City Council

Taylorsville CityCouncilMinutes April 2 2008 Page1 CityofTaylorsville CITYCOUNCILMEETING Minutes Wednesday April2 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 BRIEFINGSESSION Attendance CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach MarkMcGrath CommunityDevelopmentDirector JohnTaylor CityEngineer ScottHarrington ChiefFinancialOfficer JohnTaylor CityEngineer KevinTaylor Court Administrator Excused MayorRussWall BRIEFINGSESSION 1 ReviewAdministrative Report 1800 38ChairmanLesMatsumura conductedtheBriefingSession whichconvenedat600 pm City RecorderCherylPeacockCottleconductedaRollCall whereinall CouncilMembers werepresent Chairman Matsumuranoted thatMayorRussWallisexcusedduetoillness ChairmanMatsumura called forquestionsorcommentsontheAdministrativeReportandthere werenone Taylorsville CityCouncilMinutes April 2 2008 Page2 2 ReviewAgenda 1801 14Theagenda fortheCityCouncilMeetingwasreviewedand discussed Council MemberRechtenbachnotedthathe willbenotbepresentattheApril23 2008 CityCouncil Meeting 3 ClosedSession 1804 30CouncilMemberJerryRechtenbach MOVED toadjourntheBriefing Sessionand conveneaClosedSessiontodiscussdeploymentofsecuritypersonnel devices orsystemsat 604 pm CouncilMemberLynnHandy SECONDED themotion ChairmanLesMatsumura calledfordiscussiononthemotion There beingnone he calledforaroll callvote Thevote wasasfollows Pratt yes HandyyesMatsumura yes Rechtenbach yes andCatlin yes All membersofthe CityCouncilvotedandthemotioncarriedbyaunanimousvote CLOSEDSESSION ThoseinattendanceatthisClosedSessionwere CouncilMembers Matsumura Pratt Handy Rechtenbach andCatlin JohnBrems John InchMorgan ChiefDelCraig MarkMcGrath John Taylor ScottHarrington CherylPeacockCottle KevinTaylor andJessicaSpringer Minutes fortheClosedSessionweretakenand arenowonfileasaProtectedRecord CouncilChairmanLesMatsumura MOVED toadjourntheClosedSessionat630pm and convenetheregularCityCouncilMeeting CouncilMemberBudCatlin SECONDED the motion ChairmanLesMatsumura calledfordiscussiononthemotion Therebeingnone he calledforarollcallvote Thevotewasasfollows Pratt yes HandyyesMatsumura yes Rechtenbach yes andCatlin yes Allmembers oftheCityCouncilpresentvotedand the motioncarriedbyaunanimousvote Taylorsville CityCouncilMinutes April 2 2008 Page3 REGULARMEETING Attendance CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin MarkMcGrath CommunityDevelopmentDirector CouncilMember MorrisPratt Delwin Craig ChiefofPolice CouncilMemberJerryRechtenbach CherylPeacockCottle CityRecorder JessicaSpringer CouncilCoordinator KeithSnarr EconomicDevelopment Director JohnTaylor CityEngineer ScottHarrington ChiefFinancialOfficer JudgeMarshaThomas KevinTaylor CourtAdministrator TessaKohl VictimAdvocate JoeCorbett PoliceOfficer Excused MayorRussWall Citizens Raili Jacquet LorenzoMiller Kristie Overson JohnGidney DanFazzini Winona Webb WarrenWebb HarlanChristmas TaniaKnight WilenysLastre WendyVu Brittney Slade RachelleSnow JessicaSnow JoeyPehrson Julien Ta HailTa ColtonGardner Kyra Holman 1 WELCOME INTRODUCTIONANDPRELIMINARYMATTERS 1834 34ChairmanLesMatsumura calledthemeetingtoorderat6 34pm andwelcomedthose inattendance City RecorderCherylPeacockCottleconductedaRollCall whereinallCouncil Memberswerepresent MayorRussWallwasexcusedfromthemeeting duetoillness 11 PledgeofAllegiance Opening Ceremonies YouthCouncilMember RachelleSnow 1835 13KyraHolman oftheTaylorsville YouthCouncil directedthePledgeofAllegiance Taylorsville CityCouncilMinutes April 2 2008 Page4 12 Reverence YouthCouncilMember NatalieNoakes OpeningCeremonies ForApril23 2007tobearrangedbyCouncilMemberMorrisPratt 1835 47YouthCouncilMemberWilenysLastreofferedtheReverence 13 CitizenComments 1836 27ChairmanLesMatsumura reviewedtheCitizenCommentProceduresfortheaudience Hethencalledforanycitizencomments 1837 39Therewerenocitizencomments andChairmanMatsumura closedthecitizencomment period 14 Mayor sReport DuetoMayorWallsabsence noMayor sReport wasgiven 2 APPOINTMENTS Therewereno appointments 3 REPORTS 31 YouthCouncil YouthCouncil ChairBrittanySlade 1837 54FormerYouthCouncilChairTaniaKnightintroducednewlyelectedYouthCouncil ChairBrittany Slade Ms Sladereportedonrecentactivitiesandupcomingeventsforthe Taylorsville YouthCouncil 34 IndigentLegalDefenseServices DougStowell 1840 02LegalDefenderDoug Stowellgaveaquarterly reportonlegaldefenseservicesand citedstatisticsoncasesintheTaylorsville MunicipalCourt 1841 47Mr StowelladdressedquestionsfromtheCityCouncilregardingparticularcrimesand penalties 32 TaylorsvilleJusticeCourt KevinTaylor 1851 35CourtAdministratorKevinTaylorreportedonrecentactivitiesintheCourtandcurrent goalsand objectivesforthedepartment Hestatedthatthecourtwouldliketoconductan Taylorsville CityCouncilMinutes April 2 2008 Page5 efficiency study Hecited effortstoestablishbettercommunicationwithmembersofthePolice Department theProsecutorsOffice theCommunityDevelopmentDepartment andtheFinance Department Mr Taylordescribedupcomingtrainingthatisscheduledforcourtclerks He reviewedstatisticsregarding citationsandcriminalmatters Mr TayloraddressedseveralquestionsfromtheCouncil 33 TaylorsvilleCityProsecutors LorenzoK Miller 1855 02TaylorsvilleCityProsecutorLorenzoMillerreportedonprosecutionserviceswithinthe Cityfortheprevious twoquarters 1859 32Mr MilleraddressedquestionsfromtheCouncil Heagreedtoprovidestatisticsonthe prosecutioncaseloadtoCouncilCoordinatorJessicaSpringerfor distributiontotheCouncil 1901 55JudgeMarshaThomasaddressedquestionsfromtheCouncil SheandCourt AdministratorKevinTaylor madeclarification onthehighturnoverofcourtpersonnel 4 CONSENTAGENDA 41 Minutes RCCM3 19 08 1904 57CouncilMemberJerryRechtenbach MOVED toadopttheConsentAgenda Council MemberLynn Handy SECONDED themotion ChairmanMatsumura calledfordiscussion on themotion Therebeingnone hecalledforarollcallvoteThevotewasas follows Pratt yes Handy yesMatsumura yes Rechtenbach yes andCatlin yes AllCityCouncilmembers votedinfavorandthemotionpassedunanimously 5 PLANNINGMATTERS 51 CapitalImprovementProjectsReview JohnTaylor 1905 36CityEngineerJohnTaylorupdatedtheCouncilonthestatusofcurrentcapital improvementprojectswithintheCity 1911 26Mr TayloraddressedquestionsfromtheCouncilregardingspecificsofcapitalprojects 1914 24Futurecapitalprojectswerereviewed Taylorsville CityCouncilMinutes April 2 2008 Page6 1916 37CityAdministratorJohnInchMorgangaveadditionalexplanationonavailablefunds forcapitalprojects HedescribedcertaincorrelationthatneedstotakeplacewithRepresentative WayneHarperandalsowithUDOT 1919 12CouncilMembersdiscussedpriorities forfutureprojectsthathavefunding as wellas projectsthathavenofundinginplace Mr Morgan statedthat apriority listforprojectswillbe includedwiththebudgetdocumentsthatwillbeprovidedtoCouncilMembersintwoweeks 1922 37CouncilMemberRechtenbachnotedthatthe1300WestBikeprojecthasbeenonthe backburnerfor12years Heexpressedhisopinion thatthisprojectmaynolongerbe worthwhile Itwasnotedthat50 oftheCity smatchingfundshavebeen expended 1924 42CouncilMembersconcurredthat becauseofthe redtape andothercontributing factors theprojectshouldnotbe continued 192754Mr Taylorstated thathesupportsthat decision 1929 02 JohnTaylorwasdirectedtoinvestigatethepossibilityoftransferringtheCMAQ CongestionManagementandAirQuality fundsfromthe1300WestBikeProjecttothe InterchangeBeautification Project 1929 19Mr MorganupdatedtheCouncilon thestatusofADAramps Healsodescribedthe projecton1300 Westand4100South 1931 27Mr Taylorreviewedstormdrainprojectsthathave beencompletedthisyear along withstormdrainprojectsthatareinthedesignphase andfuturestormdrainprojects 6 FINANCIALMATTERS 61 ResolutionNo 08 13 ApprovinganInterlocalCooperativeAgreement BetweenSaltLakeCounty andTaylorsville withRespecttotheConstruction ofaBassFishingPondatMillracePark JohnInchMorgan 1933 45CityAdministratorJohnInchMorgan presentedthesubjectresolutionforCouncil consideration He notedthatSaltLakeCountyhasnotyetsignedoffonthisagreement andthere aresomeblanksyettobefilledinafterfurthernegotiationsaremade HeclarifiedthattheCity willbe theownerofthepondandwillberesponsibleforbuilding andmaintainingit Mr Morgan statedthatanotheragreement willbemadewiththeStateFisheries whowillstockthe pond Healsocited approvalsthatarebeingobtainedthrough theArmyCorp ofEngineers Taylorsville CityCouncilMinutes April 2 2008 Page7 1935 43Mr Morganaddressedquestionsfrom theCouncilandaffirmedthatbuildingcostsfor thepondwillbefullyfunded He statedthatmaintenancecostsforthepondarenotanticipated tobelarge Hecitedsomemaintenancetasksthatwillbeperformed byotheragencies 1938 25CouncilMember Morris Pratt MOVED toadoptResolutionNo 08 13 Approvingan InterlocalCooperativeAgreementBetween SaltLakeCountyand TaylorsvillewithRespectto theConstructionofaBassFishingPondatMillracePark allowingAdministrationtoinsert additionaldata CouncilMemberLynnSecond SECONDED themotion Chairman Matsumura calledfordiscussiononthemotion There beingnone he calledfora rollcallvote Thevotewasasfollows Pratt yes Handy yesMatsumura yes Rechtenbach yes andCatlin yes AllCity Councilmembersvotedin favorandthemotionpassedunanimously 62 BudgetandStrategicPlanningIssuesforFiscalYear2008 2009 1939 12CityAdministratorJohnInchMorganstatedthatthisisacontinuation oftheprevious budgetdiscussion 1940 20Mr MorganreviewedbudgetneedswithintheAdministrationDepartment Henoted thatemployeehealthinsurancepremiums willbeincreasedby97 increasethisyear dental insurancepremiums aregoing up10 andvisionpremiums willremainthesame Mr Morgan statedthatiftheflatratecoveredbytheCityremainsthesame leavingthecostincreasetobe borneentirelybytheemployee thetotalcosttotheCityfor medicalanddentalbenefits is projectedat 800302 HereportedthatiftheCityandtheemployee sharethepremiumcost increaseformedicalanddentalinsurance thecosttotheCityisapproximately 840 000 1942 36Mr Morgan citedchangestotheRetirementSystem Hesaidthattherecentlypassed SenateBill19allowscostoflivingadjustments upto4 annuallytolawenforcementretirees andmakesitoptional forCitiesand Countiestoincreasecontributions Heclarifiedthatthe adjustmentwouldallowfora23 increasetothecurrentretirementcontributiongoingtoPolice Officersrightnow 1949 13CouncilMemberCatlincalledformoreexplanationontheadjustmentand Mr Morgan agreedtoobtainfurtherclarificationfromUtahRetirementSystems Mr Morgan affirmedthat theCity soption toparticipateinthisbenefitexpiresin18months 1954 28CouncilMemberCatlingaveadditionalinformationonoptionsfor lawenforcement retirementbenefits 1955 37Mr Morgan statedthattheUtahRetirementSystemrequiresentitiestoprovideLong TermDisabilityInsurance tolaw enforcementemployees Healso describedlifeinsurance benefitsthatareofferedtoemployees Taylorsville CityCouncilMinutes April 2 2008 Page8 1957 13Mr Morgan reviewedcoverageoptionsfor offeringshorttermand long termdisability benefitsforallfull time employees 1958 13Mr Morgan citedissueswiththemaintenance ofbacklotsidewalkswithintheCity Hedescribedwaysthatmaintenancehasbeenhandledinthepastbycommunityserviceworkers etc Hecited asuggestionfromresidentstoconsiderthehiringofpart time seasonal employees toassistwiththemaintenanceofmajorcitythoroughfares Mr Prattstatedconcernsoverthe costofhiringadditionalpersonnel which mayleadtotaxincreases 2001 29Mr Prattstatedthatheisopposedtoallocatingfundstoinstallwallssimilartothaton 5400SouthinotherpartsoftheCity andfeelsthatthosefundsshouldinsteadgotocurrent projects 2003 40Economic DevelopmentDirectorKeithSnarrreviewedbudgetneedswithinhis department ie books subscriptions andmemberships travelandtraining studies consulting contracts andofficeequipment 2005 18CouncilMemberRechtenbachaskedforclarification on travelandtrainingexpenses 2006 57Mr Snarrreviewednewstudiesthatarebeingproposed ie Target Marketing General Audience RDA 4800South EDA UDOTProperty theArtsCenterGrant andGateway Signs 2009 33Mr SnarrreviewedhisproposedbudgetforconsultingcontractsforGIS PlanningMaintenance copiermaintenance andRDA Appraisal Consultants 2012 53Mr Snarrlistedoffice equipmentneeds ie adigitalcamera Photoshop software etc 2013 32PoliceChiefDelCraigpresentedbudgetrequestsfromhisDepartment Heindicated thathe hasaskedfor allocationfor threeadditionalpolice officers 2015 24ChairmanMatsumuraaskedChiefCraigtoforwardhisitemizedbudgetrequeststothe CouncilCoordinatorfordistributiontoCouncilMembers 2016 05 CouncilMemberCatlinsuggested sponsoringselectedindividualsthroughthePolice Academy withtherequirement thatsponsoredgraduatesmakea twoyearcommitment towork forTaylorsvilleorberequiredtorepaytheCityfortraining 2017 19ChiefCraignotedthebenefitofwideningtherecruitmentpoolwiththis concept but citedthedowntimethatwould alsobeinvolved Taylorsville CityCouncilMinutes April 2 2008 Page9 2018 58CouncilMember Rechtenbachexpressedconcernswith theconcept andprosandcons werediscussed 2022 40ChiefCraigrelayedthatthePolicedepartmentcurrentlyhastwovacanciesandalsohas threeofficersonrestrictedduty 2027 23TheCouncilconcurredthatthey weresupportiveoverallofthesponsorshipconcept Mr Morgan statedthattheAdministrationisalsoinfavoroftheidea Hegaveadditional clarification onthecompetitiveelementinvolvedinfindinglawenforcementapplicants 2028 49ChiefCraigcitedarequestforacivilianSecretary forinvestigations 2031 05ChiefCraigstatedthathe anticipatesabudgetreductionunderthetrainingline allotment Hereviewed requestsfor 10000forriotgear andalsocitedtheneedforfirstaidkits andfire extinguishersinpatrolcars 2032 35 TheChief addressedquestionsfromCouncilMembers HenotedthataCommittee comprisedofJohnMorgan CouncilMemberCatlin Sgt Moriarty Sgt Allen andhimselfhave put togetheranewSergeantJobDescription alongwithaPerformanceEvaluationthatis Pay for Performance based ChiefCraig notedaneed tomakeexpectationsforemployeesclearand conciseupfront 2035 01Mr Morganstatedthatthebudgetshouldnotbeimpactedbasedon payfor performanceincreases Hesaidthatadjustmentswillbemadewithinthebudgetallocationsto rectifyinequitiesthatwereinherentinthe oldplan 2035 48ChiefCraigstatedthat withtheadditionalallocations thePoliceDepartmentbudget shouldcomeinatabout 71million 2036 33CouncilMember Prattcitedtheeffectivenessofflashingspeedsignsandinquired aboutthecostofsuch signs Mr Morgan stated thatallocationforthesignscomesfrom the StreetSurface Transportationbudget Heestimated thecostforasigntobebetween 7000and 9000 butnotedthatsomearecoveredbyapublicsafetygrant Mr Pratt recommendedthat the Cityinvestinadditional signs 2038 53TheChiefsaidthatthenewmarkings onCitypolice carsshouldbecompletedbythe beginningofthefiscalyear 2039 55CouncilMemberCatlincalledforacompletebreakdownonemployee salariesand benefits Taylorsville CityCouncilMinutes April 2 2008 Page10 2040 38Mr Morganstatedthatthemaximumproposedincreasetopersonnelcostswouldbe 192000 2041 37Mr Morgan reviewedtheupcoming budgetcalendaranddescribedprocedures involvedintentativelyadoptingthetentativebudget 7 OTHERMATTERS 2044 16 CouncilMemberPrattrequesteda summaryreport oftherecentStaffretreat Mr MorganwillprovidetheinformationtoCouncilCoordinatorJessicaSpringer sothatitcanbe distributedtotheCouncil 8 NEWITEMSFORSUBSEQUENTCONSIDERATION NoAction Therewerenonewitemsforsubsequent consideration 9 NOTICEOFFUTUREPUBLICMEETINGS NEXTMEETING 2045 23 91 CityCouncilWorkSession April16 2008 6 00pm 92 CityCouncilBriefingSession April23 2008 6 00pm 93 CityCouncilMeeting April23 2008 6 30pm 94 CityCouncilBriefingSession May 7 2008 6 00pm 95 CityCouncilMeeting May7 2008 6 30pm 10 CALENDAROFUPCOMINGEVENTS 2046 21 101 TaylorsvilleSymphony FreeConcert April16 2008 7 30pm TaylorsvilleHighSchool Auditorium 102 CERT Training StartingSaturday April26 2008forthree consecutive Saturdays8 00am to5 00pm thethirdSaturdayending at1 00pm TrainingwillbeattheCityofTaylorsville CouncilChambers Costis30 dollars registrationsareduebyApril18th at5 00pm Formore informationortoprinttheregistrationformvisitwwwunifiedfireorg 103 TownMeeting Wednesday April30 2008 6 00pm CityofTaylorsville CouncilChambers TheMayorandCityCouncilwill answeryourquestions Bringyourcommentsandsuggestions Taylorsville CityCouncilMinutes April 2 2008 Page11 11 ADJOURNMENT 2046 49CouncilMemberMorrisPratt MOVED toadjourntheCityCouncilMeeting Council MemberBudCatlin SECONDED themotion ChairmanMatsumura calledfordiscussion There beingnone hecalledforavote Thevote wasasfollows Pratt yes Handy yesMatsumura yes Rechtenbach yes andCatlin yes AllCityCouncilmembersvotedinfavorandthemotion passedunanimously Themeetingwasadjournedat846pm CherylPeacockCottle CityRecorder Minutesapproved CC04 23 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder