City Council

Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page1 CityofTaylorsville WorkSession Minutes Wednesday May14 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 Attendance CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach DelCraig ChiefofPolice MarkMcGrath CommunityDevelopmentDirector KeithSnarr EconomicDevelopment ScottHarrington ChiefFinancialOfficer PatrickTomasino BuildingOfficial JohnTaylor CityEngineer MaryLund BuildingCoordinator PennyKnight BusinessLicenseClerk LyleHansen PublicWorksInspector MichaelMeldrum CityPlanner Excused MayorRussWall Others JohnGidney GordonWolf LarryBodine MarionWilley DavidJohnson ChairmanLesMatsumura calledtheWorkSessiontoorderat601pm andwelcomedthosein attendance City RecorderCherylPeacockCottleconductedaRollCall whereinallCouncil Memberswerepresent ChairmanMatsumura notedthatMayorWallwasexcusedfromthe meeting asheisoutoftown Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page2 1 ClosedSession a StrategySessiontoDiscusstheSaleandPurchaseofRealProperty 1802 27CouncilMemberJerryRechtenbach MOVED toconveneaClosedSessiontodiscuss thesaleandpurchaseofrealpropertyat602p m CouncilMemberMorrisPrattSECONDED themotion ChairmanLesMatsumura calledfordiscussiononthemotion Therebeingnone he calledforarollcallvote Thevotewasasfollows Rechtenbach yes Catlin yesPrattyes Handy yes andMatsumura yes Allmembers oftheCityCouncilvotedandthemotion carriedbyaunanimousvote CLOSEDSESSION Thoseinattendance atthisClosedSession were CouncilMembers Catlin Handy Matsumura Pratt andRechtenbach AlsopresentwereCityAdministratorJohnInchMorgan CityAttorney JohnBrems Michael Meldrum KeithSnarr BipDaniels MarionWilley DavidJohnson and CityRecorderCherylPeacock Cottle MinutesfortheClosedSessionweretakenand arenowonfileasaProtectedRecord CouncilMemberBudCatlin MOVED toadjourntheClosedSessionat638 pm andreconvene theCityCouncilWorkSession CouncilMemberLynnHandy SECONDED themotion ChairmanLesMatsumura calledfordiscussiononthemotion There beingnone hecalledfora rollcallvote Thevotewasasfollows Rechtenbach yes Catlin yesPrattyes Handy yes and Matsumura yes Allmembers oftheCityCouncilpresentvotedandthemotioncarriedby aunanimousvote 2 DiscussionRegardingOrdinanceNo 08 14 Establishing Title18 Administrative CodeEnforcementoftheTaylorsvilleCityCode MarkMcGrath 184100TheCityCouncilWorkSessionwasreconvenedandChairmanMatsumura calledthe meetingtoorder 1841 46CommunityDevelopmentDirectorMarkMcGrathdescribedreasonsforestablishing anordinance regardingadministrativecodeenforcementwithintheCity 1843 07Mr McGrathreviewedactionsandprocedures thatarecoveredintheproposed ordinance Hecitedpreviousissuesthathehasbeenworkingon withCityAttorneyJohnBrems ie formatting definingthescope andclarifying processes etc 1846 23CityAttorneyJohnBremsmadeclarificationregardingtheneedforasearchwarrantin somecases Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page3 1847 08Mr McGrathcitedpenaltiesandfinesassociated withpropertyviolations andheasked fordirectionfromtheCouncilon whetherthehearingsofficerwillhaveauthoritytoabatethese fees He alsoaskedforCouncilinputonappealshearings 1848 25Mr McGrathaddressedaquestionfromCouncilMemberRechtenbachregarding responsibilitiesofpropertyowners absenteelandlords andoccupants 1850 38CouncilMemberPrattasked aboutadministrativecitationpenaltiesandhowtheyare assessed He expressedconcernsaboutthe10 dayperiodthatisspecified 1852 50Mr McGrathstated thatthepurposeofthisordinanceistoprovideabettertoolfor cleaningupproperties Hestatedthatthecurrentpracticeistotakeapoliceofficeralongwhen citationsareissued butthisordinance givestheCitysCodeEnforcement Officercomplete authoritytoissuecitationsasneeded 1854 43 Mr McGrathstatedhisintenttobringtheordinance back atthefirstCouncilMeeting inJuneforfinalapproval Hewillemailtheordinance initsfinalformtotheCouncilassoon asitisready 3 DiscussionandCouncilDirectiontoAdministrationRegarding2008 2009Tentative Budget JohninchMorgan 1856 26CityAdministratorJohnInchMorgancitedane mailhepreviouslysenttotheCity Councilanddescribedhisagendaforthisbudgetdiscussion 1857 36Mr Morgan presentedinformationoutliningthebudgetimpactoffundingthe employeePayfor Performanceprogramatsixalternativeamountsfromthelevelrecommended bytheAdministrationintheTentativeBudget Healsoprovidedstatisticsonnational inflationaryratestotheCouncil 1901 57CouncilMemberCatlinaskedfornumbersthatincludefringebenefitsforemployees in ordertorepresentthetotalcompensationpackage Mr Morgan estimatedthatan additional10 couldbeaddedtoreflectbenefits 1905 40Mr Morgan citedthestep planthathasbeenpreviouslyadoptedandimplementedfor policeofficers HecautionedtheCounciltocarefully consideranychangestothestepplanfor lawenforcementofficersandencouragedthemtokeepitinplace Heciteda potentialnegative impacton officerrecruitmentifchangesaremade Headdressedadditionalquestionsfromthe Council Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page4 1908 59Mr Handystatedthathedoes notwanttocutservicesandsuggestedthat further considerationmayneedtobegiventoapropertytaxincrease 1909 24Mr Morgan statedthathe wasrecentlyinformedthattheamountforcrimelabservices contractedfromtheCountyhasbeenincreasedby 68 00000 Hesuggestedremoving improvementstoTaylorsvilleParkfromtheCapitalprojectsbudgetinordertooffsetthis amount 1913 48Mr Morgan statedthatTaylorsvilleisworkingwitha veryleanstaffcomparedtoother cities Hecitedproblemswithmaintainingadequatestaff especiallyinthepolicedepartment if compensationiscut due tothecurrentmarket HesaidthatemployeesaretheCity sbest assets andtheyshouldbecompensatedfairlyfortheextraloadsthatarebeingcarried 1917 27ChairmanMatsumura citedaneedtocomeupwithfundstobalancethebudget He presentedoptionstotheCouncilforbringingthebudgetinline 1918 22Mr Morgan madeclarificationsonadjustmentsthatweremadetothetentativebudget tobalanceit 1919 10CouncilMemberCatlinaskedaboutanadditionalallocationforanFTEthatwasmade lastyearandwasnotfilled Mr Morgan described waysthatthefundswereutilizedfor overtime etc Hestatedthatan additionalofficerhasnowbeenhired 1921 29Mr Morgan statedthattherearecurrentlynounfilled FTE sinthepolicedepartment Heexpressedconcernsthatofficerswillbelostverysoontoothercitiesthatarepayingmore suchasCottonwoodHeights 1927 02CouncilMemberPrattstatedthattheCityshouldnotengageinabiddingwarfor employees HecitedtheaveragesalaryforTaylorsville employeesandstatedthatcitizensmust beabletoaffordtoliveintheCity 1929 21Mr Morgan describedtheformulasusedinprovidingthecompensationoptionstothe Council 1932 48Mr Morgan madeclarificationsonhowpayforperformanceincreasesareawarded Mr Prattsuggestedthat theCouncilplacea capontheamountthatcanbegiventoan individual employee 1934 58CouncilChairmanMatsumura statedthatplacingacaponindividualincreaseswould tieAdministration shands Hedescribedwaysthat thepayforperformanceprogramis implemented Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page5 1939 03Mr Morgan gaveclarificationoncalculationsthat weremadeforincreasestothe budgetforsalariesandbenefits Mr Catlinaskedfornumbersregardingbenefits Mr Morgan indicatedthathe willprovide additionalfigures regardingbenefits 1944 31Mr Morgan citeda 20 000allocationinthebudgetfortwohalftimeemployeesfor groundsmaintenanceforpublicstreets codeenforcementissues etc 1946 36Mr Morgan calledfordirectiononthesalaryallocations Council MemberHandy recommendedkeepingthe44 asdescribedinthetentative budgetandgivingAdministration thelatitudetoimplementincreasesastheyseefit CouncilMemberCatlinsaidthatheis okay withpayforperformanceincreases aslongasasystemisinplace toevaluateperformances CouncilMemberRechtenbachstatedthatheagreeswithMr Handy CouncilMemberPratt agreedtothe44 figure iftheadditionalfunds canbefoundwithoutimplementingatax increase He recommendedstayingwiththestepplanforlaw enforcementofficers 1950 50Mr Morgancommentedonthenecessarystepincreasesforlawenforcementofficers 1952 50CouncilMemberPrattrecommendeddoingawaywiththetwogroundsmaintenance allocationsinordertokeepthe4 4 increase 1954 19TheCouncilwaspolledregardingremovingtheallocationfor theGrounds MaintenanceWorkers Pratt yes Handyyes Rechtenbach yes Catlin yes Directionwasgiven totakethegroundskeeperallocation outandleavetheincreases at44 1955 39CouncilMemberRechtenbachstatedthat hedoesnotbelievetheCityisreceiving valueinservicefromVTVChannel 17 Heaskedforanaccounting ofthemeritsofChannel17 andsaid thathe hasonlyheardnegativefeedback 1957 29Mr Morgannotedthatthecontractisforanot toexceedamountof 5000 DiscussionwasheldandCouncilMembersPratt Handy andCatlinsaidthattheyareinfavorof cuttingthatexpense CouncilMemberRechtenbachstatedthathewillmeetwithVTV administratorstodiscussthemeritsofcontinuing therelationship 2000 36Mr Morgangaveclarification on intergovernmentalrelationsallotmentand statedthat thisisforcompensationtotheCityslobbyist onanationalandlocallevel Hesaidthatthese lobbyistshave beenveryinstrumentalinsecuringsubstantialfundsandcitedexactamountsthat havebeenobtained 2002 02CouncilMemberRechtenbachaskedabouttheallocationfortheauditsand suggested theymaybeunder funded Mr Morgan saidthatauditservicesarecurrentlyoutforbidandmay needtobe adjusted Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page6 2003 19CommunityDevelopmentDirector MarkMcGrathpresentedinformationonbudget allocationsforstudieswithinhisdepartment Hedescribedthreestudiesthatareplanned 1 the SmallAreaMasterPlan 2 UrbanDesignBrandingPlan and 3 BuildingFeeSchedule Consultant 2006 19Mr McGrathaddressedquestionsfromtheCouncilregardingtimeframesfor completingthestudies etc 2014 44CouncilMemberPrattsuggesteddoingeithertheSmallAreaMasterPlanor theUrban DesignBrandingPlan butnotboth Healso suggestedpossiblycuttingthebuildingfeestudy 2016 29CouncilMembers Handy RechtenbachandCatlinrecommendeddoingtheSmallArea MasterPlanandcuttingtheUrbanDesignBrandingPlan 2017 22CouncilMemberRechtenbachcalledforclarification onallocation fortheRedwood RoadstudyandtheallocationfortheRedwoodBusinessDistrictenhancements Mr Morgan gaveexplanation 2024 07ChiefFinancialOfficer ScottHarringtongaveadditionalclarification 2024 51DirectionwasgiventoMr Morgan toremoveallocationfortheUrbanDesign BrandingPlan 2025 07CouncilMemberPrattquestionedtheallocationforlobbyistsandsuggestedthat itbe leftat 200000 ratherthanincreasedto 220 000 Mr Morgan statedtheextraallocationof 20000coverscostsfor tripstoWashingtontomeetwithlegislators etc ChairmanMatsumura citedthevalueofmeetingface tofacewith legislators CouncilMembersHandy Matsumura Rechtenbach andCatlinrecommendedleaving itat 220000 EconomicDevelopment DirectorKeithSnarrreviewedthebudgetforstudieswithin his department Henotedareductionof 30000toTargetedMarketing Hecitedapotentialneed for 30000fortheUrbanRenewalRDA Hesaidthatthisneedisnotimmediate butshouldbe leftasacontingency item HedescribedtheallocationfortheLegacyArtsgrantfortheArts Center HealsocitedthesignsstudyandMr Morgan statedthat this 10 000allocationhas beentakenoutofthebudget 2035 19Discussionwasheldregarding thedesignandplacementofCitysigns 2036 11Mr McGrathcommentedontheexistingsignon5400SouthandRedwood 2037 20Mr Morgan notedthatthere isa 30 000allocationforplacementofgatewaysigns Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page7 2038 16Mr Snarrcitedaneed forastudyonthepotential5400South andI215Interchange Mr Morgansaid thathe ismeetingwith UDOTtomorrowand willaskfor 15millioninfunds 2039 52 Mr SnarrandMr Morgan addressedquestionsregardingtheEconomic Development budget Discussionwasheldregarding theattendance ofCityofficialsandstaffattheannual ICSCConvention 2046 07Mr McGrathand Mr Morgan addressedquestionsregardingtheCommunity DevelopmentDepartmentbudget ie travelandtraining building codeupdates largescanner nuisanceabatement outsideengineeringservices etc 2051 49Clarificationwasgivenontheallocationforan AdministrativeLawJudge 2053 05CityEngineerJohnTaylorandMr McGrathgaveinputontheallocationfortheCity EngineerInHouseTrainingposition Mr Morgan saidthatfurtherdiscussionwillbeheld regardinghowthispositionwillbefilled 2102 06 Mr TaylorandMr Morgan addressedquestionsregardingpublicworksandtheneed forADAramps CouncilMemberRechtenbachsuggestedcuttingtheallocationforADAramps Mr Morgan agreedtoresearchtheimpactofcuttingthosefunds 2103 45Mr TaylorandMr Morgan addressedquestionsfromtheCouncilregardingcapital projects ie the5400 SouthWall theBaseballParkProject 6200SouthRedwoodRoadProject intersectionatHarveyHeights Drive intersectionat4700SouthandRedwoodRoad capital sidewalks etc 2105 57Mr MorgandistributedfiguresoncostestimatesfortheVistaPark BaseballFields 2112 39Mr Morganupdated theCouncilontheBaseballParkProjectandsaidthatif reasonablebidsareobtained allphasesoftheprojectmaybeabletobecompletedthisyear exceptthethree littleleaguefields ChairmanMatsumura gaveexplanation onmanagementof theBaseballPark Mr Morgan clarifiedthatSaltLakeCountywillcontrol thepark butwillalso beresponsibleformaintenancecosts 2122 55Additional discussionensuedregardingTaylorsvillebaseballprogramsandavailable fields 2125 34ChairmanMatsumurarecognizedmembersoftheBudgetCommitteewhowerein attendanceandinvitedthemtogiveinput Theyhad nocommentsatthistime Taylorsville CityCouncilWorkSessionMinutes May14 2008 Page8 2127 26CouncilMemberPrattasked aboutthe 250000 amountbudgetedforadditionalwalls intheCityandinquiredaboutallocatingthatamounttoRedwoodRoad 2130 29Furtherdiscussionwasheldregardingthepotentialforplacementofadditionalwallsin theCityandthepossibilityofasharedfundsprogram Questionswere answeredbyMr Morgan regardingthe5050sidewalkprogram Mr Morgangaveclarification ontheallocationfor afull timeofficerversusovertimepay He statedhe wouldlikeChiefCraigtoprovidefurtherexplanationatthenextbudgetdiscussion ThismatterwillbeplacedfirstontheagendaattheMay21 2008CityCouncilMeeting 4 OtherMatters Therewerenoothermatters 5 Adjournment CouncilMemberJerryRechtenbach MOVED toadjourntheCity CouncilWorkSession CouncilMemberLynnHandySECONDED themotion ChairmanMatsumura calledfor discussion Therebeingnone hecalledforavote The votewasasfollows Rechtenbach yes Catlin yesPrattyes Handy yes andMatsumura yes AllCityCouncilmembersvotedin favorandthemotionpassedunanimously Themeeting wasadjournedat940pm CherylPeacockCottle CityRecorder Minutesapproved CC06 04 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder