City Council

Taylorsville SpecialCityCouncilMeetingMinutes June11 2008 Page1 CityofTaylorsville SPECIALCITYCOUNCILMEETING Minutes Wednesday June11 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 SPECIALCITYCOUNCILMEETING Attendance CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin MarkMcGrath CommunityDevelopmentDirector CouncilMember MorrisPratt Delwin Craig ChiefofPolice CherylPeacockCottle CityRecorder JessicaSpringer CouncilCoordinator KevinTaylor CourtAdministrator BlakeSchroeder FacilitiesManager RobinKishiyama HumanResources Spec Pat Kimbrough Executive Assistant MarRaeBoyer Receptionist PatrickTomasino BuildingOfficial ScottHarrington ChiefFinancialOfficer JohnTaylor CityEngineer PennyKnight BusinessLicenseClerk Excused MayorRussWall CouncilMemberJerryRechtenbach Citizens JohnGidney GordonWolfLibby Lowther GoldenThomas SteveHansen David Church Taylorsville SpecialCityCouncilMeetingMinutes June11 2008 Page2 1801 54ChairmanLesMatsumura calledthemeetingtoorderat601 pm andwelcomedthose inattendance CityRecorderCherylPeacockCottleconductedaRollCall whereinall Council MemberswerepresentexceptCouncilMember JerryRechtenbach whowasexcused Chairman Matsumura notedthatMayorRussWall wasalsoexcusedfromthemeeting 1 ClosedSession 1802 52CouncilMemberLynnHandy MOVED toconveneaClosedSessiontodiscuss pendingorreasonablyimminentlitigation at602pm CouncilMemberMorrisPratt SECONDED themotion ChairmanLesMatsumura calledfordiscussiononthemotion There beingnone hecalledforaroll callvote Thevotewasas follows Catlin yes Pratt yes Handy yesMatsumura yes and Rechtenbach excused AllCityCouncilmemberspresentvotedand themotioncarriedbyaunanimousvote CLOSEDSESSION ThoseinattendanceatthisClosedSessionwere CouncilMembersCatlin Handy Matsumura andPratt AlsoinattendancewereCityAdministratorJohnInchMorgan CityAttorneyJohn Brems PoliceChiefDelCraig ChiefFinancialOfficerScottHarrington andCityRecorder CherylPeacockCottle MinutesfortheClosedSessionwere takenandarenowonfileasa ProtectedRecord CouncilMember MorrisPrattMOVED toadjourntheClosedSessionat618 pm and reconvenetheSpecialCityCouncilMeeting CouncilMemberBudCatlin SECONDED the motion ChairmanLesMatsumura calledfordiscussiononthemotion Therebeingnone he calledforarollcallvote Thevotewasasfollows Catlin yes Prattyes Handy yesMatsumura yes andRechtenbach excused Allmembers oftheCityCouncilpresentvotedand the motioncarriedbyaunanimousvote 1820 38TheSpecialCityCouncilMeetingwasreconvenedat620pm 2 PublicHearing 6 00pm ToReceivePublicCommentontheFinal Amendment totheCurrentYear sBudgetforthe2007 2008FiscalYear 1820 49CityAdministratorJohnInchMorgancitedfiguresforamendments tothe2007 2008 budgetandaskedthattheCouncilrecognizechangestothebudget Taylorsville SpecialCityCouncilMeetingMinutes June11 2008 Page3 1822 53 Mr Morganprovidedadditionalclarification totheCouncilregardingthebudget amendments 1823 58CouncilChairman Matsumuraopenedthepublic hearingregardingfinalamendmentto the2007 2008FiscalYearBudgetandcalledforcitizencomments 1824 22Therewereno citizencommentsandChairmanMatsumura declaredthepublichearing closed 1824 34QuestionsfromtheCouncilwereaddressedbyChiefFinancialOfficerScott Harringtonregardingonlinecharges etc 3 OrdinanceNo 08 19 Adopting FinalAmendment tothe2007 2008FiscalYear Budget JohnInch Morgan 1826 53CouncilMemberMorrisPratt MOVED toadoptOrdinanceNo 08 19 Adopting FinalAmendmenttothe20072008FiscalYearBudget CouncilMemberLynnHandy SECONDED themotion ChairmanMatsumura calledfordiscussiononthemotion There beingnone hecalledforarollcallvoteThevotewasasfollows Catlin yes Pratt yes Handy yesMatsumura yes and Rechtenbach excused AllCityCouncilmemberspresent votedinfavorandthemotionpassedunanimously 4 OrdinanceNo 08 18 AdoptingaFinalBudget MakingAppropriations forthe SupportoftheCityofTaylorsville fortheFiscalYearBeginningJuly1 2008and EndingJune30 2009 andDeterminingtheRateofTaxandLevyingTaxesUpon allReal andPersonalProperty Withinthe CityofTaylorsville Utah JohnInch Morgan 1827 34CityAdministratorJohnInchMorganreferenced thebudgetdocuments including recentamendments that havebeenprovidedtotheCouncil Hestatedthatthecertifiedtaxrate is 001514 Hereviewedthehistoryoftaxrates 1829 34Mr Morgan citedpreviousdiscussionregardingliability insurancecosts He recognizedSteveHansen GoldenThomas DavidChurch andLibbyLowther asrepresentatives fromtheUtah LocalGovernments Trust andinvitedthemtomakeapresentation totheCouncil regardingalternativesforliability coverage 1830 50Mr Hansenapologizedfortheconfusionregardingmeetingtimesandpresentedslides illustratingcoverageoptions Severalscenarioswerereviewed Taylorsville SpecialCityCouncilMeetingMinutes June11 2008 Page4 1837 02Mr Hansenand Mr ThomasaddressedquestionsfromtheCouncilregardingpremium costs potentialrisks etc 1839 50Mr Morganmadeclarificationson costsand deductiblesfortheCouncil 1845 54AdditionalquestionsandcommentsfromtheCouncilwereaddressedbyMr Hansen andMr Thomas 1848 19Mr Morganand Mr Churchmadeclarificationsonprivate insurers 1851 37ChairmanMatsumura thankedMr Hansenand Mr Thomasfortheirpresentation 1852 06Mr Morgan reviewedfiguresthatarecurrentlyinthe budgetforliabilityinsurance 1852 56CouncilMemberPrattsuggestedmakingtwoseparatelinesforpremiums and deductiblereserves Mr Morgan agreedtodoso 1855 08Optionswerediscussedforbuildingareserve forinsuranceclaims 1855 38CouncilMembers determinedtoselectOption3 aspresented 275000Annual Premium 50000Deductible Mr Morgan notedaneedtobudgetanadditional 30000with Option3 1857 12ChairmanMatsumurarecognized membersinattendance fromtheBudgetCommittee andcalledfortheirinput GordonWolf ChairmanoftheBudgetCommittee commentedonthe budgetprocess Mr WolfnotedtheCity sdifficultyingeneratingadditionalrevenueandsaid thattheissueofincreasingtaxesshouldnotbeignored 1859 52Mr WolfsuggestedsettingupquarterlyRoundTablediscussionswiththeCouncil Administration andtheBudgetCommitteetoproblemsolveand determinehowtogenerate revenueandmeetevergrowingexpenses 1901 47Mr WolfobservedthateachyeartheCitysreservefundcontinuestodrop 1903 20Mr Morgan notedMayorWallsintentiontobeginstrategicbudget planningsessions withtheCouncilandBudgetCommitteeinAugust 1903 52Mr Morgan madeclarificationonwhenfundsareactuallyreceivedand theimportance ofbuildingthereservefundforoperating expenses Taylorsville SpecialCityCouncilMeetingMinutes June11 2008 Page5 1904 48ChairmanMatsumuranoted theneedtogeneraterevenuebecauseexpenseshave alreadybeencutconsiderablythisyear Hepredictedthat propertytaxeswillneedtobe increasedwithinoneortwoyears 1907 18Optionsforgeneratingrevenuewerefurtherdiscussed 1909 06Mr Wolfstatedhisopinionthatproperty taxesmight needtoberaised now 1909 27BudgetCommitteeMemberJohnGidney commentedonpropertytaxes He recommendedthattherebeaslightincreaseinpropertytaxeseachyeartohelpalleviate expenses HesuggestedthattheCouncil considerincreasingtaxestoaslightdegreeeachyear soasnottoimposeahardshipinfutureyears 1912 01CouncilMemberPrattexpressedhisconcernswith propertytaxincreases Hestated thatthemajorityoftheCouncilisopposedtoataxincreasethisyear 1912 39Mr Morgangaveexplanationontrendsforfranchiseandpropertytaxes 1913 53Mr Morgan requestedthattheCouncil considerpassingthebudget 1914 33ChairmanMatsumura welcomed Cityemployeeswhowereinattendance 1914 44CouncilMemberLynnHandy MOVED toadoptOrdinanceNo 08 18 Adoptinga FinalBudget MakingAppropriationsfortheSupportoftheCityofTaylorsvillefortheFiscal YearBeginningJuly1 2008and EndingJune30 2009 andDetermining theRateofTaxand LevyingTaxesUponall Realand PersonalPropertyWithintheCity ofTaylorsville Utah CouncilMember MorrisPrattSECONDED themotion ChairmanMatsumuracalledfor discussiononthemotion CouncilMember Prattclarifiedthatthebudgetbeingconsidered includeschangesmadeduringthismeeting ChairmanMatsumura cautionedtheCouncil Budget Committee andAdministrationtocarefullyevaluatefuturebudgets CouncilMemberHandy statedthat hesupportsChairmanMatsumura scommentsandlooksforwardtoinputfrom citizenryduringfuturebudget discussions Therebeing nofurtherdiscussion Chairman Matsumura calledforarollcall voteThevotewasasfollows Catlin yes Prattyes Handy yes Matsumura no andRechtenbach excused All CityCouncilmemberspresentvoted and themotionpassedwithathreetoonevote 1917 14 Mr Morgan indicatedthatcopiesofthebudget includingthemostrecentchanges willbeprovidedtotheCouncilandwillalsoaccompanytheordinance Taylorsville SpecialCityCouncilMeetingMinutes June11 2008 Page6 5 OtherMatters 1917 35Therewereno othermatters 6 Adjournment 1917 47CouncilMemberMorrisPratt MOVED toadjourntheCityCouncilMeeting Council MemberLynnHandy SECONDED themotion ChairmanMatsumuracalledfordiscussion Therebeingnone hecalledforavote Thevotewasas follows Catlin yes Prattyes Handy yesMatsumura yes andRechtenbach excused AllCityCouncilmemberspresentvotedin favorandthemotionpassedunanimously Themeeting wasadjournedat717pm CherylPeacockCottle CityRecorder Minutesapproved CC06 18 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder