City Council Regular Meeting

DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 1. CALL TO ORDER. President of Council Kilway called the Regular Council meeting of Thursday, August 26, 2021, to order at 7:00 p.m. Public input is invited at the beginning of the meeting to discuss an item that is not on the agenda. So please wait until you are recognized by the Chair and state your name and address so that your comments may be properly recorded and limit your remarks to a period of two (2) minutes or less. It is appreciated that anyone wishing to address Council register with the Clerk of Council or through the on-line form by 3:00 p.m. the day of the meeting. This is not necessary; it is just appreciated. 2. OPENING PRAYER AND PLEDGE OF ALLEGIANCE. 3. ROLL CALL: Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak – present. Also, present were Mayor Kline, Dir. of Public Service Rorar, Dir. of Administration Cooper, Dir. of Economic Development Springer, Dir. of Finance Gilbride, Dir. of Law Raber, and Deputy Clerk of Council Conti. 4. CORRECTING AND ADOPTING THE PREVIOUS MEETING MINUTES: • 8-12-21 Regular Council Meeting minutes. Mr. Loughry moved to adopt the 8-12-21 Regular Council Meeting minutes. Seconded Mr. Sisak. Roll Call: Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. The meeting minutes have been adopted by a vote of 7-0. 5. Financial Reports: 6. Public Hearings: Ord. 83-2021 At 3rd Reading. PERSONNEL Establishing the number of non- P.H. ON 8-26-21 @ 7:03 p.m. collective bargaining employees by department and position pursuant to R.C. 731.08 and providing for imme- diate enactment. Pres. of Council: It is now 7:03 p.m. and I call the public hearing for Ord. 83-2021 open. Ord. 83-2021 was read into the record. I will recognize the Personnel Chair, Mr. Grimm. Mr. Grimm: Do we have anybody to speak in favor or Ord. 83-2021? Do we have anyone here to speak who is opposed to Ord. 83-2021? Second calling; is there anybody to speak in favor or Ord. 83-2021? Anyone to speak who is opposed to Ord. 83-2021? Third and final call for anyone to speak either in favor of or opposed? No one responded. Not seeing or hearing anyone; we will close the public hearing and I will call the Personnel Committee to order. Ord. 83-2021 is establishing the number of employees, non-bargaining employees for the City of Tallmadge. The only difference between this and our current ordinance is the addition of the clerk, I guess we will call her who will be sitting out front as the greeter. That is the only addition to the number of employees we have currently. This is at 3rd Reading and what is Council’s desire for this? I will make a motion to adopt. Seconded Mr. Loughry. Mayor: Thank you for Council’s consideration and as the ordinance states, this is establishing a part-time employee for the reception area, and it is working out extremely well. You have a person when someone comes in and they greet the person and then they can direct them to the proper place. We can continue with that practice and so the good thing out of Covid; this is one of those items that is done well for the residents who are coming in here. We are looking at a permanent solution for the seating arrangement and that is being looked at right now. Mr. Grimm: Ord. 84-2021 takes care of the funding of that employee once we deal with this. Any other comments? Roll Call: Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. Ord. 83-2021 is adopted by a vote of 7-0. Mr. Grimm. Do we have anything else to come before Personnel tonight? End of committee. Pres. of Council: Just a point of order; the public hearing was closed at 7:04 p.m. just so we have it on the record. 7. Community Input: Pres. of Council: At this time if anyone has any community input please come up and state your name and address for the record. 8. Agenda Additions: None. 9. Reports of Administrative Officers: a. Mayor/Director of Safety • Summit County’s Appreciation Day is for free admission to the Akron Zoo and that is for the month of September; September 1st through the 30th, but you do have to go online to get the tickets. There is a $3.00 parking fee that has to be paid online. • Recycling – We are coming back with that, but it will be limited. This is the electronic recycling, and it will be Wednesday, September 8 th from 3:00 p.m. to 7:00 p.m. at the Community Center and we would like to invite Council members to help volunteer that day. Hard drives will be shredded on-site at your request. DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 • Tallmadge Fall Festival – If you saw that was announced from the Tallmadge Rec Center. It is October 3rd which is a Sunday from 1:00 to 6:00 p.m. at the Tallmadge Rec Center parking lot. This is sponsored by Serpentini Chevrolet and so hats off to them. We will have food trucks, a beer garden, live music, fresh baked goods, kids’ games, pie eating contest and so I will challenge any Council member, and pumpkin carving contests. This will replace the Street Dance. It is something new that we are doing to try to get families there in the daytime and it will be a nice event at the Rec Center. • Thanks to the Tallmadge Historical Society, you have Ord. 100-2021 before you tonight. The money from the Tallmadge Historical Society was donated to the City of Tallmadge for the repairs and you can see the repairs done on the west side of the building. Last year if you remember, they supported money for changing out these window seals and taking the boards up to that location and so this year it is continuing up with that. We have money to provide the paint to paint all of the new exposed wood and we are working in the 2021 budget to paint the entire church with the Tallmadge Historical Society on that one also, but I would ask for your consideration on that. • This is the site of the new Tallmadge fire station. This is currently a live view of the fire station site. This is on U-tube, and you can look at it 24/7. The new detention pond is in the back. Once the new building is built and we can tear down the old building, this detention pond will then move to the front basically where the current fire station is located. They are trucking in about 900,000 cubic yards of dirt and if you remember when we looked at the site, from Treat Blvd. to Munroe is close to a 6’ drop in the elevation. We have Ord. 101-2021 and I ask for your consideration and we can talk about that when it comes up. The telephone poles along Treat Blvd., all the telephone poles on that side will be removed and buried underground. That is really not part of the building project, but that is part of the AT&T Project that we are trying to move along with. We are keeping the Munroe telephone poles, but we do have to put a new telephone pole in for the electric back in this corner and it called the “drop hole” for Ohio Edison and that underground electric will go over to the transformer and so it will be all underground service over there. • We did get the final price on the building, and I have talked to a few Council folks. Let me give you the sticker shock first; $8.7 million but that includes $200,000 in furniture and fixtures which we will not put in the contract and also a contingency of $500,000 and the Board of Control will not award that under this contract. I still plan to get this project down closer to $7 million. • Lastly, the budget; we are heavily involved in doing the budget. All the department heads have submitted their budgets and we are currently meeting with every department head to go over their requests and we will get together and come up with hopefully a balanced budget in the next couple of months. End of report. Mr. Grimm: The fire station is supposed to be done mid-2022; is that correct? Mayor: Yes, we have a new date of June 20th of next year. Mr. Grimm: So, after that point we will demo the existing structure? Mayor: That’s done. Mr. Grimm: No, I mean the existing station. Mayor: We will have the new station completed prior to that and the goal is that since it is a drive-thru station, all of the trucks will be pointing out the back of the building and we will move all of the firemen into that building from the old building to the new building and then demo the front half and then build the parking lot and when the driveway entrance off of the front is completed, then we will turn the trucks the way we want them to face in the front. Mr. Grimm: The point I am getting to be the existing station when that comes out, I would like to see you put money into the budget in 2022 to begin the engineering to widen Eastwood so you can get a turning lane in there as you are coming westbound. I think we should at least get the design done and we can go ahead. We can’t do it in-house, but we need to widen that curb out because it is a bottleneck when you are trying to get through there. If somebody is making a left-hand turn; you are not going anywhere for a while. Mayor: That’s good; yes. We have Eric Smith working on the design on that corner and the traffic signals. We are redesigning some of those traffic patterns on that. The issue we have on that corner is that the AT&T box is right on the curve and to get another lane right there, you can shove it closer to the property we own, the old Tinker Jacks property. DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 Mr. Grimm: We have the width. When Mayor Hood widened that road 30 years ago, he widened for parking being there and so when the building comes out, you can widen that all the way to the intersection. Thank you. Mr. Bollas: For the fire station; what kind of . . . call it project health reports or status updates are you receiving on like the schedule . . . you mentioned the change control process. I am just curious in their project management, are they reporting out to like yourself or a steering committee on a weekly or a bi-weekly basis. Mayor: Right now, it is on a daily basis. The job trailer just got the electric into it, and we are going to start doing job meetings every Wednesday or Thursday; Thursday at 9:00 p.m. The Chief is involved with every one of those. Mr. Bollas: Thank you. b. Director of Administration I really only have one thing to mention and that is that just as a reminder, and I think we brought this up before, but we have three union contracts that expire at the end of this year and that is the IFF, the FOP (inaudible – microphone was not working). I expect that maybe in September we will attempt to negotiate. We will probably try a little sooner and so I expect that at the beginning of September they will inform me (inaudible). That’s all if have for my report. Do you have any questions? Mayor: Don, did the mike die? Pres. of Council: You said that those three unions are up at the end of is it next year; 2022? Dir. of Administration: 2021. Pres. of Council: What was the timeline; you said 6 months before the end or is it. Dir. of Administration: 60 days. The Code requires at least 60 days’ notice, and we usually notify at the beginning of September. c. Director of Public Service: • First off, let me start with Munroe and Perry folks that had stopped in. I went down there the next day and did some reconnaissance and our infrastructure of our culvert at Munroe as well as Perry is in good shape. I did get into one box culvert, and it was said that it was undersized and the one on Perry was undersized compared to the box culvert on Munroe. I did a measurement and the measurements line up; the box culvert is 48 x 40 and the culvert down on Perry is 48” and so I am not sure what the math equates out to be, it all seems like it is OK. I do have a hydraulic engineer coming out September 2nd that is going to look at that whole site and come up with some recommendations to try to remedy what those residents need. • Moving on with the report, we had 52 total permits issued in the month in the Zoning Department; 30 of which were the zoning certificates. It was a slight increase from last month. If you remember last month we had street openings; we had like 100 street openings because of Tallmadge Reserve and everything going on out there. • The Code Violations: we are down to 45 open violations and that is a drop from last month where we were at 58. • The cemetery; 4 total burials; one was full, and the rest were cremains. I just want to state what a nice job the Service Department is doing at that cemetery. If anybody gets a chance; it is in excellent shape over there. • Parks and Rec; the memberships there were 6,136 and we are up 200 from last year. Visits were down only 4% from 2019 so that is not horrible. • We hosted the first in-person coffee talk in almost two years out there and it was well intended. • The annual maintenance shutdown occurred the week of August 14th and that is the cleaning where we shut it down and do cleaning from the ceiling down to the floor. • Summer Camp ended August 13th. Keep in mind that we didn’t have one last year so thanks to Sam DeLapa, who we hired as Program Coordinator, and she did a great job for her first summer camp. • Before and After Care started on August 16th. • The playground at the Kent Drive Park; please stop out and take a look at that. That was part of the 2021 budget. The reason that got replaced was that a lot of posts were cracked, and it was recommended that we either replace it or redo the whole thing. When we did so, we made it ADA compliant and so that is a benefit now that we have at that park. • Maca memberships; 1,870. Visits were 6,400. That is half of what 2019 was and so as you saw in the budget that Mollie handed out, there is a significant decrease there from the past. It is a nice gesture, but I don’t think we are cutting the revenue there without selling those daily passes. • Same thing with childcare hours. We have a shortfall here because the employees; there are no employees willing to stick around. The main thing is that that noon time seems to be weak spot there and so noon to 3:00 p.m. we have no childcare to offer. • There is the new Kent Park playground. We are in good shape with all that. DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 • Since we are on the Street Department; East Avenue/Washburn Intersection update; that is where the traffic signal is going. They started the work. In about three weeks they are switching to nighttime work between 7:00 p.m. and 7:00 a.m. and they are going to run with portable traffic lights at that time. They are going to use the portable traffic signals. You don’t want flaggers out there at night. I mean it is just; that is a safety issue for those guys. • There were 48 hours of street sweeping was done. • 1,1,00 lineal feet of ditch work was completed. • 6 culverts were replaced. 4 catch basins were replaced. • The City paving program is finally finished. • They did the prep work for the Veteran’s Memorial walkway and that was our Street Department did the prep work and so they did the base and then they replaced some partitions in the restrooms at Lions Park. That was vandalism that occurred at Lions Park. The parents’ insurance handled all of that so that was a good thing. I mean, sad it happened but we did get it paid for. • We did some crossover culverts over there on Whittlesey and that is what the pipe looked like. That is a galvanized pipe, and you have to use galvanized there though because all of the utilities . . . we can’t drop it any lower; there is not enough cover, but we did go with elliptical and so we did pick up a little bit of volume over there to help with the storm water but at least that pipe now is not questionable. I mean that is where roads collapse. So nice job for the Street Department for doing that. • The Veteran’s Memorial; this is part of the game plan to put a stamped walkway around the Veteran’s Memorial that is over there, and it is turning out real nice and so we are probably going to do something with the Living Tree and sell leaves and sell the landscaping that goes with it. • This is part of the Master Plan for the whole Circle. This shows all the landscaping and the promenade and shows the Circle in front of the church and shows the Veteran’s Memorial and we are working towards getting this done. I think Mr. Grimm you said about somebody having plans and no one follows through; well, we are following through with this. • The Utility Department: we had one watermain break and that was on Minwood and 91. So far we have had 4 for the year. • No sewer backups. • 25,000 lineal feet of sanitary sewer was cleaned and televised to tell us where we had weak spots. The thing that is gross but neat is that they pulled out 5 cubic yards of debris out of those sanitary sewers. • 100% of the Beechwood Waterline is complete and the landscaping was completed yesterday so that job turned out good and so that is a connector now and so those 90 homes, if there is ever a water break, they have another source of water that comes into that allotment now. That is my report for the month, if there are any questions. d. Director of Economic Development We are going to go through several different projects that are underway or will be underway here shortly. Jetpack as you know, they did purchase the Waltco site, and this is nothing new. They are already looking at expansion opportunities on site and so it is additionally good news for that site. What we haven’t shared with you previously that was also in the Beacon Journal recently was Petitti’s. Petitti’s is long overdue for a pretty significant renovation. Petitti’s had leased that space for the entire time up until about three years ago and they finally purchased the property. They are going to invest about $3 million in the new site upgrades and that includes a brand-new façade and are going to include a shade house and they are going to adjust their existing drive which will allow them to actually make some pretty significant improvements to their parking. They are going to have a brand-new sign, robust landscaping plan as you would expect for a landscape store and so we are pleased to see Petitti’s in the West Avenue Corridor. Next on South Avenue, the property at 184 South Avenue that had been vacant since last year has now been released. Baker Hughes, which is involved with oil and gas exploration and maintenance is going to lease that space for about 5 years and they are investing just shy of $1 million into the property bringing over 20 new jobs from the Massillon location to the Tallmadge site and this represents just over a $2 million annual payroll. With them leasing that space, we drop our overall industrial vacancy down by 78% since this past July. A lot of that is due to Jetpack taking the Waltco site, but my point is the industrial space; there is not a whole lot of vacancy out there. If you can find industrial building space; you are going to take it so that is good news for the community. DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 The Mayor and I were able to join Hamrick Packaging. Hamrick is in the process again of building about a 64,000 square foot state of the art facility in the Maplecrest site and that is about 8-1/2 acres that they are going to consume and there are still about 40 acres of undeveloped land in which 30 of those acres we believe does have a very strong candidate for that site and that will be good news at some point in the future. I will just kind of touch very briefly, the Mayor and I were able to join Beef O’ Brady’s which is one of our JEDD businesses. They opened in 2008 and they have successfully weathered two crises. They had a grand reopening, and they invested a little over $100,000 into their interior renovations and so we were pleased to be able to join them for that event. Speelman Electric continues to move along. You will recall if you haven’t seen it already, you should have all have received an invite for a ribbon cutting and that is going to take place on September 3oth at 2:30 p.m. at Speelman. The Henry Bierce hardscape and showroom; they continue to move along. They probably look to move in sometime in September and then we will determine when that ribbon cutting, and grand opening is going to take place. The Goodwill. Goodwill is nearing completion of their 9,800 square foot buildout. They are right next door to Planet Fitness on South Avenue. So again, that plaza is just about 95% occupied which is good news. DermaMed: they continue to plug away. They were pouring concrete again today. This is a 20,000 square foot warehouse and with that addition to their site, they are able add 7 new full-time positions and ultimately what it does is it opens up even additional development opportunities for business growth in the future. All really good things that are happening and again a quick rundown on September 16th at 4:00 p.m. we have the Diamond District ribbon cutting and they are opening up just behind Delanie’s in that plaza. September 29th at 5:00 p.m. we have Urban Choral Initiative and as I said previously September 30th at 2:30 p.m. we have Speelman Electric and then we will work on some of those other ribbon cuttings and then certainly get out invites for you to all join us. So, that concludes my report, and I would be happy to answer any questions you might have. Mr. Loughry: Matt, has it been determined yet if we have to income tax share with Akron on Jet Pack? Dir. of Econ. Development: It hasn’t been determined yet. If and when our New Jobs Incentive Program is passed, then we will have that conversation and work through the details. Mr. Loughry: Then the follow-up to that is again, and this is just my opinion, but if we do have to share, it becomes even more important that we try our best to get the corporate executive payroll to come here with those jobs. Dir. of Econ. Development: With all indications in our conversations is that they would come to the Tallmadge location. e. Director of Finance I just wanted to update Council; I know the Mayor spoke regarding the fire station and I just wanted to update everybody on the new timeline for the bond issue. We will be moving forward with issuing the entire $8 million for the fire station based on costs that are coming in and then the additional $1 million for the Washburn Intersection. The cost of the issuance would override any interest savings that we would gain by not moving forward with the issuance as approved by Council and so we have decided that that is what we are going move forward with. We intend to put the issuance out for bid next Wednesday on September 1 st and then through that process we would price the bonds the middle of September and then close on that by October. That is the end my report and I will be glad to answer anybody’s questions regarding the debt issuance. f. Director of Law I will keep it very brief. I don’t really have much of a report other than to ask tonight for Council to adopt Ord. 102-2021 and that is relating to the Diversion Program, and it is really housekeeping. End of report. 10. Reports of Standing Committees of Council of the Whole: a. Planning and Zoning James Donovan, Chair Craig Sisak, Vice Chair Mr. Donovan: I call the Planning & Zoning Committee to order. We have no legislation before us this evening. Is there anything from Council or the Administration? Mayor: We do have three items on next Thursday’s Planning & Zoning Commission Agenda. i. Additional items: None. DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 b. Finance Craig Sisak, Chair James Donovan, Vice Chair i. Third Readings of Resolutions and Ordinances A. Ord. 84-2021 – Appropriating additional amounts and providing for immediate enactment. Mr. Sisak: I call the Finance Committee to order. We have Ord. 84-2021 at 3rd Reading. Ord. 84-2021 was read into the record. Mr. Grimm: Mr. Sisak, we adopted Ord. 82-2021 which created this position, so I guess it is time to fund it so I will make a motion to adopt. Seconded Mr. Loughry. Roll Call: Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan – unanimous. Ord. 84-2021 is adopted by a vote of 7-0. ii. Second Readings of Resolutions and Ordinances. A. Ord. 91-2021 – Authorizing the Mayor to enter into an agreement with Jetpack Shipping for a New Jobs Program Grant pursuant to T.C.O. 160.05 and providing for immediate enactment. Mr. Sisak: Next we have Ord. 91-2021 and it is at 2nd Reading. Ord. 91-2021 was read into the record. Mr. Grimm: Mr. Sisak; is there any reason to hold this? Mr. Sisak: I was just going to ask Mr. Springer if he wanted this passed. Mr. Grimm: I don’t see a problem with adopting this. I think we are all excited about getting this thing going and I think it shows a little bit of the conviction of this Council to move forward so with that, I will make a motion to adopt. Seconded Mrs. Kilway. Roll Call: Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm – unanimous. Ord. 91-2021 is adopted by a vote of 7-0. B. Ord. 92-2021 – Declaring certain City-Owned vehicles to be excess and authorizing the Director of Public Service to dispose of such vehicles and providing for immediate enactment. Mr. Sisak: Next we have Ord. 92-2021 at 2nd Reading. Ord. 92-2021 was read into the record. This is typically a housekeeping item as well. We have some Crown Vics if anybody is interested. Mr. Grimm: You are right that this is a housekeeping ordinance, so I will make a motion to adopt. Seconded Mr. Loughry. Roll Call: Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway – unanimous. Ord. 92-2021 is adopted by a vote of 7-0. iii. First Readings of Resolutions and Ordinances. A. Ord. 99-2021 – Authorizing the Director of Public Service to advertise for bids and the Mayor to enter into a contract for snow removal and salting services for certain City properties for the period November 1, 2021, through May 1, 2022, and providing for immediate enactment. Mr. Sisak: We have Ord. 99-2021 at 1st Reading. Ord. 99-2021 was read into the record. Ord. 99-2021 is at 1st Reading and is assigned to the Finance Committee. B. Ord. 100-2021 – Accepting donations from the Tallmadge Historical Society for the replacement of siding and columns at Old Town Hall; appropriating funds; transferring funds and providing for immediate enactment. Mr. Sisak: Next we have Ord. 100-2021 at 1st Reading. Ord. 100-2021 was read into the record. Mr. Loughry moved for the adoption of Ord. 100-2021 at 1st Reading. Seconded Mr. Donovan. Mr. Grimm: I will be abstaining from voting on this this evening because I am the President of the Society. Mr. Sisak: I would just like to thank the Historical Society for their donation and maintaining these structures within the City of Tallmadge. Mayor: Yeah, I was going to say that so thank you for saying that and on behalf of the City of Tallmadge and the citizens the amount of care that they take on that building, you really have to go inside and see what they have done. We are seeing the outside repairs, but they have spent a lot of money on the interior of that and it is really looking great so thank you Chris and your whole team down there. It looks great. Roll Call: Mr. Sisak - yes, Mrs. Allman - yes, Mr. Bollas - yes, Mr. Donovan - yes, Mrs. Kilway - yes, Mr. Loughry - yes, Mr. Grimm – abstain. Ord. 100-2021 is adopted by a vote of 6-0-1. C. Ord. 101-2021 – Authorizing the appropriation, advance, and transfer of funds for purposes of the Fire Station Construction Project and providing for immediate enactment. Mr. Sisak: Next we have Ord. 101-2021 at 1st Reading. Ord. 101-2021 was read into the record. DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 Mr. Loughry: I move for the adoption of Ord. 101-2021 at 1st Reading. Seconded Mrs. Kilway. Mr. Loughry: Mrs. Gilbride, could you just explain why we are doing this? Dir. of Finance: So the reason we are doing this; with any construction project we undergo there are some costs associated with it that the City is going to bear due to the fact that we reached the maximum of the debt issuance for the construction and it also includes moving . . . we had our Water Department out putting in taps, moving fire hydrants; just a number of those things and so what we are doing is appropriating the funds for those and those will be managed internally here through the City. We will not have to pay the commission to the construction manager on those and we are going to borrow the money from the General Fund currently and then we will be able to reimburse the General Fund with money from our Safety Income Tax which is what this was passed to do over time as we collect that and so that is the purpose of the ordinance. Mr. Sisak: I have a question. Are we getting internal bills from the items that we are completing from the Service and Water Departments? Dir. of Finance: Right, so any equipment and what we are charging; we are not billing the labor per say, but any equipment or the taps and all of those are being charged to the project. Mr. Sisak: OK because I would think that it would potentially affect Mr. Rorar’s budget on labor costs taking away from other things. Dir. of Finance: Well, we are not paying them overtime. Mr. Sisak: I understand that we are not paying them but just so he can account for it on his side of the budget and say hey, I spent 42 man-hours at X cost for the fire project. That would be interesting just for internally to know like how many hours did you send guys out there. It was just something that I thought we could account for internally. Dir. of Finance: I would guess the Water Superintendent has an accounting of who worked where and when. Mr. Grimm: It is a loan, so how will we know when it is paid back? What period of time is it going to be paid back? Dir. of Finance: We will just have to assess that based on what our income tax collections are and so we will start looking at next year what our debt payments; what other hard costs do we have and then make a schedule to pay that off. In my mind, it is in the next two to three years that we will take care of making sure that that all gets reimbursed back into the General Fund. Mr. Grimm: Is there any way to return that money or at least having a . . Dir. of Finance: I can return it all next year. Mr. Grimm: That would be good. I don’t mean to be a putz, but you know sometimes you do these things, and it is forgotten. Dir. of Finance: Well, it is not going to be forgotten; I mean, this is advancing monies is controlled by the Ohio Revised Code and so I have to pay it back over time. I just didn’t want to hinder additional projects that we were doing if we could potentially pay that back over a couple of years, but if it is Council’s prerogative that they want that all paid back next year . . . Mr. Grimm: You could put it in the 2022 budget, 2023 budget and 2024 budget if you want to and pay it back that way. I just want to make sure we don’t forget where it went. Dir. of Finance: No, I will not forget where it went; I promise. Roll Call: Mrs. Allman, Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak – unanimous. Ord. 101-2021 is adopted by a vote of 7-0. Is there anything else to come before Finance this evening? Hearing none, I close committee. iv. Additional Items: None. c. Personnel Christopher Grimm, Chair Rebecca Allman, Vice Chair Mr. Grimm: I call the Personnel Committee to order. We have no legislation before us. i. Additional Items: None. d. Community Issues Dennis Loughry, Chair Jonathon Bollas, Vice Chair Mr. Loughry: I call Community Issues to order. We have no legislation before us this evening and the Mayor basically addressed everything in his report. Is there anything else from the committee? DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 Mayor: Mr. Chairman, Just also that I did not say in my report that on September 11 th that is a Saturday, and it is the 20-year anniversary of the 911 disaster in New York and around the country. We are going to set the full array of candles up. We do have to tweak a little bit around the church because there is a church wedding and the bride will be able to have candelabras walking down going to the church and that wedding is at 2:00 p.m. and so we will be setting the candles out from 8:00 a.m. to 9:00 a.m. and then there will be a little ceremony in the Circle like we have done in the past and so we are looking for volunteers to help set those candles out and with lighters to light all of those candles and all of them will be out this year. Pres. of Council: I am assuming it is at 9:00 a.m. Mayor: The ceremony follows right after we set the candles out. There will be something on the City’s website. Fire Chief Passarelli: We set them out at 8:00 a.m. and at 9:30 a.m. we light them, and it will be right after that. Pres. of Council: So, right after the lighting then? Chief Passarelli: Yes. Mr. Loughry: Is there anything else? I close committee. i. Additional Items: None. e. Safety Jonathon Bollas, Chair Christopher Grimm, Vice Chair i. First Readings of Resolutions and Ordinances A. Ord. 102-2021 – Ex. A – Authorizing the Mayor to enter into an agreement with the County of Summit for the Juvenile Diversion Program and providing for immediate enactment. Mr. Bollas: We have Ord. 102-2021 at 1st Reading. Ord. 102-2021 was read into the record. We received some guidance from the Law Director. This is basically housekeeping, and I move to adopt. Seconded Mr. Grimm. Roll Call: Mr. Bollas, Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman – unanimous. Ord. 102-2021 is adopted by a vote of 7-0. Any other items for the Safety Committee this evening? I close committee. ii. Additional Items: None. f. Public Service Rebecca Allman, Chair Dennis Loughry, Vice Chair i. Second Readings of Resolutions and Ordinances A. Ord. 85-2021 – Amended – P.H. on 9-23-21 @ 7:03 p.m. – Repealing and replacing Tallmadge Codified Ordinance Part Eleven – Planning & Zoning Code. Mrs. Allman: I call the Public Service Committee to order. We have Ord. 85-2021 at 2nd Reading. Ord. 85-2021 was read into the record. There will be a public hearing on 9-23-21 @ 7:03 p.m. B. Ord. 86-2021 – Ex. A – Tracked Ex. A – Ex. B – Tracked Ex. B – Relocating and renumbering Tallmadge Codified Ordinance Chapter 1192 Management, Administration and Control of the use of the City’s Public Rights-of-Way to Chapter 961 and Chapter 1196 Illicit Discharge and Illegal Connection Control to Chapter 971 in Part Nine – Streets, Utilities and Public Service Code. Mrs. Allman: We also have Ord. 86-2021 at 2nd Reading. Ord. 86-2021 was read into the record. Mr. Grimm: I think we can go ahead and adopt Ord. 86-2021. It is at 3rd Reading. Pres. of Council: It is at 2nd Reading. Dir. of Law: If you could hold that and adopt it along with the Zoning Code. Mr. Grimm: Mrs. Allman, Dennis and I have been dealing with the Mayor and staff pertaining to the R-6 District. It is pretty obvious I was not stuck on R-6, and I am still not stuck on R-6 to be honest with you. We have been trying to come to a good compromise on this to where you don’t get 30 acres of land shoved in the back so it will blend within the development and trying to make it an R-6 where they are not all shoved together, but there are various different types of sizes of lots, so you are not getting all of these 40’ wide lots shoved together and a big block of land in the back. But we are trying to come to something that we can all swallow and deal with a little better and I do appreciate people from the City and the Zoning Department and the Service Director and Economic Developer for sitting down and working with us on this thing. I think when Council adopted the moratorium on R-6 I think we kind of felt the same way that it is a nice allotment out there, but it is not what we want as our standard. The new one now calls for 100 acres minimum which is really going to bring that down to a fewer number of allotments versus the 30 or somewhere in there. I do DRAFT COUNCIL MEETING Council Chambers @ 7:00 p.m. August 26, 21 Mr. Grimm (Cont’d.) believe that if we work to create a development where there are multiple different sizes of the lots within that thing; it will be much better in the future than what we have now. I would caution Council on one thing about this zoning code is that you will vote for fire stations, and budgets and so forth, but the most important thing you will vote for in this ten years will be this ordinance pertaining to the zoning code and so I strongly encourage everybody to read it, understand it and if we need another work session, then we need to sit down and go over this one more time because it will be, and we have seen it in the past; I have seen it where something wasn’t quite tweaked right and we ended up being sued and shoved with condominiums down our throat that don’t work. It is vital that we look over the zoning code and understand it an when we pass it we pass a good code for the City. So that is my two cents and my appreciation to the City Administration. Mr. Loughry: I concur with Chris and actually our concerns are very different, and the Administration has bent over backwards to try to give us an ordinance or a working document that addresses both our issues and in the end with all seven of our issues, so I really thank the Administration for what they are doing and Helene and Mr. Rorar and Matt’s insight into how this will impact us. What our city looks like is going to impact everything in our city; everything in our city. It is going to impact the school district, it is going to impact us in terms of economic development; it is going to impact the types of folks that come here to live and even though it is only 5 pages, they are 5 very important pages. Mr. Sisak: I do. I have a question for the Service Director. I haven’t heard a whole lot about or . . . trash service recently. Are things starting to calm down or are things better staffed? Dir. of Pub. Service: I don’t want to say much because I’m Irish and I do believe in luck, but we had a meeting with them; the Mayor and I and the Law Director and that was three weeks ago, and I think they got the point. We will see. Mrs. Allman: If there is nothing else, I close committee. ii. Additional Items: None. 11. Reports of Special Committees: None. 12. Announcements: None. 13. Adjournment: Mr. Loughry moved to adjourn. Seconded Mr. Sisak. Roll Call: Mr. Donovan, Mr. Grimm, Mrs. Kilway, Mr. Loughry, Mr. Sisak, Mrs. Allman, Mr. Bollas – unanimous. The Council meeting of 8-26-21 adjourned at 8:06 p.m. sb Adopted: _______________________________ _________________________________ Susan E. Burton, Clerk of Council Carol A. Kilway, President of Council