City Council Regular Meeting

COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 1. Call to Order: Pres. of Council: It is Thursday, February 13, 2025, and this is our regularly scheduled 7:00 p.m. Council meeting. Tonight, we will have an Executive Session regarding potential purchase of real property prior to the adjournment of this meeting. After our adjournment this evening we also have a Richardson Trust Fund meeting appropriating $5,000 to the fund. 2. Opening Prayer: Rev. Phil Anderson, Bethel Church, Tallmadge. Pledge of Allegiance: 3. Roll Call: Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino – present. Mrs. Gutman was excused. 4. Correcting and Adopting Previous Meeting Minutes: 1-23-25 Organizational Meeting Minutes Mr. Pavlik: I move to adopt the 1-23-25 Council Meeting Minutes. Seconded Mrs. Cipa. Roll Call: Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas – unanimous. The 1-23-25 Council Meeting Minutes are adopted by a vote of 6-0. 5. Financial Reports: • There were no transfers in the month of January. • Appropriation Report, Fund Report and Revenue Report for the period ending 1-31-25 to Council on 2-7-25. • January Financial reports to Council on 2-7-25. • Tallmadge Recreation Center Profit and Loss Report for the period ending 1-31-25 to Council on 2-7-25. • Income Tax Comparisons for the period ending 1-31-25 to Council on 2-7-25. • Income Tax by Source Report for the month of January to Council on 2-7-25. • Revenue Comparisons for Major Funds for the period ending 1-31-25 to Council on 2-7- 25. • Consolidated Investment Portfolio for the period ending 1-31-25 to Council on 2-7-25. Mr. Pavlik: I move to accept the financial reports. Seconded Mrs. Cipa. Roll Call: Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa – unanimous. The financial reports submitted by Dir. of Finance Gilbride were accepted by a vote of 6-0. 6. Public Hearings: None. 7. Community Input: Pres. of Council: This is the point in the meeting if anyone in the audience would like to speak on an item that is not on the agenda this evening, you may do so now. If you would like to speak on an item on the agenda, please wait until the opening committee. Please come to the microphone and state your name and address and you will have 2 minutes. Julia Lewis, 63 Nottingham Street, Tallmadge. I have been in front of you for the last 3 meetings really urging you to pass the West Avenue Overlay District issue and I have come tonight to thank you very much for doing that. I don’t know if you get thanked very often, but I am thanking you. One unresolved issue is still the traffic on Nottingham Street. It will need to be addressed because whatever goes in that field will bring more traffic and it is already bad. So, I know there was a suggestion of a possible 3-way stop at the curve where West Overdale extension meets Nottingham; I don’t know if that is something that would help but anyway that could be discussed. The last time I came I brought these two posters and at that time they had just been kind of crumpled up and I have gotten them framed and I want to donate these to the City. They are historical documents for the allotments in Goodyear Gardens and we were discussing earlier the historical aspect of those. So, I want to donate these two. I had them framed and I would like to present them to the Mayor this evening as a gift to the City. Mayor: I want to thank you very, very much for all your hard work and we are going to need legislation from Council in order to officially accept these, but we will accept them. Pres. of Council: Thank you again Ms. Lewis. 1  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 8. Agenda Additions: • Swearing-in of new Firefighter Jack Bennett Pres. of Council: We will kick this off by the swearing-in of our new Firefighter, Mr. Jack Bennett. Mayor: I am really excited to swear in Mr. Jack Bennett as our next full-time Firefighter. He just joined our department in November, I believe it was, and has been doing a phenomenal job and was highly recommended to take over this full-time position so I want to thank you very much for all that you’ve done. The Mayor then swore in Jack Bennett. Ass’t. Fire Chief Stasik: Jack, congratulations. On behalf of myself and Chief Underwood, and he apologizes he could not be here, and again first we would just like to thank Council and the Administration for their continued support of the Fire Department. This is actually the process that began about 6 years ago changing kind of the structure of our department. Jack is currently our 25th active full-time member, which is the most that we have ever had. We have 2 more coming this year and that meets the demands of the City for our department. We thank you for your continued support. Chief Underwood couldn’t be here, but I do pass along his gratitude and then just a special thanks to the Administration and Council for tonight. We just actually talked about doing this on Tuesday so we could get him started on the line. What you might not know when she says he just started in November, Jack started on a Monday, and he received his cards that Saturday. Jack will be training for about a month and a half, but we were lucky enough today, actually it works out because this is the shift he is going to be on. So, his family is here to support him today and so again I just want to very much say thank you to Council and the Administration for your continued support of the Fire Department. Thank you very much on behalf of myself and the Chief and congratulations. • Addition of Ord. 2025-32 to the Planning & Zoning Committee. Pres. of Council: We did have an agenda addition of Ord. 2025-32 and that will go to the Planning & Zoning Committee this evening at 1st Reading. 9. Reports of Administrative Officers: a. Mayor/Dir. of Pub. Safety • As you can see, we just swore in our 25th Firefighter, Jack Bennett. We also gave another test for Firefighter/Paramedic on January 29th. This list was blended with the individuals from the previous list because we will be hiring 2 additional firefighters and so the current list, because we are hiring two, is the top 15 and then as those people peel off that they hire then they can add the next person up. So, again we are in that process of making sure that we have that extra shift for the Fire Department to make sure that we have the manpower to serve our City. • In reference to the Tallmadge Police Department, this is just another example of the flock cameras being used effectively. Just this past Wednesday morning, there was a report of a missing 90-year-old from our City. The son received a message from him around 1:30 a.m. that he was south of Akron broke down and had a flat tire. This missing person being out at that time it was very unlikely and it was not that person’s normal behavior and the relative went to the person’s home and couldn’t find him, Tallmadge Police Department took a report and began investigating and the missing person’s son also contacted Akron’s Police Department because that is where he was last known to be and so Akron PD was able to ping his cell phone around 8:30 a.m. with his last location being on I-77 south of Brecksville. So, he was really out of this element and then at approximately 9:38 a.m. our flock cameras located him at the Circle. The flock camera at the Circle captured his vehicle and license plate and within 2 minutes our officers were able to find this missing person and pull him over. The ironic part of it is that apparently because he had had this flat tire, and it happened in the middle of the night, he wasn’t really missing, he knew where he was 2  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Mayor (Cont’d.) at, but he was dealing with this flat tire and getting a tow truck and going to a place and getting his tire fixed and finally getting home and he was just out all night long. It is just another example of how these flock cameras can help us not only catch the bad guys but catch the good guys too. • I did have the opportunity as well to have some engagement with our schools. I spoke again to Mr. Osborne’s Civic Engagement Class. I really enjoy talking to these kids because Civic Engagement is very important for everybody but most importantly to get people to do the jobs that we are doing right now. Being able to talk to them and make them aware of being active in our community and the opportunities that are out there is very fulfilling to me. • I was also with Mrs. Gotto, she kind of transitioned her career a little bit and she is still involved with the schools but she is now working for the County as a gifted consultant and she asked me to come in and spend part of her morning with her 5th grade gifted students and so we engaged with the students and helped them with problem solving issues that could affect our City and it was amazing how these 5 th graders were thinking and problem solving and how she let their minds just be free to figure things out and it was amazing. She is really such a wonderful teacher. • We also had the opportunity to celebrate Lois Sniveley’s 104 the Birthday at Danbury. This is my second 104-year-old that I was able to celebrate a birthday with. I can’t believe we have two here in Tallmadge. • Again, the Tallmadge Circular, we should have our next edition coming up here in mid- March. It is a 16-page magazine through cooperation between the City Administration, City Hall, Police, and Fire Departments, and also we are adding in the Rec Center as we explained during the budget process so the Rec Department will now have their information published quarterly and then again with the Tallmadge City Schools so it is going to be a great magazine mailed out to every household in the City. That’s about all I have. My next After Hours with the Mayor is going to be in two weeks, on February 27th from 4:00 to 6:00 p.m. for anyone who wants to come and have a chat with me, it is free to do so. End of report. b. Director of Administration/Economic Development: Just three quick points. • We have received many applications for the Economic Developer position. We are going through those this week and finalizing them and then next week we will be starting our first round of phone interviews and pending the outcome of that we will schedule in- person interviews or continue with phone interviews. • Business retention and expansion visits continue. We conducted 4. We met with Moore Plaza, owner of formerly Midway Plaza and so as you can see, they have made some improvements there. He continues to work on that and continues to work to obtain more businesses at that location. We met with Ohio Gasket and Shim again. They are looking at some potential expansion over the next two years and we are working with them to try to move all of them into Tallmadge. We met with Danbury on East Avenue. • I have no updates on the contract negotiations, but I do ask that you hold both Ord. 2024-75 and Ord. 2024-76 at 3rd Reading this evening. Pending your questions, that’s all I have for tonight. I’m sorry, 2024-77; typo on my part. Pres. of Council: I have just one question. Was there any update on when we open up bids 3  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Pres. of Council (Cont’d.) for the Rec Center concessions? Dir. of Administration: I would defer to Dir. of Pub. Service. Dir. of Pub. Service: Yes, we are still going through those so by the next meeting I should have a better answer for you. c. Director of Public Service: • I would like to request Council pass Ordinances, 14, 15, 17, 18, 19, 20, 29 and 30 all at 1st Reading this evening. Other than one of them they are all housekeeping. I would appreciate that. • Ord. 2025-30 is the master service agreement with the electric aggregation. I’m not really happy with this but this is where we are at so through May we are at 4.96¢ starting in June the best we can do is 8.63¢ and that is for a year. If you look down below the Ohio Edison piece below the green line there, they are going to 10.4¢ starting as soon as possible and so aggregation is not good, but this is a deal for one year. I don’t think we need to go any further than that because hopefully we see some reduction in this. If you look at those top two charts, currently we are paying 4.96¢ and if you look at that the current capacity isn’t even a half of a cent. The current generation is 4.66¢ compared to the next one. Look at how the capacity went up 2.7¢. So, it is the transportation that is really driving that because the generation only went up a cent. As bad as this sounds, it is the best we have right now. The problem with this is that it fluctuates every day and so the longer we wait, we could end up with 10¢ again. So, it’s not good but it is the best we’ve got so I am asking Council to approve that tonight. Any questions? Mr. Pavlik: We shop that around? Dir. of Pub. Service: We have for the last several months. We have a broker and that is his job, and he has been shopping around to everybody, and nobody is coming in any lower than that. You can opt out and find your own. It is not handcuffing anybody. You can always go out and find your own. If somebody does find something better than that, call in. Mrs. Epstein: I do have another question. Ms. Lewis had asked about a stop sign and I know that I e-mailed you and the Mayor about that and you were going to look at possible previous engineering studies or costs for a new one. Did you have an update on that? Dir. of Pub. Service: We actually have an engineer to see if they could make a stop sign at that location. They started the day after you e-mailed. Mrs. Epstein: They did; OK. Dir. of Pub. Service: So, we should have a report probably in the next 30 days. Mrs. Epstein: OK. Then are you able to provide that to us once you have the report? Dir. of Pub. Service: Oh yes. Yup that will be public record so . . . does anybody have any questions on this aggregation? • The trash bids went out and they came in. Right there you can look at the circle down below. The current quarterly cost is $55.95 that is what we are paying Kimble today and if you look at the bids, that is the way they came in. Rumpke came in at $62.40, Kimble came in at $65.91, Ohio Valley came in at $76.50 and Republic came in at $81.57 for the quarter. So, we are moving forward with Rumpke. That is how the bid works; the lowest and best and so we will be changing providers again and trash cans again, but this time it will be in the tail end of June or the first of July so the new cans will be out between June 24th and June 27th and the old cans will be picked up by Kimble that same week. Mr. Rubino: Will the service change at all? Dir. of Pub. Service: No. Everything stays the same. So, it is unlimited, you can throw out the couch, you can throw out 10 bags of trash. A couple of things are different if you would like a larger recycling can, right now they are 64 gallons, and you can get one that is 96 gallons which is the same size as your trash can and it will be that highlighter green. That is an option. The other thing that we are doing this time is the cans aren’t part of the supplier’s property, they actually become the City’s. So, they become the resident’s property. So, hopefully in 5 4  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Dir. of Pub. Service (Cont’d.) years when we go out to bid and we have to change again, we won’t be changing trash cans. So that is part of this bid. Mr. Rubino: When this transition happens, I know residents like myself with a big family and lots of kids, we have 2 trash cans and a recycle. Will that all transfer or will we have to order that third . . . Dir. of Pub. Service: You would have to order that extra can. Mr. Rubino: OK. Dir. of Pub. Service: So, all in all if you are looking at that it is not horrible. It goes up a total of $25.80 for the year. Considering, that is not bad. I actually like this better than the aggregation. Mr. Pavlik: So, if your service was on Monday, your service remains on Mondays? Dir. of Pub. Service: Yup, nothing changes. Mr. Pavlik: They are able to meet that demand? Dir. of Pub. Service: It will be the honeymoon period where we don’t love them; we don’t like them; they are learning. They will figure it out. Pres. of Council: With the trash cans, you had stated that those are then City property? Dir. of Pub. Service: Resident property. So, they stay with that house, so if you move out, those trash cans stay. Dir. of Law: They will be marked with the City of Tallmadge. Dir. of Pub. Service: They will have the City emblem on them. Dir. of Law: It will be part of the trash program. Pres. of Council: It is all a part of the program so if there is an issue with a can or something, then they work with Rumpke? Dir. of Pub. Service: Yeah. The supplier still fixes the cans. The real goal was to avoid the switching of the trash cans every 5 years. That becomes a pain, and no one likes it. So, hopefully this will curtail that in the future. • Moving on, 68 total permits were issued for the month. 29 of them were street openings and 16 were zoning certificates. Code violations were 37 and you can see there that it was mostly property disrepair. • At the cemetery we had 6 total burials. 4 full and 2 cremains. • The Parks, you can see the membership. We are up to 2019 numbers which is good so that is all pre-pandemic numbers. You can see the visits were 27,000 and unique visits were 3,400. • The Parent Date Night is February 15th, and the cost is $30 per child for residents and then $40 for non-residents. • Family Fun Night is February 28th. The cost is $8 if you pre-sale it and then $10 if you buy the day of the event. • Maca memberships go on sale to residents on February 15 th and then non-residents on March 15th and we are running the same number of passes as we did last year at 2,250. You can see the rates there down below. • Street Department – Pretty impressive the number of hours in snow and ice control. I would like to say they have done a really great job. We have had some really bad conditions, and the streets have been passable. • 121 hours on pothole repairs. I want to draw your attention to the picture to the left. That is the problem we have with wet weather and deep freezes; that road was just paved in 2022 and that is usually a sign of three things; that is either a saturated sub-base or a poor sub-base and so I am going to go with the poor sub-base because of the open ditch next to it. That should have allowed water trapped underneath to weep out and so there probably wasn’t much of a sub-base at the edge. This is common as you drive around the roads that are heaving all over the place. So, we are going to have a pretty decent pot- 5  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Dir. of Pub. Service (Cont’d.) hole season coming up. • The street light inventory was completed last month. • The Water Department had 8 watermain breaks. The frost is getting into the ground and as it is thawing it is twisting and what is remarkable is we only had 16 watermain breaks in 2024 and we are at half of that right now. So, on average we only do 17. So, I am hoping we slow down. The guys have done a nice job in this department as well. It is not an easy task; freezing weather but they have been on top of it, so they have done a really nice job and that completes my report unless there are any questions. d. Director of Finance: Good evening. I have submitted my January financial reports. As I stated previously, and probably every January, it is one month of financial data, so it doesn’t give a lot of indicators of how the year is going to go. Our income tax is ahead but mainly being driven by the collection of individual taxes. At the end of last year we did do a mailing reminding people who had not filed that were missing returns to file and so some of that was driving that individual return is that those people are filing and we are collecting any back taxes that were owed for them with those non-filings. So, we do that every couple of years to just remind residents that they need to file and make sure that we have everything that we need, and we are collecting all of the revenue we need to. Otherwise, everything is kind of going as planned. Just as Mr. Rorar stated, this year we are getting a lot more snow expenses and so as you saw in the Rec Profit and Loss, we have a lot of snow plow and removal that we have not seen so those are hitting us but not outside of any budgetary figures but just something . . . we were lucky last year to not have those but this year we are going to be using up those funds. If anybody has any specific questions on anything, I will be glad to answer them. Mr. Rubino: Just a quick one, the plowing that you are referring to at the Rec Center; is that done by the City or is that a contract? Dir. of Finance: We have a contract out. It depends on the time of the day. Sometimes the City will pick it up but there is also a contracted plow bid that we use. e. Director of Law: Thank you. I just wanted to point out tonight that you do have quite a few housekeeping ordinances and for the public that may be observing or watching, that just means that those are ordinances that are related to what has already been approved in the annual appropriation or the annual budget and they just need to be done in order to allow us to go out for bid or enter into contracts or whatever that might be. So, you are going to have quite a few of those tonight and we would ask for 1st Reading adoption of. Thank you. 10. Reports of Standing Committees of Council of the Whole: a. PLANNING AND ZONING Mary Gutman, Chair Jessica Epstein, Vice Chair The Planning & Zoning Committee deals with land use, zoning, conditional uses, planning, economic and community development, and public property. i. First Readings of Ordinances and Resolutions A. Ord. 2025-32 – Imposing a six-month moratorium on acceptance of any zoning application for vape and/or smoke establishments or shops within the City of Tallmadge and providing for immediate enactment. Sponsor: Mayor Carol Siciliano-Kilway Mrs. Epstein: Thank you. I call the Planning & Zoning Committee to order. We have Ord. 2025-32 at 1st Reading before us this evening. The ordinance was read into the record. The sponsor is Mayor Kilway. Would you like to speak to this ordinance? Mayor: Yes, this is just . . . we want to take a look at our rules and requirements and locations of where our vape and/or smoke shop establishments are located within the City to make sure that they are appropriate. We just want to put a moratorium on it so we can dive into it a little deeper and make sure that we have our i’s dotted and our t’s crossed as to where they should 6  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Mayor (Cont’d.) be located and in what type of a commercial or zoning entity establishment or whatever. So, we obviously don’t want this at 1st Reading. We do need to set the public hearing before spring break. Dir. of Law: We are just giving this a 1st Reading today and a public hearing is set for March 13th. Mrs. Epstein: Is there anything else that you want to add? So, with that explanation I can go ahead and set the public hearing for March 13th at 7:05 p.m. Dir. of Law: 7:01 p.m. please. Mrs. Epstein: 7:01 p.m. March 13th at 7:01 p.m. Is there any other discussion on that ordinance? We have no other additional items before us this evening. Does anyone have anything else for Planning & Zoning? Hearing none, I close committee. i. Additional Items: None. b. FINANCE Donald Pavlik, Chair Christine Cipa, Vice Chair The Finance Committee deals with budget, appropriations, reappropriations, bonds, franchises, investments, and expenditures. i. First Readings of Ordinances and Resolutions A. Ord. 2025-21 – Authorizing the Mayor to purchase online subscription services with Microsoft Corporation, which are special in nature and not requiring a competitive bid and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: I call the Finance Committee to order. Currently we have five (5) 1st Reading ordinances. First up is Ord. 2025-21. The ordinance was read into the record. Mayor Kilway, do you have anything you want to add? Mayor: This is one of those housekeeping ordinances so we can continue to use the Microsoft software. Mr. Pavlik: Are there any questions from Council? Hearing none, is there a motion? Mr. Rubino: I make a motion to accept. Seconded Mr. Bollas. Roll Call: Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein – unanimous. Ord. 2025-21 is adopted by a vote of 6-0. B. Ord. 2025-22 – Authorizing the Mayor to enter into a contract without competitive bidding and through the State Purchasing Program or Sourcewell, or as authorized by R.C. 125.04(C), with Johnson Control, Inc. for the purchase of integrated security, software licenses, and related equipment and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: Next up we have Ord. 2025-22. The ordinance was read into the record. Mayor Kilway, anything to add? Mayor: No, again this is just that the funds have already been appropriated in the 2025 budget, and it is to purchase integrated security software licenses and related equipment from Johnson Control. Mr. Pavlik: Any questions from Council? Is there a motion? Mr. Rubino: I make a motion to adopt Ord. 2025-22. Seconded Mr. Roy. Roll Call: Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik – unanimous. Ord. 2025-22 is adopted by a vote of 6-0. C. Ord. 2025-23 – Authorizing participation in the National Association of State Procurement Officials (NASPO) and NASPO ValuePoint for the purpose of contracting with Verizon Wireless for telephone and internet services and providing for immediate enactment. 7  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Sponsor: Mayor Carol A. Kilway Mr. Pavlik: Next we have Ord. 2025-23. The ordinance was read into the record. Mayor Kilway, anything? Mayor: Just the same as before. This was appropriated in the 2025 budget, and it is for telephone and internet services, so this allows us to use NASPO as the cooperative purchasing program to facilitate this public procurement process. Mr. Pavlik: Any questions from Council? Is there a motion? Mr. Rubino: I make a motion to adopt Ord. 2025-23. Seconded Mr. Roy. Roll Call: Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy – unanimous. Ord. 2025-23 is adopted by a vote of 6-0. D. Ord. 2025-24 – Authorizing the Mayor to enter into a contract without competitive bidding and through the State Purchasing Program, or as authorized by R.C. 125.04(C), with Motorola Solutions for the purchase of radio equipment, video equipment, software licenses, and related equipment and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: Next we have Ord. 2025-24. The ordinance was read into record. Mayor Kilway. Mayor: Nothing to add again. This is housekeeping and it has already been approved through the budget process. Mr. Pavlik: Any questions from Council? Is there a motion? Mr. Rubino: I make a motion to adopt Ord. 2025-24. Seconded Mrs. Cipa. Roll Call: Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino – unanimous. Ord. 2025-24 is adopted by a vote of 6-0. E. Ord. 2025-25 – Accepting donations to the City of Tallmadge for 2024 and providing for immediate enactment. Sponsor: Dir. of Finance Gilbride Mr. Pavlik: Next we have Ord. 2025-25. The ordinance was read into the record. Ms. Gilbride do you have anything to add? Dir. of Finance: These are just the various donations that have been made to the City in 2024 and just require acceptance by Council. Mr. Pavlik: Is there any discussion? Mr. Bollas: I just wanted to express a thank you to all those donors and I just wanted to call attention to All Breed Training Club of Akron, Tallmadge Historical Society, the Country Clean Car Wash, Tallmadge Little League as well as the Matt Lyons Memorial Donations. The last one just shows from various sources. Mr. Pavlik: Is there a motion? Mr. Roy: I will make a motion for adoption. Seconded Mr. Rubino. Roll Call: Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas – unanimous. Ord. 2025-25 is adopted by a vote of 6-0. I apologize, there is a second page, and we have 3 more. F. Ord. 2025-27 – Authorizing the Mayor to contract with Kastner Westman & Wilkins, LLC for legal services and consulting services and providing for immediate enactment. Sponsor: Dir. of Law Raber Mr. Pavlik: Next we have Ord. 2025-27. The ordinance was read into record. Ms. Raber, do you want to add anything? Dir. of Law: This is also housekeeping. This has been budgeted, and they have an expertise in labor law. Mr. Pavlik: Thank you. Is there any discussion? Hearing none, is there a motion? Mr. Rubino: I make a motion to adopt Ord. 2025-27. Seconded Mrs. Cipa. Roll Call: Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa – unanimous. Ord. 2025-27 is adopted by a vote of 6-0. 8  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 FINANCE (Cont’d.) Donald Pavlik, Chair Christine Cipa, Vice Chair G. Ord. 2025-29 – Declaring City-owned personal property to be excess/obsolete and authorizing the donation of said equipment to the Village of Apple Creek and certain conditions and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mr. Pavlik: Next is Ord. 2025-29. The ordinance was read into the record. Mayor do you have anything? Mayor: Just for clarification, these are some very, very old tasers that have been sitting in a drawer for at least the last 9 years and they are not being used and we do have other ones that are more reliable that are under warranty that can actually be serviced that we are using and there was an ask from this village if we could donate them to them because they had some budgetary constraints and they needed some tasers. Dir. of Administration: The Ohio Chiefs of Police put out a call for various equipment to law enforcement agencies and we happened to have some items that we have not used in many years and they are serviceable. Mr. Pavlik: Perfect. Are there any questions from Council floor? Mr. Rubino: When it says certain conditions; what are those conditions? Dir. of Law: They are listed in the WHEREAS clauses that they know that they are taking them on without any promise that they will actually be in working order and that they will also basically make sure we have no liability for them taking them on. Mr. Rubino: Thank you. Mr. Pavlik: Any other additional questions? Hearing none, do we have a motion? Mr. Rubino: I move to adopt Ord. 2025-29. Seconded Mrs. Cipa. Roll Call: Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein – unanimous. Ord. 2025-29 is adopted by a vote of 6-0. H. Ord. 2025-31 – Authorizing the Director of Public Service to advertise and solicit bids and the Mayor to enter into a contract for restoration of the Maca Aquatic Center Slide and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mr. Pavlik: Next we have Ord. 2025-31. The ordinance was read into the record. Mr. Rorar, do you have anything on this? Dir. of Pub. Service: So, this is the structure that holds up the slide, not the slide itself. Mr. Pavlik: Are there any questions? Hearing none, is there a motion? Mr. Roy: I will move to adopt Ord. 2025-31. Seconded Mrs. Cipa. Roll Call: Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik – unanimous. Ord. 2025-31 is adopted by a vote of 6-0. Mr. Pavlik: Is there anything else to come before the Finance Committee? Hearing nothing else, I will close committee. ii. Additional Items: None. c. PERSONNEL Christine Cipa, Chair Donald Pavlik, Vice Chair The Personnel Committee] deals with personnel, labor relations, insurance claims, Rules of Council and State Statutes. i. Third Readings of Ordinances and Resolutions 9  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 PERSONNEL (Cont’d.) Christine Cipa, Chair Donald Pavlik, Vice Chair A. Ord. 2024-75 – Authorizing the Mayor to enter into an agreement with the International Association of Firefighters Local 2764 and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mrs. Cipa: I call the Personnel Committee to order. We have Ord. 2024-75 before us at 3rd Reading. If I am correct, you want to leave these at 3rd Reading? Dir. of Administration: Yes, that is correct and I keep forgetting FOP so Ord. 2024-76 and 77. So all three. We would like to keep at 3rd Reading. B. Ord. 2024-76 – Authorizing the Mayor to enter into an agreement with the Fraternal Order of Police (F.O.P.) consisting of Tallmadge Patrol Officers and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mrs. Cipa: Ord. 2024-75. The ordinance was read into the record. This will remain at 3rd Reading. Dir. of Law: If I may, I just wanted to say that hopefully at the next meeting we would be able to potentially look at tabling these and we would have more dates and more information that we might be able to give you so that they don’t keep popping up on your agenda and they would come back at another date. So, we will look to try to do that for the next meeting. Mrs. Cipa: Thank you. C. Ord. 2024-77 – Authorizing the Mayor to enter into an agreement with the Fraternal Order of Police (F.O.P.) consisting of Tallmadge Police Sergeants and Tallmadge Police Lieutenants and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mrs. Cipa: Ord. 2024-77. The ordinance was read into the record. This will remain at 3rd Reading. ii. First Readings of Ordinances and Resolutions A. Ord. 2025-26 – Authorizing the Director of Finance to advertise for proposals and the Mayor to enter into one or more contracts for Major Medical, Dental, Eye, and/or Group Life Insurance for various officials and employees of the City and providing for immediate enactment. Sponsor: Dir. of Finance Gilbride Mrs. Cipa: Next we have Ord. 2025-26 at 1st Reading. The ordinance was read into the record. Mrs. Gilbride, do you have anything on this? Dir. of Finance: This is just so that we can get proposals and it is for our annual insurance. Mrs. Cipa: Do you want immediate approval? Dir. Finance: If you would like to adopt it, that would be great. Mrs. Cipa: Do we have a motion to approve? Mr. Rubino: I will make a motion to adopt Ord. 2025-26. Seconded Mr. Pavlik. Mr. Bollas: I have one question. In terms of the process for advertising for these proposals, is that an item that would go to the Cost Containment agenda prior to going to Council or is it vice versa? Dir. of Finance: So, this would be a process where basically we use our broker to get quotes or what not when it is time to renew our insurance. Currently, yes this would be taken to the Cost Containment Committee, but it does not come back to Council. Mr. Bollas: OK. Thank you. Roll Call: Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy – unanimous. Ord. 2025-26 is adopted by a vote of 6-0. Mrs. Cipa: Are there any additional items? Hearing none, I will close committee. iii. Additional Items: None. 10  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 d. SAFETY Nicholas Rubino, Chair Ted Roy, Vice Chair The Safety Committee deals with disaster services, communications, fire, and paramedics, police and health. Mr. Rubino: I call the Safety Committee to order. We have no legislation before us this evening. Does anyone have any questions for the committee? Hearing none, I will close committee. i. Additional Items: None. e. COMMUNITY ISSUES Ted Roy, Chair Mary Gutman, Vice Chair The Community Issues Committee deals with Parks and Recreation, civic affairs, and liaison between Council and the Recreation Board and intergovernmental affairs. Mr. Roy: I call the Community Issues Committee to order. We have no legislation before us this evening. Is there anything for Community Issues? Hearing none, I will close committee. i. Additional Items: f. PUBLIC SERVICE Jessica Epstein, Chair Nicholas Rubino, Vice Chair The Public Service Committee deals with streets, highways, sidewalks, buildings, and improvements: water, sewer, electricity, gas, energy resources, recycling, waste, and trash. i. First Readings of Ordinances and Resolutions. A. Ord. 2025-14 – Authorizing the Mayor to contract with Verdantas for engineering and consulting services relating to water system development and other general engineering services and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: I call the Public Service Committee to order. We have many 1st Readings before us this evening and so I will start with Ord. 2025-14. The ordinance was read into the record. I know we spoke about these earlier; these are basically all housekeeping. Dir. of Pub. Service: Yes, they were CT Consultants before they were bought out. We use them for water and sanitary engineering. Mrs. Epstein: OK. I will entertain a motion. Mr. Pavlik: So moved. Seconded Mr. Bollas. Roll Call: Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino – unanimous. Ord. 2025-14 is adopted by a vote of 6-0. B. Ord. 2025-15 – Authorizing the Mayor to contract with Brandstetter Carroll Inc. for engineering and consulting services relating to parks and recreation design and engineering and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: Next we have Ord. 2025-15. The ordinance was read into the record. This is another housekeeping item. Dir. of Pub. Service: Yes, this is an engineering firm that mostly does our parks. Mrs. Epstein: I will entertain a motion. Mr. Pavlik: I will make a motion to adopt Ord. 2025-15. Seconded Mr. Bollas. Roll Call: Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas – unanimous. Ord. 2025-15 is adopted by a vote of 6-0. 11  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 C. Ord. 2025-16 – Expressing intent to sell unneeded, obsolete, or unfit municipal personal property including but not limited to vehicles and equipment by internet and/or auto auction in calendar year 2025 and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: Next we have Ord. 2025-16. The ordinance was read into the record. Dir. of Pub. Service: This one can actually go a couple readings. It is not housekeeping. Mrs. Epstein: OK. Dir. of Law: This is just a general one that we are required to adopt every single year. Dir. of Pub. Service: So, I misspoke Ms. Raber. So, this is housekeeping. Mrs. Epstein: OK. Mr. Pavlik: I will make a motion to adopt Ord. 2025-16. Seconded Mr. Roy. Roll Call: Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa – unanimous. Ord. 2025-16 is adopted by a vote of 6-0. D. Ord. 2025-17 – Authorizing the Director of Public Service to advertise for bids and the Mayor to award a contract for trucking and hauling and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: Next we have Ord. 2025-17. The ordinance was read into the record. Again, this is housekeeping. Mr. Pavlik: I will make a motion to adopt Ord. 2025-17. Seconded Mrs. Cipa. Roll Call: Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein – unanimous. Ord. 2025-17 is adopted by a vote of 6-0. E. Ord. 2025-18 – Authorizing the Ohio Director of Transportation to complete the mowing of IR76 within the City limits and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: Next we have Ord. 2025-18. The ordinance was read into the record. Dir. of Pub. Service: This is also housekeeping. This is the mowing that ODOT does up there on I-76 for us. Mr. Roy: I will make a motion to adopt Ord. 2025-18. Seconded Mr. Pavlik. Roll Call: Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik – unanimous. Ord. 2025-18 is adopted by a vote of 6-0. F. Ord. 2025-19 – Authorizing the Mayor to enter into contract for CCTV inspection and cleaning consulting services related to City sewers and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: Next we have Ord. 2025-19. The ordinance was read into the record. Is this another housekeeping item? Dir. of Pub. Service: Yes, so this is for videoing and cleaning the sanitary lines that the City can’t get to. Mrs. Epstein: Is there a motion? Mr. Pavlik: I’ll make a motion to adopt Ord. 2025-19. Seconded Mrs. Cipa. Roll Call: Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy – unanimous. Ord. 2025-19 is adopted by a vote of 6-0. G. Ord. 2025-20 – Authorizing the Mayor to purchase online subscription services with Environmental Systems Research Institute, Inc. which are special in nature and not requiring a competitive bid and providing for immediate enactment. Sponsor: Mayor Carol A. Kilway Mrs. Epstein: Next we have Ord. 2025-20. The ordinance was read into the record. Dir. of Administration: Good evening. This is an ordinance that will cross all departments. It is for ESRI. We use it for our GIS, and this is a piece of housekeeping legislation that we have every year. We are actually enhancing our abilities to do more things in the field and 12  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Dir. of Administration (Cont’d.) purchasing additional licenses for the Police and Fire Departments and the Administration to use for Planning & Zoning and Emergency Management and Disaster Response Planning. It will also add more ability to the 17 licenses we have for the Street Department for tagging and marking different items that they work on from sewer lines, water lines to fire hydrants. So, pending your questions, that’s all I have. Mr. Pavlik: I will make a motion to adopt. Seconded Mrs. Cipa. Roll Call: Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino – unanimous. Ord. 2025-20 is adopted by a vote of 6-0. H. Ord. 2025-28 – Authorizing the Mayor to contract with DMS Water Solutions Co., LLC for engineering and consulting services relating to water system development and other general engineering services and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: Next we have Ord. 2025-28. The ordinance was read into the record. Dir. of Pub. Service: This is also housekeeping. It is a sanitary engineer that we use. Mr. Pavlik: I will make a motion to adopt Ord. 2025-28. Seconded Mrs. Cipa. Roll Call: Mrs. Cipa, Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas – unanimous. Ord. 2025-28 is adopted by a vote of 6-0. I. Ord. 2025-30 – Authorizing the Director of Public Service to negotiate and the Mayor to enter into a Master Service Agreement for electric aggregation services with DYNEGY Energy Services (EAST), LLC D/B/A DYNEGY Energy Services, LLC (”DESE”) and providing for immediate enactment. Sponsor: Dir. of Pub. Service Rorar Mrs. Epstein: Next we have Ord. 2025-30. The ordinance was read into the record. Mr. Roy: I will make a motion. Seconded Mr. Pavlik. Dir. of Law: Just a point of order, if you could just clarify it as a motion to adopt. Mr. Roy: I will make a motion to adopt. Seconded Mr. Pavlik. Roll Call: Mrs. Epstein, Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa – unanimous. Ord. 2025-30 is adopted by a vote of 6-0. Mrs. Epstein: Is there anything else to come before the Public Service Committee? Hearing none, I will close committee. ii. Additional Items: None. 11. Reports of Special Committees: a. Council Operations Committee i. Additional Items: Pres. of Council: I have no additional items this evening. 12. Announcements: Mrs. Epstein: I did want to just give one announcement. I sent a picture, it should be in your e- mail. I did host in partnership with Councilwoman Gutman; my second annual Hearts for Heroes event and I just wanted to share that with the community. We had a nice turnout, and we made valentines for veterans in our local community and we were able to provide about 100 hand-made valentines for our vets. I shared a picture on Facebook, but I just wanted to share that we had a nice event. Pres. of Council: Thank you very much. Just as a reminder, we will be going into Executive Session regarding potential purchase of real property. So, at this time I am going to ask for a motion and a second and a roll call vote to go into Executive Session at 8:03 p.m. We will then return to have our Richardson Trust Fund meeting following adjournment of this meeting. Mr. Pavlik: I will make a motion to go into Executive Session for the purpose of Potential Purchase of Real Property. Seconded Mrs. Cipa. Pres. of Council: We have a motion and a second to go into Executive Session at 8:03 p.m. Roll Call: Mr. Pavlik, Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein – unanimous. The Council of the Whole went into Executive Session at 8:04 p.m. 13  COUNCIL MEETING Council Chambers 7:00 p.m. February 13, 2025 Pres. of Council: It is now 8:20 p.m. and we are out of Executive Session. I will first ask for a motion for adjournment of our regularly scheduled City Council meeting and then we will move into the Richardson Trust Fund Committee. 13. Adjournment: I will make a motion to adjourn. Seconded Mrs. Cipa. Pres. of Council: We have a motion and a second for adjournment. Roll Call: Mr. Roy, Mr. Rubino, Mr. Bollas, Mrs. Cipa, Mrs. Epstein, Mr. Pavlik – unanimous. The Council meeting of 2- 13-25 adjourned at 8:20 p.m. by a vote of 6-0. sb Adopted: ___________________ ___________________________________ ______________________________________ Susan E. Burton, Clerk of Council Jonathon D. Bollas, President of Council 14