City Council

Taylorsville CityCouncilMinutes May21 2008 Page1 CityofTaylorsville CITYCOUNCILMEETING Minutes Wednesday May21 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 BRIEFINGSESSION Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin CherylPeacockCottle CityRecorder CouncilMember MorrisPratt MichaelMeldrum CityPlanner CouncilMemberJerryRechtenbach ScottHarrington ChiefFinancialOfficer JohnTaylor CityEngineer Excused CommunityDevelopmentDirectorMarkMcGrath Council CoordinatorJessica Springer BRIEFINGSESSION 1 ReviewAdministrative Report 1801 03ChairmanLesMatsumura conductedtheBriefingSession whichconvenedat6 01 pm City RecorderCherylPeacockCottleconductedaRollCall whereinall CouncilMembers werepresent TheAdministrativeReportfortheCommunityDevelopmentDepartmentwasthen reviewed CityPlannerMichaelMeldrumaddressed questionsfromCouncilMembersregarding thereport Taylorsville CityCouncilMinutes May21 2008 Page2 2 ReviewAgenda 1803 26Theagenda fortheCityCouncilMeetingwasreviewedand discussed 3 Adjourn 1807 13TheBriefingSessionwasadjournedat607 pm REGULARMEETING Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin MichaelMeldrum CityPlanner CouncilMember MorrisPratt Delwin Craig ChiefofPolice CouncilMemberJerryRechtenbach CherylPeacockCottle CityRecorder ScottHarrington ChiefFinancialOfficer KeithSnarr EconomicDevelopment Director JohnTaylor CityEngineer Sgt TracyWyant Excused CommunityDevelopmentDirectorMarkMcGrath Council CoordinatorJessica Springer Citizens PatsyGustin RailiJacquet KristieOverson JayZiolkowski SteveHansen Golden Thomas Gordon Wolf DonPerez JohnGidney DeanPaynter MembersofScoutTroop 6699 MembersofSixthGradeJuniorJazzChampionshipBasketballTeam MembersofEighthGrade JuniorJazzChampionship BasketballTeam Taylorsville CityCouncilMinutes May21 2008 Page3 1 WELCOME INTRODUCTIONANDPRELIMINARYMATTERS 1833 31ChairmanLesMatsumura calledthemeetingtoorderat6 33pm andwelcomedthose inattendance City RecorderCherylPeacockCottleconductedaRollCall whereinallCouncil Memberswerepresent 11 PledgeofAllegiance Opening Ceremonies CouncilmanRechtenbach 1833 46CouncilMemberBudCatlindirectedthePledgeofAllegiance 12 Reverence CouncilmanRechtenbach OpeningCeremonies ForJune4 2008tobe arrangedbyYouthCouncil 1834 12CouncilMemberJerryRechtenbachofferedtheReverence 13 CitizenComments 1835 17ChairmanLesMatsumura reviewedtheCitizenCommentProceduresfortheaudience Hethencalledforanycitizencomments 1836 47Therewerenocitizencomments andChairmanMatsumura closedthecitizencomment period 14 Mayor sReport MayorRussWallreportedthathe CouncilMemberRechtenbach Council MemberHandy and EconomicDevelopment DirectorKeith SnarrrecentlyattendedtheInternationalConference of ShoppingCenters Henotedthat Mr Snarrwill reportfurtherontheconferenceata latertime 141 PresentationtotheSixthGradeJuniorJazzChampionship BasketballTeam 1841 46MayorWallpresentedaproclamationtomembersoftheSixthGradeJuniorJazz Championship BasketballTeam inrecognitionoftheirfinerepresentationoftheCity He recognizedteamcoachesTracyWyantandDonPerez whowereinattendance Taylorsville CityCouncilMinutes May21 2008 Page4 142 PresentationtotheEighthGradeJuniorJazzChampionship BasketballTeam 1843 32MayorWallpresentedmembersoftheEighthGradeJuniorJazzChampionship BasketballTeam withaproclamationrecognizingthemfortheirrecentvictoriesand representationoftheCity HealsorecognizedteamcoachesTerryRogersandMatt Moore 1845 42ChairmanMatsumura acknowledgedmembersofScoutTroop6699whowerein attendance 15 RecognitionoftheBestofTaylorsvilleHome BusinessBeautification Awards CouncilmanPratt 1846 59CouncilMemberPrattpresented theBestofTaylorsvilleBeautificationAwardforthe monthofMaytoPatsyGustin HerecognizedDeanPaynter oftheLARP Committee whowas alsoinattendance 2 APPOINTMENTS Therewereno appointments 3 REPORTS Therewerenoreports 4 CONSENTAGENDA 41 Minutes RCCM05 07 08 1848 52CouncilMemberBudCatlin MOVED toadopttheConsentAgenda CouncilMember LynnHandy SECONDED themotion ChairmanMatsumura called fordiscussiononthe motion Therebeingnone hecalledforarollcallvoteThevotewasasfollows Rechtenbach yes Catlin yes Prattyes Handy yes andMatsumura yes AllCity Council membersvotedinfavorandthemotionpassedunanimously Taylorsville CityCouncilMinutes May21 2008 Page5 5 PLANNINGMATTERS 51 PublicHearing 6 30pm Filing 1G08 foraProposedGeneralLand UsePlan Amendment FromProfessionalOfficeonProperty Locatedat6345 S RedwoodRoad MarkMcGrath 1849 42CityPlannerMichaelMeldrumpresentedbackgroundinformationonthe requestfora GeneralLandUsePlanAmendmentFrom ProfessionalOffice to CommunityCommercial forpropertyat6345SouthRedwoodRoad Henotedthat bothCityStaffand theTaylorsville PlanningCommissionarerecommendingapprovaloftheapplication 1851 22ChairmanMatsumura openedthepublichearing onthismatterandcalledforany citizencomments 1851 52Therewereno citizencommentsandChairmanMatsumura declaredthepublichearing closed Itwasnotedthattheapplicant representingGreatHarvest wasinattendancetoanswer questions Therewerenoquestionsfor theapplicantfromtheCouncil 511 OrdinanceNo 08 15 AmendingtheGeneralLandUse Planof122 AcresofPropertyLocatedat6345S RedwoodRoad 1852 20CouncilMemberBudCatlin MOVED toadoptOrdinanceNo 08 15 Amendingthe GeneralLandUsePlanof122AcresofPropertyLocatedat6345S RedwoodRoad Council MemberLynnHandy SECONDED themotion ChairmanMatsumura calledfordiscussionon themotion Therebeingnone hecalled forarollcallvoteThevotewasasfollows Rechtenbach yes Catlin yes Prattyes Handy yes andMatsumura yes AllCity Council membersvotedinfavorandthemotionpassedunanimously 52 PublicHearing 6 30pm Filing 4Z08 foraProposedZone Change fromA1toC 2onProperty Locatedat6345S RedwoodRoad Mark McGrath 1852 59ChairmanMatsumura openedthepublichearing onthismatterandcalledforany citizencomments 1853 37Therewerenocitizencommentsand ChairmanMatsumura declaredthepublichearing closed Taylorsville CityCouncilMinutes May21 2008 Page6 521 OrdinanceNo 08 16 ChangingtheZoningof122AcresofProperty Locatedat6345S RedwoodRoad 1853 47CouncilMemberBudCatlin MOVED toadoptOrdinanceNo 08 16 Changingthe Zoningof122AcresofPropertyLocatedat6345S RedwoodRoad CouncilMemberJerry Rechtenbach SECONDED themotion ChairmanMatsumura calledfordiscussiononthe motion Therebeingnone hecalledforarollcallvoteThevotewasasfollows Rechtenbach yes Catlin yes Prattyes Handy yes andMatsumura yes AllCity Council membersvotedinfavorandthemotionpassedunanimously 6 FINANCIALMATTERS 61 ResolutionNo 08 15 ApprovingtheAdoptionofanInterlocalCooperative AgreementBetweenCityofTaylorsville andSaltLakeCountyforSWAT Operations ChiefCraig 1855 13TaylorsvillePoliceChiefDelCraigpresentedthesubjectresolutionregardingan InterlocalCooperativeAgreementbetweentheCityofTaylorsvilleandSaltLakeCountyfor SWATOperations 1855 56ChiefCraigaddressedquestionsfromtheCouncilregardingspecificsoftheproposed agreement andtheCity sSWAToperations He confirmedthattheCitypresentlyhasafive memberSWATTeam 1903 44CouncilMemberMorrisPratt MOVED toadoptResolutionNo 08 15 Approvingthe Adoptionofan InterlocalCooperativeAgreementBetweenCityofTaylorsvilleand SaltLake CountyforSWATOperations CouncilMemberLynnHandy SECONDED themotion ChairmanMatsumura calledfordiscussiononthemotion Therebeingnone hecalledforaroll callvoteThevotewasasfollows Rechtenbach yes Catlin yes Prattyes Handy yes and Matsumura yes AllCityCouncilmembers votedinfavorandthemotionpassed unanimously 62 ResolutionNo 08 19 ApprovinganInterlocalCooperativeAgreement AmongSaltLakeCountyandCityofTaylorsville SandyCity WestJordan City andWestValleyCitywithRespecttoHome InvestmentPartnership ProgramforFiscalYears2009 Through2011 JohnBrems 1904 21CityAttorneyJohnBremspresentedthesubjectresolutionforCouncilconsideration Hedescribedtheproposedinterlocalagreement withTaylorsvilleand otherentities regardingthe HomeInvestmentPartnershipProgram Taylorsville CityCouncilMinutes May21 2008 Page7 1905 15Mr BremsandMayorWalladdressedquestionsfromtheCouncilregardingtheHome funds 1906 25CouncilMemberMorrisPratt MOVED toadoptResolutionNo 08 19 Approvingan InterlocalCooperativeAgreementAmongSaltLakeCountyand CityofTaylorsville Sandy City WestJordanCity andWestValleyCitywithRespecttoHomeInvestmentPartnership Programfor FiscalYears2009 Through2011 CouncilMember Rechtenbach SECONDED the motion ChairmanMatsumura calledfordiscussiononthemotion Therebeingnone hecalled forarollcall voteThevotewasasfollows Rechtenbach yes Catlin yes Pratt yes Handy yes andMatsumura yes AllCityCouncilmembers votedinfavorandthemotionpassed unanimously 63 PublicHearing 6 30pm ToReceivePubliccomment ontheTentative Budgetforthe2008 2009FiscalYear JohnInchMorgan 19 07 30MayorWallgaveadditionalclarificationregardingtheHomefunds Hestatedthatin thelast90 to120days theCityhasissuedlowinteresthomeimprovementloans TheMayor citedspecifichomeimprovementprojectsthathavebeencompletedwithinTaylorsville 1908 53CityAdministratorJohnInchMorgan statedthatthetentativebudgetforfiscalyear 2008 2009hasbeen published He reviewedfiguresfortheproposedbudget 1910 16ChairmanMatsumura openedthepublichearingonthis matterandcalledforany citizencommentsonthetentativebudgetfor the2008 2009fiscalyear 1910 38Therewerenocitizencommentsand ChairmanMatsumura declaredthepublichearing closed 64 Discussionofthe2008 2009FiscalYearTentativeBudget JohnInch Morgan 1911 19 CityAdministratorJohnInchMorgancited anunforeseen andsignificantincreasein insurancepremiums fortheCitysliabilityinsurancethrough theUtahLocalGovernmentTrust SteveHansen AssociateDirectoroftheUtahLocalGovernmentTrust alongwithGolden Thomas ManagerofthePropertyDivisionfortheTrust presentedinformation regardingthe increasedpremium 1916 03Mr Hansenand Mr ThomasaddressedquestionsfromtheCouncil Spikesinclaims andpremiums werereviewed Lengthydiscussionwasheldregardingpremiumcomparisons withotherentities trendsinclaims lossratios etc Taylorsville CityCouncilMinutes May21 2008 Page8 1939 31CouncilMember Rechtenbachexpressedconcernswiththenumbersthatarebeing presentedandthemethodsusedtodeterminetrendsandpremiums 1941 23Mr Hansenproposedanoptionforarate guarantee 1952 09Mr Morgandiscussedotherelements includingdeductiblesandauto insurance 1954 13Mr Hansenagreedtomeetata laterdatewiththeCouncilina closedsessionto discussspecificsofclaimsandlitigationissues TheCouncilconcurredthatthiswouldbe appropriate Discussionwasheldregardingwhetheraclosedsession isallowed inthis circumstance 1957 06 Itwasdetermined thataClosed Sessiontodiscusspendinglitigationwillbescheduled fortheJune11 2008CityCouncilWorkSession 2000 20TheMayor proposedtheideaofhavingtheCityreimbursethemilliondollarlossin ordertokeep premiumsatalowerrate Mr Hansenagreedtoinvestigatethat optionand th presentfiguresbyJune11 2002 50Mr Morganaddressedquestionsfrom theCouncilregardinginsurancepremiums 2005 28Mr Morganreviewedproposedamendmentstothebudgettoaccommodatethe premiumincreaseandpotentialdeductibles 2017 50CouncilMemberRechtenbachaskedaboutcuttingtheallocationtotheADAramps TheCouncilagreedtodecreasethatallocationto 200000 2021 09TheCouncilasked formoreinformationaboutrateguarantees anddeductibleoptions Mr Hansengaveclarification 2028 28 Itwasdetermined that fornow the 100000deductibleoptionwillbeleft inthe budget Additional discussionwasheldregarding insuranceoptionsfortheCity 2034 42Discussionwasheldregarding budgetforValleyTelevision CouncilMember RechtenbachwillmeetwithVTVrepresentativesnextweekand theCouncilwillgivefurther considerationtothebudgetallocationafterthatmeeting 2035 44Mr Morgan citedarequestfromArtsCouncilChairJohnGidneytocombine theArts Councilbudget andtheCommunityOrchestra budget intoonelineitem Discussionwasheld regardingthisrequest TaxbenefitstotheCommunityOrchestra iftheyshouldcombinewiththe ArtsCouncilwerereferenced TheCouncilagreedtocombine thebudgets Taylorsville CityCouncilMinutes May21 2008 Page9 2039 16ItwasdeterminedthatbudgetforNeighborhood Councilsshouldbe deleted 2040 47Mr Morgan reviewedaproposedchangetosalariesandbenefitsinthePolice Departmentbudgetforoneadditionalofficer 2044 14ChiefCraigdescribedadvantagestoaddinganadditionalFTEinthePolice Department HestatedadesiretopursueasponsorshipatthePoliceAcademy ChiefCraigcited lowrecruitmentpools Hecitedaneedforapproximately 98000toprovidefora fully equippedofficer 2055 51 CouncilMember Prattinquiredabout anincreasetothepolice salarybudget Mr Morgan gaveexplanationandstatedthatthe 36000increaseisinerror Itwassuggestedthat theFTEforthepolicedepartmentbeadded 2057 26 Discussionwasheldregardingallocationsforovertime scheduling forofficers etc 2104 36Mr Morgan citedaproposedbudgetchangerelatingtocrimelabservices Fuelcosts forpolicevehicleswerediscussed 2110 24Mr Morgan notedachangetotheCommunityDevelopmentsalariesandwagesto accommodateKathy Lemayasafull timeemployee ratherthanasaconsultant 2112 00Anoversightwasnotedregardingremovalofthegroundsmaintenanceworker allocation 2112 48CouncilMemberPrattquestionedsalariesandwagesintheCommunityDevelopment Departmentandaskedabouttheallocationforan engineerintraining Mr Morganpresented optionsforcoveringthatservice ratherthanfundingan engineerintraining Mr Prattproposed removingtheallocationforengineer intraining 2119 06InputwasgivenbyCityEngineerJohnTaylorregardinganeedforadditionalhelp with engineering Advantagesincontractingforengineeringservices includingincreased flexibility werecited 2124 06Itwasdetermined toincreaseengineeringservicesby 45 000andremovethe allocationfortheengineer intraining 2125 23Mr Morgan affirmedthat Administrationhasdetermined nottoexpandtheCourtinto theCouncilChambers 21 2755Mr Morgancitedthegrantamountandnotedthat 22000has beentakenfromexpendituresand thesameamountwillneedtobepulledfromrevenue Taylorsville CityCouncilMinutes May21 2008 Page10 2128 08Mr Morgancitedthenetforrevenues overexpendituresat 1656551 Hesaidthis amountwilldirect 480336tothecapitalfundand 458225intotheFundBalance 2130 00Mr Morganmadeclarificationson theCapitalBudget Herecommendedtakingout allocationsforimprovementstoCityHall 2132 39Mr Prattaskedaboutthe 250000allocationfortheWallProject 2133 47Mr RechtenbachreportedfavorableeconomicimpactfromtheRedwoodRoadProject andtheWallproject 2135 00CouncilMemberHandyreferencedaninterestinmatchingfundsforwallinstallation 2138 44ChairmanMatsumura statedreasonsthatcapitalprojects shouldnotbeneglected 2140 36Mr Morgancited reasonsthat heiscomfortablecuttingallocationsforafuturefire station 2141 14Mr MorganstatedthatitwouldbewisetohavetheentireRedwoodRoaddesign completedat 1150 000 Henotedthatthiswouldnotinclude theenvironmentalimpact statement 2144 25Mr Morgansaidthatthefundbalanceshouldbeatabout8 withthisproposed budget 2145 41Mr Morgannotedthatcosts havecontinuedtoincrease but taxeswere notraisedlast year 2147 36ChairmanMatsumuraexpressedconcernsthattheCitywillnotcontinuetoprogressif capitalprojectsarenotmadeapriority 2148 52CouncilMemberPrattinquiredaboutallocatingforthedesignofRedwoodRoadnow andthenbondinginthefuturefortheimprovements 2150 15Mr Morgancitedpotentialchallengeswith futurebonding 2153 04Mr Prattnoted thatfundingforVTVandinsurancepremiums stillneedtobediscussed beforethebudgetisfinalized Taylorsville CityCouncilMinutes May21 2008 Page11 2154 32ChairmanMatsumura statedthatheisnotcompletelycomfortablethatthegoalsofthe Counciland Administrationhavebeenmetwiththis budget HecomplimentedMr Morgan and theMayorfortheworkthattheyvedoneinpreparing thebudget 2156 25Mr PrattaskedthatVersion 24 oftheBudgetbee mailedtotheCouncilassoonas possible CouncilMemberCatlinaskedfor ahardcopyofthatversion 7 OTHERMATTERS 2157 36CouncilMemberPrattrecognizedJohnGidney whowasinattendanceanddiscussed theBudgetCommitteesroleinrecommendinganauditor ChairmanMatsumura askedthatthe BudgetCommitteemakearecommendationforCouncilconsideration Therecommendation forauditserviceswillbe brought beforetheCouncilinresolutionformattheJune4 2008City CouncilMeeting Aneedtoincreasethebudgetforauditorsby 2 000wasnoted 8 NEWITEMSFORSUBSEQUENTCONSIDERATION NoAction 2159 58Therewereno newitemsforsubsequentconsideration 9 NOTICEOFFUTUREPUBLICMEETINGS NEXTMEETING 2200 08 91 CityCouncilBriefingSession June4 2008 6 00pm 92 CityCouncilMeeting June4 2008 6 30pm 93 CityCouncilWorkSession June11 2008 6 00pm 94 CityCouncilBriefingSession June18 2008 6 00pm 95 CityCouncilMeeting June18 2008 6 30pm 10 CALENDAROFUPCOMINGEVENTS 2200 44 101 EarlyVotingfortheStateandCountyPrimaryElectionwill beat TaylorsvilleCityCenter Room110 onJune10 13 June16 19 fromnoonto 6 00pm andJune20 2008fromnoonto5 00pm 102 TaylorsvilleDayzz June27 28 30 2008 CarnivalRides Foodand ExhibitBooths BarnyardBuddiesandEveningEntertainment Fora completescheduleofeventsvisittheTaylorsville Dayzzlinkonour Homepageatwwwtaylorsvillecitycom Taylorsville CityCouncilMinutes May21 2008 Page12 11 ADJOURNMENT 2201 10CouncilMemberMorrisPratt MOVED toadjourntheCityCouncilMeeting Council MemberLynnHandy SECONDED themotion ChairmanMatsumuracalledfordiscussion Therebeingnone hecalledforavote Thevotewas asfollows Rechtenbach yes Catlin yes Pratt yes Handy yes andMatsumura yes AllCityCouncilmembersvotedinfavorandthe motion passedunanimously Themeetingwasadjournedat1000pm CherylPeacockCottle CityRecorder Minutesapproved CC06 04 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder