City Council Regular Meeting

VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 1. CALL TO ORDER. President of Council Kilway called the Virtual Regular Council meeting of Thursday, March 11, 2021 to order at 7:01 p.m. as permitted by House Bill 197 and extended by House Bill 404, this meeting is being held via teleconference and/or teleconference only and will be live-streamed via a link on the City’s calendar. 2. PRAYER: Silent prayer. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Mrs. Allman, Mr. Bollas, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak – present. Also present were Mayor Kline, Dir. of Public Service Rorar, Dir. of Administration Cooper, Dir. of Economic Development Springer, Dir. of Finance Gilbride, Dir. of Law Raber, and Clerk of Council Burton. Jim Donovan arrived at 7:10 p.m. 4. MINUTES: 2-11-21 Virtual Regular Council Meeting minutes. 2-25-21 Virtual Regular Council Meeting minutes. Mr. Grimm moved to approve the minutes of 2-11-21. Seconded Mr. Loughry. Mr. Bollas: Just had a quick question; on the 2-25-21 I noticed some formatting changes and I just wanted to understand; I thought the changes weren’t going to go into effect until we had a chance to go through the rules this evening? Pres. of Council: Are you talking changes into not verbatim and just a kind of like summary? Mr. Bollas: Yes, Madame President. Pres. of Council: I don’t think . . . we have not required verbatim minutes and I had been working with Susan for the last year or so to get them down to not verbatim and so she has been slowly working towards that and then that will be part of the ordinance that we will be talking later today as well. Mr. Bollas: Thank you for the clarification. I was just asking. Pres. of Council: Yes, with us having all of the information recorded; we really don’t need to have verbatim minutes. So, we have a motion and a second to adopt the 2- 11-21 meeting minutes. Roll Call: Mr. Bollas, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. The 2-11-21 Virtual Regular Meeting Minutes were adopted by a vote of 6-0. Mr. Grimm moved to adopt the minutes of the 2-25-21. Seconded Mrs. Allman. Roll Call: Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. The 2-25-21 Virtual Regular Meeting Minutes were adopted by a vote of 6-0. 5. FINANCIAL REPORTS: • Street Maintenance & Repair Transfer in the amount of $140,000 to Council on 2-26-21. • Bond Retirement Transfer in the amount of $100,000 to Council on 2-26-21. • Police Pension Transfer in the amount of $70,000 to Council on 2-26-21. • Appropriation Report, Fund Report and Revenue Report for the period ending 2-28-21 to Council on 3-4-21. • February Financial Reports to Council on 3-4-21. • Tallmadge Recreation Center Profit and Loss Report for the period ending 2-28-21 to Council on 3-4-21. • Income Tax Comparisons for the period ending 2-28-21 to Council on 3-4- 21. • Revenue Comparisons for the period ending 2-28-21 to Council on 3-4-21. • Consolidated Investment Portfolio for the period ending 2-28-21 to Council on 3-4-21. Mr. Sisak moved to accept the financial reports as submitted. Seconded Mrs. Allman. Roll Call: Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Grimm – unanimous. The Financial Reports submitted by Dir. of Finance Gilbride are accepted by a vote of 6-0. 6. PUBLIC HEARINGS (Continuation): Ord. 22-2021 At 3rd Reading. PLANNING & ZONING Amending the zoning map by rezoning the properties of: SKP Holdings LLC, Continuation of P.H. held on Parcel 6004333, Parcel 6004342, and 2-25-21 @ 7:03 p.m. Parcel 6004343 and Family Medical Care Plus, Inc. Parcel 6004169 from General Commercial (C-3) to Auto- motive Commercial (C-4) and approving P&Z Recommends Adoption 5-0 the general development plan located at 140 West Avenue.  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 Pres. of Council: It is now 7:08 p.m. and I call the public hearing for Ord. 22-2021 open. The public hearing is a continuation from the original public hearing that was scheduled on 2-25-21 and this is a virtual meeting and we do not have any attendees at this time. Is there anyone who would like to speak in favor of Ord. 22-2021? No one responded. Is there anyone who would like to speak against Ord. 22-2021? No one responded. Second time; is there anyone who would like to speak in favor of Ord. 22-2021? No one responded. Is there anyone who would like to speak against Ord. 22-2021? No one responded. Third and final time; is there anyone who would like to speak for or against Ord. 22- 2021? No one responded. It is now 7:09 p.m. and I will call public hearing for Ord. 22-2021 closed and I will recognize the Planning & Zoning Chair, it will be Mr. Sisak since Mr. Donovan is not present. Mr. Sisak: Thank you. I would like to call Planning & Zoning to order; myself and Mr. Loughry are present. Mr. Donovan is absent. Mr. Loughry; what are your thoughts on Ord. 22-2021? Mr. Loughry: We don’t have any additional recommendations from the Administration other than what came out of Planning & Zoning; correct? Mr. Sisak: That is my understanding. Mr. Loughry: Then I would move for the adoption of this ordinance. Mr. Sisak: I will agree. So, we will make our recommendation 2-0 to adopt Ord. 22- 2021 at 3rd Reading. Is there anything else to come before the Planning & Zoning Committee at this time? No one responded. Seeing none, I will go ahead and close committee. Thank you. Mayor: Madame Chair, I think that you do need to address that ordinance now at this time. He has to be recognized after the motion. Pres. of Council: At this time, I will entertain a motion for Ord. 22-2021. Mr. Sisak: So, moved. Seconded Mr. Loughry. Pres. of Council: You just said so moved; is that a motion to adopt? Mr. Sisak: I move to adopt Ord. 22-2021 at this time. Seconded Mr. Loughry. Mayor: Yes, thank you. I thank Council for their consideration on this and Planning & Zoning. We have worked with Serpentini on this, and Matt Springer might want to say something here, but I think it is a great asset to the City. They are investing in the City of Tallmadge and the vacant field where they are going to expand has been vacant forever and that land between the substation and Seven Grains has also been vacant and so I am very excited about them investing in the City of Tallmadge and I think it is great for the community and they have been a great partner in the City of Tallmadge. Dir. of Econ. Development: I will just add onto what the Mayor has already said. This is about 6 acres of vacant land. Serpentini is looking to construct about 37,000 square feet of new buildings and it is over $2 million of new infrastructure and it leads to approximately 20 new jobs that currently do not exist on the site. So, we would support the request and move forward with this project. Roll Call: Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Grimm, Mrs. Kilway – unanimous. Ord. 22-2021 is adopted by a vote of 6-0. 7. COMMUNITY INPUT: Pres. of Council: We had asked if there was anyone that had anything that they would like to say would be during this time and we ask that the community would register ahead of time in order to be let into the meeting for input or they could also e-mail or contact the Clerk’s office and send something in writing that would be read and as of this afternoon, I believe it was 3:00 p.m. is the cutoff time and there has been no community input. 8. ANNOUNCEMENTS: I don’t have any right now. I will have one or two at the end. 9. AGENDA ADDITIONS: None. 10. REFERRALS OF FIRST READING ORDINANCES AND RESOLUTIONS: a. The following shall be referred to the Finance Committee: b. The following shall be referred to the Planning & Zoning Committee: c. The following shall be referred to the Personnel Committee: • Ord. 44-2021 d. The following shall be referred to the Community Issues Committee: None. e. The following shall be referred to the Safety Committee: None. 2  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 10. REFERRALS OF FIRST READING ORDINANCES AND RESOLUTIONS (Cont’d.) f. The following shall be referred to the Public Service Committee: • Ord. 45-2021 • Ord. 46-2021 11. REPORTS OF ADMINISTRATIVE OFFICERS: MAYOR, DIR. OF PUBLIC SERVICE, DIR. OF ADMINISTRATION, DIR. OF ECONOMIC DEV., DIR. OF FINANCE AND DIR. OF LAW. Mayor: I will start off with the Fire Department site. You can see that this is a brand new as of today, updated site plan that we are working on that will be in front of Planning & Zoning next month and as you can see it is a proposed one-story building. This site out here is the current Fire Station location, Treat Boulevard, South Munroe and there is a potential of land going back and forth could create this road for a 50’ right-of-way if and when a roundabout would ever occur; then Treat would be eliminated at this point and Treat would be connected over there. But, in the meantime, Treat will continue to travel in the correct location. Also, the Charter Review Commission met this past Monday, and we had a great meeting. They are moving along extremely well. Their next meeting is on the 22nd and they are on track to get everything to City Council in plenty of time for the deadline for the November election. Also, we met this week with the Joint Dispatch for up at the corner of North Avenue and Howe Road. That is going along extremely well. Summit County has hired an architect and a construction manager for the buildout of that. I know the legal departments for all jurisdictions will be meeting tomorrow and then once we get that worked out, stuff will start coming to City Council and all of the jurisdictions that are thinking about joining the joint dispatch. Also, I sent to Council this week the Boards and Commissions updated list and I asked for their consideration to confirm Dan Sutterfield for the Board of Zoning Appeals and Christopher Taylor for the Heritage Commission and I did send the bios to the Council members. Pres. of Council: Yes, we did receive those recommendations. I do know that Mr. Taylor was just a couple years ahead of me in high school and Mr. Sutterfield; I know they just recently moved into Tallmadge and in reading their bios and everything I would have no problem recommending them or approving them for the commission. Is there a motion? Mr. Loughry: I would move that we would accept both of the Mayor’s nominees. Seconded Mr. Sisak. Roll Call: Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Grimm, Mrs. Kilway, Mr. Loughry – unanimous. Mr. Sutterfield is approved to the Board of Zoning Appeals and Mr. Taylor is approved for the Heritage Commission by a vote of 6-0. Mayor: Thank you. End of report. Mr. Grimm: Mr. Kline, I think I know the answer, but on the fire station; you are going to have to demolish the old Serve a Lunch building and the two houses prior to construction? Mayor: That is correct. We already have a contract for the Serve a Lunch and the first house. We are waiting to close on the second house before that is done. Mr. Grimm: And the station stays open until after construction and move-in; right? Mayor: That is correct and that is why we are locating it towards the back; Fire Station 2 will stay fully operational until the new building is ready to move from the front to the back and then we will have the trucks actually drive out backwards during the time of demoing the current fire station and creating the front driveway to complete that. Mr. Grimm: OK. Thank you. Dir. of Pub. Service: Good evening. For the month of February, the Zoning Department had 34 total permits issued; 11 of which were zoning certificates. The Code Enforcement had 33 violations; 9 of which were follow-ups from the month before. Code update; April 7th at 7:00 p.m. the draft of the Zoning Code will be presented to City Council and the Board of Commissioners and it will also be live-streamed and then on May 5th will be the questions and comments will be answered and that will also be live-streamed and that his at 7:00 p.m. and then on June 30th, the edits of the draft will be finalized and the final draft will be submitted to the Planning & Zoning Commission as well as Council and so that is the report for Zoning. Cemetery: we had 5 burials for the month. Five of which were full. There are 439 grave spaces left and 30 at the columbarium. 3  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 Dir. of Pub. Service (Cont’d.) Parks & Rec; the numbers for the Rec Center; we had 6,147 memberships and that is down 934 from last year. Visits to the Rec, we had 11,216 and that is up 250 from last month. We are averaging 400 people a day and that is a 13% increase from January and so we are definitely on the upswing in that venue. The basketball court rentals are maxed out which is a great thing for the month of March and most of April. So that is Monday through Thursday and then the racquetball courts have opened back up today and so we are not running anything; you have to bring your own equipment, but you know what, that is better than what it was. Summer Camp: the registrations will be out tomorrow for the public which is a great thing. Upcoming events: coffee talk, orthopedics is on March 18th and you can find that event on our Facebook page. The Easter Egg Drive-through Dash is on March 27th at 10:30 a.m. and on April 4th the Rec Center will be closed due to Easter. In the Parks, the halls are still closed. Reservations have been cancelled through April and the outdoor shelters; we are planning on being open May 1, 2021, and I do want to note . . . I want to emphasize this really because everything is happening so fast that if the Governor decides on a day’s notice to open everything up, we are probably 30 to 45 days out from getting there. I mean, we don’t have the staff hired; we are not ready; we don’t have them just waiting in the wings and so just so everybody is aware if they open up the halls, we are probably a good 45 days out from getting those ready so just so we are aware of that. Ballfield rentals for the most part are full for the spring and early summer. Maca; the passes have gone great. The membership passes; we sold 765 on March 1st and as of today, we have sold 1,350 and so we are almost at that limit of 1,500. The Easter Egg . . I mentioned it there if you want to point out that Saturday, March 27th at 10:30 there will be 300 bags given out and I really want to emphasize that I appreciate their sponsorship and they picked up the tab on this and this is great and so we have a little bit of something to do during the Easter holiday. The next slide shows the . . . we talked last month about the Kent Road playground layout and we are getting that ordered. This is a layout of it. If you will note, the swing set that is existing now and we incorporated all of that and the reason that playground is being removed is because it was in poor repair at the last inspection and the pieces parts are no longer to replace and then the protective coating is coming off, but I do want to point out that this is ADA compliant and it has got that safe surface of that mulch down on it. Street Department: during the month of February, we used over 1,600 hours of snow and ice control and over 1,000 tons of salt. I want to commend the guys. They did an excellent job this winter in doing the roads I thought, and the winter shift is coming to an end on Monday and so we are done with the shifts for the winter which is great. We installed 200 signs City-wide and in 2007 and 2012 there is a retro reflectivity clause that goes into effect and so your signs have got to meet a certain retro- reflectivity to be valid and so all of those signs have been replaced which is great and also we completed the FEMA NIMS Training 100 & 700 and this is a Federal mandate back to 2006 and it stems from the 911 crisis that occurred and I have to say that we are about 95% compliant in the Service Department at this time. We went out to bid back on February 25th and we got 7 bids for the concrete and Cement Tech would be the lowest if we did the base as well as the 2 alternates. You can see the prices there. Alternate Bid No. 2 was budgeted for and that is the Fire Department parking lot at Station 1 and what wasn’t budgeted was the alternate bid there for Number 1 for the streets of Fawnwood and Old Orchard. So those are the prices there. We went out to bid for the paving asphalt program on March 3rd and we had 10 bidders which is awesome, and you can see the prices there: the base bid as well as the two alternates. Neither one of those alternates was budgeted for, but we do have those prices as well. The Kennedy Road ordinance, which is 45-2021; what that is is I’m not sure if everybody knows where Kennedy Road is, but it is down there off of Ghilcrest and it actually goes through Akron first and then the back portion which is the slide to the right is actually Tallmadge’s portion and it only makes sense that we get that paved together so I reached out to Akron and asked if they would be willing to pave that and they said that they would and they are offering to put that on their program as long as we pick up that back portion of it. It makes sense. There are a couple of things there; 4  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 Dir. of Pub. Service (Cont’d.) we have to drive across that road in Akron and that road is in bad shape and we will probably tearing it up to get there and then if they ever pave in the future, they are going to have to turn around probably in our cul-de- sac to get everything out and so we have a brand-new paved road that all of those trucks are coming down on it. So, I’m not sure if it is regionalism, but it definitely makes sense to do this at the same time so tonight that ordinance is asking for a mutual use agreement that we pick up our end of it and we go on their paving program for that one road. Another regional project: it is the Howe Road Culvert Replacement which is Ord. 46-2021. As you can see in the picture there to the right the culvert goes underneath Howe Road and it actually split down the middle at that point between Brimfield Township and us. The Portage County Engineer came to us back in July and asked if we would join the OPWC, the Ohio Public Works Commission and fill out a grant and we said sure and there again it is a gamble whether you get it and we ended up getting it and I believe the Mayor made mention of this back in the December 10th Council meeting and this was not budgeted for and there again, why would you budget for something that you are not sure if you are getting and you can see the cost breakdown there. Tallmadge’s portion for this will be $110,500. One thing that is different though is the radius there is solely in the City of Tallmadge and that radius has got to get repaired due to truck traffic back there in that section of Tallmadge and so it is a dual purpose project; the culvert will get replaced and that culvert is decaying and needs to get replaced and then we will get that radius repair and so it will no longer look like that down there and that is also not good for that road. So, just so you guys know when we get to that ordinance, we will be talking about it. The Utility Department: there was one watermain break and that was on Deerwood and so we have had 2 for the year so far. No backups which was great. One backflow was installed. We televised and cleaned over 6,000 lineal feet of sanitary sewer and most of that was on the paving list that you saw earlier. We want to make sure that there is no need to replace any of that sanitary sewer before we pave. The Water and Sanitary Sewer Department also completed the NIMS training. The big thing though is off to the left they did confine space training which includes the tripod; the three-way winch as well as the harness and you can see one of the employees is dangling in the makeshift manhole. It is very important training to do. We send these guys down manholes that are 20 to 25’ deep and we have to have a way to pull them back out if something happens or something goes wrong and so that is good training and I appreciate Jack Dohoney coming down and doing that for us. That concludes my report for the month. Any questions? Mr. Sisak: So, Crystal Parkway; that is a public road? Dir. of Pub. Service: Yes. Mr. Sisak: And that is part of like Tallmadge/Portage County or is that part of the JEDD? Dir. of Pub. Service: That is part of Tallmadge/Portage County. Mr. Sisak: I just kind of wondered as far as that infrastructure about what was done at that time when that was kind of developed. It wasn’t that long ago; was it? Fifteen years ago, maybe? Dir. of Pub. Service: I believe that is correct. As far as that infrastructure goes, I just don’t think that they ever anticipated that type of truck traffic at that intersection and obviously you can see from that the wear and tear that is happening on the main routes because we don’t want to have . . . Mr. Sisak: Now is the plan to do curbs there to prevent that radius from decaying? Dir. of Pub. Service: Correct. It will be a roll curb to prevent that from deteriorating any further and you can see how close that culvert was to that curb. I mean it will be one project. Mr. Sisak: Yeah, are they going to widen that? Like take it back towards like where the sidewalk or easement would be? Dir. of Pub. Service: Correct. Mayor: Mr. Sisak, Tallmadge actually installed that road probably back in . . . it’s got to be 12 or 13; about 14 years ago. Mr. Grimm: 20 years. That parcel was bought by Carmen Scasio bought the property and when he was developing it, they were piece-mealing it. He would sell la lot and the then they would extend the road and we came through and finished it out probably mid-way through and so it has been probably 15 to 20 years ago at least. 5  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 Mr. Grimm (Cont’d.) But that infrastructure has been used quite a bit; it is just that that area is growing out way more than we ever thought it would. Mr. Loughry: Mr. Rorar, for those unbudgeted alternates, what are your priorities; I mean, how would you prioritize those and then what will be the financial threshold before you decide to ask us to fund them? Dir. of Pub. Service: I would say all of those are priorities. That is why they are on the list. We have done alternates since I’ve gotten here, and we never picked up any of them and so I would say that we should pick up the alternates every . . . this year the prices are outstanding. I mean, it is unbelievable how good those prices are and all of those are a priority and I would ask tonight if Council were willing to jump on board with that, I would ask that we do all of those alternates. Pres. of Council: I know especially in the asphalt paving the alternate that includes Geneva Road. There is a huge flooding issue in that area where we need to get the road fixed in order to help the business that is down in that area that is getting washed out completely. Dir. of Pub. Service: That is right. That Geneva has no crown on it and so that is the problem. The storm water goes right on across and starts flooding those businesses out on the other side so there is no way of trapping this other than putting that crown back in it. Pres. of Council: And I know with Elm Avenue there have been problems for the last ten years that I have been on Council with erosion underneath the road and everything and I know that road really needs some help especially the Ferguson to Southeast Avenue area. Dir. of Pub. Service: It would make sense to do the whole road. I mean, there again, it is kind of like the Kennedy thing and we are going to do Ferguson and then we are going to stop at that point and that is a weird break, but we are not going to go the rest of the way on that on to Southeast. Mr. Sisak: Mr. Rorar, what was . . . what did you have budget for the asphalt for this year? Dir. of Pub. Service: $500,000. Mr. Sisak: OK, and what did you have for the concrete? Dir. of Pub. Service: For the combination of the sidewalk and the concrete; I had $120,000. Mr. Sisak: OK, so you came in under budget by about $5,000 on the concrete and $90,000 on the . . . Dir. of Pub. Service: That included the Kennedy Road too. Mayor: Mr. Sisak, if you can see on the slide, Alternate No. 2, the $85,000 is budgeted but in the Fire Department Capital Budget. So, we are definitely doing the Alternate No. 2 at the $85,000. Different fund; not the Street Department Fund, but the Fire Capital Fund for that parking lot. That is the one that we held off on last year due to the pandemic, but we went out again to get a price and the price came in pretty good Pres. of Council: Yeah, that Fire Station One parking lot needs done like really bad. The base bid of $115,000 that is a little less than $5,000 under the budget so we are looking if we were to approve the Alternate Bid No. 1 we would be looking at spending about $100,000 more than what is budgeted; correct? A little bit under. Mayor: That is correct. Pres. of Council: Do we want to make a motion to go ahead and do the Alternate Bid No. 1 on the cement side; the sidewalk side and then we can look at the asphalt side separately? Dir. of Law: Madame President, there really isn’t any legislation in front of you this evening and we actually need to be able to figure out where those funds are being appropriated from. So, I think you can maybe discuss if you are generally inclined to go along with those bids, but I don’t know that we are ready for an official motion because we really need to iron out the legislation. Thankyou. Mayor: Yes, I think the Service Director was just asking for direction as to whether he should prepare legislation or not to go forward. Pres. of Council: in my opinion I think that the roads and the sidewalks; these are all things that is the first thing that residents see, and we have a great reputation in Tallmadge, and I think these are things that we really need to keep up on. We do have a little bit of wiggle room in the budget where we could squeeze this out and I think this is something that we should do. 6  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 Mr. Loughry: Mrs. Kilway, could I ask a question of Mrs. Gilbride? Mrs. Gilbride, are you projecting that our income tax will increase enough that we should consider doing this? Dir. of Finance: This year’s budget; I actually budget for a decrease in income tax, so I wasn’t aware that we were considering asking for the alternate and so I would have to look at it. I mean, as saw in my February financial report after two months the income tax is up, but that is due to a large net profit payment. So, it is hard to say after two months of the year where I think that is going to go, so I would have to look at it closer and determine1 . . . we have to look at what funding source we are going to use that would be available to pay for those alternates. Mr. Loughry: Thank you. Mr. Sisak: Mr. Rorar, can we look at the asphalt. This came in how much under; about $100,000? Dir. of Pub. Service: Correct. Mr. Sisak: I think this is probably a lot easier decision. I don’t know what the rest of Council feels like about selecting you know either the Alternate Bid 1 or the Alternate Bid 2 without really having to identify where another $100,000 is going to come from, but that is my two cents on this. Pres. of Council: Just a point of order; it is 7:38 p.m. and Mr. Donovan is online with us at this time. Mr. Grimm: You came in on the asphalt $105,000 under it sounds like and I think at this point if we would go with Alternate No. 1 would make sense to use the other $13,000 to do Alternate 1. I strongly think fiscally that we shouldn’t be arbitrarily throwing $100,000 more out there just because we had a good bid to be honest with you. You should stick with the budget you passed in November and move forward with it. So, I am in favor if you want to come back with the $13,000 to do the Alternate 1, that’s find, but I think we really should stick to the budget especially in a year like this where we are not sure what we are going to end up with at the end of the year. Thank you. Dir. of Administration: Good evening everyone. Just a couple quick things. I have asked and received a monthly update from the Fire Department for the Organizational Evaluation and Staffing Analysis that was done on the Fire Department you may recall made 21 recommendations and those were prioritized by the Fire Department and some or many were implemented and every month they give me an update and I just wanted to inform Council that we have received that update and basically, we are maintaining on a track to get those accomplished. Some will take literally years to accomplish, and some will take a year or so and most more than half frankly have been accomplished already because they took policy changes and other things like that and the rest are still very much in progress. Also, we just did a bid opening today for fiber to Maca Park and I just wanted to let you know about that. That is in the budget and that is moving ahead. My understanding is that it is not likely to be in place by the opening of the park, but probably early in the season that will be in place. Also, it doesn’t allude us that fiber service; high-speed internet type service has been in the social media of late regarding the City and to just to kind of . . . in case you or your constituents are bringing it to your attention, I will just bring up that right now we have a marketing study under consideration; the administration has. It is not budgeted for the 2021 fiscal year and the reason is because we did not get these bids or did not understand what the next step would be until literally the end of the year in December and so we will be likely . . . it is under consideration now and will likely come to Council at some point with either a re-appropriation request for further explanation of what the next steps might be. That’s all I have unless there are any questions. Dir. of Econ. Development: I just want to bring to your attention something that we just approved as of yesterday we have a new grant program that is going to be launched on March 22nd and this is really a collaboration between our Tallmadge Grow, our Community Improvement Corporation as well as the Tallmadge Chamber of Commerce. I will go through some of the criteria. We did earlier this week have the opportunity to meet with our advisory committee and we walked through the Summit DD building and this was for the first time for many of these individuals to really view the interior and the feedback that we received was that the building was in remarkably good condition and it has been well taken care of 7  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 Dir. of Econ. Development (Cont’d.) and obviously it is a big footprint and so we understand there are some curating costs, but fortunately the advisory committee that we were able to put together has quite a few very savvy finance and business acumen individuals and so we anticipate putting together additional workshops where we will get together and we are going to start to do some financial forecasting and we are going to take a look at the marketing outreach and how we would plan to do that an what kind of use groups we think are realistic for this space and just the general operations of 125,000 square feet and how you are going to oversee that. Ultimately making some recommendations to leadership so we can take an action plan and push forward. Next, I want to briefly touch on the JEDD. We work very closely with our counterparts in Brimfield Township. Mike Ladd has been doing a spectacular job of working the JEDD. We had some really encouraging conversations even earlier today and it would be premature to announce anything at this point but I think you are going to start to see a lot of action in 2021 and again working with our Finance Director, Mrs. Gilbride, we were up $2,000 in 2020 compared to 2019 and so we pulled $898,000 out of the JEDD in 2020 and it should be worth noting that it didn’t include a full year of Meijer, or Menards contributing into that JEDD income that we are receiving. There are still 70 acres of undeveloped land directly to the north of Meijer and Menards that is shovel ready land and again it holds a lot of promise and so I think pretty confidently that within the coming weeks and months you are going to hear about some development activities taking place there. So, we will keep you posted, but it is some good news, and we continue to push forward. That is all I have this evening unless you have any questions for me. Mr. Loughry: Thank you very much for what is going on in the CIC. You can’t imagine how happy that makes me. Then number two, will the Chamber help us in promoting that, or are we going to push it out I guess is my question as opposed to hoping people come to our website? Then the last thing, if a business received money from the County and our other option; can they apply again or is this money set aside for those that didn’t receive the funding earlier? Dir. of Econ. Development: Yeah, great question. So first, from a social media standpoint; yes, we are going to push it out. The Chamber will push it out as well. We use our social media platforms obviously and so this will be a large public engagement push even if it requires us going door to door. We will make it happen. In terms of who would be eligible, there is a question on the application in which has somebody received previous PPP Funding and previous payments and so it wouldn’t disqualify them, but I think that would be taken into consideration by the Grant Review Committee. Dir. of Finance: Good evening everyone. You received your February financial reports and as I stated we did receive a rather large net profit estimate in February and so that is why our General Fund Income Tax is up quite a bit right now. I think 13.3% and so we will see how that goes. R.I.T.A. did notify me when they received that because they like to notify their entities in case that a refund results in that also from the estimate. It was much larger than that company typically pays. So, we will see. Hopefully, that means that we will receive those same things from other companies, but time will tell based on Covid and what happens going forward. The President did sign the new Stimulus Package into law today and have gotten several e-mails and so I am just wading through kind of what we think we will end up getting as a local government and then what the requirements of that money is. It says that there is an opportunity for revenue replacement, but you cannot replace tax revenue; you can only replace other revenue you receive as operating a government and it looks like there is some opportunity for water, sewer, and broadband infrastructure improvements. So, I hope to gather over the next couple weeks more information on that and have more to share with everybody when we resume meetings in April. We are continuing with the audit and other than that, end of report and if anybody has any questions, I would be glad to answer them. Dir of Law: Thank you. Mayor Kline mentioned that the Charter Review Commission already and I just did want to give a little bit more specifics that we will meet again on March 22nd and then we are on target for April 5th to be our last meeting. If something does come up, we do have extra dates on the calendar as additional dates that we can discuss items, but otherwise, we should be wrapping things up in April. Service Director Rorar also mentioned the Zoning presentations. I did just want to let you know that you will be receiving a memorandum from Helene in the Zoning 8  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 Dir. of Law (Cont’d.) Department that will outline the schedule and the dates so you can keep those all in mind and get those on your calendar. Lastly, I wanted to mention that on April 24th for 10:00 a.m. to 2:00 p.m. we will be doing another Drug Take Back Day at the Tallmadge Police Department. That is the end of my report. a. FINANCE Craig Sisak, Chair James Donovan, Vice Chair Christopher Grimm NO LEGISLATION AT THIS TIME. Mr. Sisak: I call the Finance Committee to order; myself, Mr. Donovan and Mr. Grimm are present. We have no legislation before this evening. There was no additional discussion for the Finance Committee. b. PLANNING & ZONING James Donovan, Chair Craig Sisak, Vice Chair Dennis Loughry • Ord. 36-2021 – (2nd Reading) – Amended – Approving and granting a conditional zoning certificate for special nonresidential development to property owner/applicant Emil Putra for an indoor storage facility to be located at 658 Newton Street, Parcel Number 6002172, 0.36 acres. Mr. Donovan: I call the Planning & Zoning Committee to order; myself, Mr. Sisak and Mr. Loughry are present. We have Ord. 36-2021 before us this evening. We will amend this evening. We will recommend amending Ord. 36-2021 by a vote of 3-0. c. PERSONNEL Christopher Grimm, Chair Rebecca Allman, Vice Chair Jonathon Bollas • Ord. 43-2021 – (2nd Reading) – Tracked – P.H. on 4-8-21 @ 7:03 p.m. – Amending and supplementing Ord. 50-2019 authorizing and directing the Tallmadge Civil Service Commission to adopt rules and regulations that differ from those provided by general law. Mr. Grimm: I call the Personnel Committee to order; myself, Mrs. Allman and Mr. Bollas are present. The first ordinance we have this evening is Ord. 43-2021. There was discussion regarding using an outside testing firm. It was decided to wait until after the public hearing to make a decision. • Ord. 44-2021 – (1st Reading) – Ex. A – Tracked Ex. A – Amending Tallmadge Codified Ordinance Section 111.01 Rules of Council and providing for immediate enactment. Mr. Grimm: Next we have Ord. 44-2021. This is at 1st Reading and this is the adoption of Council Rules. Everybody should have the attachment to that which are the actual rules that we discussed last week. There was some discussion regarding Rule 22 with regard to receiving e-mails and when that is read into the record. d. COMMUNITY ISSUES Dennis Loughry, Chair Jonathon Bollas, Vice Chair Rebecca Allman NO LEGISLATION AT THIS TIME. Mr. Loughry: I call Community Issues to order; myself, Mr. Bollas and Mrs. Allman are present. We have no legislation at this time. e. SAFETY Jonathon Bollas, Chair Christopher Grimm, Vice Chair Craig Sisak NO LEGISLATION AT THIS TIME. Mr. Bollas: I call the Safety Committee to order; myself, Mr. Grimm and Mr. Sisak are present. We have no legislation at this time. 9  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 f. PUBLIC SERVICE Rebecca Allman, Chair Dennis Loughry, Vice Chair James Donovan • Ord. 45-2021 – (1st Reading) – Authorizing the Mayor to enter into a cooperative agreement with the City of Akron for resurfacing of Kennedy Drive and providing for immediate enactment. Mrs. Allman: I call the Public Service Committee to order; myself, Mr. Loughry and Mr. Donovan are present. We have Ord 45-2021 before us. We will just give this a 1st Reading. • Ord. 46-2021 – (1st Reading) – Authorizing the Mayor to enter into a cooperative agreement with Brimfield Township for the Howe Road Culvert Replacement Project appropriating the necessary funds and providing for immediate enactment. Mrs. Allman: Committee? There was discussion to just give this a 1st Reading. 13. REPORTS OF SPECIAL COMMITTEES: None. 14. THIRD READINGS OF RESOLUTIONS AND ORDINANCES: None. 15. SECOND READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 36-2021 – (2nd Reading) – Planning & Zoning – Amended – Approving and granting a conditional zoning certificate for special nonresidential development to property owner/applicant Emil Putra for an indoor storage facility to be located at 658 Newton Street, Parcel Number 6002172, 0.36 acres. Mr. Donovan moved to amend Ord. 36-2021 as recommended by the Planning & Zoning Commission. Seconded Mr. Loughry. Roll Call: Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak – unanimous. Ord. 36- 2021 is amended by a vote of 7-0 and will go back to 2nd Reading. b. Ord. 43-2021 – (2nd Reading) – Tracked – P.H. on 4-8-21 @ 7:03 p.m. – Amending and supplementing Ord. 50-2019 authorizing and directing the Tallmadge Civil Service Commission to adopt rules and regulations that differ from those provided by general law. Pres. of Council: Ord. 43-2021 is at 2nd Reading and it will remain in from of the Personnel Committee and there is a public hearing scheduled for 4-8-21 at 7:03 p.m. 16. FIRST READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 44-2021 – (1st Reading) – Personnel – Ex. A – Tracked Ex. A – Amending Tallmadge Codified Ordinance Section 111.01 Rules of Council and providing for immediate enactment. Pres. of Council: Ord. 44-2021 is at 1st Reading and is assigned to the Personnel Committee. b. Ord. 45-2021 – (1st Reading) – Public Service – Authorizing the Mayor to enter into a cooperative agreement with the City of Akron for resurfacing of Kennedy Drive and providing for immediate enactment. Pres. of Council: Ord. 45-2021 is at 1st Reading and is assigned to the Public Service Committee. c. Ord. 46-2021 – (1st Reading) – Public Service – Authorizing the Mayor to enter into a cooperative agreement with Brimfield Township for the Howe Road Culvert Replacement Project appropriating the necessary funds and providing for immediate enactment. Pres. of Council: Ord. 46-2021 is at 1st Reading and is assigned to the Public Service Committee. d. Res. 8-2021 – (1st Reading) – Extending the sympathy of the Council and the Administration to the family of Robert “Bob” Quincy Chalk and providing for immediate enactment. Mr. Grimm moved to adopt Res. 8-2021. Seconded Mr. Loughry. There was discussion regarding Bob’s service to the City. Roll Call: Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. Res. 8- 2021 is adopted by a vote of 7-0. 10  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. March 11, 21 16. FIRST READINGS OF RESOLUTIONS AND ORDINANCES (Cont’d.) e. Res. 9-2021 – (1st Reading) – Extending the sympathy of the Council and the Administration to the family of John G. Kafka and providing for immediate enactment. Mr. Grimm moved to adopt Res. 9-2021. Seconded Mr. Loughry. There was discussion regarding John’s service to the City. Roll Call: Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. Res. 9- 2021 is adopted by a vote of 7-0. f. Res. 10-2021 – (1st Reading) – Extending the sympathy of the Council and the Administration to Ronald S. Williams and members of his family in the death of Willene Ruth Breiding and providing for immediate enactment. Mr. Grimm moved to adopt Res. 10-2021. Seconded Mr. Sisak. Roll Call: Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan – unanimous. Res. 10-2021 is adopted by a vote of 7-0. g. Res. 11-2021 – (1st Reading) – Extending the sympathy of the Council and the Administration to Arthur Grant and members of his family in the death of Stephen Curtis Caldwell and providing for immediate enactment. Mr. Grimm moved for the adoption of Res. 11-2021. Seconded Mr. Loughry. Roll Call: Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm – unanimous. Res. 11-2021 is adopted by a vote of 7-0. Pres. of Council: Before we go onto Item 17, I just have a couple reminders. We do have these resolutions that need to be signed and also Council will be on recess for the next meeting for Spring Break, so our next Council meeting will be on 4-8-21. 17. ADJOURNMENT: Mr. Donovan moved to adjourn. Seconded Mr. Loughry. Roll Call: Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway – unanimous. The Virtual Regular Council meeting adjourned at 7:37 p.m. sb Adopted: _______________________________ _________________________________ Susan E. Burton, Clerk of Council Carol A. Kilway, President of Council 11