City Council Regular Meeting

COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 1. Call to Order: Vice Pres. of Council: It is Thursday, November 14, 2024, and this is our regularly scheduled 7:00 p.m. Council meeting. 2. Opening Prayer: Rev. Zach Reeves, Tallmadge Alliance Church, Tallmadge. Pledge of Allegiance: Girl Scouts Geneva Burrows, Elyse Raber, Quinn Mitchell and Sarah Simon from Girl Scout Troop 90218. 3. Roll Call: Mr. Bollas, Mrs. Epstein, Mrs. Gutman, Mr. Pavlik, Mr. Roy, Mr. Rubino – present. Adam Bozic was excused. 4. Correcting and Adopting Previous Meeting Minutes: 10-24-24 Council Meeting Minutes: Mr. Pavlik moved for the adoption of the 10-24-24 Council Meeting minutes. Seconded Mrs. Gutman. Roll Call: Mrs. Epstein, Mrs. Gutman, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas – unanimous. The 10-24-24 Council Meeting minutes were adopted by a vote of 6-0. 5. Financial Reports: • Fire & EMS Fund Transfer in the amount of $350,000, Street Maintenance & Repair Fund Transfer in the amount of $350,000, Bond Retirement in the amount of $113,940, Bond Retirement Safety Services Income Tax Fund in the amount of $556,300, Bond Retirement Tallmadge Reserve Incentive Dist. TIF in the amount of $51,975 and Tallmadge Reserve Incentive Dist. TIF in the amount of $51,975 to Council on 10-25-24. • Appropriation Report, Fund Report and Revenue Report for the period ending 10-31-24 to Council on 11-5-24. • October Financial Reports to Council on 11-5-24. • Tallmadge Recreation Center Profit and Loss Report for the period ending 10-31-24 to Council on 11-5-24. • Income Tax Comparisons for the period ending 10-31-24 to Council on 11-5-24. • Income Tax by Source Report for the month of October to Council on 11-5-24. • Revenue Comparisons for Major Funds for the period ending 10-31-24 to Council on 11-5- 24. • Consolidate Investment Portfolio for the period ending 10-31-24 to Council on 11-5-24. Mr. Pavlik moved for the acceptance of the Financial Reports. Seconded Mr. Roy. Roll Call: Mrs. Gutman, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Epstein – unanimous. The Financial Reports submitted by Dir. of Finance Gilbride were accepted by a vote of 6-0. 6. Public Hearings: None. 7. Community Input: • Approval of Liquor License for Aura the Himalayan Kitchen LLC, 12 Tallmadge Circle. Dir. of Law: If I could just clarify. We are not really approving it; we don’t have the authority to approve it; we just have the ability to request a hearing that would be down in Columbus for the Division of Liquor or Alcohol and so that is what we are doing. You are either requesting a hearing or not request a hearing and historically we have not requested hearings when we don’t have an issue. I believe that Mr. Ignazzitto made contact with them and so he has some additional information. Dir. of Administration: Good evening. As was discussed, the Himalayan Kitchen at 12 Tallmadge Circle submitted a request to the State of Ohio to transfer an existing beer, wine and liquor license previously held by the former business at that site. Their intent is to keep, if authorized, to continue to provide the beer, wine and liquor sales that were previously authorized there. Their scheduled hours now are from 11:00 a.m.to 9:00 p.m. I did reach out and visited them to verify this information. I also followed up with the Chief Bohon and he has confirmed that there have been no criminal activities, no fights, no incidences there and the Fire Department reports the same. Given the history of the location, the prior liquor license and the location next to other establishments and the absence of any public safety concerns, it is my recommendation to Council that a hearing for the licensing request is not necessary at this time. Mary Gutman moved to not have a hearing on this matter. Seconded Mr. Rubino. 1  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Mrs. Gutman: Mrs. Raber, do we need to make a motion to decline the hearing or how do we handle that? Dir. of Law: Yes, usually we take a vote on it to just say that “I move that we do not request a hearing.” You can make that motion and then we usually just go down the line just so it is on the record. Mrs. Gutman: In that case, pending further discussion, I would move that we do not request a hearing. Seconded Mr. Rubino. Roll Call: Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Epstein, Mrs. Gutman – unanimous. No public hearing is needed for the Himalayan Kitchen. 8. Agenda Additions: Mr. Bollas: I just had one point of clarification that we do have an Executive Session this evening regarding Collective Bargaining and Pending Litigation prior to the adjournment of our Regular City Council meeting. 9. Reports of Administrative Officers: a. Mayor/Dir. of Pub. Safety: • Our strategic planning team continues. We are still moving forward with our strategic plan. We do have our very important Town Hall meeting on Tuesday, November 19th. Doors do open at 5:30 p.m. and discussion will begin at 6:00 p.m. It is going to be a world café style so there will be tables out and there will be questions and there will be facilitators at the tables as well to help promote the dialogue that we are requesting. So please talk this up to your friends and family. We would like to get as much input as we can. • I was able to attend Collin Epstein’s E-Sports class this last week and they just basically wanted to know how I got to where I am at. It was more kind of like a career type of a dialogue and they asked questions. They actually asked more questions about my previous job because of the computer numerical control machines that we have at Circle Mold and Machine. There was more dialogue on that because it interested them. I have to say that the people in that class are so respectful, and I think that just goes for all of our students at Tallmadge High School. Just the amount of respect, and the amount of attention that they gave was amazing and I really enjoyed myself. • We did have our Veteran’s Day ceremony. I want to thank everyone that attended that. It went very well. • Again, we are promoting the cold weather gear collection drive that is going on right now here at City Hall. This is a joint effort between 6 cities: Cuyahoga Falls, Hudson, Munroe Falls, Silver Lake, Stow and Tallmadge. This has been going on for several years and Stow just asked three more communities to add onto this. This is an initiative that focuses on aiding the unsheltered population, particularly individuals who live in spaces not designated for habitation and who may not have to access shelters. The Peter Mourin Center is the one that is asking for this help. They go out and they do a lot of one-on-one with the homeless and make sure that they have what they need and so we do have the clothing drive going on now until December 15th and then we are also going to have on December 7th a drive-thru event here at City Hall so if you have any gently used or even some new cold weather gear and we are talking coats, hats, gloves, sleeping bags or anything like that and you want to get rid of it, we would love to take that as well. • We have also just celebrated the one-year anniversary of the opening of the SECC. We ave learned a lot throughout this year so there will be more information coming with that. • You should have all received the Police Activity Report from Chief Bohon for the month of October and the Parks and Recreation Report for the month of October. • I am asking for 1st Reading adoption of Ord. 2024-69, and we can talk about that more as we get to that ordinance. End of report. 2  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 b. Director of Administration/Economic Development: The only report I will have this evening will be in Executive Session. c. Director of Public Service: • I would ask for the adoption of Ord. 2024-70 at 1st Reading. I would appreciate it. • For the leaf season, we are on schedule. You can see we wrapped up District 2 this week and we have done something new. This is the GPS map and this shows where all the trucks have been and if you look to the left you can see the blue and the two-tone green tells you whether we have been there in the last 7 days or the last 14 days and you can see District 3 is the last section that really hasn’t had any work done in it. I joke because I live in District 3, so I always say don’t give me any preference. We should be starting some of District 3 tomorrow weather depending. • Just want to show what a great job the guys are doing. This is a drone shot obviously, and this is the pushing method and keep in mind that the pushing method does 800 cubic yards of leaf pickup a day and compare that to 8 vacs if they were out there doing 360 cubic yards. So, what we can do in one day it takes a vac about 2-1/2 days to do that same amount of work so we are much more efficient and the cost is the same if not more for using the vacs all the time. • There was a request last time to try to understand how Howe Road reducing it down to 3 lanes would look. So, what you are looking at is West Howe Road coming into North Avenue and making the crossover to East Howe Road which would be where the 3 lanes start. You can see the double lane going eastbound has been reduced to 1 lane and the single lane going westbound opens up to the intersection. You can see that it splits into the 3 lanes and so the right turn lane and then straight through. This is Beverly here if you guys know where Beverly is. It is a dead-end street. Next is where the Freedom Crossing is. The whole reason for going down to 3 lanes is to enhance safety, slow motorists down and also to help these pedestrians use the Freedom Trail. You can see there are bike lanes on either side of this. Then jump forward, I believe the question was what does it look like going into the Roundabout. It pretty much looks the same now. Keep in mind that we reduced the double lane going into the Roundabout about 7 years ago and so we took that down to a single lane then and as you come off of the Roundabout you are actually on a single lane then coming onto East Howe so nothing is really different there except it is 3 lanes. We started looking at this in 2022 with a traffic study done to see if this could work in 2022, and we did engineering on this year’s budget for $121,000 to do this project so I am not sure if there are any questions on this while we are on it. That concludes my report. d. Director of Finance: Thank you. Everyone received my written reports. I would be glad to answer any questions on those if anybody has any. Otherwise, I would request that Ord. 2024-71 be adopted at 1st Reading. e. Dir. of Law: Thank you. I just wanted to take the opportunity to give a brief update on the status of the recodification. As you know we have been working very hard on getting that completed. We are down to one title section that when we got into it, we needed to rework it a little bit and so we are working very hard to get that completed. Then when we do that, we will get it back to the codifier and it will be a little while before we get the proof back. So, it is still going to be a process and so at this point, like I said before, we were looking at probably the end of quarter one before we are able to get that complete. But this code has needed to be cleaned up for a very long time and so we are excited to be able to do it and we are hoping to do it as best we possibly can so that is why we want to take the time and do it right. End of report. 10. Reports of Standing Committees of Council of the Whole: a. PLANNING AND ZONING Mary Gutman, Chair Jessica Epstein, Vice Chair 3  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 The Planning & Zoning Committee deals with land use, zoning, conditional uses, planning, economic and community development, and public property. Mrs. Gutman: I call Planning & Zoning to order. We are in receipt of the Planning & Zoning Activity Report. We have no legislation before us this evening. Are there any questions or comments for Planning & Zoning? Seeing none, I will close committee. i. Additional Items: None. b. FINANCE Donald Pavlik, Chair Jonathon Bollas, Vice Chair The Finance Committee deals with budget, appropriations, reappropriations, bonds, franchises, investments, and expenditures. i. Second Readings of Ordinances and Resolutions. A. Ord. 2024-65~Exhibit A – Amended Exhibit A – P.H. on 12-12-24 @ 7:03 p.m. – Adopting a budget for various funds of the City of Tallmadge, Ohio, for current expenses and other expenditures during fiscal year ending December 31, 2025, appropriating the necessary funds for the administration thereof, authorizing transfers between funds, and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: Currently we have 2 ordinances at 2nd Reading and 3 at 1st. The first up is Ord. 2024-65~Exhibit A. The ordinance was read into the record. Mayor Kilway, do you have anything on this? Mayor: I will go ahead and let you do what you want to do. If you have any questions, you can direct them to the Director of Administration. Mr. Pavlik: Are there any questions from Council floor? I have one. I would like to make an amendment to the budget, and I will get the line item . . . it is in Administration for . . . Dir. of Law: In General Administration or in the Mayor’s Administration? Mr. Pavlik: In the Mayor’s Administration. I got it. 101.705.53400. We budgeted $96,000 and I would like to make an amendment to that line item to increase it to $125,000 which would be used for $24,000 for the remainder of InSITE and $26,000 which would be for other expenditures that are needed for the Economic Development Department and then the remainder of the money to be earmarked to move to Tallmadge Grow which is the CIC. Mr. Bollas: Yes, so we have a motion on the floor, and I will second the motion. Mrs. Epstein: I have a question that I just wanted to double-check and confirm; can the $75,000 that is proposed; are we permitted to move that to the CIC? Dir. of Finance: I mean, I think the City can . . . I believe I will have to do further research to ensure it, but I believe the City can provide funds to the CIC for economic development purposes. Then it would be up to the CIC on how to expend those funds. I’m not sure what the CIC is planning at this time for expending those funds. It would be held in their bank account instead of the City’s. Mr. Pavlik: Question to that; would we need to develop a separate ordinance to put parameters on how that money is used and if not used, returned back? Dir. of Finance: That is a lot of research to be done. I mean, you can put it in the budget and then we can determine if that can actually happen or not at a later date. Mr. Pavlik: Because if I recall there was an ordinance that was passed previously moving money to the CIC from the City. Dir. of Law: I think typically when we have done that, it has just been a direct like, here is the money. Because once it is in the CIC’s account, I don’t know . . . I mean I guess if we are 4  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Dir. of Law (Cont’d.) doing it . . . I don’t know what format it needs to be whether it needs to be in the form of a grant or if it is just fine to just do it as pure funds. So, again I don’t know the answer. Dir. of Finance: I just think in the past when the transfer has been made, there has been a specific purpose. Mr. Pavlik: Got it. Dir. of Finance: So, we just need to verify if that has to be happening or if there is just the ability to fund it. Mr. Pavlik: Yup. Thank you. Mr. Bollas: Point of order question; do we want to restate the amendment in full for the record or do we want to take roll and then clarify it for the record? Dir. of Law: So, right now the only thing in front of you is Mr. Pavlik’s amendment and not the other amendments that have been submitted for your consideration. So, if you want to go ahead and have the roll call on that one right now you will only be voting on that. Mr. Bollas: Correct. Dir. of Law: Then you may want to consider the other amendments after that. Mr. Bollas: There is a recommendation to do them separately. Dir. of Law: Since you already have . . . it is again, you can go either path. So, since it is already on the floor you can go ahead and maybe take the vote on that one and then move on to the next. Mr. Bollas: Any more discussion? Roll Call: Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Epstein, Mrs. Gutman, Mr. Pavlik – unanimous. The amendment was approved by a vote of 6-0. Mr. Pavlik: Are there any other questions or comments for Ord. 2024-65~Exhibit A? Dir. of Pub. Service: There were some questions asked at the budget hearing, and one was the cost for Indian Hills paving. It was $140,000. Then the other one was what is the average water and infrastructure costs, and we spent about $1.6 million. That is what we spent on the lines. Mr. Pavlik: So, on Indian Hills; is that your estimate or is that a study that was done or we had something done to . . . Dir. of Pub. Service: That is our estimate, and the Finance Director will tell you that we are usually low. Mr. Pavlik: So, if we do Howe Road that is tapping into 3 years’ worth of you know road repair. When would you slot Indian Hills to get repaired because I think you had said that that is pretty borderline. Dir. of Pub. Service: It is and right now I don’t have the budget line item in front of me, but I think we have enough to do Indian Hills and the Circle next year. Mr. Pavlik: With Howe Road. Mr. Bollas: In regard to any other input on Ord. 2024-65, I think there was input but it was regarding the next ordinance for the Recreation Center for amended rates, charges and fees. Mr. Pavlik: We would discuss that at that point. Hearing no other questions, is there anything else? Dir. of Administration: I just wanted to clarify that we did make some minor budget amendments that you received in an e-mail and I also provided everyone on Council with a copy with the minor adjustments. We added $80,000 to Contractuals of the Service Director and that is to do a study for sidewalks and determining the best locations and where the City should prioritize and of course we will continue to search for grants. We have been awarded the Ohio Department of Development Brownfield Remediation Grant for 892 Northwest and so we had to go ahead and add that as revenue for $143,076 and then our portion of that is going to be 25% cost sharing: $47,692. Based on these amendments that have come in because 5  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Dir. of Administration (Cont’d.) we have recently received a grant and the motion that was made tonight. I will provide Council next week with the updated budget sheet and I would also just like to know that with the modifications to this that we do meet the Minimum Fund Balance by over $4 million. That’s all I have pending your questions. Thank you. Mr. Rubino: I had one other request. After speaking to a lot of people in the community, one thing that a lot of the people I talk to feel is lacking in the City is outdoor basketball courts. I would like to request that we allot some money to add 2 full courts to Maca Park. There is a large area that would accommodate that. I feel that it would enhance the park and as a summertime park with the pool there, and the baseball fields would be an asset to the City for probably a minimal cost. I’m not sure if a study would have to be done for the cost or if we could allot money for that. Dir. of Pub. Service: Councilman, let me figure that out and we could probably use the tennis court numbers that we had from 2 years ago to try to pull together a ballpark budget number. Because they are the same. It is the same process. Dir. of Law: May I also add that the other thought could be that if we could have a separate ordinance later once you actually did the homework and knew what the pricing was and then you could decide to appropriate at that time. Mr. Rubino: OK. Dir. of Law: That may be the best way given the short timeframe that we have. Dir. of Finance: And also, honestly to make consideration we do have a Park Master Plan. So, we are adding things in the parks that kind of already have had plans developed based on other community input so I think we should also give our Rec Department time to see how those modifications incorporate into our plan. Does our plan maybe have some basketball courts at another park or something. To just give some time to kind of digest that and incorporate that suggestion into our park plan and see how it goes with that. Mr. Rubino: That’s reasonable. Like I said, I would like the Administration if you guys need time to research the cost based on the tennis courts or the Park Master Plan, I have no problem with that. Like I said I just got a lot of feedback. We have 1 outdoor court in the entire City, and it would be nice not to have to pay to go into the Rec Center in order to play basketball with your kids. Mayor: Mr. Rubino, if you would like, I would gladly go over that Park Master Plan with you sometime and we can go through it, and you can see all of the extensive work that was done on that over the course of many years. Then as they had indicated, you can always make an appropriation at any point next year after we get all of the information in. Mr. Rubino: That’s fine. Mayor: So, I think that would be the best course of action; OK? Mr. Pavlik: Thank you. So, we will leave that at 2nd Reading unless there are any more questions or comments from the Administration or Council. Mrs. Epstein: I don’t have any questions, I just wanted to thank Councilman Pavlik for meeting with me for close to 4 hours this Sunday going over almost every line item in the budget and so thank you very much for meeting with me. Mr. Pavlik: Thank you for your time as well. We do need to make a motion on the 2 amendments that Mr. Ignazzitto brought to us and that would be first for the General Fund allocation for $720,000 Contractuals Line 101.720.53000 located on page 6 in the document ordinance 2024-65 Council Budget document has been increased by $80,000 bringing the total to $165,000. Dir. of Law: So these have been incorporated in your amended version of the this so you had in front of you Ord. 2024-65 Amended – Exhibit A and that has already been incorporated so if you wanted to just adopt that as presented and then in addition to the other amendment that you have already adopted and then those will be your amendments this evening. 6  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Mr. Pavlik: OK, so we are adopting Ord. 2024-65 Amended Exhibit A? Seconded Mr. Bollas. Roll Call: Mr. Rubino, Mr. Bollas, Mrs. Epstein, Mrs. Gutman, Mr. Pavlik, Mr. Roy – unanimous. Ord. 2024-65 Amended – Exhibit A is adopted by a vote of 6-0. Mr. Bollas: We voted to amend the line item for $125,000 and then we just amended what the changes presented by Mr. Ignazzitto with that vote? Dir. of Law: Correct. So, all of those have been now incorporated. Mr. Bollas: Thank you. B. Ord. 2024-67~Exhibit A – Tracked Exhibit A – Amended Exhibit A – Tracked Amended Exhibit A – Amending and supplementing Ord. 2023-84 to amend rates, charges, and fees for all recreational facilities and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: Is there anything from Council floor? I do have one; if the City and Parks and Rec can look at the rates to make sure that they are correct if there is not a need for them to be adjusted. Dir. of Pub. Service: OK. Mr. Pavlik: I know it will be at 3rd Reading but if you can do that. I appreciate that. We will leave that at 2nd Reading. Dir. of Law: I’m sorry. Before moving on, there is an amendment before you this evening for Ord. 2024-67 that needs to be addressed. Mr. Pavlik: Yes, OK. So, Ord. 2024-67 Exhibit A – Tracked Exhibit A – Amended Exhibit A – Amended Exhibit A. Dir. of Law: So, really the tracked just for the record are not actually like the ordinance you are voting on, so it is just the ordinance and then you have an amended ordinance. The tracked is just so you know what has been changed. Mr. Pavlik: Got it. So, the amendment to this ordinance will need to be voted on? Dir. of Law: Correct. Mr. Pavlik: Is there a motion . . . Mr. Bollas: I move to adopt. Seconded Mr. Rubino. Mr. Bollas: I mean move to amend. Seconded Mr. Rubino. Mr. Bollas: If we could just take a second and just review the amendments. Any additional callouts from 1st Reading for discussion now by either Mr. Rorar or Ms. Simons or the Administration? I’m just making sure we are all on the same page. Mrs. Epstein: Just to review; the most recent change was the pre-sale resident discount daily admissions. Mayor: Right and you all received an e-mail from Mrs. Simons in reference to that. Mrs. Epstein: Yeah, and that was in response to Councilwoman Gutman’s request from the prior meeting to continue to offer rates for income sensitive residents. Mayor: Yes. Mrs. Epstein: OK, but this addition is not really income based, it is really just if you are a resident getting a pass, you could have this option to have the pre-sale pass. Mayor: If purchased early before the start of the season; yes. These would have to be purchased at the Rec Center. You could not go to Maca Park and purchase them. Mrs. Gutman: I guess I do have a question related to that. If you could speak to the rationale for requiring them to be purchased . . . I understand why you want to purchase them at like the Rec Center; why are we requiring them to be all purchased early? Dir. of Law: I think Mrs. Simons might want to speak to that but in general I think it was a matter of just logistics and administration and part of the reason that we moved to the system that we have now is to not create a long line at the entrance and so having to go through another additional type of purchasing can create those long lines that they are trying to avoid to get people in and get them in as quickly as possible. 7  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Mayor: If we get that communication out early and let people know that if they want to buy a daily pass they can do it early at the Rec Center and that way people aren’t coming to Maca in the middle of the season saying I want to buy that discounted rate and then causing a bottleneck at Maca and then they have to go all the way back to the Rec Center to purchase it so I know a lot of it is logistics. Ms. Simons, if you wanted to come up and answer any questions. Mrs. Simons: You got it. Mayor: OK. Mrs. Gutman: That does make sense to avoid the lines at Maca. I’m not sure that you know requiring them all . . . the communication of having them buy in advance perhaps that could be included in the next City newsletter. Mayor: Absolutely. Mrs. Gutman: As a highlighted item and highlight it for people and see that they are aware and we can see how that goes and I guess I’m still not set on why it all has to be done before the season if someone knows they can come to the Rec Center and buy their passes how that would create any kind of a backup at Maca if they are buying that pass in June versus March. Mrs. Simons: So, the reason that we have it set up the way we do is to have it just for a limited time prior to the season because we don’t want to get into the confusion of people going to Maca and then getting frustrated because they can’t get them there; they have to buy them at the Rec Center just because we have to check the residency and all of those things and the employees that we hire at Maca are great but they are still teenagers with a summer job and so the less confrontation and explanation that we have to have them give to people the better. So that was part of the justification for having them all available before the season started. Mrs. Gutman: OK. Yeah, I guess I will roll with that. I don’t like it I will say that, but I will trust you that we can communicate and make sure that everyone knows that they only have a short window to purchase those before the season starts so thank you. Mrs. Simons: Thank you. Mr. Pavlik: Thank you. Are there any other comments or questions before we call the roll? Roll Call: Mr. Bollas, Mrs. Epstein, Mrs. Gutman, Mr. Pavlik, Mr. Roy, Mr. Rubino – unanimous. Ord. 2024-67 is amended by a vote of 6-0. ii. First Readings of Ordinances and Resolutions. A. Ord. 2024-69 – Authorizing the Mayor to accept the Fiscal Year 2024 Byrne Dis- cretionary Community Project Grant; and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: Mayor, would you like to add anything to this? Mayor: I know we spoke about it earlier. This is the grant that we received from the Summit County Sheriff’s office for the purchase of one police cruiser and if we could get this accepted so that we can . . . I would love to get this approved today so that I could sign the agreement and so we could get that on order for next year. Mr. Pavlik: Sounds good. Are there any comments or questions from Council floor? Hearing none, I will entertain a motion. Mrs. Epstein: I move to adopt. Seconded Mr. Bollas. Roll Call: Mrs. Epstein, Mrs. Gutman, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas – unanimous. Ord. 2024-69 is adopted by a vote of 6-0. B. Ord. 2024-71 – Appropriating additional amounts for the construction of restrooms at Maca Park and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar 8  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Mr. Pavlik: Mr. Rorar, would you like to add any comments. Dir. of Pub. Service: Yes, so this is the second time we went out to bid for these restrooms at Maca Park. Hummel Construction came in as the lowest and best bidder at $449,000 for those restrooms. We are checking out their references right now. The City of Kent and the City of Ravenna have both come back and said that they did good work. Going back out to bid has actually saved us $40,000. So that is a little bit better. Mr. Pavlik: Did they bid on this previously? Dir. of Pub. Service: No, they didn’t. Mr. Pavlik: How do we pick those bidders? Do they just answer based on . . . Dir. of Pub. Service: We have a . . . we are on a bid registry form and then they get dinged whenever we have a bid that is out there that they might be interested in. Mr. Pavlik: Got it. Excellent. Are there any comments or questions from Council floor? Mr. Bollas: I just had one question in Section 1 it says, “hereby appropriated from the unappropriated balance of the General Fund 101 to the Capital Outlay Program of the Recreation Department the sum of $39,570.67.” Given the previous statement of the savings that . . . Dir. of Finance: This gets us to the bid amount. So, we had already appropriated the ARPA funding in the previous ordinance where we bid it, you authorized us to appropriate up to the engineer’s estimate and this is the amount of money that is in excess of the engineer’s estimate up to the price. Mr. Bollas: OK. And then I thought there was a supplemental amount that we were going to cover. Dir. of Finance: This is the supplemental amount. Mr. Bollas: OK. Dir. of Finance: So, there is only $400,772.49 left on the ARPA balance. So, you have to cover the excess which is $49,000. Mr. Bollas: Yes, the $39,000. Dir. of Finance: The $39,000 . . . no it is $49,000 because they already appropriated some of the funds in the last ordinance. This is to reconcile it to the penny. Mr. Pavlik: OK. Any comments or questions? Hearing none, Madame Clerk please call the roll. Roll Call: Mrs. Gutman, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Epstein – unanimous. Ord. 2024-71 is adopted by a vote of 6-0. C. Ord. 2024-72 – Authorizing the Mayor to apply to the Summit County Land Bank for grant funds for the Ohio Department of Development Brownfield Remediation Grant Program for the remediation of the property located at 892 Northwest Avenue and enter into an agreement with the Summit County Land Bank to remediate this property and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: The next ordinance is Ord. 2024-72. The ordinance was read into the record. The sponsor of this ordinance is Mayor Kilway. Would you like to add anything? Mayor: I think it is pretty self-explanatory. This is for the property at 892 Northwest Avenue. We received a Brownfield Grant in order to do the remediation and then we have to put this in the budget for next year and so if you want to give it another reading, you can. Mr. Pavlik: Thank you for the explanation. Is there any comments from Council floor? Mr. Rubino: I think that this is extremely straight forward, and we should just get it off our agenda, so I make a motion to adopt. Mr. Pavlik: Is there a second? Mr. Roy: I will second. Mr. Pavlik: Is there any discussion on Council floor? 9  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Mrs. Epstein: I just had one brief question. Once the grant is received, does it have to be demolished within a certain amount of time? Mayor: So, this is just for the remediation part of it. This isn’t for the demolition. Mrs. Epstein: OK. Thank you. Dir. of Administration: But we will look for the demolition grants to open when we are ready to do that, and we have been successful in the past and we will just keep you informed when we are ready to do that and have an ordinance at that time. Mr. Pavlik: Just out of curiosity; is that whole parcel in Tallmadge or does any of it go to Cuyahoga Falls or . . . Dir. of Finance: There is a little bit in the front that is actually Akron. Mr. Pavlik: But it is a separate parcel? Dir. of Finance: Correct. It is a separate parcel because it is in a different city, but yes, we do own the tip of it which is in Akron. Roll Call: Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Epstein, Mrs. Gutman – unanimous. Ord. 2024-72 is adopted by a vote of 6-0. Mr. Pavlik: That concludes all of the ordinances in Finance. Is there anything else that needs brought forth by Finance? Hearing none, I will call Finance closed. iii. Additional Items: None. c. PERSONNEL Jonathon Bollas, Chair Donald Pavlik, Vice Chair The Personnel Committee deals with personnel, labor relations, insurance claims, Rules of Council and State Statutes. i. Second Readings of Ordinances and Resolutions A. Ord. 2024-66 – Tracked – P.H. on 12-12-24 @ 7:05 p.m. – Establishing the number of non-collective bargaining employees by department and position pursuant to R.C. 731.08 and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Bollas: At 2nd Reading we have Ord. 2024-66 – Tracked. The ordinance was read into the record. This is sponsored by Mayor Kilway. Mayor: So there have been no changes since the last meeting so it is pretty much straight forward from what you received last meeting. Mr. Bollas: Alright. Are there any comments or questions by Council? Anything else from the Administration? Hearing none, then Ord. 2024-66 will remain at 2nd Reading. ii. First Readings of Ordinances and Resolutions. A. Ord. 2024-73 – Authorizing the Mayor to enter into an agreement with the International Brotherhood of Teamsters, Local 436, and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Bollas: I call the Personnel Committee to order. We have Ord. 2024-73 before us at 1st Reading. The ordinance was read into the record. This is sponsored by Mayor Kilway. Do you have anything? Mayor: So, this one along with 74, 75, 76, and 77 are all agreements for their contracts and we are still in negotiations with them, so they are just on here and ready to go for when we get finalized with them. I know we will have an update for you in Executive Session on some of these. You can just give them all 1st Reading. Mr. Bollas: Alright. Any comments on Ord. 2024-73? Hearing none, we will keep that ordinance at 1st Reading. 10  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 B. Ord. 2024-74 – Authorizing the Mayor to enter into an agreement with the Tallmadge Part-time Firefighters Association consisting of Tallmadge Part-time Firefighters and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Bollas: Next up is Ord. 2024-74. The ordinance was read into the record. This will also, as stated previously, the report is still in negotiations and will remain at 1st Reading. Any comments or questions regarding Ord. 2024-74? C. Ord. 2024-75 – Authorizing the Mayor to enter into an agreement with the International Association of Firefighters, Local 2764 and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Bollas: Next we have Ord. 2024-75. The ordinance was read into the record. Are there any comments or questions on Ord. 2024-75? We will leave this at 1st Reading. D. Ord. 2024-76 – Authorizing the Mayor to enter into an agreement with the Fraternal Order of Police (F.O.P.) consisting of Tallmadge Patrol Officers and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Bollas: Next up is Ord. 2024-76. The ordinance was read into the record. Are there any comments or questions on Ord. 2024-76? Hearing none, we will leave this at 1st Reading. E. Ord. 2024-77 – Authorizing the Mayor to enter into an agreement with the Fraternal Order of Police (F.O.P.) consisting of Tallmadge Police Sergeants and Tallmadge Police Lieutenants and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Bollas: Ord. 2024-77. The ordinance was read into the record. Are there any comments or questions? Hearing none, we will keep this at 1st Reading. iii. Additional Items: None. d. SAFETY Nicholas Rubino, Chair Ted Roy, Vice Chair The Safety Committee deals with disaster services, communications, fire, and paramedics, police and health. Mr. Rubino: I call the Safety Committee to order. We have no legislation before us this evening. Is there anything for the Safety Committee? Hearing none, I will close committee. i. Additional Items: None. e. COMMUNITY ISSUES Ted Roy, Chair Mary Gutman, Vice Chair The Community Issues Committee deals with Parks and Recreation, civic affairs, and liaison between Council and the Recreation Board and intergovernmental affairs. Mr. Roy: I will call Community Issues to order. We have no legislation before us this evening. Does anyone have anything for Community Issues? Hearing none, I will close committee. i. Additional Items: None. 11  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 f. PUBLIC SERVICE Jessica Epstein, Chair Nicholas Rubino, Vice Chair The Public Service Committee deals with streets, highways, sidewalks, buildings, and improvements: water, sewer, electricity, gas, energy resources, recycling, waste, and trash. i. First Readings of Ordinances and Resolutions A. Ord. 2024-70~Exhibit A – Authorizing the Mayor to enter into an Intergovernmental Agreement between the County of Portage and the City of Tallmadge for water services and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mrs. Epstein: I call the Public Service Committee to order. We have one piece of legislation this evening at 1st Reading. It is Ord. 2024-70~Exhibit A. The ordinance was read into record. The sponsor of this is Mayor Kilway. With this ordinance we have been provided the water service agreement between Portage County and the City of Tallmadge. Do you have anything to add on this? Mayor: I am going to allow our Dir. of Pub. Service to take the lead on this one. Dir. of Pub. Service: So, we have the annexed portion of Tallmadge in Portage County which is out there and that is the area from Howe Road to Mogadore Road, Crystal Parkway, that section if you are familiar with it. There are about 50+ businesses out there and down the road about a mile and a half is the Portage County water system and that is their pump house. That is where they process the water. It just makes sense with that being Portage County to serve that by Portage County. It is a shorter distance, and it gains us nothing money-wise. It is about break-even from what they are being charged now. So, but it just makes sense with that being in Portage County that they serve that with Portage County being so close to their water plant there. Mrs. Epstein: Alright. Thank you. You have asked for this at 1st Reading. Is there a motion to adopt? Mr. Pavlik: So moved. Seconded Mr. Bollas. Roll Call: Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Epstein, Mrs. Gutman, Mr. Pavlik – unanimous. Ord. 2024-70 is adopted by a vote of 6-0. Mrs. Epstein: We have nothing else before us this evening. Are there any additional items for Public Service? Hearing none, I will close committee. ii. Additional Items: None. 11. Reports of Special Committees: a. Council Operations Committee Mr. Bollas: I have no report this evening. i. Additional Items: None. 12. Announcements: None. Mr. Bollas: At this point in the meeting I will be calling for Council to adjourn into Executive Session regarding Pending Litigation and Collective Bargaining. The time is 8:03 p.m. Dir. of Law: We need a motion and a second to go into Executive Session and you need to specify the reason for the Executive Session being the Collective Bargaining and Pending Litigation. Mr. Bollas: Thank you. So, we need a motion and a second to break for Executive Session in regards to Collective Bargaining and Pending Litigation tonight, November 14, 2024, at approximately 8:03 p.m. Mr. Pavlik: I will make that motion. Seconded Mrs. Gutman. Roll Call: Mr. Rubino, Mr. Bollas, Mrs. Epstein, Mrs. Gutman, Mr. Pavlik, Mr. Roy – unanimous. Mr. Bollas: Thank you. 12  COUNCIL MEETING Council Chambers @ 7:00 p.m. November 14, 2024 Dir. of Law: As you already stated, for the people watching at home, we intend to come back out and adjourn. Mr. Bollas: It is now 8:33 p.m. and we are back on Council floor. I will need a motion for adjournment. 13. Adjournment: Mr. Pavlik moved to adjourn. Seconded Mrs. Gutman. Roll Call: Mr. Bollas, Mrs. Epstein, Mrs. Gutman, Mr. Pavlik, Mr. Roy, Mr. Rubino – unanimous. The Council meeting of 11- 14-24 adjourned at 8:34 p.m. sb Adopted: ___________________ ___________________________________ ______________________________________ Susan E. Burton, Clerk of Council Jonathon D. Bollas, Vice President of Council 13