City Council

Taylorsville City Council Minutes December 1 2010 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday December 1 2010 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 BRIEFING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Morris Pratt John Inch Morgan City Administrator Vice Jerry Rechtenbach Chairman John Brems City Attorney Council Member Dama Barbour Donald Adams Grants Manager Council Member Bud Catlin Jessica Springer Council Coordinator Council Member Larry Johnson Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Excused City Recorder Cheryl Peacock Cottle BRIEFING SESSION 1 Review Administrative Report Chairman Morris Pratt conducted the Briefing Session which convened at 0 6 pDeputy City 4m Recorder Jessica Springer conducted a Roll Call wherein all Council Members were present Chairman Pratt called for questions on the Administrative Report and there were none TayLorsville City Council Minutes December 1 2010 Page 2 2 Review Agenda The agenda for the City Council Meeting was reviewed 3 Closed Session Council Member Larry Johnson MOVED to adjourn the Briefing Session and convene a Closed Session to discuss the sale and purchase of real property at 0 6 p Council Member Catlin 8m SECONDED the motion Chairman Morris Pratt called for discussion on the motion There being none yes Johnson aroll vote The vote was as follows Rechtenbach he called for call yes All members of the City Council voted and the yes and Catlin yes Barbour yes Pratt motion carried by a unanimous vote CLOSED SESSION Those in attendance at this Closed Session were Council Member Catlin Council Member Barbour Chairman Pratt Council Member Rechtenbach Council Member Johnson Mayor Wall John Inch Morgan and Donald Adams Minutes for the Closed Session were taken and are now on file as a Protected Record Council Member Jerry Rechtenbach MOVED to adjourn the Closed Session at 46 5mpand Bud Catlin SECONDED the convene the regular City Council Meeting Council Member motion Chairman Moms Pratt called for discussion on the motion There being none he called Rechtenbach yes Johnson aroll vote The vote was as follows for call yes Pratt yes Barbour yes All members of the City Council present voted and the motion carried yes and Catlin by a unanimous vote REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Morris Pratt John Inch Morgan City Administrator Vice Jeny Rechtenbach Chairman John Brems City Attorney Taylorsville City Counci Minutes December 1 2010 Page 3 Council Member Dama Barbour Mazk McGrath Community Development Director Council Member Bud Catlin Del Craig Chief of Police Council Member Larry Johnson Donald Adams Grants Manager Jessica Springer Council Coordinator John Taylor City Engineer Scott Harrington Chief of Finance Keith Snarr Economic Development Director Donald Adams Grants Manager Mazsha Thomas Judge Excused City Recorder Cheryl Peacock Cottle Citizens Curt Cochran Jay Ziolkowski Kelly Davis Kimberly Forsyth Raili Jacquet Joel Gardner John Gidney Mark Taylor Mitch Haycock Kevin Jones Blake Perkes Blaine Cazlton Laura Lewis Ryan Taylor Christopher Chesnut 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS Chairman Morris Pratt called the meeting to order at 4 6 8m pand welcomed those in attendance Deputy City Recorder Jessica Springer conducted a Roll Call wherein all Council Members were present 1 Pledge of Allegiance Opening Ceremonies Joel Gardner Youth Council Member Joel Gazdner directed the Pledge of Allegiance 2 1 Reverence Kim Forsyth Opening Ceremonies For December 8 2010 to be arranged by Council Member Catlin Youth Council Member Kim Forsyth offered the Reverence 3 1 Citizen Comments 46 Chairman Morris Pratt reviewed the Citizen Comment Procedures for the audience 50 18 He then called for any citizen comments 51 18 Mark Taylor spoke against the proposed ten million dollaz loan stating that funds should be found with redevelopment money and not be acquired through a loan Taylorsville City Council Minutes December 1 2010 Page 4 but 36 Chairman Pratt responded that this item will be discussed later in the meeting 53 18 noted that the vote will not take place until next week He invited Mr Taylor to stay for the discussion should not be 09 Chairman Pratt read a handwritten letter stating that taxes in Taylorsville 54 18 raised and thanking the Council and the City for their hard work There were no additional citizen comments and Chairman Pratt closed the citizen comment period 4 1 Mayor Report s for 8 1 02 5 5 Mayor Russ Wall reported that the City has been looking at new street sign designs that is when current street must be replaced or repaired He showed an example of the sign signs being considered He noted that the new design will be blue in color which would differentiate two additional Taylorsville streets from others in the valley John Inch Morgan displayed optionsthat are beingconsidered Chairman Pratt inquired whether the new color would be an that the private issue since the current private lane signs are also blue Mayor Wall explained road signs would not contain the logo which would distinguish them Council Member Johnson asked about the cost of the sign Mayor Wall stated that each sign is about 130 which is an approximate 20 increase from what the City is paying currently 43 Mayor Wall recognized Senator Karen Mayne in attendance Senator Mayne relayed 57 18 that she usually distributes her leftover campaign funds to azea high schools to be used as scholarships but said this she has decided to give 500 each to Taylorsville Kearns and year She stated that she will also be donating funds to the West Valley City to use as they see fit Smith Food Stores Senator Mayne three food banks in these areas in partnership with s expressed appreciation to the Council for taking time to hear her at the last minute 35 Senator Mayne also reported that UDOT will make a presentation during the Kearns 00 19 5600 West Town Council Meeting on Tuesday December 7 2010 in regards to the widening of in Kearns She noted that since is connected to this azea and will be impacted she Taylorsville wanted to make the City awaze of the meeting 50 Chairman Pratt expressed his appreciation to Senator Mayne for her work for the City 01 19 of Taylorsville 45 Council Member Catlin relayed that before Senator Mayne was part of the Senate she 02 19 was a large part of the community He stated appreciation for her years of service Taylorsville City Council Minutes December 1 2010 Page 5 2 APPOINTMENTS There were no appointments 3 REPORTS 1 3 United Veterans Council Elmer Inman Elmer Inman was not in attendance 2 3 Youth Council Joel Gardner Youth Council Member Youth Council Member Joel Gardner reported on activities and events for the Taylorsville Youth Council He that the Youth Council recently was able to provide five Taylorsville relayed families with Thanksgiving dinner He stated that the Youth Council is also adopting a who live in the home Taylorsville family for Christmas and will buy presents for the six children 3 Quarterly Report UFA Jay Ziolkowski Battalion Chief He 07 UFA Battalion Chief Jay Ziolkowski reported on fire services in Taylorsville 05 19 reviewed changes made to the report that was sent out in the Council packet He cited an IT in numbers that were incorrect Chief Ziolkowski stated that the new report sent error resulting He reviewed trends cited in the on Monday November 29 2010 contains the updated numbers report He called for any questions on the report 10 Council Member Johnson asked about the number of prank calls that UFA receives in 07 19 taware of any and stated that very few Chief Ziolkowski stated that he wasn Taylorsville prank calls aze actually received 46 Council Member Catlin asked about the coat and blanket drive Chief Ziolkowski 07 19 follow with the officer in charge of that program and update the City stated that he will up Council before the end of the week 3 4 Quarterly Report West Valley Animal Control Kelly Davis 49 Kelly Davis Director of West Valley Animal Control reported on animal services in 08 19 contained in the report as rovided Taylorsville for the 4th quarter He referred to his summary He outlined efficiency and quality trends as far as licensing and service in the Council packet callsMr Davis stated that during this quarter there were no priority one calls in Taylorsville or West Valley which is unusual but favorable He noted that normally July August and are the busiest months for animal services Mr Davis commented that he is very September Taylorsville City Council Minutes December 1 2010 Page 6 pleased to see that there is recently more involvement from Taylorsville residents which is likely due to advertisement on the City website 7 Mr Davis asked the Council if there is anything additional they would like to have 19 L included in future reports Chairman Pratt requested that Mr Davis continue to provide the written summary of the report 5 3 Court Report Judge Kwan 39 Judge Michael Kwan called for questions on the report that was provided in the packet 13 19 49 Council Member Rechtenbach cited revenue and expense numbers provided in the 13 19 report and asked for clarification on revenue losses He inquired as to what is causing the caseto be higher than the per expense per case Judge Kwan noted that the revenue revenue loss is only showing for one month and explained that this will not be the trend going forward He stated that October was an anomalous month because of repairs to the R X ay machine and due to an extra pay period in the month Council Member Rechtenbach responded that it seems that this is something that is known in advance and should be factored into figures Judge Kwan agreed but noted that there were other repair issues that caused the expenses to go up He detailed the expenses referenced 25 Judge Kwan then reviewed the report on recent activity in the Taylorsville Justice 1920 Court 23 Chairman Pratt asked if the report showing the Court in the black at around 15 19 000 is correct He stated that there seems to be a discrepancy between the report he received from Financial Director Scott Harrinl ton and the report provided by the Court Judge Kwan explained how he figured the math in his report 08 Council Member Barbour asked about the year 25 19 to amount and whether the Court date is plus or minus Judge Kwan relayed that according to his calculations the Court brought in 000 less than what it spent 35 00 Council Member Johnson asked about the fees for traffic school and if the City is 26 19 charging less in comparison to other cities He inquired whether Taylorsville needs to look at raising fees to a more standard rate 02 Council Member Catlin asked about the State Court discussion regarding not providing 27 19 interpreters Judge Kwan described the article he read and explained that they were looking at not providing interpreters for certain cases mostly family law Council Member Catlin stated that the report he heard was different in that it referred to criminal law Judge Kwan relayed that Taylorsville City Council Minutes December 1 2010 Page 7 drastic budget cuts at the State court level are being seen and ideas are being floated He stated that this was one of those ideas in judicial council that was discussed He said that there are all of them will be implemented The Judge noted that many ideas being mentioned but not when they are implemented the Taylorsville Court will follow any new rules 29 Judge Marsha Thomas reviewed the portion of the report covering Small Claims 30 19 Court She called for questions regarding this information and there were none Judge Thomas then reviewed the Small Claims Court trends and statistics feecases and if there is a deficit cost 33 Council Member Catlin asked about generated 19 because of the increased numbers 17 Finance Director Scott Harrington stated that right now the City is holding its own and 34 19 there is no additional cost 33 Council Member Barbour asked about having to take on pro 34 19 tern judges and whether that incurs additional cost Judge Kwan stated that tern judges are on a volunteer basis and pro do not cost anything additional 34 Council Member Johnson asked for clarification on the tenant 35 19 landlord cases and related filing costs He inquired whether the money is returned if the case is settled in their favor Judge Kwan explained that court costs and service fees are awarded in the judgment 34 Council Member Johnson asked about Court mediators and how they are paid 37 19 Judge Kwan explained that the mediators are volunteers and are excellent at what they do 3 6 RaiUBus Integration Public Involvement Presentation Ryan Taylor UTA 35 Ryan Taylor and Christopher Chesnut from the Utah Transit Authority presented 38 19 updates on the Frontline 2015 program They detailed plans and dates for this program from the report provided to the Council at the beginning of the meeting 54 Mr Taylor reported that they are ahead of scheduling and will be looking fox 41 19 community feed back in the form of phone and online surveys as well as open houses to determine focus in going forward with the TRAX integration He relayed that the survey is rideuta and will be accessible for another two weeks available on com www 21 Chairman Pratt asked about putting this information in the V alley Journal Mr Taylor 44 19 explained that the survey will no longer be available when the next Journal is circulated Taylorsville City Council Minutes December 1 2010 Page 8 13 Council Member Barbour stated that she is pleased with all of the progress she is 45 19 Mr Chesnut seeing on TRAX lines and asked for an update on Taylorsville specific upgrades answered that Taylorsville and Murray City Councils decided on bus rapid transit between the two cities He said that work is now underway on the environmental studies for this project 57 Mayor Wall detailed money commitments from the county and neighboring cities He 47 19 indicated that Taylorsville is also looking to the Salt Lake Community College and the State for financial commitments 49 Chairman Pratt asked about projected completion dates 19 Mr Chestnut answered that those dates all depend on the availability of funds including capital funds to build exclusive lanes and stations so that the system can run efficiently 31 Council Member Johnson asked about the probability offares being raised in the 51 19 future Mr Chesnut answered that there will likely be an increase in fares 08 Council Member Rechtenbach stated that he believes the City needs to look at 52 19 contracting with the private sector for design consultants and contractors instead of taxing entities 4 CONSENT AGENDA 1 4 Minutes RCCM 03 10RCCM 11 ll 10 Council Member Barbour MOVED to adopt the Consent Agenda Council Member Catlin SECONDED the motion Chairman Pratt called for discussion on the motion There being none he called for aroll call vote The vote was as follows yes Johnson Rechtenbach yes yes and Pratt yes Barbour Catlin yes All City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS There were no planning matters Taylorsville City Council Minutes December 1 2010 Page 9 6 FINANCIAL MATTERS 1 6 Resolution No Approving 51 an Interlocal Agreement between the City of 10 Taylorsville and Salt Lake County Public Works Regarding the Installation of Grant Funded Energy Saving Streetlights Donald Adams 59 Grants Manager Don Adams presented the Interlocal agreement and described the 54 19 savings that will result from the installation of energy saving streetlights 41 Council Member Catlin asked if this was done through a bid 55 19 process Mr Adams stated that it recommended that the City utilize its contract with the county for the most cost was effectiveness Council Member Catlin followed up by asking about Property Clause 6 and the accumulation of property that is covered by this He inquired as to why the property that is accumulated through this would go half to Taylorsville and half to Salt Lake County John Brems stated that this wording is wrong and needs to be fixed Mr Adams stated that he will work with the County to revise this agreement and bring it back to the council 15 Chairman Pratt asked about the timeline stating concern that the Interlocal is for five 59 19 years Mr Adams answered that it is standard to have afive year contract but that it can be terminated at any time by any parry 31 Council Member Rechtenbach reiterated what he stated to UTA regarding looking at 00 20 the private sector for contractors Mr Adams replied that the Department of Energy who is providing the funds strongly recommended that to avoid any issues the City should use the typical public works provider 36 Mayor Wall stated that most of this grant was put out for bid but on this direct issue 04 20 the Department of Energy has requested that we use the department that we already have in place for this type ofservice 00 Chairman Pratt asked for either a motion to approve with changes or a motion to send 12 20 it back for changes 50 Council Member Catlin MOVED to postpone this until the next regular council 14 20 meeting on December 8 2010 with changes being made to the section regarding property belonging to the City of Taylorsville and that the Interlocal agreement be fox one year instead of 5 years Chairman Pratt SECONDED the motion but stated that it is unlikely that this can be brought back by the next meeting Chairman Pratt called for discussion on the motion The vote was as follows yes Barbour Catlin no Pratt yes no Rechtenbach and Johnson no The mofion failed Taylorsville City Council Minutes December I 2010 Page 10 37 Council Member Barbour MOVED for approval of Resolution No 10 17 20 51 with the contingency of the cleanup changes being made referring to the property and the timeline change of one year Chairman Pratt SECONDED the motion The vote was as follows Catlin yes yes Pratt Barbour no and Johnson yes Rechtenbach no The motion passed three to two 2 6 Discussion of Proposed Bond Documents John Inch Morgan John Brems Laura Lewis Financial Consultant Blaine Carlton Bond Counsel Donald Adams 209 04 John Inch Morgan explained that this agenda item is for discussion only due to the large amount ofwork that needs to be done before the final documents can be brought back to the Council for a vote 11 John Brems reviewed the Parameters Resolution Exhibit 6 20 15 Chairman Pratt asked about the debt service schedule and the 6requirement John 24 20 Inch Morgan noted that details will be presented to the RDA Board for final decisions 20 26 36 Council Member Rechtenbach inquired regarding specific parameters in the resolution for the pledge ofsales tax in the resolution 40 Laura Lewis cited documentation that is very typical for a sales tax bond 27 20 36 John Brems reviewed the approval process for each area of the bond 30 20 51 Laura Lewis and Blaine Carlton presented the term sheet and noted that it is still in 33 20 draft form Council Member Rechtenbach pointed out some errors in titles in this document Ms Lewis reviewed the process for the transaction 33 Council Member Barbour expressed concern about every P being dotted and T 37 20 being crossed Ms Lewis relayed that they will definitely be examining the document closely to ensure that everything is accurate before it is signed 22 Chairman Pratt asked if Ms Lewis was able to find answers to questions he asked her 38 20 on the phone earlier in the day Ms Lewis stated that she was unable to find the information before the meeting A needed correction was noted to the incremental draw schedule in order to reflect 2 5 million 47 Chairman Pratt pointed out that there is interest that is accrued before payment start 39 20 dates He noted that the City is obligated to interest payments for four years He then asked in what instance bonds are deemed taxable Ms Lewis reviewed examples where a bond might be deemed taxable 7aylorsville City Council Minutes December 1 2010 Page 11 46 Blaine Carlton added other examples that could trigger taxability 43 20 23 Chairman Pratt asked about when the first increment would drop and if a purchaser has 44 20 been identified Ms Lewis relayed that neither a date or a purchaser have been identified as of yet 5 million and when the City would 46 Council Member Johnson asked about drawing 2 20 have to draw the rest Ms Lewis responded that it would have to be drawn within 3 years 33 Ms Lewis addressed the allowed flexibility under the Redevelopment Agency She 47 20 noted that every time a draw is made it will come before the RDA Board for approval and direction on how it is to be spent Ms Lewis encouraged flexibility in that direction because of what she has seen in other cities where they must go beyond the public infrastructure to see things happen 07 Council Member Barbour asked for clarification regarding what has been set up 49 20 regarding public infrastructure Ms Lewds responded with examples of how this could affect future developments 27 John Inch Morgan and Ms Lewis described potential scenarios and processes followed 52 20 by other cities in Utah for redevelopment projects through the use of tax increment bonds 27 Chairman Pratt stated that he is not in favor of buying businesses He said that he 56 20 understands the need for flexibility in the document so that decisions might be made as projects are presented 48 Blaine Carlton reviewed additional documents in the packet starting with Exhibit 6 57 20 and covering the parameters resolution 10 Chairman Pratt stated that the City is being presented with a document now that states 02 21 that increments will be used for public infrastructure only and also writh a document that contains the guidelines of TDIF He noted that if the City stipulates use for only infrastures he is comfortable with the TDIF Policy the way it is Chairman Pratt asked that if the City does expand use to be beyond public infrastructure Council approval be required 50 Council Member Barbour agreed that flexibility is needed 03 21 35 Chairman Pratt asked for consensus as to whether there is a desire to broaden the scope 05 21 outside of public infrastructure Mayor Wall suggested a statement that anything falling outside of public infrastructure would need Board approval Taylorsville City Council Minutes December 1 2010 Paee 12 4 Council Members Catlin Rechtenbach and Johnson 06 21 agreed 11 Chairman Pratt expressed concern over discussion at the November 20 2010 Council 07 21 Meeting and documents provided in that packet that have 4 bond commitment withdrawals with amounts He stated that it is his intention not to approve those amounts Mayor Wall stated that the amounts referenced are just projections and nothing is concrete at this time 35 Council Member Johnson asked about UDOT participation 09 21 Mayor Wall stated that is yet to be determined He noted that there is not currently a bill in place regarding this matter but Representative Wayne Harper is pursuing such a bill 52 Chairman Pratt asked for an update inane 10 21 mail or closed session and expressed his appreciation for the hard work of everyone on this 21 a 2 1 9 John Inch Morgan stated that he will provide the information requested in a Closed Session on December 8 2010 7 OTHER MATTERS 45 Chairman Pratt expressed appreciation for the community service people who shoveled 11 21 snow for elderly residents in the mobile home communities in his district 59 Council Member Johnson asked the Mayor to give clazification regarding the funds for 12 21 the Veterans Memorial Mayor Wall relayed that the initial cost was at 250 000 but that has since changed to about 500 000 He said that the City will be asking the State for matching funds to meet that goal He noted that meetings will also be scheduled with some private entities after the first of the year to seek contributions 04 Chairman Pratt referenced the Work Session tentatively scheduled for December 15 15 21 2010 and inquired whether it will be needed Council Coordinator Jessica Springer relayed that nothing has been presented to her for that meeting as of yet Chairman Pratt then stated that a decision will be made at the next Council Meeting as to whether the Work Session will be necessary 40 Chairman Pratt thanked Council Coordinator Jessica Springer for filling in for City 15 21 Recorder Cheryl Cottle for this meeting 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action There were no new items for subsequent consideration  Taylorsville City Council Minutes December 1 2010 Page 13 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 02 16 21 1 9 City Council Briefing Session Wednesday December 8 2010 0 6 0m p 2 9 City Council Meeting Wednesday December 8 2010 3 6 0mp 9 3 City Council Work Session Wednesday December 15 2010 0 6 0mp 9 4 City Council Briefing Session Wednesday January 5 2011 0 6 0m p 9 5 City Council Meeting Wednesday January 5 2011 3 6 0m p 10 CALENDAR OF UPCOMING EVENTS 6 21 1 7 10 Saturday with Santa Saturday December 4 2010 Noon Big Kmart 3835 W 5400 S 0 10m p Harmons 5454 S Redwood 0 2 0m p Mart WaI 5469 S Redwood 3 0 0 pTaylorsville m Bennion Heritage Center 1488 W 4800 S He will ride in a Unified Fire Authority truck escorted by Taylorsville City Police Department officers City of Taylorsville elected officials and Youth Ambassadors will hand out complimentary candy canes and holiday greetings 2 10 h Annual Messiah Sing 13 In Saturday December 4 2010 7 0 0m p City Council Chambers 2600 W Taylorsville Blvd Presented by Taylorsville Arts Council Contact Helene Smith for information There is no charge for admission Only limited copies of music are available Please bring a personal copy if possible 3 10 Christmas Concert by the Taylorsville Symphony and SLCC Orchestra Saturday December 11 2010 7 3 0m p Eisenhower Junior High School 4351 S Redwood Road Donations are appreciated 11 ADJOURNMENT 34 Council Member Jerry Rechtenbach MOVED to adjourn the 2L16 City Council Meeting Council Member Bud Catlin SECONDED the motion Chairman Pratt called for discussion There being none he called for a vote The vote was as follows Rechtenbach Johnson yes yes yes and Pratt yes Barbour Catlin yes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 1 9 6m p Cheryl Peacock Cottle City Recorder Minutes approved CC OS 11 O1 Minutes Prepared by Cheryl Peacock Cottle City Recorder