City Council Regular Meeting

VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 1. CALL TO ORDER. President of Council Kilway called the Virtual Regular Council meeting of Thursday, April 8, 2021 to order at 7:01 p.m. as permitted by House Bill 197 and extended by House Bill 404, this meeting is being held via teleconference and/or teleconference only and will be live-streamed via a link on the City’s calendar. 2. PRAYER: Silent prayer. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak – present. Also present were Mayor Kline, Dir. of Public Service Rorar, Dir. of Administration Cooper, Dir. of Economic Development Springer, Dir. of Finance Gilbride, Dir. of Law Raber, and Clerk of Council Burton. 4. MINUTES: 3-11-21 Virtual Regular Council Meeting minutes. Mr. Grimm moved to approve the minutes of 3-11-21. Seconded Mr. Donovan. Roll Call: Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. The 3-11-21 Virtual Regular Meeting Minutes were adopted by a vote of 7-0. 5. FINANCIAL REPORTS: • Fire & EMS Fund Transfer in the amount of $160,000 to Council on 3-26-21. • Bond Retirement Transfer in the amount of $100,000 to Council on 3-26-21. • General Infrastructure Transfer in the amount of $30,000 to Council on 3- 26-21. • Street Maintenance & Repair Transfer in the amount of $280,000 to Council on 3-26-21. • Appropriation Report, Fund Report and Revenue Report for the period ending 3-31-21 to Council on 4-6-21. • March Financial Reports to Council on 4-6-21. • Tallmadge Recreation Center Profit and Loss Report for the period ending 3-31-21 to Council on 4-6-21. • Income Tax Comparisons for the period ending 3-31-21 to Council on 4-6- 21. • Revenue Comparisons for the period ending 3-31-21 to Council on 4-6-21. • Consolidated Investment Portfolio for the period ending 3-31-21 to Council on 4-6-21. Mr. Sisak moved to accept the Financial Reports submitted. Seconded Mr. Donovan. Roll Call: Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. The Financial Reports submitted by Dir. of Finance Gilbride were accepted by a vote of 7-0. 6. PUBLIC HEARINGS: Ord. 43-2021 At 3rd Reading. Tracked Amending and supplementing Ord. 50- PERSONNEL 2019 authorizing and directing the Tallmadge Civil Service Commission to P.H. on 4-8-21 @ 7:03 p.m. adopt rules and regulations that differ from those provided by general law. Pres. of Council: It is now 7:06 p.m. and I call the public hearing for Ord. 43-2021 open. As of 3:00 p.m. no one registered to speak either in favor of or against this ordinance, therefore, I am going to close the public hearing at this time and I will recognize the Personnel Committee Chair, Mr. Grimm. The public hearing is closed at 7:06 p.m. Mr. Grimm: I believe Mr. Naso is with us this evening of the Civil Service Commission. Is that correct? Mr. Naso, Chair of the Civil Service Commission: At the end of every year the commission kind of reviews how things went the previous year, and we may see things that could be improved or changed to the advantage of the City; legislative things. This is the third time; we did one in 2012, one in 2019 and now we are proposing this one. The major changes in this one is that currently when we given an exam, we give the hiring authority the top ten scores from the exam and they pick from those ten people. If they pick one, then the eleventh guy moves up on the list. With the recent things with the Police Department that are going on in the country and out west for the past 12 to 18 months, hiring police officers has become really important. Police Officers have to have specific qualities in physical fitness, critical thinking, problem solving skills, communication skills, strong moral character, and devotion to the community.  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 Mr. Naso (Cont’d.) We have not given a Police exam in a few years. The last thing we did with the Police Department was we created a way for them to hire on a lateral transfer basis where they can hire people from other departments that want to come to Tallmadge. That worked pretty well, but what happens is that you are getting probably a little bit older police officers and so I think the Chief will probably address this. They want to get some younger blood in there. The State Civil Service, which is called the Department of Administrative Services, under House Bill 153 several years ago changed it from where it went from the top ten scorers or the top twenty-five percent. We didn’t make the change at that time because everything had been working fine the way we had been doing it, but now I think it is more critical that we increase those eligibility lists that they can pick from. So that is the biggest change in this ordinance that we want to use 25% and so if we get 100 people taking the test, instead of ten names, we are going to get nothing less than 25 and that will give the Police Department and Fire Department; all departments a larger group to pick from. Another change in the ordinance was that we always charged a $20 application fee for example and the reason this was done is so they show up for the test because the testing company has to have enough tests available and so hopefully the people show up. One of the things that is probably going to be discussed too is how we are going to change; we have been using as our testing company which is Ramsey & Associates, which has done a great job for us over the years, but the Police Department they are looking at something called the National Testing Network. I am sure that Chief Williams will address this in more detail. It is going to provide more advertising, more people that will be made aware of the positions being opened up in Tallmadge. We will not have an application fee for that. That fee will be paid to the National Testing Network and so $20 would not be correct and so we will change that so that anytime we give a test, we can establish whatever the amount is going to be and how it will be paid. Those are the big changes on that. There was discussion regarding the changes between Council members, Administration, Civil Service Chair Naso and Police Chief Williams. Police Chief Williams: So, National Testing is a private company, and they are in I think 31 states now. They test I think about 40,000 times a year and are used by some of the largest departments in the country and some of the better departments in Ohio. It is growing more so in the Columbus, Dayton, Cincinnati area within Ohio, but now it is in about a half a dozen Cleveland suburbs and I see that Barberton just signed on and Brimfield has been involved and I have talked to a few Chiefs around the State involved and they are satisfied. But to address your concern about the cost, I believe the fee for the department or City would be around $750 because we are a member of the Ohio Association of Chiefs of Police and we get a 25% discount. So, it is about $600 or roughly the same cost we are paying now to provide a test. Their product for law enforcement is called Front Line and I can talk about that which is interesting as well, but the cost of that is $55 and while it sounds higher, it is actually a reasonable value because if for example, a candidate tests for Barberton and pays that $55 one time, then they can test anywhere in the United States for $12. So, rather than pay that $20 or $25 everywhere they go, it is really a one-time fee. Everybody is aware of the problems in law enforcement in the course of the last nine months. People who are particularly aware are the people who are deciding what they want to do with their life. What that is going to do for us is tighten up our options and we have to be competitive, and we have to track the best and I think historically we have done a pretty good job of bringing good people in here to serve this community. You have to go to a testing site which is currently Tri C in Parma Heights or Stark State down by the strip in North Canton. The way that they do tests now or have historically done police tests is you have one shot. Somebody working in law enforcement, typically a young person who will be stuck on shift work and might have a harder time getting to that one test whereas they might give two or three tests a week in these various locations and at the end of that period, that is when they establish the list thereby creating a larger pool. Mr. Grimm: Chief, in the next 12-24 months how many vacancies do you expect to have? 2  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 Chief Williams: Two pretty much for certain and there are a number of us who could leave at . . . say there are five or six of us who could walk out the door right now. I don’t expect that to happen, but you are going to be looking at significant turnover and some of those are going to be your senior leadership in the next three years. Mr. Grimm: On the testing; they will take one basic overall test and then they will be ranked in with other people who have taken the test; is that what it is? Chief Williams: Yes sir. Mr. Grimm: So, you can date the top 50 people who have taken the test in the last three months or two months or something? Chief Williams: Yes. Civil Service will actually decide, but yes, that is the concept. Chair Naso: If I might, the way that would work is, as the Chief explained, everybody takes the test and then they can pay that extra $12 and take that test score that they already have to the other city they are trying to get on. So then once there are 50 people who do that, that list will be sent to us and then we will give them the top 25 names or top 25% for them to consider. Mr. Grimm: Are you still do psychological testing? Chief Williams: Yes. Mr. Grimm: So, you would do that in-house then? Chief Williams: Yes. You know we do the personality profile relatively early and then we give them the more invasive psychological fitness test after a conditional offer. Mr. Grimm: Council; do you have any questions? Mr. Sisak: Yes; two things. So, I don’t think it applies to this, but just in general, when we do provide a civil service test in the City; I don’t think $20 is enough quite honestly $20 is not going to make me show up and I think probably we need to come to terms with maybe raising that. Secondly, for the Chief, what is our commitment to this new testing? Is it like a year or . . . because we could always use it and say hey, we don’t like it and then go back to our old way? Chief Williams: Yeah, I believe it is two years. We have a list for a year, and they are still doing backgrounds and then we approach Civil Service as we redo our list and so two years is pretty typical. Mr. Sisak: So, we are committing for two years to this new program and I think that is totally appropriate and I fully support this move. Thank you. Mr. Loughry: Question for either Mr. Naso or Chief Williams; how long is the eligibility list good for? Mr. Naso: The way our eligibility list works is once the commission certifies the list, the hiring authority has 60 days to hire someone. If they do not hire somebody by that point like with the Police Department; they don’t hire somebody within the first 60 days then the list closes, but then the list can be reopened for the next 12 months from that closing date. If they were to hire somebody, let’s say 30 days after it was certified; they hire somebody and the list closes and then it is 12 months from that closing date that they can utilize it again. Mr. Loughry: OK, then my next question is, basically we are going to be working off of a combined list where applicants have an opportunity to get hired by a variety of departments; is that correct? Chief Williams: Yes sir. Mr. Loughry: So, if that is the case, and we become aware that multiple departments have hired and people on our list continue to get passed over; can we delete from our list if their name is put on it? Chairperson Naso: I will address this one. When the department is doing their background checks, they can request somebody be removed from the list for cause through the commission and the commission will either confirm or deny that request. They also can have that candidate send a letter to the Civil Service Commission requesting that you be removed from the list and then anytime that happens; anytime somebody is removed, or hired, then the next person gets moved up. Mr. Loughry: But it doesn’t become our prerogative to remove somebody when we just are saying that hey you can get hired by these other departments because there is something either that we are not aware of or something we missed, but it is not our prerogative to remove somebody; correct? Chief Williams: We take a pretty in-depth background investigation and in general, if someone has a significant problem, we are going to learn about it. Part of that process is looking at the backgrounds that other departments have conducted. 3  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 Mr. Sisak: If I could just question Dennis quick, I don’t know if that information would be provided to us knowing that if someone got declined from another department, I would be interested to know if there was any type of privacy laws surrounding something like that. Mr. Loughry: Maybe I made a wrong assumption, but I thought that if someone was on our list and let’s say they got hired by Barberton they are no longer available and would be dropped from our list. That could have been a wrong assumption. Then the reverse of that is if someone keeps appearing and we know of five or six departments that are in this with us, and this person keeps getting passed over, I may not want them either. Mr. Sisak: I got you. I got you. Chairperson Naso: And that is why you get a list of 25% of the candidates so that you are not stuck with that one person. We have had in the past, several years ago now, where the Police Department wanted to remove somebody because there was nothing wrong with the candidate, but there were issues their standing and they wanted to have them revoked and the commission did not do that. When it comes to personal information in a meeting, we would most probably go into Executive Session to get the specifics of those things, so it doesn’t become public record. Mr. Loughry: Thanks. I think this is a huge step in the right direction and so thank you. Pres. of Council: Mr. Grimm, I do have one question. I’m not sure if this would be for Chief Williams or Mr. Naso; in the past when the City has their own test, one of the requirements is that they have a valid Ohio Driver’s License. By going to this national company, are we going to still restrict within the State of Ohio for applicants or can it now be like a national search and people from outside of the state can apply? Chief Williams: The answer to your question could be either. We could . . . actually we could nationally and someone from California or Oregon; there would be searches and things that they would probably have to go through our Police Academy which we would have to talk about the cost and time. Yes, we could do that. It might be more efficient to restrict it to Ohio, but it is not a requirement. Mr. Grimm: Anything else from the committee or Council? I will just make a note that my problem with the fee is that not every job in Civil Service is a Policeman. You are also talking the guy in the Road Department all the way down to the person pushing brooms, so this ordinance doesn’t pertain strictly to the Police Department or Fire Department facing Civil Service Rules. Apparently, I am the only one who has a problem with the $20. We are in committee; Mrs. Allman, Mr. Bollas, your thoughts? Mr. Bollas: I would like to thank the Chief and Mr. Naso for coming in tonight. I really appreciate all of their information. I would support this, and I just want to ask Madame President, would I make recommendation for adoption during the public hearing or would that wait for . . . Mr. Grimm: We would do it now. Pres of Council: The public hearing is over with and you guys are in committee right now and so you will make your recommendation and then close your committee and then the Chairman will make a motion to either adopt or reject. Mr. Bollas: I would move to adopt. Seconded Mrs. Allman. Mr. Grimm: There has been a motion made and a seconded to adopt. The vote is 3- 0 Mr. Grimm moved to adopt Ord. 43-2021. Seconded Mr. Bollas. Mr. Grimm: I want to take a moment to thank both Chief Williams and Mr. Naso for coming out and clarifying this thing. It made it much easier for us to digest this this evening. Mayor: I was just also wanting to thank them; Jan Naso and Chief Williams. Roll Call: Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan – unanimous. Ord. 43-2021 is adopted by a vote of 7-0 7. COMMUNITY INPUT: Pres. of Council: We do have an attendee this evening that would like to address Council. Mr. Headrick is here to discuss something quickly. Mr. Headrick if you can please state your name and address for the records. These meetings are recorded. Mr. Tom Headrick: My address is 1143 Beechwood Drive, Tallmadge, OH. First and foremost, I would like to comment that we appreciate the efforts of all the departments and particularly the Service Department bearing our tournaments that we have with Little League. 4  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 My request tonight is that Council take a look at the tournament fee, specifically for 2021. It was established back in October when you guys adopted the new grid for the Rec Fees. Little League did not find out about it until after the fact; after we had already paid for this year’s field rentals. Again, we are asking that you look at it for this year and potentially have it removed from this year and then re-evaluate it going forward. I did do a little bit of checking and we are still the only group that uses the fields for tournaments. We recognize there is a preferred cost to the City and what not. We also have a lot of community members and residents that are involved in Little League and do take part in those tournaments and help maintain our fields, pick up trash cans and do those things when the City folks aren’t around. So, again my request tonight, and I understand it has to be Councilmatic action to remove the fees for this year and then just re-examining going forward; I think there are other ways, and I am happy to take part in that discussion and maybe get those fees covered because you guys do (inaudible). Pres. of Council: Mr. Headrick, it seems that you are requesting to be waived the $450 per weekend and that would cover the cost of maintaining the restrooms and so forth; correct? Mr. Headrick: It is one, and Dave will have to help me here, it is $1,350 for this year I don’t know what it is per field. The $450, is that what you have in front of you Mrs. Kilway? Dir. of Pub. Service: It is $50 for 2 or less fields and it is $150 for 3 or more per day. That is where the $450 came from for the 3-day tournament and then you have three weekends for those three days and that is what it came out to. Pres. of Council: Mr. Headrick, I just have a question. These tournaments: is it one tournament per weekend, or does the tournament last for three weekends? Mr. Headrick: No, it is one tournament per weekend. It is one tournament per weekend and then we . . . those help fund our . . . I am elaborating on my answer here a little bit I guess, but those help fund our field costs, and things like that so we don’t have to pass those fees onto really the community and at-large the Little League for payment. Pres. of Council: Approximately how much do you profit off of these tournaments? I know that it goes back into the fields, but I am just trying to get my numbers together. Mr. Headrick: Sure. Sure. It can range anywhere from $1,500 profit to $3,000. Every tournament varies based on the number of obviously entries we have and last year we didn’t have either tournament and this year we are hoping to have all 3 of them. I guess an average would be $2,000. Pres. of Council: Does anybody else on Council have a question at this time? Mayor: Madame Chair, if I could at least ask the Service Director that I know when we brought this forward to Council last October it was due to when there are tournaments, and we don’t charge from here (inaudible) how many teams did you have registered for the first tournament? Mr. Headrick: The first tournament is not many. It is only . . . that’s the baseball one. I think we have 31. The big one, the big one will be the softball one and we could have as many as 60. Mayor: 60 teams. Mr. Headrick: Right. Can I elaborate on that Mayor Kline a little bit for a second? Mayor: Sure. Mr. Headrick: So, in addition to that, if I could put on a different hat, the 60 team one, if you ask around at the local restaurants and the economic development portion of that, it brings in good money into our City and our community and to our restaurants and to the stores that we have here too. If you go around, the restaurants get a bump every time we have a tournament especially their lunch time and stuff and mid- afternoon stuff of anywhere from 5 vendors roughly. So, it is just a good thing and I think we try to push that out too and try to push it out as much as we can. Mayor: I really appreciate that 5  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 8. ANNOUNCEMENTS: None. 9. AGENDA ADDITIONS: None. 10. REFERRALS OF FIRST READING ORDINANCES AND RESOLUTIONS: a. The following shall be referred to the Finance Committee: • Ord. 49-2021 • Ord. 50-2021 • Ord. 52-2021 • Ord. 53-2021 b. The following shall be referred to the Planning & Zoning Committee: • Ord. 48-2021 • Ord. 51-2021 c. The following shall be referred to the Personnel Committee: • Ord. 54-2021 d. The following shall be referred to the Community Issues Committee: e. The following shall be referred to the Safety Committee: • Ord. 47-2021 f. The following shall be referred to the Public Service Committee: None. 11. REPORTS OF ADMINISTRATIVE OFFICERS: MAYOR, DIR. OF PUBLIC SERVICE, DIR. OF ADMINISTRATION, DIR. OF ECONOMIC DEV., DIR. OF FINANCE AND DIR. OF LAW. Mayor: Thank you Madame Chair. I will start with the Summit County Fairgrounds; the Summit County Health Department vaccines. It started last Saturday, and it went well. I was concerned with the traffic pattern and how that would affect the North Avenue traffic, but for those who live up there like Craig and Mollie, I think you could see that it has not been an issue up there at all. Yesterday they had about 2,600 who were vaccinated and today was another good day and this coming Saturday it is working very well, so hats off to the Health Director and the team that up there. Item No. 2 is the Zoning Code as many of you know the Zoning Code was pushed out yesterday via a virtual show of the highlights of that. Our next public meeting with the Zoning Code is May 5th at 7:00 p.m. It is a very large document and I know some of you are asking or concerned that we don’t have a red-lined markup, but I will say that the entire booklet is not red-lined, but if you are looking at specific items on that, please feel free to stop in. Speaking of Tallmadge Little League, in the new health order that was approved just this past week, the Tallmadge Little League Parade will go on on the 25th. It is a Sunday at 5:00 p.m. with all of the proper social distancing groups gathering of teams separated by ten feet basically as they are walking around and meeting at Our Lady of Victory parking lot and they will march down North Avenue the opposite direction of the Circle and out West Avenue and going to the Hole, which then allows us to do the Memorial Day Parade and under the same principle that we will work on getting that social distancing. The Charter Review Commission members finished their work this past Monday and the recommendations to City Council will be at the next couple Council meetings. The Chairman of the Charter Review Commission who did an excellent job putting it all together and is working on the legislation that will be to Council in time for us to deliberate on those changes and submit it to the electorate for the ballot in time for the November election. The Joint Dispatch meeting; we had today for all of the potential people going into the Joint Dispatch Center. It was a good meeting. Things are progressing. Hopefully we will get some legislation and get some ideas to all City Council. They are talking about joining in May, June or July; you will start seeing legislation on that. Consolidated Dispatch software: also that meeting was today. Akron has already gone live with that. So, most of those bugs are getting worked out and we are able to go forward doing the next level of joining that consolidated dispatch. With that, you have legislation for the CMR for Fire Station No. 2 and we will talk about that when it comes up and Washburn/East Avenue Intersection; Mike I don’t know if that was in your Power Point; is it in your Power Point, OK, so the East Avenue/Washburn Intersection is moving along extremely nice. We had a meeting with our engineers and we will be out to bid in late May or June for that intersection. 6  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 Dir. of Pub. Service: Good evening. Madame Chair, I would like to request that I do my report at our next meeting since we had that lengthy discussion at the beginning. If you guys don’t mind. I do want to make a couple points though. Fire hydrant flushing is occurring May 3rd and should go through June 1st and that is the normal procedure that we do. It is a maintenance procedure and gets out stale water and actually flushes the lines and we do detect a lot of bad lines and leaks through them. Also, as the Mayor mentioned, the Washburn Intersection ordinance is in front of you and I would like to request that that be adopted at 1st Reading as well as the Beechwood Waterline. Both of these are requested. That concludes my report unless there is something Council has. Mr. Loughry: Just a comment. Mr. Rorar, I just want to thank you for your flexibility in that last discussion regarding fees. That was good to see and so I appreciate it. Dir. of Administration: Thank you. No report this evening. Dir. of Econ. Development: Good evening. I will do my very best to be very brief. I just want to provide a couple quick updates. First, I think the last time we met in Council until now, our AD HOC group got together and toured the Summit DD site. As you know, the CIC partnered with the local Tallmadge Chamber of Commerce and we offered up our own small business Covid 19 Relief Program and that was a two-week window for the grant applications to be filed and you will see that there were a total of 13 different grant applications that were submitted. We did meet recently with representation from Goodwill. If you haven’t heard already, Goodwill did sign a new lease agreement at 501 South Avenue. This is the South Avenue Plaza. They are going to be putting in a new entrance just to the left of the Planet Fitness Center. It is about a 10,000 square foot space that most people had no idea even existed. Now with U-Haul taking over 100% of the K-Mart space and now with Goodwill coming in and 95% of that space is also occupied. So, there is about 3,000 square feet remaining and we are working with the landlord on how we are going to go about marketing those sites and hopefully get some additional tenants. Just as of today, we did execute the agreement with Patriot Real Estate Holdings. This is the Bierce Hardware; the showroom that they are under construction on right now and this is about a $400,000 investment and there will be 19 jobs that will be working at the site with about $1 million payroll annually. So, this is a 7-year CRA 100% property tax abatement. Then last but not least, if you haven’t heard already, Mr. Dadich, the owner of Delanie’s is making some pretty significant modifications not only to his menu; but he his moving forward with some pretty neat concepts as far as turning parking into dining and this is something we want to encourage and you are going to find this within not only our land use plan, but in the new re-write of our Zoning Code as far as repurposing parking spaces. That concludes my quick report. I would be happy to answer any questions. Pres. of Council: I have one quick question for you. The Waltco building; is there any nibbles on that right now? Dir. of Econ. Development: Yeah, so there is nothing definitive. We have had some serious conversations with a couple perspective businesses both locally and outside of the City. Nothing has materialized yet. Mayor: Madame Chair, Matt, I will talk to you after this Council meeting, but I just received a phone call about 20 minutes before Council started and there is going to be an offer put on that building and that person would like to be in there within the next 30 to 40 days. So, I just got that, and I haven’t had time to talk to you, so we will talk later. Dir. of Econ. Development: OK. Mayor: It is pretty exciting. Pres. of Council: On that subject too, the parking lot that Waltco had committed to paving and had a nice site plan for it; is that going to get taken care of before they sell the building? 7  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 Mayor: Yes. That was part of the deal with Waltco before they . . . as soon as they sell the building, they were going to commit to paving the parking lot and that might be part of their sales agreement. Dir. of Finance: Good evening everybody. You received your March Financial reports, and it is hard to believe that we are already a quarter of the way through the fiscal year. As stated last month, our income tax still continues to be up based on that large net profit payment. Our withholding tax is maintaining steady with last year’s collection. So, we are in a good place. We are a little bit ahead of our estimate for income tax due to that net profit return. I think what I plan to do going forward for Council is to actually a three-year analysis of the Rec Center so that we actually have one year that an actual year of operation being presented as well as you know, the two odd years that we are living through right now with that. Just to update everybody on the CARES Act, we are still awaiting guidance on what that is and precise guidance on what kind of funding we got. I do know based on some webinars that I have attended that that funding will actually be dispersed over a two-year period and so we will get our first disbursement probably within the next couple months and then a couple months after that we would get the second disbursement. Then once we get those funds we do have until 2024 to spend them and so we will definitely, as opposed to last year, where it was hurry up and spend it; we definitely want to take the time to analyze what we are able to spend that on and see how we can best you know utilize that for the community going forward. That’s the end of my report and I will accept any questions. Mr. Loughry: Mrs. Gilbride, you sent us an e-mail where there were ordinances regarding a couple bond issues and one is for a 30-year debt term and the other is for a 20-year term and I just wondered how you . . . what is the analysis or how do you determine whether you want to incur debt for 20 years or 30 years? Dir. of Finance: A lot of them are actually determined . . . what the law will allow us to finance a project like that for. So, the 20-year is for the roads and so that is basically the maximum that we are allowed to collect on that for. Then the 30-year would be for the building of the fire station and actually that you can go up to 40 years and those are the maximum number of years. We will take a better look at what the numbers come back with and make a better determination if we want to shorten those or not based on the interest rate and the income that we would need to finance those. So, what you are seeing in the ordinance which we can talk about better now, but you are seeing a maximum level of issuance and a maximum number of years that I can decide to issue that debt for. We could decide to do less if financially it makes sense. Mr. Sisak: Mrs. Gilbride; two things, the road improvement, I thought I recalled that we were using TIF money for that? Dir. of Finance: Correct. So, the way the ordinance is written, it will allow us to use the TIF funds which we begin collection in 2024 to pay off the debt that we issue and so we are not going to collect those TIF funds right off the bat. Mr. Sisak: Right. A couple years. Dir. of Finance: Right, and so we will be able to, once we start collecting those, we will be able to reimburse ourselves for any debt payments between now and that collection and then use those future collections going forward on the payment. Mr. Sisak: Thank you. Secondly, can you get us, Council, a list of our current debt payments and when they come to fruition and what they are. I have seen it in the past and know like we had 91 debt payments and we had another one that was a debt payment and there were like four or five just so we can have them for comparison. Dir. of Finance: I will e-mail that out. Mr. Sisak: Thank you. Dir. of Law: Thank you. I just wanted to reiterate what Mayor Kline said with regard to the Charter Review. We concluded our last meeting, and the commission adopted its final report. They are coming in this week and the early part of next week to sign it and then we will forward it to Council and Council will have a . . . should have a 1 st Reading by the end of the month which gives us plenty of time to make sure that everything can get on the ballot. I am very pleased with being able to wrap that up. I also just wanted to announce that we are doing a Drug Take Back. We are doing it just at the location of the Police Department on April 24th from 10:00 a.m. to 2:00 p.m. and so people are encouraged to . . . they can drive by and stay in their car and dispose of any unused or unwanted prescription or over the country medication that they want to get rid of. Thank you. End of report. 8  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 a. PERSONNEL Christopher Grimm, Chair Rebecca Allman, Vice Chair Jonathon Bollas • Ord. 44-2021 – (2nd Reading) – Ex. A – Tracked Ex. A – Amending Tallmadge Codified Ordinance Section 111.01 Rules of Council and providing for immediate enactment. Mr. Grimm: We will give this a 2nd Reading by a vote of 3-0. • Ord. 54-2021 – (1st Reading) – Tracked – Amending Ord. 69-2017 provisions related to the Compensation Board and providing for immediate enactment. Mr. Grimm: This is at 1st Reading and will be assigned to the Personnel Committee. b. COMMUNITY ISSUES Dennis Loughry, Chair Jonathon Bollas, Vice Chair Rebecca Allman NO LEGISLATION AT THIS TIME. Mr. Loughry: I call the Community Issues Committee to order; myself, Mr. Bollas and Mrs. Allman are present. We have no legislation at this time. Neither the Committee, Council or the Administration had comments. I will go ahead and close committee. c. SAFETY Jonathon Bollas, Chair Christopher Grimm, Vice Chair Craig Sisak • Ord. 47-2021 – (1st Reading) – Authorizing the Mayor to contract with Thomarious for Construction Manager at risk services for construction of the Tallmadge Fire Station No. 2, appropriating necessary sums, and providing for immediate enactment. Mr. Bollas: I call the Safety Committee to order; myself, Mr. Grimm and Mr. Sisak are present. After lengthy discussion it was decided by a vote of 2-1 to adopt this ordinance. Mr. Sisak voted no. d. PUBLIC SERVICE Rebecca Allman, Chair Dennis Loughry, Vice Chair James Donovan • Ord. 45-2021 – (2nd Reading) – Authorizing the Mayor to enter into a cooperative agreement with the City of Akron for resurfacing of Kennedy Drive and providing for immediate enactment. Mrs. Allman: I call the Public Service Committee to order; myself, Mr. Loughry and Mr. Donovan are present. We have Ord. 45-2021 before us this evening. After discussion it was decided to adopt by a vote of 3-0. • Ord. 46-2021 – (2nd Reading) – Authorizing the Mayor to enter into a cooperative agreement with Brimfield Township for the Howe Road Culvert Replacement Project appropriating the necessary funds and providing for immediate enactment. Mrs. Allman: Next we have Ord. 46-2021 at 2nd Reading. After discussion it was decided to adopt by a vote of 3-0. e. FINANCE Craig Sisak, Chair James Donovan, Vice Chair Christopher Grimm • Ord. 49-2021 – (1st Reading) – Authorizing the Director of Public Service to advertise for bids and the Mayor to enter into a contract for the waterline extension on Beechwood Drive and providing for immediate enactment. 9  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 e. FINANCE (Cont’d.) Craig Sisak, Chair James Donovan, Vice Chair Christopher Grimm Mr. Sisak: I call the Finance Committee to order; myself, Mr. Donovan and Mr. Grimm are present. We have Ord. 49-2021 before us at 1st Reading. After discussion it was decided to adopt by a vote of 3-0. • Ord. 50-2021 – (1st Reading) – Authorizing the Director of Public Service to advertise for bids and the Mayor to enter into contract for improvement to the Washburn Road/East Avenue intersection with a traffic signal and providing for immediate enactment. Mr. Sisak: Next we have Ord. 50-2021 at 1st Reading. After discussion we recommend adoption by a vote of 3-0. • Ord. 52-2021 – (1st Reading) – An ordinance providing for the issuance and sale of bonds in the maximum principal amount of $8,000,000, for the purpose of paying costs of constructing, equipping, furnishing and otherwise improving a new municipal fire station and improving the site thereof, together with the necessary appurtenances thereto; and providing for immediate effect. Mr. Sisak: Ord. 52-2021 is at 1st Reading and will be assigned to the Finance Committee. • Ord. 53-2021 – (1st Reading) – An ordinance providing for the issuance and sale of bonds in the maximum principal amount of $1,000,000 for the purpose of paying costs improving the intersection of East Avenue and Washburn Road by constructing, reconstructing, widening, improving, grading, paving, curbing, constructing sidewalks, installing storm sewers and related drainage facilities, acquiring and installing traffic control devices and signals, acquiring all necessary real estate and making other improvements as designated in the plans approved or to be approved by Council, all together with the necessary appurtenances thereto, and providing for immediate enactment. Mr. Sisak: Ord. 53-2021 is at 1st Reading and will be assigned to the Finance Committee. f. PLANNING & ZONING James Donovan, Chair Craig Sisak, Vice Chair Dennis Loughry • Ord. 36-2021 – (3rd Reading) – Amended – Approving and granting a conditional zoning certificate for special nonresidential development to property owner/applicant Emil Putra for an indoor storage facility to be located at 658 Newton Street, Parcel Number 6002172, 0.36 acres. Mr. Donovan: Ord. 36-2021 is at 3rd Reading and Mr. Putra has asked to speak this evening. Mr. Putra was asked to speak but did not. After discussion it was decided to recommend adoption by a vote of 3-0. • Ord. 48-2021 – (1st Reading) – P.H. on 5-13-21 @ 7:03 p.m. – Imposing a six-month moratorium on acceptance of any applications for R-6 Residential Open Space Planned Development District and providing for immediate enactment. Mr. Donovan: Next we have Ord. 48-2021 at 1st Reading. There will be a public hearing on this ordinance on 5-13-21 at 7:03 p.m. We will just give this a 1st Reading by a vote of 3-0. • Ord. 51-2021 – (1st Reading) – Approving and granting conditional zoning certificate for special nonresidential development to property owner/applicant City of Tallmadge for government owned buildings and facilities located at 735 Eastwood Avenue (Parcel 6000980) approximately 2.27 acres which shall include and consolidate Parcel 6000982, 599 S. Munroe Road (Parcel 6003867), Parcel 6000495, 583 S. Munroe Road (PN 6003866), and 571 S. Munroe Road (PN 6004640) Mr. Donovan: Next we have Ord. 51-2021 at 1st Reading. Committee recommends just giving this a 1st Reading by a vote of 3-0. 13. REPORTS OF SPECIAL COMMITTEES: None. 10  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 14. THIRD READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 36-2021 – (3rd Reading) – Planning & Zoning – Amended – Approving and granting a conditional zoning certificate for special nonresidential development to property owner/applicant Emil Putra for an indoor storage facility to be located at 658 Newton Street, Parcel Number 6002172, 0.36 acres. Mr. Donovan moved for the adoption of Ord. 36-2021. Seconded Mr. Sisak. Roll Call: Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm – unanimous. Ord. 36-2021 is adopted by a vote of 7-0. 15. SECOND READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 44-2021 – (2nd Reading) – Personnel – Amending Tallmadge Codified Ordinance Section 111.01 Rules of Council and providing for immediate enactment. Pres. of Council: Ord. 44-2021 is at 2nd Reading and will remain before the Personnel Committee. b. Ord. 45-2021 – (2nd Reading) – Public Service – Authorizing the Mayor to enter into a cooperative agreement with the City of Akron for resurfacing of Kennedy Drive and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 45-2021. Seconded Mr. Donovan. Roll Call: Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway – unanimous. Ord. 45-2021 is adopted by a vote of 7-0. c. Ord. 46-2021 – (2nd Reading) – Public Service – Authorizing the Mayor to enter into a cooperative agreement with Brimfield Township for the Howe Road Culvert Replacement Project appropriating the necessary funds and providing for immediate enactment. Mrs. Allman moved for the adoption of Ord. 46-2021. Seconded Mr. Donovan. Roll Call: Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry – unanimous. Ord. 46-2021 is adopted by a vote of 7-0. 16. FIRST READINGS OF RESOLUTIONS AND ORDINANCES: a. Ord. 47-2021 – (1st Reading) – Safety – Authorizing the Mayor to contract with Thomarious for construction manager at risk services for construction of the Tallmadge Fire Station No. 2 appropriating necessary sums and providing for immediate enactment. Mr. Bollas moved for the adoption of Ord. 47-2021. Seconded Mr. Grimm. Roll Call: Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak – unanimous. Ord. 47-2021 is adopted by a vote of 7-0. b. Ord. 48-2021 – (1st Reading) – Planning & Zoning – Imposing a six-month moratorium on acceptance of any applications for R-6 Residential Open Space Planned Development District and providing for immediate enactment. Pres. of Council: Ord. 48-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee and there is a public hearing set for 5-13-21 @ 7:03 p.m. c. Ord. 49-2021 – (1st Reading) – Finance – Authorizing the Director of Public Service to advertise for bids and the Mayor to enter into contract for the waterline extension on Beechwood Drive and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 49-2021. Seconded Mr. Donovan. Roll Call: Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. Ord. 49-2021 is adopted by a vote of 7-0. d. Ord. 50-2021 – (1st Reading) – Finance – Authorizing the Director of Public Service to advertise for bids and the Mayor to enter into contract for improvement to the Washburn Road/East Avenue intersection with a traffic signal and providing for immediate enactment. Mr. Sisak moved for the adoption of Ord. 50-2021 at 1st Reading. Seconded Mr. Donovan. Roll Call: Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. Ord. 50-2021 is adopted by a vote of 7-0. e. Ord. 51-2021 – (1st Reading) – Planning & Zoning – Approving and granting a conditional zoning certificate for special nonresidential development to property owner/applicant City of Tallmadge for government owned buildings and facilities, located at 735 Eastwood Avenue (Parcel 6000980) approximately 2.27 acres, which shall include and consolidate Parcel 6000982, 599 S. Munroe Road (Parcel 6003867), Parcel 6000495, 583 S. Munroe Road (PN 6003866), and 571 S. Munroe Road (PN 6004640) 11  VIRTUAL REGULAR MEETING in Council Chambers @ 7:00 p.m. April 8, 21 16. FIRST READINGS OF RESOLUTIONS AND ORDINANCES (Cont’d.): Pres. of Council: Ord. 51-2021 is at 1st Reading and is assigned to the Planning & Zoning Committee. f. Ord. 52-2021 – (1st Reading) – Finance – An ordinance providing for the issuance and sale of bonds in the maximum principal amount of $8,000,000, for the purpose of paying costs of constructing, equipping, furnishing and otherwise improving a new municipal fire station and improving the site thereof, together with the necessary appurtenances thereto; and providing for immediate effect. Pres. of Council: Ord. 52-2021 is at 1st Reading and is assigned to the Finance Committee. g. Ord. 53-2021 – (1st Reading) – Finance – An ordinance providing for the issuance and sale of bonds in the maximum principal amount of $1,000,000, for the purpose of paying costs improving the intersection of East Avenue and Washburn Road by constructing, reconstructing, widening, improving, grading, paving, curbing, constructing sidewalks, installing storm sewers and related drainage facilities, acquiring and installing traffic control devices and signals, acquiring all necessary real estate and making other improvements as designated in the plans approved or to be approved by Council, all together with the necessary appurtenances thereto; and providing for immediate effect. Pres. of Council: Ord. 53-2021 is at 1st Reading and is assigned to the Finance Committee. h. Ord. 54-2021 – (1st Reading) – Personnel – Amending Ord. 69-2017 provisions related to the Compensation Board and providing for immediate enactment. Pres. of Council: Ord. 54-2021 is at 1st Reading and is assigned to the Personnel Committee. 17. ADJOURNMENT: Mr. Donovan moved to adjourn. Seconded Mrs. Allman. Roll Call: Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan – unanimous. The Virtual Regular Council meeting adjourned at 9:27 p.m. sb Adopted: _______________________________ _________________________________ Susan E. Burton, Clerk of Council Carol A. Kilway, President of Council 12