City Council

Taylorsville CityCouncilMinutes June4 2008 Page1 CityofTaylorsville CITYCOUNCILMEETING Minutes Wednesday June4 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 BRIEFINGSESSION Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberMorrisPratt CherylPeacockCottle CityRecorder CouncilMemberJerryRechtenbach JessicaSpringer CouncilCoordinator KeithSnarr EconomicDevelopmentDirector Excused CouncilMemberBudCatlin BRIEFINGSESSION 1 ReviewAdministrative Report 1803 13 ChairmanLesMatsumura conductedtheBriefingSession whichconvenedat603 pm City RecorderCherylPeacockCottleconductedaRollCall whereinall CouncilMembers werepresent exceptCouncilMember Catlinwhowasexcused TheAdministrative Reportwas thenreviewed 2 ReviewAgenda 1803 45Theagenda fortheCityCouncilMeetingwasreviewedand discussed Taylorsville CityCouncilMinutes June4 2008 Page2 1806 10CouncilMemberRechtenbachaskedthatdiscussionbeheldduring OtherMatters regardingtheadoptionofaresolution opposingtheMountainViewCorridorasatollfacility 3 ClosedSession StrategySessiontoDiscusstheSaleandPurchaseofRealProperty 1809 19CouncilMemberJerryRechtenbach MOVED toadjourntheBriefing Sessionand conveneaClosed Sessiontodiscussthesaleandpurchaseofrealpropertyat609pm Council MemberLynn Handy SECONDED themotion ChairmanLesMatsumura called fordiscussion onthemotion There beingnone hecalledfor aroll callvote Thevotewasasfollows Catlin excused Pratt yes Handy yesMatsumura yes andRechtenbach yes AllmembersoftheCity Councilpresentvotedandthemotioncarriedbyaunanimousvote CLOSEDSESSION ThoseinattendanceatthisClosedSessionwere Mayor RussWall CityAdministratorJohn InchMorgan CityAttorneyJohnBrems Economic DevelopmentDirectorKeithSnarr Council MembersHandy Matsumura Pratt andRechtenbach andCityRecorderCherylPeacock Cottle MinutesfortheClosedSessionweretakenand arenowonfileasaProtectedRecord CouncilMemberJerryRechtenbach MOVED toadjourntheClosedSessionat700pm and convenetheregularCityCouncilMeeting CouncilMemberLynnHandy SECONDED the motion ChairmanLesMatsumura called fordiscussionon themotion Therebeingnone he calledforarollcallvote Thevotewasasfollows Catlin excused Pratt yes Handy yes Matsumura yes and Rechtenbach yes Allmembers oftheCityCouncilpresentvotedand themotioncarriedbyaunanimousvote REGULARMEETING Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberMorrisPratt DelCraig ChiefofPolice CouncilMemberJerryRechtenbach CherylPeacockCottle CityRecorder JessicaSpringer CouncilCoordinator Taylorsville CityCouncilMinutes June4 2008 Page3 KeithSnarr EconomicDevelopment Director ScottHarrington ChiefFinancialOfficer JohnTaylor CityEngineer PatrickTomasino BuildingOfficial Excused CouncilMemberBudCatlin Citizens SaraCarlock DanFazzini HowardWilson JayZiolkowski RailiJacquet Bill Bradford ScottIverson JeffBruegger HarlanChristmas RachelleSnow BrittneySlade Colton Gardner NatalieNoakes EchoFerrin AnthonyGarcia WhitneyMorgan KourtneyMiles 1 WELCOME INTRODUCTIONANDPRELIMINARYMATTERS 1902 20ChairmanLesMatsumura calledthemeetingtoorderat7 02pm andwelcomedthose inattendance City RecorderCherylPeacockCottleconductedaRollCall whereinallCouncil Memberswerepresent exceptCouncilMemberBudCatlinwhowasexcused 11 PledgeofAllegiance Opening Ceremonies YouthCouncilMemberHaiHo 1902 31EchoFerrin oftheTaylorsvilleYouthCouncil directedthePledgeofAllegiance 12 Reverence YouthCouncilMember KyraHolman OpeningCeremonies ForJune18 2008tobe arrangedbyCouncilMemberBudCatlin YouthCouncilMemberNatalieNoakesofferedtheReverence 13 CitizenComments 1903 50ChairmanLesMatsumura reviewedtheCitizenCommentProceduresfortheaudience Hethencalledforanycitizencomments 1905 22Therewerenocitizencomments andChairmanMatsumura closedthecitizencomment period 14 Mayor sReport 1905 32MayorRussWallhadnothingtoreportatthistime Taylorsville CityCouncilMinutes June4 2008 Page4 2 APPOINTMENTS 21 EricaDahl EconomicDevelopment Committee MayorWall 1905 52MayorRussWallnominatedEricaDahltoserveontheEconomic Development Committee 1906 08CouncilMemberJerryRechtenbach MOVED toappointEricaDahlasamemberof theEconomicDevelopmentCommittee CouncilMemberLynnHandy SECONDED the motion ChairmanMatsumura calledfordiscussiononthemotion Therebeingnone hecalled foravote Thevotewasasfollows Catlin excused Prattyes Handy yesMatsumura yes and Rechtenbach yes AllCityCouncilmemberspresent votedinfavorandthemotion passed unanimously 22 SaraCarlock ArtsCouncil MayorWall 1906 47MayorRussWallnominatedSaraCarlock toserveontheArtsCouncil ArtsCouncil ViceChairHowardWilsonnotedthatMs Carlock had previouslybeeninattendance buthad askedtobeexcused 1907 32CouncilMemberMorrisPratt MOVED toappoint SaraCarlockasamemberofthe ArtsCouncil CouncilMemberJerryRechtenbach SECONDED themotion Chairman Matsumura calledfordiscussionon themotion Therebeingnone hecalledforavote The votewasasfollows Catlin excused Pratt yes Handy yesMatsumura yes andRechtenbach yes AllCityCouncil memberspresentvoted infavorandthe motionpassedunanimously 3 REPORTS 31 YouthCouncil YouthCouncil ChairBrittanySlade 1908 06YouthCouncilChairBrittany Sladereportedonrecent andupcomingactivitiesforthe Taylorsville YouthCouncil 32 ValleyTelevision ScottIverson 1909 31CouncilMemberRechtenbachrecognizedSaltLakeCommunityCollegeDeanJeff Bruegger MediaOperationsDirectorBillBradford andExecutiveProducerScottIversonof ValleyTelevisionandaskedthemtoreport onservicesprovidedthrough SaltLakeCommunity College sVTVChannel17 BenefitstotheCityofTaylorsvillewerecitedand objectivesofthe VTVTaylorsville partnershipwerereferenced DeanBrueggerdistributed areportfromVTV anddiscussedhowfundsfrom theCity areused Mr Brueggeraskedthatarepresentative from Taylorsville CityCouncilMinutes June4 2008 Page5 Taylorsvillebereappointedtoserveon theVTVBoardassoonaspossible Hecited waysthat othercitiesareusingChannel 17tohighlight theircommunities 1914 25Mr Iversonand Mr Bradfordmadeclarificationsonthepiechartprovidedandthe amountofoverheadspecified 1914 06BillBradforddiscussedprogramming expensesand Mr Iversonreviewedproduction rates 1919 04QuestionsfromtheCouncilregardingVTVprogrammingandeducational opportunitieswereaddressed 1926 24Mr Bradfordrespondedtocriticismsthathavebeen voicedtoCouncilMember RechtenbachregardingVTVprogramming Explanationwasprovidedregardingspecific complaints 4 CONSENTAGENDA 41 Minutes CCWS5 14 08 RCCM5 2108 1928 44CouncilMemberMorrisPratt MOVED toadopttheConsentAgenda Council MemberJerry RechtenbachSECONDED themotion Chairman Matsumuracalledfor discussiononthemotion Therebeingnone hecalledforarollcallvoteThevotewasas follows Catlin excused Pratt yes Handy yesMatsumura yes and Rechtenbach yes AllCity Councilmemberspresentvotedin favorandthemotionpassedunanimously 5 PLANNINGMATTERS Therewerenoplanningmatters 6 FINANCIALMATTERS 61 OrdinanceNo 08 17 Approving theAppointmentofanIndependent Auditor JohnBrems 1929 20CityAttorneyJohnBremspresentedthesubject resolutiontoappointafinancial auditorfor theupcomingyear 1930 04CouncilMemberMorrisPrattrecognizedtheeffortsofChiefFinancialOfficerScott HarringtonandmembersoftheBudget Committeeinselecting anauditor Taylorsville CityCouncilMinutes June4 2008 Page6 1930 59QuestionsfromtheCouncilwereaddressed regardingtheAuditor sexperience andthe deadlinespecifiedforfinishingtheaudit Mr Morganclarifiedthatasufficientamounthasbeen budgetedforauditingservices 1932 43CouncilMemberMorrisPratt MOVED toadoptOrdinance08 17 Approvingthe AppointmentofanIndependentAuditor CouncilMemberLynnHandy SECONDED the motion ChairmanMatsumura calledfordiscussiononthemotion Therebeingnone hecalled forarollcallvoteThevotewasasfollows Catlin excused Pratt yes HandyyesMatsumura yes andRechtenbach yes All CityCouncilmemberspresent votedinfavorand themotion passedunanimously 62 ResolutionNo 08 21 DeclaringOfficeChairsandComputer Equipmentas SurplusProperty JohnInchMorgan 1934 28CityAdministratorJohnInchMorgan presentedthesubjectresolutionforCouncil consideration Hedescribedspecificchairsand computer equipmenttobedeclaredassurplus Mr MorganaddressedquestionsfromtheCouncil 1936 13CouncilMemberLynnHandy MOVED toadoptResolutionNo 08 21 Declaring OfficeChairsandComputer EquipmentasSurplusProperty Council MemberJerry Rechtenbach SECONDED themotion ChairmanMatsumura calledfordiscussiononthe motion Therebeingnone hecalledforarollcallvoteThevotewasasfollows Catlin excused Pratt yes Handy yesMatsumura yes andRechtenbach yes AllCityCouncil memberspresentvotedinfavorandthemotionpassedunanimously 63 Discussionof2008 2009TentativeBudget JohnInchMorgan 1936 55CityAdministratorJohnInchMorgan presentedupdated figuresoncapitalprojects He citednumbersontheBaseball ParkProject Mr Morgan notedthatthisprojectwillbegoingout tobidtheendofnextweek Hedescribedoptionsforallocations placedinthe2008 2009 budget Thepossibilityofutilizing aline ofcreditwasdiscussed inordertofinish thebaseball parkprojectatasignificantsavings 1942 22Discussionwasheldregarding potentialfundsfromSaltLakeCounty Mr Morgan notedthatifbidscomeinastheconsultantshave identified theCitywillneedtocomeup with another 400 000tofinishtheproject 1944 51Mr Prattexpressedhisreservationsoverbudgetingan additional 400000 forthis projectintheupcomingbudget Mr Handy Mr Matsumura andMr Rechtenbachstatedthat theywould beinfavoroffinishingtheprojectallatonceinordertosave someexpense Final Taylorsville CityCouncilMinutes June4 2008 Page7 determinationwillbe madeoncebidsarereceivedandSaltLakeCountyscontributionis confirmed 1949 45ItwasclarifiedthatthegoalistohavebidsontheBaseballParkProjectinbyendthe endofJune with adecisionmadebythefirstofJuly Mr Morganconfirmed thatthealternate workisbeingbidseparately 1950 51ChairmanMatsumura citedsomesubstantialsavingson thebaseballproject 1951 14Mr Morganpredictedthatthefields wouldbeplayablein20102011 1952 46Mr Morgannotedseveral changestothecapitalbudget ie removingimprovementsto theTaylorsville Park deletinginfrastructureimprovements except forsometoCityHall and removingfundingfortheMuseum ArtCenter andathirdfirestation Henotedthatfundshave beenaddedfortheconceptualdesignofthe5400SouthI215Ramp CityEngineer JohnTaylor describedtheupcomingprojectfor theI 215rampat5400South 1955 53Mr Morgan notedanadditionalchangetobemadetothecapitalbudgetatLine78for thepreliminaryphaseofthe5400South I215interchangetoreflect 25000inrevenuefrom UDOTandanexpenditureintheamountof 50 000 theCity scontributionis 25000and UDOTiscontributing 25000 Mr Morgan anticipatedthatoncethepreliminaryphaseis complete UDOTwillcoverthebalanceofengineeringcostsfor designoftheinterchange 2000 08Mr Morganstated thatafterallbudgetamendments thereisnowanoverageof 36279 availablefordistributiontoother areas toholdasa contingency ortotransferintothe fundbalance 2002 00Mr Morganclarifiedthat 100 000wasremovedfrom thebudgetforintersectionADA improvements 2002 30Mr MorgandiscussedtheallocationfortheUtahLocalGovernments Trustinsurance andcited theadjustmentmade Hecitedpotentialdeductiblesandpremiums andcalledfor Councilinput Optionsforliability insurancewerediscussed 2004 02Mr MorganquestionedwhethertheCitymaywanttoconsidermovingintoaself insuresituationoverthenextcoupleofyearsand dedicatingsomefunds forthatpurpose 2005 18Mr Morgan citedasignificantreductioninclaimsthroughrecentmanagementefforts 2005 47Mr Morganaddressedquestionsand commentsfromtheCounciland discussion regardinginsuranceoptionsensued Taylorsville CityCouncilMinutes June4 2008 Page8 2006 59Mr Morgan recommendedputtingthe 36000inexcessfundsintotheinsurance account 2007 27Itwasclarifiedthatpendingclaimswillbe discussedinaclosedsession atnextweeks CouncilMeeting Mr Morgan relayedinformationonscenariosthatwillbeprovidedbythe Trustduringthatmeeting 2008 55TheCouncilconcurredthat theexcess 36000shouldbeplacedintotheinsurance fund 2009 11Mr MorgannotedthattheMayoraskedtobe excusedearlyfromthemeeting 2009 33DiscussionwasheldontheCityspartnershipwiththeSaltLakeCommunityCollege andthebudgetforservicesprovidedthrough VTV Mr Morgan citedaneedtomaintaina qualityrelationshipwiththecollege foreconomicdevelopmentpurposes Itwasrelayed thatthe campusisnowknownastheTaylorsvilleRedwood Campus Itwasdecidedtoleavefundingfor VTVinthebudget 2010 47Mr MorganmadeclarificationsforCouncilMemberPrattondecreasesinrevenuefor BuildingPermitsandFinesandForfeitures asreflectedonthisversionofthebudget 2016 38CouncilMemberRechtenbachinquiredaboutflexibilityintheamountbudgeted for TaylorsvilleDayzz Mr Morgan notedthat cuttingcostsforTaylorsvilleDayzzwouldresultin cuttingperformersandwouldaffectthequalityofthefireworks display etc 2020 42Mr Morgan saidthatMayorWallhasaskedfortheCouncil sreconsiderationof Administration srequestfor 19827for twopart timemaintenanceworkerstocareforroadway corridorsandbacklotfencelines Mr Morgan describedtheneedfor thispart timehelp 2025 21Mr PrattsuggestedcontractingfortheservicesneededinsteadofbuildingtheCity staff 2028 29TheCouncildirectedMr Morgan topursue nuisanceabatementremediesand the optionofhiringtemporaryhelptodealwithweedand snowissues 2030 20CouncilMemberRechtenbachnotedthattheLARPCommittee iscurrentlylookingfor beautificationprojectsandmaybe abletohelpwithweedremoval 2032 10CouncilMemberPrattsuggestedadvertisingintheTaylorsville ValleyJournalfor volunteergroupstoassistwithremovalofweeds Taylorsville CityCouncilMinutes June4 2008 Page9 2034 14Mr Morgan proposedswitchingthesalaryandbenefitsfor theGISTechnician allocationfrom AdministrationtoCommunityDevelopment 2035 38Mr Morganstated thathewillpublishVersion 25ofthebudgetbyFridayofthis week 2036 22Mr Morganmadeaclarificationon thefundbalance 2036 53 ChiefFinancialOfficerScottHarringtonsaidthatthefundbalanceiscurrentlyat approximately8to9 2037 51CouncilMemberPrattasked aboutfundingforsponsoringeventssimilartotheJunior MissPageant Mr Harringtonaffirmedthatthereisalineitemforcommunityevents The historyoftheYouthAmbassadorprogramwasreviewed Itwasdecidedtoinvite representativesfromtheJuniorMissPageanttocometoaCouncilWorkSessioninorderto describetheprogramandpresentasponsorshiprequest 204511ChairmanMatsumuracalled forconsiderationonapotentialtaxincrease 2045 51ChairmanMatsumura affirmedthat becauseCouncilMemberHandywillbe absenton th June18 aSpecialCityCouncilMeetingwillbe heldonJune11 2008withtheanticipationthat theCouncilwilladoptthebudget 2046 53Discussionwasheldregardingthepotentialneedfor ataxincreaseand thepotential impacttocitizens CouncilMemberHandystatedthathefeelsasmalltaxincreasemaybe necessary CouncilMemberPrattsaidthatheisstillopposedtoanykindofataxincrease ChairmanMatsumura expressedhisconcernsfortheCityasawhole andcitedthe importanceof lookingtothefuture 2054 54CouncilMemberRechtenbachsaidthathewouldhaveahardtimesupportingatax increasethisyearand feelsthebudgetisadequate 2056 11Mr HarringtonandMr Morgan presentedsomeproposedadjustments torevenueand expenseswithin thecurrent 2007 2008budget 2058 07Mr Morgan notedthatapublichearingonthe2007 2008budgethasbeenadvertised fornextweekand itisanticipatedthatfinalamendmentstothat budgetwill beadoptedonJune 11 2008 Mr Harringtonstatedthatrevenueisincreasedby 106150 whichwillbe placedin thefundbalance Taylorsville CityCouncilMinutes June4 2008 Page10 7 OTHERMATTERS 71 DiscussCouncilMeetingDatesforJuly2008 ChairmanMatsumura 2103 47CouncilChairman Matsumuraproposedaltering thedatesforCityCouncilMeetings duringthemonthofJuly duetoholidayand vacationschedules ItwasdeterminedthatregularCity CouncilMeetingswillbeheldonJuly 2 2008and July9 2008and thatno WorkSessionwillbescheduledduringJuly ItwasnotedthataTown Meeting willbeheldonJuly30 2008 8 NEWITEMSFORSUBSEQUENTCONSIDERATION NoAction 2105 07CouncilMember JerryRechtenbachaskedthattheCouncilconsideradoptinga resolutionexpressingoppositiontotheMountainViewCorridorasaTollRoad CityRecorder CherylCottlewillresearchwhetheraresolutionhasalreadybeenadoptedbytheCouncil regardingtheMountainViewCorridor 9 NOTICEOFFUTUREPUBLICMEETINGS NEXTMEETING 2107 59 91 CityCouncilWorkSession June11 2008 6 00pm 92 CityCouncilBriefingSession June18 2008 6 00pm 93 CityCouncilMeeting June18 2008 6 30pm 94 CityCouncilBriefingSession July2 2008 6 00pm 95 CityCouncilMeeting July2 2008 6 30pm 10 CALENDAROFUPCOMINGEVENTS 101 EarlyVotingfortheStateandCountyPrimaryElectionwill beat TaylorsvilleCityCenter Room110 onJune10 13 June16 19fromnoonto 6 00pm andJune20 2008fromnoonto6 00pm 102 TaylorsvilleDayzz June27 28 30 2008 CarnivalRides foodand ExhibitBooths BarnyardBuddiesandEveningEntertainment Fora completescheduleofevents visittheTaylorsville Dayzzlinkonour Homepageatwwwtaylorsvilleutgov Taylorsville CityCouncilMinutes June4 2008 Page11 11 ADJOURNMENT 2108 03CouncilMemberMorrisPratt MOVED toadjourntheCityCouncilMeeting Council MemberLynnHandy SECONDED themotion ChairmanMatsumuracalledfordiscussion Therebeingnone hecalledforavote Thevotewasasfollows Catlinexcused Pratt yes Handy yesMatsumurayes andRechtenbach yes AllCityCouncilmemberspresentvoted infavorandthemotionpassed unanimously Themeetingwasadjournedat908pm CherylPeacockCottle CityRecorder Minutesapproved CC06 18 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder