funds; and transferring funds and providing for immediate enactment. Mayor: Yes, as I stated in my Mayor’s report, over the last year I have been talking about this and we have been working on it. We did send out RFP’s for qualifications and we had a lot of activity on it and we whittled it down; the team whittled it down to five and we requested proposals and actually MPG was the lowest price even though I don’t have to go to the lowest price, but the references that we received from them; they were the architect that did the Fire Station No. 4 in Akron if you have ever been through that fire station. We went through it room by room and square foot by square foot and we were pretty impressed with the design of that; the recommendation from the City of Akron spoke very highly of them and there was no reason not to go with MPG. I know we have had some other firms that were local preference and I would have loved to have given it to them, but my job is trying to get the best at the best price for the amount of money that we want to spend on this and MPG did come out on top per our committee. So, my recommendation is to approve it. Mr. Sisak: Thank you. Any questions for the Mayor regarding this ordinance? Mr. Loughry: Mr. Sisak, I need to let everyone know that I am the Director of Business Development for FMD Architects and we were one of the competing firms for this project and as such I will not be participating in any discussion and will abstain from voting on this. Mr. Sisak: OK. Thank you. Any other questions from Council before we make a recommendation? No one responded. Committee; a recommenda- tion? Mr. Donovan: I recommend adoption. Mr. Carano: Second Mr. Sisak: I would agree, so we will recommend adoption of Ord. 76-2020 at 1st Reading. Mayor: Thank you. • Ord. 77-2020 – (1st Reading) – Appropriating additional amounts and providing for immediate enactment. Mr. Sisak: Ord. 77-2020 is at 1st Reading and is appropriating additional amounts and providing for immediate enactment. This was not requested by Dave. Dir. of Finance: Yes, we would like for you to please adopt this at 1st Reading. Clearly we have had some additional expenses in the budget that were not anticipated especially in terms of cleaning and building maintenance and items like that and so we do anticipate and hope to explore reimbursement of some of those expenses through FEMA, but in the meantime, we do need to add some additional funds to get through the year for the maintenance department’s operating expenses. Mr. Sisak: Are there any questions for Mrs. Gilbride? Pres. of Council: So, this is appropriating additional amounts. Do you anticipate any others through the end of the year since we only have one more Council meeting? Dir. of Finance: I do not anticipate us needing any further re-appropriations for the year unless there is a miracle in my interest and revenue comes in way higher than I had hoped, but seeing that you are on the Investment Board and you see my investment report; that is not likely to happen. So, I have been monitoring everything and I do not anticipate that we would have anything, but 12  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Dir. of Finance (Cont’d.) I will keep Council informed before the next meeting if I see something that would pop up. Pres. of Council: Mollie, I just want to say thank you very much because with the year that the whole country has had and with the amount of businesses that have had to shut down, for us to come out of the year for a re-appropriation for expenses for only $15,000; you have done an excellent job. Thank you. Dir. of Finance: Well, we have the departments and the Mayor, and it is not just me. You know, I would love to take all the credit, but the whole City as a team has worked really hard to get through this without too much financial burden. Mr. Sisak: Committee; recommendation? Mr. Carano: Yes, I recommend adoption. Mr. Donovan: I would recommend adoption. Mr. Sisak: OK, so we will recommend adoption of Ord. 77-2020. • Res. 14-2020 – (1st Reading) – Designating the Director of Public Service as the Project Manager and person responsible for implementing the FEMA Hazard Mitigation Grant Program on behalf of the City of Tallmadge and providing for immediate enactment. Mr. Sisak: Next we have Res. 14-2020, and it is designating the Director of Public Service as the Project Manager and person responsible for implementing the FEMA Hazard Mitigation Grant Program on behalf of the City of Tallmadge and providing for immediate enactment. This resolution was requested at 1st Reading by the Mayor. Mayor: This is part of the FEMA requirement that we designate a Project Manager and so that would be the Director of Public Service for the purchase of the home settlement with the property owner and then the demo of the property and the creating the detention pond there at the end before it floods Northeast Avenue. Mr. Sisak: Committee? Mr. Donovan: I recommend adoption of this. Mr. Carano: Second. Mr. Sisak: OK, so we will recommend adoption of Res. 14-2020 at 1st Reading by a vote of 3-0. Is there anything else to come before the Finance Committee? No one responded. I will close committee. d. PLANNING & ZONING James Donovan, Chair Craig Sisak, Vice Chair Dennis Loughry • Ord. 68-2020 – Amended – (2nd Reading) – P&Z Rec. Adoption 5-0 with Conditions – Approving and granting a conditional zoning certificate to applicant DWC Pipeline, LLC on behalf of the property owner Heritage Woods, LLC for contractor’s services with materials and equipment storage yard located at Parcel No. 6006017. Mr. Donovan: I call the Planning & Zoning Committee to order; I am here, Mr. Sisak and Mr. Loughry are also present. We have Ord. 68-2020 and I believe this is the amended version. Is there any input or any change with this? Should we just give this a 2nd Reading? Mayor: Yes. We actually have to make an amendment to that; accept the amendment from Planning & Zoning and then this is the parcel behind the bulk plant on Southeast Avenue between Mogadore Road, Southeast Avenue and Saxe Road. DWC Pipeline; that is actually Dave Wartko’s of Wartko Construction are purchasing that property behind them to put an area for the storage of their pipe materials and some gravel and the driveway will come in right there beside IEBT, the Ward property; some of you may know that. It was approved by Planning & Zoning and so you can only give it an amendment and then a 2nd Reading. Mr. Donovan: Committee; I would recommend amending Ord. 68-2020. Mr. Sisak: I agree. Mr. Loughry: I agree. Mr. Donovan: So, we are recommending amending by a vote of 3-0. I don’t see anything else. I close committee. 13  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 e. COMMUNITY ISSUES Dennis Loughry, Chair Jonathon Bollas, Vice Chair Rebecca Allman • Res. 11-2020 – (3rd Reading) – A resolution by City Council of the City of Tallmadge, Ohio affirming that Tallmadge is a welcoming community that respects the innate dignity of all people and providing for immediate enactment. Mr. Loughry: Thank you. I would like to call Community Issues Committee to order; myself, Mr. Bollas and Mrs. Allman are all present. We have Res. 11-2020 before us, and it is at 3rd Reading. It is a resolution by City Council of the City of Tallmadge, Ohio, affirming that Tallmadge is a welcoming community that respects the innate dignity of all people and providing for immediate enactment. Is there anybody on the Administration that would like to address this? No one responded. Is there anybody outside of our committee on City Council? Mr. Carano: Yeah. Mike Carano and I would like to address it. I know all of you . . . I’m not sure who has received what actually; I know the letters that I have seen and this is somewhat in regard to the letters on the prayer resolution which is in some ways is pertinent to this resolution. Unfortunately, the Tallmadge Express; the article that they put out which had a headline of “Council Votes to Keep Christian Only Prayer at Meetings” was actually incorrect about what the resolution was. So, it created a lot of . . . I imagine it did, but in light of that, I got seven or eight letters actually . . . like I said, I don’t know who got what letter, but I got eight and seven were very much in support of the resolution. Other Council members may have gotten ones directed solely to them, but many of the comments in them like from one was, “while I strongly believe in separation of church and State, I don’t feel that any type of prayer is appropriate in Council Chambers or any government building. You offered a practical solution for a change. Another one said, and I am not going to read them all; I took a line from each and they are along the same lines. One said, “We are astonished to learn that Christian prayers and apparently only Christian ones are regularly said before Council meetings. Anything spoken should be non-denominational or there should be a moment of silence.” So, the other five are light that and then the eighth one was an opposing view, and its summation was in my mind, that I will work against any progressive ideas in Tallmadge. So, in light of that and like I say, I don’t know who got what. We did get the ones from the clergy. I think there was six from the clergy and one from a historian, or one who took a historical perspective that I strongly disagree with as far as facts from history. I guess we can disagree on that. I don’t believe that the United States was formed as a Christian nation. History, I don’t think shows that. So anyways, I had hoped that the resolution would pass and we would be able to pass this one for a welcoming community, but in light from some of the comments from my colleagues and from the ministers, I think at this time passing this resolution is . . . maybe it is too advanced for the leadership in Tallmadge at this time although I think the people of the community are much more advanced in their thinking, but in respect to that, maybe at some future point in time Tallmadge would be willing and particularly with the youth who are quite a different breed than our generation. They are a changing open-minded group of people and so maybe in the future it will transpire and for that reason, I am withdrawing the resolution from Council. Thank you. Mr. Loughry: Thank you. With that, we do not have a resolution in our committee I believe at this point; is that correct Mrs. Raber? Dir. of Law: No, actually Mr. Loughry according to the Rules of Council, for withdrawing; you have to have a second and a motion to approve that and so when that comes up in the meeting, you could . . . the motion could be made by Mr. Carano then there would need to be a second and a vote on that. Mr. Loughry: OK, so we have a recommendation from Mr. Carano to withdraw his resolution, so within our committee, I would recommend that we honor his request. Mrs. Allman and Mr. Bollas; what do you feel? Mrs. Allman: I agree. 14  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 e. COMMUNITY ISSUES (Cont’d.) Dennis Loughry, Chair Jonathon Bollas, Vice Chair Rebecca Allman Mr. Bollas: I agree. Mr. Loughry: Our committee recommends accepting Mr. Carano’s request to withdraw this ordinance (he meant to say resolution). With that, I will close committee. f. SAFETY Jonathon Bollas, Chair Michael Carano, Vice Chair Craig Sisak • Res. 15-2020 – (1st Reading) – A resolution to urge Governor DeWine and the Ohio Legislature to extend the deadline for operating public meetings electronically. Mr. Bollas: I call the Safety Committee to order; myself, Mr. Carano, and Mr. Sisak are present. Tonight, we have Res. 15-2020 at 1st Reading, and it is a resolution to urge Governor DeWine and the Ohio Legislature to extend the deadline for operating public meetings electronically. Anybody from the Administration outside the committee would like to comment on this? Mayor: Yes, Mr. Bollas, I was in a meeting today; actually, it was a two-hour meeting with Northeast Ohio Mayors Association and representatives from the State who are his liaisons or contacts for the State Legislature. They said that the lame duck session plans to address this, but it is not on the agenda at this time and they have one week to address it because they think that next week will be the last time they will go into session before the end of the year and the current deadline is December 1st, so anything after December 1st has to be an in-person meeting, but they were pretty confident that it was going to come forward, but as of 11:30 a.m. there was nothing on the books so I think the timing is perfect. Pres. of Council: Yes, Mr. Bollas, I did sponsor this legislation and I did talk with Mrs. Raber earlier this week about it and I have been keeping in touch with it through the Ohio Municipal League and I do just think that with the nature of the pandemic right now and the numbers going up, I thought it was important that we do our part and get this to the Governor and let him know that yes, here in Tallmadge, Ohio, we are very concerned and we want to stay safe and we think that the electronic meetings are necessary and so that is why I sponsored this resolution. Mr. Bollas: Mr. Carano; do you have anything to add? Mr. Carano: Yes, I agree with the resolution and I thank Council President Kilway for putting it forward. Of course, our protecting others is a very important thing. It is not just about our own individual things; it is about what we do for other people, so thank you and I hope the Governor hears our call. Thank you. Mr. Bollas: Mr. Sisak; do you have anything to add? Mr. Sisak: Oh, I agree in supporting this resolution. Mr. Bollas: I agree in supporting the resolution and I just wanted to add one question, if respectfully if we could start to propose realistic concepts of in- person meetings in 2021 and just really lay it out on a Power Point; what does it look like; what are our options and allow the Administration to really see an options analysis. It doesn’t have to be in as fine detail as we need to go, but when we are talking through the budgeting and the PPE and the different locations available and the different audio/video available. I sent the Mayor a recommendation of somebody to contact regarding some of that technology. Just really vetting out what our options are so that we understand as an administration what is out there because I know there are neighboring communities in Summit County that are able to pull this off and again safety is number one and I completely agree with you and I hope for us to come in in January and at least lay out some options so we can at least have a discussion as a group. So, with that, I recommend adoption. Do I have a second? Mr. Carano: Second. 15  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 f. SAFETY (Cont’d.) Jonathon Bollas, Chair Michael Carano, Vice Chair Craig Sisak Mr. Bollas: We have a motion and a second. Any further discussion? No one responded. Mr. Sisak: We are making a recommendation Mr. Bollas to the Council. Mr. Bollas: So, a recommendation of adoption. Yes, thank you. Pres. of Council: OK, and so the recommendation is to adopt 3-0. Mr. Bollas: Yes, the recommendation is to adopt 3-0. Thank you. I close committee. 13. REPORTS OF SPECIAL COMMITTEES: None. 14. THIRD READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 62-2020 (3rd Reading) – Finance – Setting tap-in fees and meter rates for installation of water and sewer lines, private fireline fees and fire hydrant meter and backflow assemblies deposits for the City of Tallmadge and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 62-2020 at 3rd Reading. Seconded Mr. Donovan. Roll Call: Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. Ord. 62-2020 is adopted by a vote of 7-0. b. Ord. 63-2020 (3rd Reading) – Finance – Authorizing the Mayor to enter into an agreement with Trident Restoration, LLC for a New Jobs Program Grant pursuant to T.C.O. 160.05 and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 63-2020 at 3rd Reading. Seconded Mr. Donovan. Roll Call: Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Carano – unanimous. Ord. 63-2020 is adopted by a vote of 7-0. c. Ord. 64-2020 – Fee Grid – (3rd Reading) – Finance – Amending and supplementing Ord. 91-2019 to amend rates, charges, and fees for all recreational facilities and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 64-2020 at 3rd Reading. Seconded Mr. Donovan. Roll Call: Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan – unanimous. Ord. 64-2020 is adopted by a vote of 7-0. d. Ord. 67-2020 – (3rd Reading) – Public Service – Amending Section 351.99 of the Codified Ordinances of the City of Tallmadge to enhance penalties and providing for immediate enactment. Mrs. Allman moved for the adoption of Ord. 67-2020 at 3rd Reading. Seconded Mr. Loughry. Roll Call: Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway – unanimous. Ord. 67-2020 is adopted by a vote of 7-0. e. Res. 11-2020 – (3rd Reading) – Community Issues – A resolution by City Council of the City of Tallmadge, Ohio affirming that Tallmadge is a welcoming community that respects the innate dignity of all people and providing for immediate enactment. Mr. Loughry: Mr. Carano, would you like to make the motion? Mr. Carano: Oh yeah, I would like to make a motion to withdraw the resolution for the reasons stated previously. Seconded Mr. Loughry. Pres. of Council: We have a motion and a second to withdraw Res. 11-2020. Is there any further discussion? Please call the roll. Mr. Carano: If I could just make one more comment. The . . . I want the people in the community, if anybody watches these; I don’t know, to know that I did send a letter to the Tallmadge Express hoping to get a retraction on their one article and I sent it to the person who wrote the article and to the editor and I got no response from them because of the misstatements and confusion that it probably caused. So that is all. Thank you. Roll Call: Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry – unanimous. Res. 11-2020 is withdrawn by a vote of 7-0. 15. SECOND READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 68-2020 – Amended – (2nd Reading) –– Planning & Zoning – Approving and granting a conditional zoning certificate to applicant DWC Pipeline, LLC on behalf of the property owner Heritage Woods, LLC for contractors services with materials and equipment storage yard located at Parcel No. 6006017. 16  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 Mr. Donovan moved for the amendment of Ord. 68-2020. Seconded Mr. Loughry. Roll Call: Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak – unanimous. Ord. 68-2020 is amended by a vote of 7-0. b. Ord. 69-2020 – (2nd Reading) – Finance – P.H. on 12-10-20 @ 7:03 p.m. – Adopting a budget for various funds of the City of Tallmadge, Ohio, for current expenses and other expenditures during fiscal year ending December 31, 2021, appropriating the necessary funds for the administration thereof, authorizing transfers between funds, and providing for immediate enactment. Pres. of Council: Ord. 69-2020 is at 2nd Reading and will remain before the Finance Committee and there will be a public hearing on 12-10-20 @ 7:03 p.m. c. Ord. 70-2020 – (2nd Reading) – Exhibit A – Exhibit A Tracked Version – Personnel – Authorizing the Mayor to enter into an agreement with the Tallmadge Part-Time Firefighters Association consisting of Tallmadge Part-Time Firefighters and providing for immediate enactment. Pres. of Council: Mr. Sisak, if you could please read the next ordinance due to my… since my husband is on the Fire Department; please read this. Mr. Sisak: We have Ord. 69-2020 at 2nd Reading authorizing the Mayor to enter into an agreement with the Tallmadge Part-Time Firefighters Association consisting of Tallmadge Part-Time Firefighters and providing for immediate enactment. This will remain at 2nd Reading per the Administration is not ready to have this voted on. Thank you. d. Ord. 71-2020 – Exhibit A – (2nd Reading) – Finance – Creating the Tallmadge Reserve Tax Increment Financing Incentive District; declaring improvements to the parcels within the Incentive District to be a public purpose and exempt from real property taxation; requiring the owners of those parcels to make service payments in lieu of taxes; establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the deposit of those service payments; requiring the distribution of a portion of those service payments to the Tallmadge City School District; specifying the public improvements that benefit or serve parcels in the Incentive District; and providing for immediate enactment. Pres. of Council: Ord. 71-2020 is at 2nd Reading and will remain before the Finance Committee. 16. FIRST READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 73-2020 – Attachment – (1st Reading) – Public Service – Authorizing the adoption of the Solid Waste Management Plan for the Summit/Akron Solid Waste Management Authority and providing for immediate enactment. Mr. Loughry: We did get a request to adopt this at 1st Reading. Is that correct? Pres. of Council: Yes, it is. Mr. Loughry moved for the adoption of Ord. 73-2020. Seconded Mr. Donovan. Roll Call: Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. Ord. 73-2020 is adopted by a vote of 7-0. b. Ord. 74-2020 – (1st Reading) – Finance – Authorizing the City of Tallmadge to submit all necessary paperwork to participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to execute contracts as required and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 74-2020 at 1st Reading. Seconded Mr. Donovan. Roll Call: Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. Ord. 74-2020 is adopted by a vote of 7-0. c. Ord. 75-2020 – (1st Reading) – Finance – Appropriating funds from the State of Ohio House Bill 641 Distribution and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 75-2020 at 1st Reading. Seconded Mr. Donovan. Roll Call: Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Carano - unanimous. Ord. 75-2020 is adopted by a vote of 7-0. d. Ord. 76-2020 – (1st Reading) – Finance – Authorizing the Mayor to enter into a contract for architectural services for a new fire station with MPG Architects; appropriating funds; and transferring funds and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 76-2020 at 1st Reading. Seconded Mr. Donovan. Roll Call: Mrs. Kilway - yes, Mr. Loughry – abstain for the reasons stated earlier, Mr. Sisak – yes, Mrs. Allman – yes, Mr. Bollas – yes, Mr. Carano – yes, Mr. Donovan – yes. Ord. 76-2020 is adopted by a vote of 6-0 with one abstention. 17  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. November 12, 20 e. Ord. 77-2020 – (1st Reading) – Finance – Appropriating additional amounts and providing for immediate enactment. Mr. Sisak moved to adopt Ord. 77-2020 at 1st Reading. Seconded Mr. Donovan. Roll Call: Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway – unanimous. Ord. 77-2020 is adopted by a vote of 7-0. f. Res. 13-2020 – (1st Reading) – Personnel – Extending the sympathy of the Council and Administration to Jason T. Corzine and members of his family in the death of Marcia Lynn Corzine and providing for immediate enactment. Mr. Carano moved for the adoption of Res. 13-2020 at 1st Reading. Seconded Mr. Donovan. Mr. Loughry: I just wanted to say that I have known that family for about 15 or 16 years now. Back when they still lived in Brimfield and I was in real estate and they wanted to move to Tallmadge for the kids and Jason, in particular, because of everything that our community and school district had to offer and they did that and Marcia was just a wonderful person. So, I am just deeply saddened, and my thoughts go out to the family. Mr. Carano: I just wanted to say that I hope the Corzine family finds peace in their time of loss. Thank you. Voice vote 7-0. Res. 13-2020 is adopted by a vote of 7-0. g. Res. 14-2020 – (1st Reading) – Finance – Designating the Director of Public Service as the Project Manager and person responsible for implementing the FEMA Hazard Mitigation Grant Program on behalf of the City of Tallmadge and providing for immediate enactment. Mr. Sisak moved to adopt Res. 14-2020 at 1st Reading. Seconded Mr. Donovan. Roll Call: Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry – unanimous. Res. 14-2020 is adopted by a vote of 7-0. h. Res. 15-2020 – (1st Reading) – Safety – A resolution to urge Governor DeWine and the Ohio Legislature to extend the deadline for operating public meetings electronically. Mr. Bollas moved to adopt Res. 15-2020. Seconded Mr. Loughry. Mr. Bollas: I had a question. What happens if they want to not extend it? Pres. of Council: Then we have to come back to public meetings. Is there any further discussion? No one responded. Roll Call: Mrs. Allman, Mr. Bollas, Mr. Carano, Mr. Donovan, Mrs. Kilway, Mr. Loughry, Mr. Sisak – unanimous. Res. 15-2020 is adopted by a vote of 7-0. Mayor: I would like to wish all of the Council members and thank you for this meeting and have a safe and happy Thanksgiving and we will see you in December. Our office is always open and if you have any questions about the budget or anything else, feel free to give us a call. 17. ADJOURNMENT: Mr. Donovan moved to adjourn. Seconded Mrs. Allman. Voice vote 7-0. The Virtual Regular Council meeting of 11-12-20 adjourned at 8:39 p.m. sb Adopted: _______________________________ _________________________________ Susan E. Burton, Clerk of Council Carol A. Kilway, President of Council 18