City Council Regular Meeting

VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 1. CALL TO ORDER. President of Council Kilway called the Virtual Regular Council meeting of Thursday, January 284, 2021 to order at 7:00 p.m. This is a virtual meeting due to the State of Emergency. 2. PRAYER: Silent prayer. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak – present. Also present were Mayor Kline, Dir. of Public Service Rorar, Dir. of Administration Cooper, Dir. of Economic Development Springer, Dir. of Finance Gilbride, Dir. of Law Raber, Clerk of Council Burton and also Deputy Clerk of Council Conti. 4. MINUTES: 1-14-21 Virtual Regular Council Meeting minutes. Mr. Sisak: I move to accept the 1-14-21 Regular Council Meeting minutes as presented. Seconded Mr. Donovan. Voice vote 7-0. The 1-14-21 Regular Council meeting minutes were accepted by a vote of 7-0. 5. FINANCIAL REPORTS: None. 6. PUBLIC HEARINGS: None. 7. COMMUNITY INPUT: Pres. of Council: Due to the State of Emergency we had asked that if you want to be part of the meeting that you could contact the Council office and they would let you into the meeting and I don’t think we have any participants at this time. It looks like there are no additional attendees. 8. ANNOUNCEMENTS: • Replacement for Michael Carano on Moral Claims Commission. Mr. Donovan, would you be interested in doing this? Mr. Donovan: I would definitely be interested. Pres. of Council: Thank you very much; you will take over his spot then. Pres. of Council moved that Jim Donovan be the replacement for Michael Carano on the Moral Claims Commission. Seconded Mr. Bollas. Voice vote 7-0. Mr. Donovan is the new member on the Moral Claims Commission. 9. AGENDA ADDITIONS: None. Pres. of Council: I do want to say, because I forgot to say it earlier that we will have an Executive Session prior to the adjournment of the Regular Council meeting, and it will be to discuss land acquisition and labor contracts. 10. REFERRALS OF FIRST READING ORDINANCES AND RESOLUTIONS: a. The following shall be referred to the Finance Committee • Ord. 24-2021 b. The following shall be referred to the Planning & Zoning Committee: • Ord. 22-2021 • Ord. 23-2021 • Ord. 26-2021 • Ord. 27-2021 • Ord. 28-2021 • Ord. 29-2021 • Ord. 30-2021 c. The following shall be referred to the Personnel Committee: d. The following shall be referred to the Community Issues Committee: None. e. The following shall be referred to the Safety Committee: • Ord. 31-2021 f. The following shall be referred to the Public Service Committee: • Ord. 25-2021 11. REPORTS OF ADMINISTRATIVE OFFICERS: MAYOR, DIR. OF PUBLIC SERVICE, DIR. OF ADMINISTRATION, DIR. OF ECONOMIC DEV., DIR. OF FINANCE AND DIR. OF LAW. Mayor: Thank you Madame Chair. I will start off with the Charter Review Commission. They had their second meeting this past Monday. All members were present, and the Mayor, Law Director, Finance Director, Council Presidents, Dir. of Administration and Dir. of Public Service all gave an overview of their positions and any ideas that might be considered for modifications of that. The next meeting for the Charter would be February 8th and that is a virtual meeting, and they will start with Chapter One and continue working through that until they are completed. The Capital Budgets that were adopted for 2021, we started those meeting with all the department heads making sure that they are working on their purchase orders and anything that will need legislation to come before Council to work on that and get  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 Mayor (Cont’d.) that going forward. It has been a great week working on that so, you will start seeing some activity on our capital projects. Electrical Aggregation, its hard to believe that it is that time again. Our electrical aggregation program is up this May and we are working on new contracts. I did receive two quotes. Our current rate pre-electrical aggregation is 4.95¢ per kw and I am happy to say that I received two prices and one was 5¢ per kw and the other one is 4.96¢ per kw and both were for a four-year term. Also, with that, it comes with an Energy Grant to do energy improvements for some of our buildings such as 210 Osceola; we are replacing all of the old fluorescent tubes with LED and that grant would be able to pay for that 100%. So, I am working on that and I will let you know at the next Council meeting which one we landed on. The Gas Aggregation is also up this year, but that is not up until November, so pretty soon, probably closer to June or July we will start getting updated prices on that. The CAD Oversight Committee, that is the Consolidated Aid Dispatch, that Tallmadge portion will go live on May 11th. That is with the City of Stow, Tallmadge, and a couple of other communities such as Cuyahoga Falls, and the overall big picture was Akron and Summit County going live earlier and now it is our turn to do that. We are still working with the Joint Dispatch Center that will be located at the corner of Rt. 91 and Howe Road in the Weaver Workshop building and Council will see more of that in the near future. Lastly the Fire Department updates on our Station Two; we are working with architects on the site design and it is hard to believe but between Treat Boulevard and S. Munroe there is a 6-foot elevation difference and so to make that area flat for the trucks to drive in the back and for the training area, we have to do some modifications there and we will talk about that later on. Today was the day to receive the RFQ’s for the construction manager on that site. We received 9 of those and so we will take those under review and whittle it down to get RFP’s (requests for price) for the that project. Outside of that we do have an Executive Session to talk about Land Acquisition and also the Contract Negotiations. End of report. Pres. of Council: I just wanted to say at this time that when we go to Executive Session to discuss the contracts, I will be stepping out of the room because my husband is on the Part-time Fire Department and I will not be part of the Executive Session. Dir. of Pub. Service: Good evening. I would like to request Ordinances 24 and 25-2021 be passed at 1st Reading this evening. Starting the report, for the month of December, the Zoning Department had 27 total permits issued for the month; 12 of which were zoning certificates. For the year, believe it or not, we had 445 total permits done and we have 20 open projects in the commercial and industrial districts. Code Enforcements have 32 open violations. The Code update and this is just covering what we covered last meeting; it has 99 days to go until we have something to give Council. In the cemetery we had 8 full burials for the month. For the year we had 52 burials. We have 441 grave spaces and 30 columbarium niches that are still available. Parks and Rec; the membership for the Rec Center is down 725 from last year and as we know that is all Covid related. Visits at the Rec were 8,301 and that is up 1,400 from last month but still down 13,000 from a year ago. We are averaging about 277 however this past Monday we hit a high; it was 588 that came into the building which was great. I do want to commend our staff over there. Tallmadge Schools went remote in December and we offered a school daycare program for all before and after school enrollees and there were 10 children involved and that was spearheaded by Jo Ann Boyd and she did an excellent job. So, they had them there all day and helped them with their schoolwork and everything, so it was great. The halls and shelters are still closed until April due to Covid. Maca; let’s talk about Maca. We are planning on opening this year. We are doing a couple of things different. It is memberships only and then with the membership you can bring in two guests with each member. The reason why we are doing that is because of the spacing at the pool. We can only have 500 people in at a time and so we are going to shoot for 1,500 total passes for the membership. The pool season is May 29th through August 5th. For residents, those memberships go on sale February 1st and then for non-residents it is March 1st. It is $100 for individual for residents and $195 for four members. For 60+ that is $55 for the pass and for non-residents it is 2  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 Dir. of Pub. Service (Cont’d.) $140. For four members and then for non-members it is $290 and then for 60+ it would be $80. Glad to see the pool getting ready to open. Keep your fingers crossed and hope everything goes well. It’s a great day today to go over snowplow routes. I do want to commend the Street Department; they did an excellent job today and they had their hands full with that snow. Just so everybody understands, if you look at that map; everything blue on that map is the primary routes or the mains and those we have to keep open and stay on. The reds are what is called secondary and that is to give everybody in an allotment a road to get onto the mains and then the black roads are the residential allotments and those are the last to be hit and so it is difficult to keep the mains open on a day like today. The guys did a good job. They actually stayed on top of the secondaries. They did finally get around to everybody, so the guys did a great job and I just wanted to cover that. What makes a primary? It is the main thoroughfares, traffic routes, businesses, schools, etc. There again, what makes a secondary? It is one way in and one way out for those residential neighborhoods, I mean we don’t have time to go through and plow everything when we are battling a storm. Then just a couple of things. We don’t salt everywhere. That is one of the things that I have been hearing is that my street got missed. Well, if your area is on a flat street we are not going to salt. There again, the EPA is looking at that and we need to start thinking about that a little bit smarter and there is no need to salt every street. I mean as long as it is safe; that is what we are shooting for and so as long as the intersections are good, and the stop sign areas . . . so the guys did a good job today. In the Street Department, you can see there that there was 2.2 tons of debris in street sweeping. For the year we had 86 tons picked up. 88 hours of the street sweeping was done and most of that as because of the leaf removal. For the year we spent 892 hours picking up street sweepings. That is quit a bit. 10 days of leaf removal; we finished. I think the guys did a great job. 16,000 cubic yards were removed and that is the only good thing about Covid I will say is that I think we kind of revamped the leaf season on how to do it and I think we are going to come out with a hybrid of what we did in the past and what we did this year moving forward. 2 culverts were replaced. 10 lineal feet of swale ditch work was done. What is funny about that and that is a small amount, but for the year we have done over 11,000 lineal feet and so that is over 2 miles of ditch work which is pretty impressive and 100 lineal feet of berm repair was done on Northwest. Utility Department; 7 watermain breaks on Greenbriar, Overdale, Northeast, East, Swank, Spring Grove and Knollwood. That is the time of the year when the frost starts getting on the ground and starts moving those pipes and starts flexing everything. For the year we had 19 and so that was not bad. We were underneath the average as you can see there; 22 was the average. Something new that we are doing is we are replacing a lot of the metal meter lids with plastic and this will allow for a stronger signal coming out of the ERT to be transmitted. We are currently doing the meter reads in about 5 to 7 days and with these plastic lids, we are trying to get the ERT down to 1 or 2 days. We anticipate that there about 1,000 lids that need redone and this is on the way to us trying to read it monthly. We are trying to do that in-house. It has nothing to do with billing, just so everybody knows, but I think it is a better system if our Utility Department is out there reading those meters monthly in case there is a leak in somebody’s system, and we can help them locate it faster. That is what we are trying to shoot for so that is why we are doing this. Moving on, the Tallmadge reserve water main was installed and tested and that met all requirements, so they are up and running over there. Everything was good with that. We had training. Two workshops were done, and it covered our sewer collections as well as our water distribution systems. That’s it for my report unless there are any questions. Mr. Sisak: I have a question after Dennis. Mr. Loughry: So, Mr. Rorar, number one; thank you very much for moving forward towards monthly billing. I very much appreciate it; for someone who had a 3-month leak. Secondly, once we announced that we were selling Maca passes, I received a couple questions about the calendar for the rest of the City for instance, Memorial 3  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 Mr. Loughry (Cont’d.) Day Parade and pancake breakfast; Little League Parade; Circle Fest and things like that; will there be an update coming? Dir of Pub. Service: Yes, hopefully by the next meeting we will have more information on those events as well. Councilman, can I clarify something? There again, what we are doing with those lids and their reading has nothing to do with monthly billing; it is just monthly readings at this time. Mr. Loughry: Correct, and I am good with that. I can afford to pay the bill quarterly; I just would have preferred to catch the leak monthly. Mr. Sisak: Yeah, Mike, where are we at with Silver Sneakers being utilized at the Rec. Are most insurances now paying for Silver Sneakers because I know a year or two ago, we had some issues where some of the insurances dropped paying for that so if you could give us an update; that would be great. Dir. of Pub. Service: Let me pull those numbers and by the next meeting, but yes, so two years ago that was dropped by a lot of the insurances and a lot of them went back to it about a year ago and reinstated a lot of that stuff, however, with the Covid, we didn’t see anything because we were closed for a good part of that year but let me pull those numbers and so it is back to being active. Dir. of Administration: Good evening everyone. I will just report on one thing. We are nearing the end of negotiations with the Part-Time Firefighters and we are in the process of exchanging our final proposals. If an agreement is reached and then a ratification vote would follow and as you likely know, we currently have an ordinance for the City’s ratification in Council on the Personnel Committee. If no agreement is reached and then fact finding, and conciliation would follow, and ratification would likely be delayed by perhaps even months. We are rather hoping that we can reach agreement and wrap up negotiations as soon as possible. End of report. Thank you. Mr. Sisak: Were the negotiations being done internally or did we use outside counsel? Dir. of Administration: The Part-Time Firefighters; the Mayor and I are the negotiating team. There is no outside counsel involved. Dir. of Econ. Development: Thank you. It is good to see you all. As the Mayor pulls up the first slide, I am just going to give a quick status update on the Summit DD site. This, as you know, is going before the Planning Commission next Thursday and we have successfully put together an advisory committee so in the next coming week or two weeks we are going to begin to move forward with that. I think you are going to be impressed with the group that we put together to give the City some pretty good counsel on what we are going to do next. So, more to come. Since we last met, there have been several good articles in the newspaper. I will start first and foremost with an article that just appeared in the Crain’s Business Magazine highlighting one of Tallmadge’s biggest employers, S.D. Myers, and I’m sure everybody knows that they are really one of the premier businesses within the nation who specialize in the treatment of electrical transmissions. So, they are in the process of investing a significant amount of money into their Tallmadge Headquarters. It is true that they are expanding on the west coast, but they are also following their businesses. So, they are indeed going to stay put and we have actively been working with their new President, John Bucciarelli, as well as Chris Young and so it is really good to see them investing back into the property and there are some exciting things to come in the coming months. Planet Fitness was recently purchased by another firm and that was in the process of them purchasing 15 total and it is now owned by National Fitness Partners and of these recent purchases, the Tallmadge location was included and so we have reached out to the leasing manager for the Tallmadge site and they have assured us that Planet Fitness is indeed going to stay and they are working on a new long-term lease as we speak and so we are fairly confident that we are going to be able to keep them in the south plaza. Next is Serpentini and they will be in front of the Planning Commission also next Thursday and they have a contract to purchase 6 acres of vacant land just off of West Avenue directly behind Seven Grains grocery store and so with that project, if it is approved and moves forward, they are going to need to rezone the property from C- 3 to C-4 and in the process of doing that they would invest about $2 million and hire about 20 new employees and they will construct about 38,000 square feet of new space which would include a showroom for their cars and so it will be a good expansion project for them. 4  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 Dir. of Econ. Development (Cont’d.) Moving onto the next slide, more of just an informational item, our CRA, our housing counsel will meet on February 9th and they will review our existing projects. To date, there is one active site in Portage County and then 8 active sites in Summit County that are currently receiving tax abatements. There is a new project, Derma Med which you have heard about previously and that will be a new one coming online and again that is an expansion of their 20,000 square foot project. Then Speelman is investing another $1 million in their Northeast Avenue Headquarters and so there are good projects coming before Council. Then more of an informational item; the City for some time now has hosted available properties on our webpage and it was a static link and it could be a bit of a challenge for somebody looking for available properties within the City where they may want to relocate or expand and so we have taken the opportunity to put a refresh on this and we are in the process of migrating all of our static data over to Zoom Prospector which is a tool that we are using in conjunction with Team Neo and Jobs Ohio and so if you get a chance, you can go to the available properties inventory list and you are going to see a much more active, robust platform. It is not quite complete yet; we are still in the process of migrating those over, but in the coming weeks that will be built out and again I think it is a nice user-friendly tool and certainly for myself, for brokers, for people who are looking to expand here in Tallmadge. There may be one last slide; just thank you for all who came to the Bailer Services ribbon cutting a couple days back. I know Sandy Bailer was really appreciative for both the City and CIC support in keeping her here in Tallmadge. Then I will also just make you aware that you are invited on Tuesday, February 9th at 2:00 p.m. we are going to have the grand ribbon cutting for the new Tallmadge Reserve subdivision that Pulte Homes is in the process of developing so again, Tuesday, February 9th at 2:00 p.m. Their model home is completed and so we will meet at that location for the ribbon cutting. With that being said, I believe that concludes my report and I would be glad to answer any questions you might have. Mr. Donovan: I do have a question actually. The available properties; does that include anything in the JEDD? Dir. of Econ. Development: Yes, it does. I want to definitely check with the Brimfield folks before we start posting too much of it, I just want to make sure they are in support of what we are trying to do. We certainly included the major properties are in the Tallmadge portion of Portage County. We certainly have some that are in the JEDD and those would be great properties to advertise and market, but we certainly want to make sure we are working with them to make sure they are comfortable with the information we are putting out because currently they don’t have that platform on their website and so it is not available and so we certainly would want to work with them. Mr. Donovan: Thank you. Dir. of Finance: Good evening everyone. We continue to close out 2020 by mailing out W-2’s for everyone and we did allow employees an opportunity due to the unfortunate activity of the U.S. Postal Service, we did allow them an opportunity to come to City Hall to pick up their W-2 if they wished just not to put them in the mail and so the remaining of those went into the mail today. Then we are, as the Mayor stated, working with their office on the Capital Projects and making sure everything is on track with that. I also would request adoption of Ord. 24-2021 at 1st Reading. End of report. Mr. Bollas: I was just reading about a bill in the Ohio Senate and the Ohio House that was seeking to remove the Covid-19 provision allowing the City of your employment to continue collecting income tax and instead would allow to work from home and an employee to pay taxes to their home community. I was just curious; what would this mean for Tallmadge income tax revenue if that was passed and do we have any data or means to collect data on the percent of what our population is working from home right now? Dir. of Finance: So, we use the Regional Income Tax Agency to collect taxes for us so they did do some calculations near the end of this year because this is going to be a big topic once the legislature decides to remove that and they had calculated for us based on numerous factors that they had put together that we would see probably about a 5% decrease in our income tax collections once the employees who were working here were paying in their home town and then once the employees who live here and working at home and so we would see about a 5% decrease in income tax 5  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 Dir. of Finance (Cont’d.) once the legislature passed to that. To also give you an update, I was on a webinar with RITA and there is also an issue with whether we are going to have an influx of requests this year for income tax refunds from people who were employed in the City and having City income tax withheld and would request a refund from us because they worked at home and did not live here. So, RITA has put together a program in which they will accept the refund request, but the refunds will be basically placed or put on hold until all of that is worked out either through the legislature or through the courts because there are current legal challenges to this that are going to take quite a bit of time to get settled. So, that calculation has been estimated at about a 5% decrease in our income tax if we were to . . . if the legislature passes and it ends that provision at this time. Mr. Bollas: Thank you very much. I was just curious based on the ratio of people working from home because of Covid. Dir. of Finance: Actually, we are rather lucky as a more . . . you know a veteran community that we don’t have big businesses. The large cities are the ones who are going to see a really negative impact of that once that comes to fruition. Mayor: If I could add there that the State Legislator was going to pick that up during the lame duck session, but then he elected not to do that and so I think the State is waiting on the case out of Franklin Township or down in Columbus for that case that Mollie was talking about. Unless they are going to pick them back up. I’m not sure when. Mr. Bollas: OK. Thanks again. Dir. of Law: Thank you. I have no report this evening. 12. REPORTS OF STANDING COMMITTEES OF COUNCIL OF THE WHOLE: a. PLANNING & ZONING James Donovan, Chair Craig Sisak, Vice Chair Dennis Loughry • Ord. 22-2021 – (1st Reading) – Amending the zoning map by rezoning the properties of: SKP Holdings LLC, Parcel 6004333, Parcel 6004342, and Parcel 6004343 and Family Medical Care Plus, Inc. Parcel 6004169 from General Commercial (C-3) to Automotive Commercial (C-4) and approving the general development plan located at 140 West Avenue. Mr. Donovan: Is this for Serpentini? Mayor: Yes Mr. Donovan. That is in front of Planning & Zoning and they will have their public meeting next Thursday. All of these will be in front of Planning & Zoning. Mr. Donovan: Do you know if the overall project is just an overview of what it is going to be? Dir. of Econ. Development: Yeah, so again it is a 6-acre vacant parcel directly behind Seven Grains. Currently it is zoned C-3 or at least a portion of it is and they are requesting to rezone it to C-4 which would allow the automotive sales and servicing on the site. If it is successfully approved, again, they would construct, based on their preliminary plans, two different facilities totaling about 38,000 square feet of new facilities and again, one would be a showroom. It is about a $2 million build and it would generate approximately 20 new full-time positions. Mr. Donovan: So, they are looking at really surrounding like the Seven Grains plaza there? Dir. of Econ. Development: Yeah, and their ingress and egress would be directly to the east of Ruoff Mortgage and the First Energy transmission station or sub-station. There is a Collier’s International sign that is currently sitting right there inside some brush area and so that would be their future ingress and egress back to that 6 acres. Mr. Sisak: I have a question and it may be more for the Mayor or the Dir. of Pub. Service. Is there any way we can talk about maybe some upgrades at that intersection? There is that light there I think it is Wright Road that comes out and it just doesn’t seem like another road. It is like a private drive that goes back, and it is not real clear where the road is and where the road isn’t, and I just didn’t know if maybe now would be a good time to maybe address it with either the City or the property owners. 6  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 Mayor: Yeah, that’s a great idea. That is a great idea. That is a private drive going back into the back. The building in the back; that is their ingress/egress for that. They don’t line up and so either we would have to move or try to get that inline somehow, but I think some improvements there or stop bars moving them back a little bit or something, but Mike Rorar and I could take a look at that for you. Mr. Sisak: Thank you. Mr. Donovan: OK. • Ord. 23-2021 – (1st Reading) – Approving and granting a conditional zoning certificate for special non-residential development to the applicant/owner Keith Wenzel for use as a multi-use small contractor/indoor storage facility, 5.657 acres, a portion of Parcel 60- 10139, located at 1106 N. Munroe Road. Mayor: This is also in front of Planning & Zoning next week. This is the Tallmadge Asphalt site, so if anyone is familiar with pulling in there, when the City of Tallmadge purchased that site; we did not purchase that side where there used to be a ball field right there. That was retained by Mr. Wenzel and he is asking to do some upgrades on that property and to put some little storage building for his family use. • Ord. 26-2021 – (1st Reading) – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned buildings and facilities, located on Parcel 6015571, 6.000 acres, the eastern portion of the parcel formerly known as 6009947. Mayor: Again, this is at Planning & Zoning and this is part of the Summit DD site and this is one of the parcels that they will split that portion off. Ord. 27- 2021 and Ord 28-2021 are all Summit DD as you can see some of them are the acreage of the soccer fields; one is the baseball field; one is the center building and the other one is where the joint dispatch will be at the corner of Rt. 91 and Howe Road; the workshop area. Mr. Donovan: So, these really all go together. Any questions? No one responded. I will just read them into the record. • Ord. 27-2021 – (1st Reading) – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned buildings and facilities, located on Parcel 6010570, 6.164 acres, the western portion of the parcel formerly known as 6009947. • Ord. 28-2021 – (1st Reading) – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned buildings and facilities, located on Parcel 6010569, 11.359 acres, the central portion of the parcel formerly known as 6009947. • Ord. 29-2021 – (1st Reading) – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned parks and playgrounds, located on Parcel 6010572, 4.867 acres, the northern portion of the parcel formerly known as 6009947. • Ord. 30-2021 – (1st Reading) – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned parks and playgrounds, located at 730 North Avenue, Parcel No. 6009948, 14.029 acres. Mr. Donovan: Anything from committer or Mayor? Mayor: Again, these areas all in front of Planning & Zoning and so you can only give these a 2nd Reading tonight and we will see what Planning & Zoning does with them next week. Mr. Grimm: Mr. Donovan, question for the Mayor on Ord. 29 and Ord. 30; this is for the T-ball field, challenger field and the soccer field. The soccer fields went in there about 20 years ago; nothing is going to change I presume? Mayor: No, nothing is going to change on that. That is just that the County wanted to take it off their books because the ball field was never leased by the City of Tallmadge; it was part of the Summit DD site. The soccer fields were leased for that $1 for 99 years, but they wanted to relinquish that and clean it 7  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 Mayor (Cont’d.) up and give it all to us, so the soccer field will stay the soccer field; the ball field will stay the ball field independent of the building and so they created an ingress/egress off of North Avenue to get into the back of the ballfield. Mr. Grimm: So, what you are saying is . . . because it was all one parcel, and you are subdividing it out to Trina separate? Is that what you saying to me? Mayor: Yes. Basically, the ball field was attached to the large parcel of the Summit DD, Weaver School and the soccer field was its own parcel, but they just wanted to relinquish that up to us. Mr. Grimm: So, why are we rezoning it? Dir. of Law: It’s not, there seems to be not . . . it wasn’t done contemporaneous to when we took over the lease before, so we are cleaning it up moving forward. Mr. Grimm: I see. OK. Thank you. Mr. Donovan: Is there anything else to come before Planning & Zoning? No one responded. I will close committee. b. COMMUNITY ISSUES Dennis Loughry, Chair Jonathon Bollas, Vice Chair Rebecca Allman NO LEGISLATION AT THIS TIME. Mr. Bollas: I had two inquiries I wanted to bring up this evening. The first one was from a resident that contacted me off of S. Munroe Road. It was an inquiry that they saw waterlines being marked in front of their house; there are four or five different properties being marked and they were told by the worker, believed to be a City worker, that the City has plans to put up guardrails in front of all of those properties. Can anyone verify what possibly that was or if that is true? Dir. of Pub Service: We had a guardrail damaged down there and so the only guardrail that I know that is gong on down there is a replacement of the existing guardrail that was damaged by an accident. Nothing else is going in. Mr. Bollas: OK. Thank you very much. I will get back to them. The second thing was just an inquiry about Dunbar Elementary and what the plan was for that property and the inquiry was involving if there was any consideration for a possible utilization of that recess area for a park? Dir. of Pub. Service: Not that I’ve heard. Mayor: It is owned by the School District and I have not had that conversation with the schools about what they are going to do with that parcel at this point. I know the School District wants to get rid of it; get rid of that property. Mr. Bollas: Yeah, this resident lived in that newer neighborhood and was just inquiring about if that could potentially be considered for a park area. Thank you. Mr. Loughry: Mrs. Allman; do you have anything? Mrs. Allman: No. Mr. Loughry: Does anybody else on Council have anything for Community Issues this evening? No one responded. Anybody on the Administration? No one responded. Thank you. Close committee. c. SAFETY Jonathon Bollas, Chair Christopher Grimm, Vice Chair Craig Sisak • Ord. 31-2021 – (1st Reading) – Exhibit A – Authorizing the Mayor to enter into the Summit County Service Department Response Network Mutual Aid Agreement and providing for immediate enactment. Mr. Bollas: The committee recommends 3-0 to adopt Ord. 31-2021 per the Dir. of Law. 8  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 d. PUBLIC SERVICE Rebecca Allman, Chair Dennis Loughry, Vice Chair James Donovan • Ord. 25-2021 – (1st Reading) – Authorizing the Director of Public Service to advertise for bids and the Mayor to enter into a contract for conduit and fiber optic cable installation to Maca Pool and providing for immediate enactment. Mrs. Allman: The Public Service Committee recommends adoption of Ord. 25-2021 at 1st Reading by a vote of 3-0. e. PERSONNEL Christopher Grimm, Chair Rebecca Allman, Vice Chair Jonathon Bollas • Ord. 70-2020 – (3rd Reading) – Authorizing the Mayor to enter into an agreement with Tallmadge Part-Time Firefighters Association consisting of Tallmadge Part-Time Firefighters and providing for immediate enactment. Mr. Grimm: This will be the 3rd time this has been at 3rd Reading and we have, our Council has had this for over 3 months, and I would recommend that we go ahead and give it another 3rd Reading and then if in two weeks we haven’t come to some type of understanding or gotten closer; I would suggest at that time that we just table the legislation until such time that we have come to a conclusion on that. The committee agreed with the recommendation. f. FINANCE Craig Sisak, Chair James Donovan, Vice Chair Christopher Grimm •Ord. 24-2021 – (1st Reading) – Authorizing the Mayor to enter into a contract for the purchase of a vehicle lift through the State Purchasing Program and providing for immediate enactment. Mr. Sisak: The Finance Committee recommends adoption at 1st Reading by a vote of 3-0. 13. REPORTS OF SPECIAL COMMITTEES: 14. THIRD READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 70-2020 – (3rd Reading) – Personnel – Authorizing the Mayor to enter into an agreement with the Tallmadge Part-Time Firefighters Association consisting of Tallmadge Part-Time Firefighters and providing for immediate enactment. Mr. Sisak: This will stay at 3rd Reading and we will move onto item 15. and there are none, so we will go onto Item 16. and you can take it back Carol. 15. SECOND READINGS OF RESOLUTIONS AND ORDINANCES: None. 16. FIRST READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 22-2021 – (1st Reading) – Planning & Zoning – Amending the zoning map by rezoning the properties of: SKP Holdings LLC, Parcel 6004333, Parcel 6004342, and Parcel 6004343 and Family Medical Care Plus, Inc. Parcel 6004169 from General Commercial (C-3) to Automotive Commercial (C-4) and approving the general development plan located at 140 West Avenue. Pres. of Council: Ord. 22-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. b. Ord. 23-2021 – (1st Reading) – Planning & Zoning - Approving and granting a conditional zoning certificate for special non-residential development to the applicant/owner Keith Wenzel for use as a multi-use small contractor/indoor storage facility, 5.657 acres, a portion of Parcel 60-10139, located at 1106 N. Munroe Road. Pres. of Council: Ord. 23-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. 9  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 16. FIRST READINGS OF RESOLUTIONS AND ORDINANCES (Cont’d.) c. Ord. 24-2021 – (1st Reading) – Finance – Authorizing the Mayor to enter into a contract for the purchase of a vehicle lift through the State Purchasing Program and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 24-2021 at 1st Reading. Seconded Mr. Donovan. Roll Call: Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. Ord. 24-2021 is adopted by a vote of 7-0. d. Ord. 25-2021 – (1st Reading) – Public Service – Authorizing the Director of Public Service to advertise for bids and the Mayor to enter into a contract for conduit and fiber optic cable installation to Maca Pool and providing for immediate enactment. Mrs. Allman moved for the adoption of Ord. 25-2021 at 1st Reading. Seconded Mr. Loughry. Roll Call: Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. Ord. 25-2021 is adopted by a vote of 7-0. e. Ord. 26-2021 – (1st Reading) – Planning & Zoning – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned buildings and facilities, located on parcel 6015571, 6.000 acres, the eastern portion of the parcel formerly known as 6009947. Pres. of Council: Ord. 26-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. f. Ord. 27-2021 – (1st Reading) – Planning & Zoning – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned buildings and facilities, located on parcel 6010570, 6.164 acres, the western portion of the parcel formerly known as 6009947. Pres. of Council: Ord. 27-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. g. Ord. 28-2021 – (1st Reading) – Planning & Zoning – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned buildings and facilities, located on parcel 6010569, 11.539 acres, the central portion of the parcel formerly known as 6009947. Pres. of Council: Ord. 28-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. h. Ord. 29-2021 – (1st Reading) – Planning & Zoning – Approving and granting a conditional zoning certificate to applicant/owner County of Summit, Ohio for government owned buildings and facilities, located on parcel 6010572, 4.867 acres, the northern portion of the parcel formerly known as 6009947. Pres. of Council: Ord. 29-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. i. Ord. 30-2021 – (1st Reading) – Planning & Zoning – Approving and granting a conditional certificate to applicant/owner County of Summit, Ohio for government owned parks and playgrounds, located at 730 North Avenue, Parcel No. 6009948, 14.029 acres. Pres. of Council: Ord. 30-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. j. Ord. 31-2021 – (1st Reading) – Safety – Authorizing the Mayor to enter into the Summit County Service Department Response Network Mutual Aid Agreement and providing for immediate enactment. Mr. Bollas moved for the adoption of Ord. 31-2021 at 1st Reading. Seconded Mr. Grimm. Roll Call: Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan – unanimous. Ord. 31-2021 is adopted by a vote of 7-0. Mr. Loughry: I move that we go into Executive Session for the purpose of discussing land acquisitions and contract negotiations. Seconded Mr. Grimm. Pres. of Council: I have a motion and second to go into Executive Session for the purpose of discussing land acquisitions and contract negotiations. I will not be going into Execution Session because my husband is a Part-Time Firefighter. All in favor? Everyone voted aye and it is 8:14 p.m. and we are going into Executive Session. Pres. of Council: It is 8:52 p.m. and we are back on the floor. 10  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. January 28, 21 17. ADJOURNMENT: Mr. Grimm moved to adjourn. Seconded Mr. Loughry. The Virtual Regular Council meeting of 1-28-21 adjourned at 8:52 p.m. sb Adopted: _______________________________ _________________________________ Susan E. Burton, Clerk of Council Carol A. Kilway, President of Council 11