City Council

Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page1 CityofTaylorsville WorkSession Minutes Wednesday April8 2009 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 Attendance MayorRussWall CouncilMembers CityStaff ChairmanLynn Handy JohnInchMorgan CityAdministrator ViceChairman BudCatlin JohnBrems CityAttorney CouncilMemberLesMatsumura CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach WayneDial Assistant ChiefofPolice JohnTaylor CityEngineer KeithSnarr EconomicDevelopment Director MarkMcGrath CommunityDevelopmentDirector JamieBrooks CourtAdministrator MichaelMeldrum CityPlanner Others PhillipCox MarkArnold 1800 28ChairmanLynnHandycalledtheWorkSessiontoorderat600pm andwelcomed thoseinattendance CityRecorderCherylPeacock CottleconductedaRollCall whereinall CouncilMemberswerepresent Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page2 1 ClosedSession a StrategySessiontoDiscusstheSaleandPurchaseofRealProperty 1801 18CouncilMemberJerryRechtenbach MOVED toconveneaClosedSessiontodiscuss thesaleandpurchaseofrealpropertyat601p m CouncilMember LesMatsumura SECONDED themotion ChairmanLynnHandycalledfor discussiononthemotion There beingnone hecalledforaroll callvote Thevotewasas follows Catlin yes Handy yes Rechtenbach yes Matsumura yes andPratt yes Allmembers oftheCityCouncilvotedand themotioncarriedbyaunanimousvote CLOSEDSESSION Thosein attendance atthisClosedSessionwere CouncilMembersCatlin Handy Matsumura Pratt andRechtenbach AlsopresentwereMayorWall CityAdministratorJohnInchMorgan CityAttorney JohnBrems Economic DevelopmentDirectorKeithSnarr CoreyBell Denis Morrill MarkArnold PhilCoxand CityRecorderCherylPeacockCottle MinutesfortheClosedSessionweretakenand arenowonfileasaProtectedRecord CouncilMemberLesMatsumura MOVED toadjourntheClosed Sessionat706pm and reconvenetheCityCouncilWorkSession CouncilMemberMorrisPratt SECONDED the motion Chairman LynnHandycalledfordiscussionon themotion Therebeingnone he called foraroll callvote Thevotewasasfollows Catlin yes Handyyes Rechtenbach yes Matsumura yes and Prattyes Allmembers oftheCityCouncilpresentvotedandthe motioncarried byaunanimousvote TheCityCouncilWorkSessionwasreconvenedat708pm 2 DiscussiononParticipationinthe2010Census MichaelMeldrum 1909 50CityPlannerMichaelMeldrumpresentedinformationreceivedbytheCityregarding the2010Census Mr MeldrumreviewedStaffsuggestionsforinvolvementinthe2010Census asfollows Encourageemployeesandconstituents tocompleteandmailtheirquestionnaire Displayand ordistribute 2010Censuspromotionalmaterials Identifyjob candidatesandordistributeanddisplayrecruitingmaterials Putthe2010Census ontheagendaatmeetingsandor allowpresentationsbyCensus Bureaustaff Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page3 Linktothe2010Census WebsitefromCitysWebsite Useanddistribute educationalmaterials Providespacefor BeCounted sitesandorQuestionnaireAssistanceCenters OrganizeandorserveasamemberonaCompleteCountCommittee Sponsorcommunityeventstopromoteparticipation inthe2010 Census AllowtheCensus BureautoposttheCitysnameonthe2010CensusWebsite Issueapublicendorsementforthe2010Census Place2010Censusarticlesinlocalnewspaper newsletters ormagazines WriteCensus editorials and covercensuseventsprograms Donatespaceforcensusadvertisements Participatein2010Censuspartnershipkick offmeetings 1910 54Mr MeldrumconfirmedthatpromotionalmaterialsfortheCensus areprovidedbythe federalgovernment 1912 56DiscussionwasheldregardingCityparticipationinthecensus 1914 01CityAdministratorJohnInchMorgan notedthatcertaintypesoffunding arebasedon theCity spopulation Hesuggestedthatobtainingaccuratecensusfiguresmayresultingreater distributionsforTaylorsville 1915 43MichaelMeldrumnoted thatthispresentationisonlyforinformationalpurposesand thatspecificdirectionwillbe soughtatafutureCouncilMeeting 3 BudgetDiscussion ServiceDelivery JohnInchMorgan 1917 39CityAdministratorJohnInchMorgandistributedhandoutstotheCouncilcontainingan outlineforbudgetdiscussionon servicedelivery copyattachedandincorporatedhereinaspart ofthisrecord 1919 37Mr Morganillustratedthetentativebudgetanddescribedthelayoutofthespreadsheet Mr Morgan askedCouncilMemberstoreviewthebudgetfiguresandpresentanycommentsor questions 1923 18Thebudgetfor theCityCouncil wasaddressed Mr Morgan referenced twoitems undertheCouncilBudgetfor studies totaling 200000 includingtheCodeEnforcement RevisionandtheStudiesContingency Healsocitedalineitemdesignatedforlobbyingefforts 1924 35Mr Morgan confirmed thattheCity s20082009yeartodatebudgetisstillaworkin progressandiscurrentlyasaccurateaspossible Henotedthatthisbudgetwill beupdateduntil June asadditionaldataisreceived Mr Morgangaveclarification onyearend revenue projections Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page4 1926 55Mr Morganstatedthatitwasappropriatetostartthebudgetprocessearlythisyear becauseofthecurrenteconomy buttherearestillsomeupdatesthatareyettobeincluded 1927 59Mr Morganagreedtoe mailbudgetupdatestotheCouncilandalsotopostthemon theCity ssharedcomputer drive 1929 14Mr Morgan askedthatCityDepartmentHeadsbeinvitedtodiscusstheimpactof servicedeliverywithin departmentsduringthismeeting 1930 10Discussionwasheldonhowbudgetupdateswillbeformattedandlabeled 1932 24CouncilMember Prattcalledfor inputonintergovernmental relationsanddiscussion washeld MayorWall suggestedthattheCityseriouslyconsiderwhetherthenationallobbyists areproducingaworthwhilereturninappropriations Henotedthatthelocallobbyist hasbeen veryproductivefortheCity 1933 38Mr Morgan affirmedthat anincreaseinpostagerateshasbeentakenintoconsideration withinthebudget 1934 09DiscussionwasheldregardingthebudgetfortheTaylorsvilleYouthCouncil Itwas agreedthatthe 10000amountmaybetoohigh 1935 56Clarificationwasgivenregarding subscriptionsandannualdues 1936 46MayorWallcitedpotentialvaluetotheCity throughmembershipintheConferenceof Mayors 1938 05 CourtAdministratorJamieBrooksaddressedabudgetincreaseforbooks subscriptions etc ShenotedthattheCourtbudgetwasnotpreviouslyincreasedwhenasecond judgewashired 1938 47Mr MorgannotedthatCourtprojectedrevenuesinthebudgetforfinesandforfeitures aredown Hecitedcombinedeffortstoincreasecollection Herelayedthatactualcourtrevenue forthepasttwomonthshasbeenhigherthanprojectedamounts 1941 19CouncilMemberRechtenbachreferenced the13 projectedincreaseinemployee medicalinsurancecosts Hesuggestedincreasingdeductiblesandoremployeecontributionsin ordertolowerinsurancecostsfortheCity 1943 22Mr Morgan madeclarificationregardingcurrentemployeecontributionsformedical insuranceandciteddeductibleandcopaymentamountsthatmaybeincreased Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page5 1946 27Itwas confirmedthatthetentativebudgetforinsurancecostsincludesa13 increase withthesamesplitforemployeecontributions thatcurrentlyexists 1947 35Mr Morgangave explanationonthebudgetforpersonnelcosts Heclarifiedthat salaryincreasesgrantedduring2008 2009havebeenextrapolated but therearenoCOLA or performanceincreasesbeingbudgetedfor20092010 He confirmed thattherearecurrentlyno cutsorincreasesofCitypersonnel 1949 50Ms Brooksaddressedtherecentupturnincourtrevenueand citedanincreaseinnew casesfiledandcollectioneffortson oldcases Mr Morgan statedthattheJusticeCourthas recentlybecomevery aggressiveincollectingfines 1951 16Ms Brooks gaveadditionalexplanation regardingsubscriptionsandmemberships requiredforjudgesandattorneys 1953 39Mr Morgan confirmed thattheCitydoes notpaymembership duesforcontract attorneys 1954 10Discussionwasheldregardingtheexpense forcopymachinesanditwassuggestedthat aleaseforanewmachinebeconsidered Mr Morgan agreedtopursueacopymachinelease andadjustthebudgetforanewcopierinthenextbudgetupdate 1956 04Mr Morgan notedasignificantandunexpectedincreaseinthebudgetforelection servicesas providedthroughSaltLakeCounty HenotedthattheCountyhasassuredtheCity thatthe 98000estimateisa nottoexceedamount 1958 02Mr Morgangaveclarification onthebudget forspeciallegalservices 1959 04Mr Morganstatedthattrainingidentifiedinthebudgetisonlyfor thatwhich is absolutelyrequired Henotedthatthismaybeshortsightedgiventrainingthatisbeing conductedtocopewiththecurrenteconomy Mr Morgan gaveadditionalclarificationonhis recommendationsforoptimaltraining 2002 11Mr Morgangaveadditionalclarification onremovaloftheexpenseforanew copier Disadvantagestousingonlyonecentralcopierwerecited Itwasnotedthatcopiershavebeen centralizedwithindepartmentsinordertomaintainefficiency 2003 33Mr Morganconfirmedthatnopropertytaxorsalaryincrease isincludedinthe tentative2009 2010budget Hegavefurtherexplanationon taxyieldandtaxrates Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page6 2006 01DiscussionwasheldregardingallocationtotheEmployeeServiceReserveFund CouncilMemberCatlinexpressedhisconcernsaboutbudgetingforpayoutstoemployeeswho terminate employmentwith theCity 2007 26Mr Morgan addressedMr Catlinssuggestiontoholdpositionsopenuntilbenefit costsareabsorbedandstatedthatdoingsowillresult inadecreasedamountofservices Mr Morgan statedthatsmaller sizeddepartmentshavelimitedflexibility inthisregard 2009 06Mr Morgan notedajournal adjustmentthatwillbe maderelatingtoemployeebenefit payouts Mr Morgan agreedtoprovidedetailedinformationtotheCouncilwithinthenextweek regardingdistributionsforemployeepayoutsand benefitcosts 2010 04Mr Morgangaveexplanationonbudgeting foranticipatedrevenueand notedthat unknownrevenueforgrants TaylorsvilleDayzz etc hasnotyetbeenincludedinthisbudget Hestatedthatadjustmentsforanyunexpectedrevenuethatisreceivedwillbepresentedfor subsequentCouncilapproval 2012 00CouncilMemberPrattrelayedcommentshehasreceivedfromconstituents regarding Taylorsville Dayzz notingthatoneresidentwasinfavorofTaylorsville Dayzzandonethought itshouldbecutdue tothecurrenteconomy Mr Pratt stressedtheimportance ofadheringtothe TaylorsvilleDayzz budget 2014 03Additional discussionwasheldregardingTaylorsville Dayzz Pastbudgeting issues relatedtoaccountingprocedures fortheeventandrequirementsbytheauditorwerereferenced 2014 17Mr Morgan statedthat contractsforpublicsafetyandanimalcontrol servicesarestill beingnegotiated butsaidheanticipates thatthosebudgetsshouldbe atlastyearslevel He madeaclarification onbondpaymentsfortheCity sshareofthenewanimalcontrol facility 2016 23AssistantPoliceChiefWayneDialpresentedinformationonthebudgetforthePolice Department Hecitedreasonsfor recommendingcontinuation ofthe Step Plan withinthe department Hereportedonofficerrecruitmenteffortsandstatedtheyaregoing well ChiefDial statedhisopinionthathavingfourofficerspershiftinTaylorsville isinadequateandunsafe He saidthatsixofficerspershiftwouldbe preferable 2019 53 CouncilMemberCatlinexpressedconcernsaboutcourtovertime foroffersandcalled forincreasedschedule coordinationbetweenthecourtandthepolicedepartmentinorderto minimizecosts Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page7 2019 53ChiefDialcitedeffortstominimizecourthoursforofficers butnotedmitigating factorsthat contribute tocourtovertime HestatedthatthePoliceDepartmenthasnocontrol overcourtscheduling 2020 58Ms Brooksexplained thattheprosecutorssubpoenawitnesses Shegaveadditional explanationregarding courtscheduling 2021 53ChiefDialfurtherdescribedcourtprocedures forschedulingwitnesses officers 2022 56MayorWallnoted thattheTaylorsvilleJusticeCourtisnowrunningmoresmoothly thaninthepast buthecitedcontinuingdifficulties thatareencounteredincoordinatingcourt schedules 2024 06CouncilMemberRechtenbachinquiredabouttheformationofaUnifiedPolice Department UPD andanypotentialimpactitmighthaveontheCitysPoliceDepartment budget 2024 05MayorWallgaveanupdateonstatusoftheUPD HestatedreasonsthattheCityhas steppedbackfromparticipationontheUPDBoard Heexpressedconcernthat aUPDmay increasecostsforpooledservices TheMayorrelayedthattheCitywillnowsendrepresentatives toactasobserversatUPDMeetings 2026 09Mr Morganstated thatitisimpossibletopredictcostsrelatedtotheUPD Hesaidthat heandChiefDialarecommittedtoattendeveryUPDMeetingandwillattempttoprotectthe City sinterests 2026 44ChiefDialdescribedduediligencethathasbeenperformedtoexamineoptionsforlaw enforcement servicesthatarepresentlybeingcontractedthrough SaltLakeCounty ie dispatch evidencemanagement etc Heoffered hisopinionthatthecostforTaylorsvilletoperformthose servicesin housewouldbesignificantly higherthanwhatispresentlybeingcharged 2027 35ChiefDialgavereasonsfor budgeting fortrafficenforcement overtime Hesaidthat outsidefundingisnotreceivedforstreetenforcementandDUIshiftspreviouslyprovidedbythe StateHighwaySafetyDepartmenthaverecently beenreducedduetolimitedfunding 2028 22Mr Morgancommentedon incentiveawardsandgaveclarification ontheincreaseto employeebenefitsbuiltintothePoliceDepartmentBudget Hedescribedrecentchangestothe retirementsystemandreferenced anoptiontoallowretirees uptoa 4 COLAcap Mr Morgan statedthattheretirementselectionmust bemadebyDecemberof2009 Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page8 2033 27Mr Morgan clarifiedthattheCityisobligatedtobudgetfortheincreasedretirement contributionrates 2037 50Mr Morganmade additionalclarification regardingdefinedretirementcontributions anddefinedretirementbenefitsforpublicsafetyemployees andcivilian employees 2040 58Mr Morgancalled fordirectionfrom theCouncilonwhetherthe4 optionfor retirementcontributions shouldbeexercised Healso askedfordirectionregardingovertimefor incidental courtandcalloutovertimewithinthePoliceDepartmentbudget 2043 05ChiefDialgaveexplanationonthedifferenttypesofpoliceovertimeallocations 2044 32Additionaldiscussionensuedregardingbudgeting forovertimecosts 2046 33ChiefDialgaveexplanationonthebasisfortheHostedTrainingallocation 2048 38Mr MorganreviewedtheCityspolicyforthepersonaluseofpolicecarsandChief Dialprovidedadditionalinformation 2052 08Itwasnotedthata5 increasehasbeenbuiltintothebudgetfordispatch recordsand evidenceservicesreceivedthrough SaltLakeCounty 2052 33 ChiefDialgaveexplanationoninvestigation costs 2053 50CouncilMember Rechtenbachexpressedconcernoverthebudgetforpoliceuniform drycleaningandCouncilMemberCatlincitedreasonsthattheuniformallowanceisnecessary 2054 51Discussionwasheldregardingthecostsfordrycleaningandforthereplacementof policeuniforms ChiefDialnotedthatTaylorsville sprovisionforuniformandequipmentcosts 640toeachofficeron a UniformCard peryear isthelowestamongpolicedepartments withintheSaltLakeValley 2100 05Additional discussionensuedregardingtheuniformallowance costsforbody armor replacement andammunitioncosts Chief DialandMr Morgan also reviewedthebudgetfor supplies smallequipmentandcapitalequipmentwithinthePoliceDepartment 2114 10Mr Morgan gaveexplanationoninsuranceproceedsreceivedasa resultofdamaged policevehiclesandcitedeffortstocollectfromtheinsuranceofotherpartieswhoareatfault He notedareductioninvehicleaccidentsoverthepastyear Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page9 2114 06Itwasaffirmedthattheallocationforthemunicipalequipmentleasewillcompletely payoffthatlease 2114 50ChiefDialdiscussed policevehiclesandnotedaneedtoreplace someagedImpalas through theassistance ofagrant 2115 56CouncilMemberPrattinquired aboutapossiblediscrepancybetweentheFY2008 2009yearend figuresandtheFY2009 2010beginning figures Mr Morgan acknowledgeda needtoreconfirm thosefigures 2117 48ChiefDialdescribedthe COPSgrantbeingoffered through thefederalgovernment HenotedthatthedeadlinetoapplyforthegrantisTuesday April 14 2009 Hecalledfor directionfromtheCouncilon whetherornottoapplyforthegrantandtheamountof participationdesired ActualcoststotheCitywerereviewedandlengthydiscussionensued regardingtheprosandconsofparticipating intheCOPS program 2130 12ChiefDialnoted thatWestValleyCityhastwicethepopulationofTaylorsville but maintainsfour timesthepoliceforce Hecited theneedforincreasedlawenforcement in Taylorsvilleandreviewedfactorsthataffectlawenforcementneeds 2133 59ChiefDialrelayedthatTaylorsville currentlyhandlesmorelawenforcementcalls than anyotherpolicedepartmentintheSaltLakeValley HecalledfortheCouncil sfive yearvision forthepolicedepartment 2136 50Mr Morgangaveexplanationonerrorsfoundwiththe2008 2009yearend budget figures 2139 10ChiefDialaffirmedthatthePoliceDepartmentcurrentlyhasallocationfor55 officers andthedepartmentfleetconsistsof62vehicles 2140 05CouncilMemberCatlinnotedthatthecurrenteconomicstateproducesmorecallsfor lawenforcementservice 2140 49MayorWallsaidthatheisnotopposedtohiringadditionalpoliceofficersandbelieves thereisa needtodoso however henotedthatrevenuesarenotkeepingupwiththeincreasein crime services etc HecalledforastrategyforprovidingbudgetinyearfouroftheCOPS Program TheMayorsaidhe isconcernedwiththegeneralphilosophy oftheCityCouncilin thattaxeshavenotbeenincreased butthereisacallforincreased lawenforcement 2144 44Additionaldiscussionwasheldregardingwhethertoapply fortheCOPS grant CouncilMemberPrattnotedthatdirection wasalreadygiveninthepreviousCity Council Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page10 MeetingtopursueapplicationfortheCOPS Grant Itwasnotedthatactualacceptanceofthe Grantmustbedonebyresolutionduringaregular CityCouncilMeeting 2147 36CouncilMemberMatsumura statedthatiftheCouncildecidestoparticipateinthe COPSprogram additionalfundingmust beidentified Mr Morgan saidthattheCitymust budgetforitsshareoftheprograminthisyearsbudgetifapplyingforthegrant Additional clarification wasprovidedonbudget adjustmentsthatmustbemadeinrelationtothegrantand actualcoststotheCitywerediscussed 2152 18CouncilMemberswerepolledastowhethertoapplyfortheCOPSgrant Poll results wereasfollows CouncilMemberPratt applyforthegrantwitharequestfor threeofficers CouncilMemberCatlin applyforthegrant CouncilMemberMatsumura do notapply CouncilMemberRechtenbach donotapply and CouncilMemberHandy donotapply 2153 58TheCouncilpollindicatedathreetotwovoteinfavorofnotproceedingwiththe COPSGrantapplication 2154 22Discussionwasheldregarding allocationsforovertimeinthePoliceDepartment It wasdetermined tochangethe 60000allocationto 70000and tocategorizealltypesofpolice overtimeintoonelineitem 2159 52ChiefDialpredictedthat basedonhistoricaldataoverthepastfouryears thePolice Departmentwillspendatleast 92000inovertimenextyear Hestatedthat thereisnowayto controlthosecosts 2203 40Itwasdetermined thatthereisatleastan 80000 shortageinthePoliceDepartment overtimeallocation ItwasagreedthatAdministrationandCityCouncilMemberswillgive additionalconsideration totheovertimeallocationand furtherdiscussionwillbeheldduring futurebudgetsessions 2204 39CouncilMemberPrattcalledforclarification ontheapproximatecoststotheCityif personnelweretopreparetheCOPSGrantapplicationbyApril14 2009 MayorWallestimated thatthecostforemployeetimetoprepare theapplication wouldbeapproximately 300 2205 08CommunityDevelopmentDirectorMarkMcGrathcitedastraight forwardbudgetfor hisdepartmentand saidthatcutshavebeenmadeacrosstheboard Hesaidthe2009 2010 CommunityDevelopmentDepartmentbudgetisdownfromlastyearbyapproximately 85 2205 45Mr McGrathreferenced thestudyfortheUnifiedDevelopmentCode whichfalls undertheCityCouncilbudget Hereviewedhistoryonfunding forthatstudyandcitedthe CitysobjectivetomakeCity codesconsistentwithStateCodesandwith theGeneralPlan Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page11 Mr McGrathsaidthatrightnowisan idealtimetoproceedwiththisprojectbecause consultant feesaredown 2211 33CouncilMemberCatlininquired aboutthepotentialtodosomein houseworkonthe study 2212 20Mr McGrathsuggestedthatapproximately30 oftheworkmight becompletedin houseovertime 2213 06Mr Morgan referenced thepurchaseofnewsoftwareintheCommunityDevelopment Departmentlastyearandreferencedsoftwaremaintenancecoststhathavebeen budgetedforthis year 2213 35EconomicDevelopmentDirectorKeithSnarrcalled forquestionson hisdepartmental budget Itwas notedthattheEconomic Departmentbudgetisdown877 fromlastyear 2214 22 Mr SnarrgaveexplanationontheallocationsundertheProfessionalServicesand Studiesbudget ItwasclarifiedthatthecontractwithSpringmeyerandSpringmeyeriscovered underthisyearsnon departmentalbudget 2215 37CouncilMemberCatlinaskedtoreceive somedetailoncostsrelatedtoconsultants Mr SnarrandMr Morgan agreedtoprovidethatinformation 2216 01Mr Snarrnotedthatnonewstudiesarebeingpursuedin2009 10 butworkthathas beenstartedwillbecontinued 2217 45 CouncilChairmanHandysuggestedmovingthecontingency amountforstudieswithin theCouncilBudgettothePoliceDepartmentforovertimecosts Apollwasconductedandthe consensusoftheCouncilwastomove 40000 fromStudiesContingency tothePolice DepartmentBudget 2221 20CouncilMemberCatlinaskedwhetherAdministrationcanestablisha priority listfor studies MayorWallnotedthat Administrationhashesitatedtodosointhepastbecausestudies arecoveredintheCouncilBudget Mr Catlinindicatedhewouldliketoreceiveinputfrom Administrationregardingstudies Healso calledforsomeoversighton theperformanceofCity consultants 2221 14CouncilMemberCatlin askedforclarification onthe fundingforstudiesandMr Morgan gaveexplanation Heaffirmedthatthere iscurrentlynota contractinplaceonthe OrdinanceStudy Taylorsville CityCouncilWorkSessionMinutes April 8 2009 Page12 2222 05 Mr Morgan recommendedreductionstotheCouncil sStudies Budgetandthe Council sLegalServices ContractBudget DiscussionwasheldandtheconsensusoftheCouncil wastoreducetheStudiesBudgetby 40 000andtheLegalServicesContractBudgetby 10000 2226 59 ItwasaffirmedthatthebudgetunderIntergovernmentalRelationsreflectstheactual amountspenteachyear Itwasnotedthatthedecisionwhetherornottorenewthesecontracts canstillbedetermined Mr Morganstated thathewouldpreferthatfurtherdiscussionregarding thesecontractsbeheldinadifferentsetting 2226 40Itwasdetermined thatanyadditionaladjustmentstothebudgetwillbegivenfurther considerationanddiscussionwillbecontinuedatafuturemeeting 2226 57Mr Morgan notedthatbudgetdiscussionsregardingrevenuesandcapitalprojectsare plannedfortheApril22 2009CityCouncilMeeting 4 OtherMatters Therewereno othermattersfordiscussion 5 Adjournment 2227 26 CouncilMemberMorrisPratt MOVED toadjourntheCity CouncilWorkSession CouncilMemberBudCatlin SECONDED themotion ChairmanHandycalledfordiscussion Therebeingnone hecalledforavote Thevotewasasfollows Catlinyes Handy yes Rechtenbach yes Matsumura yes andPratt yes AllCityCouncilmembersvotedinfavor andthe motionpassedunanimously Themeetingwasadjournedat1027pm CherylPeacockCottle CityRecorder Minutesapproved CC04 22 09 MinutesPrepared by Cheryl PeacockCottle CityRecorder