City Council

Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page1 CityofTaylorsville WorkSession Minutes Wednesday August13 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach WayneDial Assistant ChiefofPolice MarkMcGrath CommunityDevelopmentDirector KeithSnarr EconomicDevelopment ShawnFausett DirectedEnforcementOfficer JamieBrooks ActingCourtAdministrator ScottHarrington ChiefFinancialOfficer LorenzoMiller CityProsecutor JohnTaylor CityEngineer RosieRivera PoliceSergeant MarshaThomas Judge Others JohnGidney LeeBennion DonaldFrame 1759 57ChairmanLesMatsumura calledtheWorkSessiontoorderat600pm andwelcomed thoseinattendance CityRecorderCherylPeacock CottleconductedaRollCall whereinall CouncilMemberswerepresent Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page2 1 DiscussionofDisproportionate FeesforHotelsandShortTermStays CouncilmanRechtenbach 180026CouncilMemberRechtenbachreferenced criminalactivity thatisbeingconductedat theHomesteadSuites whichisafacilitythatoffersshortterm stays Herecognized Officer ShawnFausett whoistheDirectedEnforcementOfficerforhisCouncilDistrict 3 Mr Rechtenbachinquiredaboutthepossibilityofassessingdisproportionatefeesforthisproperty 1802 57OfficerShawnFausettreportedthatthereisan increaseinpolice callsatthe HomesteadSuites He saidthatheusuallymakesacalltothepropertyapproximatelyonceper weektodealwitharrestsforwarrants drugs prostitution etc 1803 33Mr Rechtenbachreferenced complaintsfromtheWasatchCanyonHospitalthatisnext doortoHomesteadSuites OfficerFausett relayedthatWasatchCanyonrecentlypaidforasix footchain linkfencealongtheshared propertyline Hesaidthattherearestillconcernsover drugspossiblybeingpassedtopatientsthrough thefence however adecreaseintrespassinghas resultedfrom thefenceinstallation 1805 16OfficerFausettcitedstatistics onPolicecallstoHomesteadSuites asfollows from August13 2008toFebruary12 2008therewere 44calls fromFebruary 12 2008toAugust13 2008therewere57calls resulting inover100calls OfficerFausettgaveadditionalstatisticson callsfortheSpringhillApartments anothershort stayfacility whichislocatedjustnorthof HomesteadSuites Hecitedover 100totalcallsatthatlocationduringthepreviousyear aswell 1809 23CouncilMemberCatlincitedtheneedfor adequaterecordstodocument callactivity overa24 monthperiod 1810 12CityAdministratorJohnInchMorgan affirmedthatdetailedandaccurate recordsare availablethrough thePoliceDepartment 1811 19SergeantRosieRiveracommentedoncallsattheFairwayApartmentsin Taylorsville andstatedthatactivityhasdecreased atthat locationsincearecentchangeinmanagement 1815 16CouncilMemberCatlinstatedthathe supportsdisproportionatefees buthecautioned thatthere mustbeadequatejustificationfordoing so 1815 26OfficerFausettreportedoncommunicationswith managementattheshort stay properties Hestatedthatmanagersarecooperative butnotnecessarilyasproactiveaspossible Heciteddifficulties managersfaceinscreeningtenants HealsoreferencedtheHomestead Suites locationrightoffthefreewayasbeingafactorincriminalactivity Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page3 1818 54CouncilMemberCatlinaskedfordataover atwoyearperiodoncallstotheproblem locations 1820 05Mr Morgan referenced the2003studythatwasconductedandnotedthat consultants recommended amaximumbusinesslicensefeeof 383atthat time staff thenrecommended 225 He relayedthattheordinance thenwenttotheOrdinanceReviewCommitteeand nofee wasadopted Mr Morgan saidthat themaximumfee cannowbe chargedbasedon theprevious studyorotherfactorscanbeexaminedtojustifyan additionalincrease 1820 57CouncilMember RechtenbachaskedAdministrationtogatherthedataon callsoverthe pasttwoyears 1821 40MayorWallcalled forclarification onwhichbusinesses shouldbeconsidered Council MemberRechtenbachaskedthatall businessesbe lookedatandareaswiththehighestcallrate beidentified 1823 12CouncilMember Handysuggestedlookingatfeeschargedbyothercitieson comparablepropertiesandAdministration agreedtodoso 2 DiscussionRegardingCourtCosts CouncilmanCatlin 1823 37CouncilMember Catlininitiateddiscussionon costsforrunningtheMunicipalJustice Court 1825 08CityAdministratorJohnInchMorganprovidedinformationonfundsthatare presently budgetedforcontractedcourtservices 1826 00CouncilMemberCatlininquiredwhetheritmaybelessexpensivetobringcontract servicesin house 1826 33Mr MorganstatedthatAdministrationwillgathercomparablesbymidyearon providingprosecutorial servicesin house Hestatedthat itisnotpossiblefortheCitytoprovide indigentdefenseservicesin house Henoted thatthecontractforcivillegalserviceswillalsobe reviewed 1828 46Mr Catlininquired abouttheneedfor numerouspretrialconferencesandsuggested thathoursarebeingspentthatarenotreallynecessary Mr Morgan statedthatcourtprocedures arealsobeinginvestigated byAdministration 1829 54CouncilMemberRechtenbachcitedpotentialissueswithbringingprosecutionorcivil servicesin houseand thenstillneedingtogooutsideforspecializedlegalservices Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page4 1830 46MayorWallnoted thatothermembersoftheCityAttorneysprivatefirmarealso currentlyutilizedforspecialized legalservices 1831 53Mr Catlinreferencedtheneedtohavecontractsreviewedperiodically 1832 16Mr Morgan assuredtheCouncilthatcontractsarecarefullyreviewedannually He reiteratedthatareportcontainingcomparableswillbe providedtotheCouncilbymidbudget year 3 DiscussionRegardingCityGraffitiIssues CouncilmanCatlin 183338Council MemberCatlin referencedtheproblemwithgraffitiinthecommunityand recommendedadoptinganordinance thatallowstheCitytopursue collection ofcivildamages fromperpetrators Hesuggestedthatiftheoffenderisajuvenile actionshouldbetakenagainst theparents 1835 31CouncilMemberPrattnotedthatsomeothermunicipalitiesaretakingcivilaction againstparentsofoffendersforgraffitidamage 1836 21CityAdministratorJohnInchMorgan noted thatveryfewgraffitioffendersareactually caught Hestatedthathecanobtainexamplesofordinancesfromother citiesand thenaskthe OrdinanceReviewCommittee todraftarelatedordinance 1837 18Mr CatlinreviewedareasoftheCitywheregraffitiisacontinualproblem 1837 38Mr Prattsuggestedofferingincentiveprizestoyouthtoturninotheryouthoffenders MayorWallaffirmedthattheCityhasimplementedsuchaprogramthrough theschoolsinthe past 1838 27CityAttorneyJohnBremsmadeclarification onwhatpenaltiesthestatuteallows 1838 49Mr Morgan willobtainmodelordinances andpassthemtotheChairoftheOrdinance ReviewCommittee 1839 11MayorWallannouncedthatTedJensenhasrecentlyresignedasChairoftheOrdinance ReviewCommitteeandanewChairwillbe appointed 1839 49Mr Rechtenbachsuggestedassessinganadditionalpenaltyforrepeatgraffitioffenders 1840 45MayorWall reportedonanincidentwitharepeatoffender whosaidthathedoesnot mindpayingafine Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page5 1842 17ChairmanRechtenbachsuggestedtreatinggraffitioffenses similartolitteringoffenses andassessingamaximum 299fine 1842 44Mr Catlinsuggestedkeepingsanctions civil ratherthan criminal 1843 57CouncilMemberPrattsuggestedimplementingappropriatecivilpenaltiesforrecurring graffitioffenses 1843 28Mr Bremssuggestedexaminingarangeofissuestohelpdealwiththeproblem 4 DiscussionRegardingthe TaylorsvilleCemetery CouncilmanPratt 1844 09CouncilMember PrattintroducedLeeBennionandDonald Frame fromthe TaylorsvilleCemeteryCorporation He referencedmaterialsthathavebeenprovidedtothe CouncilregardingtheTaylorsville CemeteryandaskedMr BennionandMr Frametoaddress theCouncil 1845 11Mr Bennionintroducedhimselfand outlinedabriefhistoryoftheTaylorsville Cemetery Hestatedhisinterestinturningtheproperty title etc oftheTaylorsvilleCemetery overtotheCity HenotedthathewouldstillbewillingtomanagetheCemeteryfortheCityon avoluntary basis Mr Bennionreviewedprevious issueswithcemeteryplotsandproofsof purchase Hestatedthattherearecurrentlyapproximately1800 unsoldburial plots He listed propertybelongingtothecemetery asfollows a1989Chevrolet pickup adump trailer a backhoe 6sharesofwaterrights aridinglawnmower astorageshed apumphouse asod cutter 40American flags 6temporaryflagpoles acanopytent andassortedtools Mr Bennionstatedthatthere isapproximately 10000intheTaylorsvilleCemeterybankaccount Heidentifiedfivesubcontractorswhoperformservicesforthecemeteryandreferenced the summaryoffinances includingayear todatebudget asprovidedtotheCouncil 1851 03Mr Benniondescribedrenovationsatthecemeterythatareanticipated Heaskedthe Counciltoentertainhisproposal Hedescribedoneongoing liabilityclaim 1852 27CouncilMemberPrattcitedthehistoricalnatureofthecemetery andaskedMr Frame tocomment 1853 00Mr FramesaidthattheTaylorsville Cemeteryhasalotofhistoricalvalue Heciteda needtomaintainitinan appropriatemanner 1854 11Mr BennionnotedthattheCemeterywasincorporatedin1990 andisanon profit corporation HesaidthatiftheCitytakesover thecorporationwouldbedissolvedandMr Bennionwould thenreportregularlytothe CityCouncil Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page6 185511Mr Bennionreiteratedthathe wouldbewillingtocontinueoverseeingmanagementof thecemeteryasavolunteer Hereportedonrevenuethatcomesinthroughthesaleofvaults 1856 41Mr Bennionreviewedratesforlotsandfor theopeningclosing ofgraves 1858 10Mr PrattthankedMr BennionandMr Framefortheiryearsofserviceandstatedthat hefeelstheCityshouldconsidertakingownershipofthecemetery Hesaidthatthecemeteryis self sustainingandsuggestedthatthelong terminterestsofthecemeteryshouldbeconsidered 1900 30Mr RechtenbachreferencedhissentimentfortheTaylorsville Cemeteryandinquired abouttyingthecemeteryinwith theHistoricalPreservationCommittee HestatedthattheCity shouldconsidertakingoverthecemetery 1901 41MayorWallsaidthatAdministrationsupportstheproposal butrealizesthat managementserviceswillnotalwaysbeprovidedatnocost Hesuggestedthatfuturecosts shouldbeevaluatedand costcomparisonsshouldbeconductedwithothercitycemeteries 1903 39Itwasdetermined thatAdministrationwillgather additionalinformationinorderto makeprojectionsonfuturecostsand revenueforthecemetery Thismatterwillbebroughtback forfurtherconsiderationatthefirstCouncilMeetinginNovember 1903 50CouncilMember Prattnotedthatnearlyhalfofthecemeteryisstillvacant Mr Bennionconfirmedthatthecemetery sofficeiscurrentlylocatedinhishome 1904 40CityAttorneyJohnBremsdisclosedaconflictofinterestandsaidthathe represents boththeCityofTaylorsvilleandtheTaylorsville Cemetery 5 DiscussProposedBudgetProcessandAdministrativeGoalsforFiscalYear 20092010 JohnInchMorgan 190619CityAdministratorJohnInchMorgancitedtwopurposes inscheduling regular budget discussions 1 toprovidecitizensanunderstandingoftheCitysbudgetprocess and 2 to identifybudgetingprinciplesthatcanbefollowedasthebudgetisfashioned Hestatedthat Administrationwouldliketodevelopbothfive yearand 10 yearbudgetsforTaylorsville Mr Morgan referenced theguidingprinciplesandgoalsthathavebeenproposedbyAdministration andcalled foradditionalinputfrom Council 1908 46Mr Morgansuggestedthat discussionbeheldattheSeptemberWorkSession regardingvisioningforTaylorsville HeaskedthatCouncilMembersconsiderwheretheywould liketoseeTaylorsvilleinfivetenyearsinregardstoeconomicdevelopment services Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page7 infrastructure etc HeaskedthatCouncilMembershelpidentify whattypesofobstacles willbe facedinthefutureandthenassistinmakingbudgetprojections 1910 14Mr Morgan relayedthatCityDepartmentHeadshavebeenaskedtopresenttheir visionsforfive tenyearsattheSeptemberCityCouncilWorkSession 1911 29Mr MorganreviewedtheGuidingFinancial Principles asdevelopedby Administration 1912 04CouncilMemberCatlinsuggestedscheduling fourhoursessionsfordiscussionof principlesprojectionsandtodevelopafive yearplan Hestatedhisbeliefthatthecountryisina recessionthatwillaffect futurerevenues economicdevelopment therealestatemarket and unemployment Heacknowledged thattheCitymaybefacedwith afuturetaxincrease 1914 36CouncilMemberPrattstatedthatgroupdiscussionsandstrategysessionsareeffective tools 1915 32ChairmanMatsumura complimentedAdministrationonpreparing theguidingfinancial principles He saidhestronglysupportstheproposedbudgetprocessandsuggestedthat principlesshouldbeagreeduponandthenupheld ChairmanMatsumura statedthattheCouncil shouldnotbeswayedbyconstituents etc whenitcomes timetoadopt thebudget 1917 50Mr PrattrecognizedJohn Gidney oftheTaylorsvilleBudgetCommittee andnotedthe expertiseoftheBudgetCommittee HestatedthatBudgetCommitteeMemberswouldliketobe involvedinthebudgetprocess Mr Prattagreedthatataxincreasemaybeneededinthefuture 1919 26ChairmanMatsumura suggested providingAdministration sguiding principlestothe BudgetCommittee 1920 31Mr MorganrelayedtheMayorspreferencetoholdretreats off sitetodiscussbudget principlesandgoals HesaidthatAdministrationisverywilling toinvolvetheBudget Committee Mr Morgan willprovideaPowerpointpresentationon theguidingprinciplesforthe BudgetCommittee sReview 1921 41ItwasagreedthatCityDepartmentHeadswilleachtake10to15minutesduringthe SeptemberWorkSessiontoreviewtheirgoalsandvisionforthenext510years ABudget RetreatforCouncilMembers BudgetCommitteeMembers etc willbescheduled subsequentto thattime 1923 42CouncilMemberCatlinsuggestedthatanimportantbudgettopicmightbeapotential publicsafetybuilding Taylorsville CityCouncilWorkSessionMinutes August13 2008 Page8 1924 59CouncilMemberPrattnotedthatthenextBudgetCommitteeMeetingisscheduledfor August28 2008 Mr Morganwill providethebudgetinformationtotheCommitteepriortothat time sothattheymaythenofferfeedbacktoAdministrationattheSeptemberWorkSession 6 OtherMatters 1926 11ChairmanMatsumura notedthattheUtahLeagueofCities andTownsConferencehas ascheduledactivityon theeveningofSeptember10 2008 duringtheregularlyscheduled CouncilWorkSession ItwasdecidedtomovetheSeptemberWorkSessiontoSeptember24 th 2008 NoCityCouncilMeetingwillbeheldonSeptember10 RegularCityCouncilMeetings willstillbeheldonthefirstandthirdWednesdaysduringSeptember 1927 28MayorWallreportedona recentmeetingwiththePresidentofRockyMountainPower Herelayedthat AdministrationhasnegotiatedwithRockyMountain PowertoaccepttheCity s stormwaterutilityfeeaspartoftheirmonthlybillings 1929 00MayorWallconfirmedthatthefeewouldbe assessedon everyTaylorsvilleutilitybill Itwasdetermined thatfurtherconsiderationwillbegiventotheexactmethodsforassessment TheMayornotedthatresidentswhoareexempted frompropertytaxarealsoexempt fromthe utilityfeeandcanapplyforarebate Heclarifiedthatallcommercialpropertieswillbeassessed andtheassessment willbe chargedlikeafranchiseutilityfee 7 Adjournment 1931 10 CouncilMemberJerryRechtenbach MOVED toadjourntheCity CouncilWork Session CouncilMemberMorrisPratt SECONDED themotion ChairmanMatsumuracalled fordiscussion Therebeingnone hecalledfor avote Thevotewasasfollows Handy yes Matsumura yes Rechtenbach yes Catlin yes and Prattyes AllCityCouncilmembersvoted infavorandthemotionpassed unanimously Themeetingwasadjournedat731pm CherylPeacockCottle CityRecorder Minutesapproved CC08 20 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder