City Council

Taylorsville CityCouncilMinutes December10 2008 Page1 CityofTaylorsville CITYCOUNCILMEETING Minutes Wednesday December10 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 BRIEFINGSESSION Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach MarkMcGrath CommunityDevelopmentDirector ScottHarrington DirectorofFinance JohnTaylor CityEngineer WayneDial AssistantPoliceChief BRIEFINGSESSION 1 ReviewAdministrativeReport 1804 06ChairmanLesMatsumura conductedtheBriefingSession whichconvenedat604 pm City RecorderCherylPeacockCottleconductedaRollCall whereinall CouncilMembers werepresent 1804 41TheAdministrativeReportforCommunityDevelopmentwasthenreviewed CommunityDevelopmentDirector MarkMcGrathaddressedquestionsaboutcodeenforcement procedures 1806 54MayorWallinquiredaboutachroniccodeviolationproblemalong1300West He agreedtofollowupontheissuewithMr McGrath Taylorsville CityCouncilMinutes December10 2008 Page2 2 ReviewAgenda 1808 04Theagenda fortheCityCouncilMeetingwasreviewedand discussed Additional mattersfordiscussionwerenoted CityAdministrator JohnInchMorgan askedthattheSenior Centervanbe removedfromthesurpluslistunderAgendaItem6 2 3 Adjourn 1812 21TheBriefingSessionwasadjournedat612 pm REGULARMEETING Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin JohnTaylor CityEngineer CouncilMember MorrisPratt WayneDial Assistant ChiefofPolice CouncilMemberJerryRechtenbach CherylPeacockCottle CityRecorder JessicaSpringer CouncilCoordinator ScottHarrington DirectorofFinance Citizens RailiJacquet GordonWolf Jay Ziolkowski EdErickson RobWood Membersof ScoutTroops574and 1099 TapaMatavao CoryRushton 1 WELCOME INTRODUCTIONANDPRELIMINARYMATTERS 1830 14ChairmanLesMatsumura calledthemeetingtoorderat6 30pm andwelcomedthose inattendance City RecorderCherylPeacockCottleconductedaRollCall whereinallCouncil Memberswerepresent 1830 55ChairmanMatsumura recognizedmembersofScoutTroop 574 whowerein attendance Taylorsville CityCouncilMinutes December10 2008 Page3 11 PledgeofAllegiance Opening Ceremonies CouncilmanHandy CouncilMemberLynnHandydirected thePledgeofAllegiance 12 Reverence CouncilmanHandy OpeningCeremonies ForJanuary7 2009tobe arrangedbyYouthCouncil CouncilMemberLynnHandyofferedtheReverence 1832 34ChairmanMatsumurarecognizedmembersofBoyScoutTroop1099 whowerein attendance 13 CitizenComments 1833 03ChairmanLesMatsumura reviewedtheCitizen CommentProceduresforthe audience Hethencalledforanycitizencomments 1834 13Therewerenocitizencomments andChairmanMatsumura closedthecitizencomment period 14 Mayor sReport 1834 21TherewasnoMayor sReport 2 APPOINTMENTS 1834 26Therewerenoappointments 3 REPORTS 31 Presentationof2007 2008Audit EdEricksonfrom Hansen Bradshaw Malmrose Erickson 1834 32EdErickson fromHansen Bradshaw Malmrose Erickson presentedresults ofthe Citys20072008Audit RobWood whoheadedtheauditworkfortheCity wasalsoin attendancefromHansen Bradshaw Malmrose Erickson Mr Ericksoncitedthe professionalism ofCityStaffinhandlingTaylorsvillefinances 1835 25Mr Ericksonnotedthata briefreportontheauditwasalsopresentedlastweektothe Taylorsville BudgetCommittee Hereferenced theprinted andboundversion oftheauditreport previouslyprovidedtoelected officials Taylorsville CityCouncilMinutes December10 2008 Page4 1836 53Mr EricksonrelayedhisfirmscleanopinionthattheCity sfinancialstatementsare presentedinconformitywithgenerallyacceptedaccountingprinciples 1838 12Mr EricksonaddressedaquestionfromCouncilMemberRechtenbachregarding adjustmentsthatweremadeinrelationtothestormdrain fund 1839 32CityAdministratorJohnInchMorgangaveclarification ontheterm mis statements andexplainedthatthistermisactually beingused toidentifyreclassifications 1842 13Mr EricksonreviewedspecificsoftheauditandmadeclarificationsforCouncil Members Hestated thattheCity sfinancialconditionhasstrengthened overthepastyear 1844 02Mr EricksonreviewedtheCitysfundstatementsandnotedthattheGeneralFund Balanceequalsapproximately7 ofannualcity revenue Hecitedstate requirementsforthe GeneralFundbalanceat5 to18 Henotedthat mostcitiesfundbalanceisinthe12 to 20 range 1845 15Mr Ericksonreferenced statisticalinformationprovidedinthereport Hereviewed informationon internalcontroloverfinancialreportingandnotedthecity scompliancewith statelawsandregulations Wesaidthattheauditfoundnosignificantnon complianceandonly immaterialinstancesofnon compliance 1846 00Mr Ericksongaveexplanationonrequiredadjustmentsandrecentchangesincriteria standards 1847 14Mr Ericksoncitedtwodepartmentsinthegeneralfund thatexceededbudgetand referencedan UnclaimedPropertyReportthatneedstobesubmitted 1847 49Mr EricksonaddressedquestionsfromtheCouncilregardinginternal controlsand citedextenuatingcircumstancesthispastyearduetothestormdrainutility 1850 19Mr Morgan pointedoutthat mostfindingswere relatedtothestormdrainutility He stressedthateverythingwasappropriatelyaccountedfor butinsome instancestheauditorhas helpedreclassifyappropriationstomeetcurrentaudit standards 1851 44Mr EricksonclarifiedthatGASBstatementsandFASBstatements arenearly identical 1852 12Mr Ericsonmadefurtherexplanationregardinggeneralledgeradjustments Taylorsville CityCouncilMinutes December10 2008 Page5 1853 26MayorWallnoted thatthe Citybasicallystartedanewbusinessinimplementingthe stormdrainutility andsaidthatexisting Citystaffwasinundated withaccountsreceivable He citedimprovementsthathavenowbeenmade 1854 34Mr EricksonclarifiedthattheCity sdayto daycashreceiptsanddisbursementswere recordedinatimelymanner He notedcomplicated journalentriesrelatingtobonds etc 1854 59Mr Woodgaveadditionalclarification onthesplittingofbonds 1856 30Mr Woodnotedthat newprocedures andschedulesarenowbeingutilized 1856 43Clarificationonthenewmethodfor collectingstormdrainfeeswasgiven 1856 35Mr Morgan notedthat operatingprocedures havebeenrecommendedbytheauditors andtheCityiscomplying 1857 42Mr Morgan expressedhisappreciationfortheauditteamandstatedthatthisisthe mostthoroughaudittheCityhasexperiencedsinceitsincorporation 1858 51CouncilMemberMorrisPrattrecognizedGordonWolf ChairmanoftheTaylorsville BudgetCommittee 1859 06Mr Wolfcommentedonquestionsregardinginternalcontrolsrelatingtothestorm drainfund Hestatedconcernswithunapprovedpurchaseordersandbasicbookkeeping procedures HesuggestedinvolvingtheBudgetCommitteeinreviewingCityaccounting procedures andprovidingassistancewhereneeded 1901 19CouncilMemberRechtenbachinquired abouttheEconomic DevelopmentCommittee Budgetand ChiefofFinance ScottHarringtonexplainedthatfiguresrepresentmultiplecitizen committees 1903 41MayorWallreferencedissueswiththeTaylorsvilleDayzzCommitteebudgetandcited instanceswhenpurchaseorderprocedures werenotfollowed 1905 33Mr Wolfgaveexamplesofinvoicesthatwerepaidagainstunapprovedpurchase orders 1906 04Mr Harringtongaveexplanationregarding aninvoicefortheprioryearthatwasnot receivedinatimelyfashionfromSaltLakeCounty Taylorsville CityCouncilMinutes December10 2008 Page6 1907 26 Mr Morgancited situationswithcontract providersandnotedyearend budget adjustmentsthatmust bemade 1908 52Thebudget forfireserviceswasdiscussed 1911 33Mr Morgan agreedtoprovidedetailedinformationtotheCouncil concerningthefire servicescontract 1914 30Mr EricksoninvitedCouncilMemberstocontacthisfirmwith anyadditional questions 4 CONSENTAGENDA Therewereno itemsforconsiderationontheconsentagenda 5 PLANNINGMATTERS Therewerenoplanningmatters 6 FINANCIALMATTERS 61 ResolutionNo 08 46 ApprovinganAmendment totheInter Local CooperativeServiceAgreementwithSaltLakeCountyforDispatchServices RecordManagement CrimeLabServices Evidence Managementand TransportationServices JohnInchMorgan 1915 14CityAdministrator JohnInchMorgan presentedthesubject resolutiontoamendthe existingagreementwiththeSaltLakeCountySheriffsOfficeinordertoaddtransportationand warrantservices Hedescribedspecificservicesthatwillbeprovided undertheproposed agreement 1917 06Mr MorgangaveclarificationonincreasedcostsandexplainedthattheCitywillbe billedaccordingtothenumberoftripsmade totransportprisoners Heconfirmedthatnomid yearbudget adjustmentisrequired astransportationserviceswere alreadyincluded inthe existingbudget 1917 36Mr Morgan confirmedthattheestimatedamountofthecontractis 27000andstated thatthere isnoadditionalcostforwarrant services 1918 37Mr Morganagreedtoobtainfurtherdetailedinformationregardingwarrant servicesto beprovidedtotheCouncilatalaterdate Taylorsville CityCouncilMinutes December10 2008 Page7 1919 10CouncilMemberMorrisPratt MOVED toadoptResolutionNo 08 46 Approvingan Amendment totheInter LocalCooperative ServiceAgreementwithSaltLakeCountyfor DispatchServices RecordManagement CrimeLabServices EvidenceManagementand TransportationServices CouncilMemberLynnHandy SECONDED themotion Chairman Matsumura calledfordiscussiononthemotion Therebeingnone hecalledforarollcall vote Thevotewasasfollows Handyyes Matsumura yes Rechtenbachexcused Catlin yes and Pratt yes AllCityCouncilmembersvotedinfavorandthemotionpassedunanimously 191954Council MemberCatlinstated thathewouldliketoseequarterlytrackingon transportationandwarrantservicesinthefuture 62 ResolutionNo 08 52 DeclaringOfficeChairs SeniorVan Equipmentand ComputerEquipment asSurplusProperty JohnInchMorgan 1920 28CityAdministratorJohnInchMorgandescribeditemsthattheCitywishestosurplus includingoldofficechairsandofficeequipment Heaskedthattheseniorvanbe removedfrom thesurpluslist 1922 09CouncilMemberMorrisPratt MOVED toadoptResolutionNo 08 52 Declaring OfficeChairs EquipmentandComputerEquipment asSurplusProperty withremovalofthe seniorvan CouncilMemberJerryRechtenbach SECONDED themotion Chairman Matsumura calledfordiscussionon themotion Therebeingnone hecalledfor arollcallvote Thevotewasasfollows Handyyes Matsumura yes Rechtenbachexcused Catlin yes and Pratt yes AllCityCouncilmembersvotedinfavorandthemotionpassedunanimously 7 OTHERMATTERS 71 DiscussionofUpcomingCouncilChairElections ChairmanMatsumura ChairmanMatsumura remindedCouncilMembersofupcomingelectionsforthe2009City CouncilChairand ViceChair Henotedthatnominations mustbesubmittedinwritingtothe CityRecorderbyJanuary2 2009 priortotheJanuary7 2009CityCouncilMeeting 1924 05CouncilMemberJerryRechtenbachcalledfordiscussionregarding thestateroad withintheCityat6200 SouthRedwoodRoad Hecitedhisconcernswiththenumberand severityofrecenttrafficaccidentsatthatlocation Hereferenced apendingsafetyand congestionmitigationprojectfortheintersection butnotedthat theprojectisstillseveralyears out Council MemberRechtenbachinquiredaboutanyinterimmeasures theCitymighttaketo protectcitizenryattheintersection possiblyinconjunctionwith theUtahDepartmentof Transportation UDOT Taylorsville CityCouncilMinutes December10 2008 Page8 1927 04AssistantPoliceChiefWayneDialstatedthatitispartofthePoliceDepartments StrategicPlantodecreaseaccidentsatmajorintersections He citedaneedforaminimumof two anduptofour officersateachintersection particularlyduringrushhour Hereferenced limitstotheCityspolicestaffinglevels ChiefDialsaidthatincreasedenforcement isanoption butnotaresolution 1926 37ChiefDialprovidedstatisticsofaccidentsoccurringat6200SouthRedwoodRoad He notedthatthisintersectionisnottheworstintheCityfortrafficaccidents Hecitedsimilar problemsat4700South Redwood 5400South RedwoodandalongtheBangertercorridor He statedthataccidentsarealsooccurringinsurroundingareasbecauseofcongestionand driver distraction 1929 43CouncilMemberRechtenbachaskedthatthediscussionbefocusedonenforcement solutions 1931 04ChiefDialdescribedenforcementprocedures Hesuggestedthatmechanicalcamera enforcementequipmentmayberecommendedtoUDOT butanyoptionsconcerningastateroad willhavetobeapproved bythem 1932 48CouncilMemberRechtenbachinquiredabout theCitypossiblepartneringwiththe UtahHighwayPatrol UHP 1933 00ChiefDialcitedlimitedoptionsregardingaUHPpartnership Hestatedthatthey usuallycoverfreewayshighwaysandtheTaylorsvillePoliceDepartmentcoversroadswithinthe City 1933 55 ChiefDialandCouncilMemberCatlinbothstatedthattheyarewilling totalk toScott Duncan headofUHP toseekassistancewithpatrol alongRedwoodRoad 1934 57CouncilMemberCatlindescribed enforcement thatmaybeeffectivetocontroltraffic Hestatedthathedoesnotbelievethestatelegislaturewillendorseaphotocopoptiononastate road 1936 52Problemswerenotedinprovidingadequatecoverageat6200SouthRedwoodwithout pullingcoveragefromothermajorintersectionsintheCity 1937 13MayorWallcitedthepotentialcostofaddingenforcement Hesaidthatitisunrealistic toexpect theStatetoprovidecoverageandanythingdonewillbe atacosttotheCity 1938 47CouncilMemberRechtenbachaskedforinputfromCityEngineerJohnTayloron potentialsolutions Mr Tayloraddressedseveraloptions ie striping signs rumblestrips etc Taylorsville CityCouncilMinutes December10 2008 Page9 HenotedthatallimprovementswillhavetobeapprovedbyUDOT Mr Taylorstatedthat increasedpublic awarenessisthekeytoimprovingintersectionsafety 1941 20CouncilMemberCatlin statedthatdriver distraction notspeed isthegreatestfactorin trafficaccidents 1942 13ChiefDialstatedthatthemajorityofcomplaints receivedwithinneighborhoods are regardingspeed 1943 02ChiefDialstates thatittakesaminimumof4patrolcarstohandletrafficataccident sceneswithinmajorintersections Hecitedthedilemmaofonlyhavingsixofficerspershift whenallareneededatoneintersection 1944 06 ChiefDialdescribed specificproceduresfor controllingtrafficataccidents 1945 55CityAdministratorJohnInchMorgan describedchangesmadetotheVistaBaseball Fieldproject Hestatedthatgarbageisnotcompactedontheeastsideoftheparkintheareathat isslatedforretainingwallfoundations Hesaidthatthedesignteamhasbeenaskedtopresent differentoptions Mr Morgan reviewedthoseproposedoptionswiththeCouncil Heillustrated plansfortheretainingwallsandsaidthattheexpenseofremovinggarbagefromtheareawould add 340000tothetotalcostoftheproject Mr Morgan presentedoptionstohelpoffsetthat cost 1949 30Mr Morganillustratedre designplansfor theprojectandsuggestedthattheterraced areabereplacedwithslopinggrass Heexplainedthatthiswouldmovethelowerballfieldsout about20feet andwouldeliminateuseofthetwoexisting fieldsforthecomingseason 1951 44Mr Morgan notedthatapproximately12millionisneededtocompletethetwolower fieldswhiletheconstruction companyisonsite includesa 500000 contingency Hestated thatfundingfromSaltLakeCountyor othersourcesisbeingpursuedtocomplete thelowerpart oftheproject 1952 39Itwas notedthatLittleLeagueteamsthatnormallyplayatthelowerfieldwillbe displaced Itwassuggestedthatyoungerteamscouldpossiblybe movedtoMillracePark 1953 12Mr Morganconfirmedplanstomoveaheadwith thesuggestedre designoptions He notedthatheandCouncilChairmanMatsumura willmeetwith representativesfrom SaltLake CountyParksonDecember11 2009 at4 00pm tofurtherdiscussoptionsfortheproject Taylorsville CityCouncilMinutes December10 2008 Page10 8 NEWITEMSFORSUBSEQUENTCONSIDERATION NoAction 1953 45Therewerenonewitemsfor subsequentconsideration 9 NOTICEOFFUTUREPUBLICMEETINGS NEXTMEETING 1953 48 91 CityCouncilBriefingSession January 7 2009 6 00pm 92 CityCouncilMeeting January7 2009 6 30pm 93 RDAMeeting Wednesday January7 2009 7 00pm 94 CityCouncilWorkSession January 14 2009 6 00pm 95 CityCouncilBriefingSession January21 2009 6 00pm 96 CityCouncilMeeting January21 2009 6 30pm 10 CALENDAROFUPCOMINGEVENTS 11 ADJOURNMENT 1954 20CouncilMemberMorrisPratt MOVED toadjourntheCityCouncilMeeting Council MemberLynnHandy SECONDED themotion ChairmanMatsumuracalledfordiscussion Therebeing none hecalledforavote Thevotewasasfollows Handy yes Matsumura yes Rechtenbach excused Catlin yes andPratt yes AllCityCouncilmembersvotedinfavor andthemotionpassed unanimously Themeetingwasadjournedat754pm CherylPeacockCottle CityRecorder Minutesapproved CC01 07 09 MinutesPrepared by Cheryl PeacockCottle CityRecorder