City Council

Taylorsville City Council Minutes December 8 2010 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday December 8 2010 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 BRIEFING SESSION Attendance Mayor Russ Wall Council Members City Staff Council Chairman Morris Pratt John Inch Morgan City Administrator Vice Jerry Rechtenbach Chairman John Brems City Attorney Council Member Dama Barbour Cheryl Peacock Cottle City Recorder Council Member Bud Catlin Jessica Springer Council Coordinator Council Member Larry Johnson Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Keith Snarr Economic Development Director Donald Adams Grants Manager BRIEFING SESSION 1 Review Administrative Report 22Chairman Morris Pratt conducted the Briefing Session which convened at 0 l0 8 1 6 1m p City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present Chairman Pratt called for questions on the Administrative Report for the Community Development Department Mr Pratt referenced statistics for the Good Landlord program and noted some property that was misidentified on the report Community Development Director Mark McGrath agreed to make the needed correction Taylorsville City Council Minutes December 8 2010 Page 2 04Mr McGrath noted that Club s 02 18 DJ appeared on the agenda for the November 9 2010 Planning Commission Meeting He cited one change to Staff recommendations made by the Planning Commission regarding the allowance of alcohol on the outdoor patio at Club DJ Discussion was held and Mr McGrath confirmed that the appeal period on this issue has s expired Council Member Barbour inquired about conformance with the Clean Air Act and Mr McGrath stated that the Health Department did give approval 2 Review Agenda 42The agenda for the City Council Meeting was reviewed 06 18 3 Closed Session a Strategy Session to Discuss the Sale and Purchase of Real Property 8 1 0 Council Member Dama Barbour MOVED to adjourn the Briefing Session and convene 7 a Closed Session to discuss the sale and purchase of real property at 0 6 7 p Council Member m Jerry Rechtenbach SECONDED the motion Chairman Morris Pratt called for discussion on the aroll vote The vote was as follows Catlin motion There being none he called for call yes yes Pratt Barbour yes and Johnson yes Rechtenbach yes All members of the City Council voted and the motion carried by a unanimous vote CLOSED SESSION Those in attendance at this Closed Session were Mayor Russ Wall Council Members Barbour Catlin Johnson Pratt and Rechtenbach City Administrator John Inch Morgan Economic Development Director Keith Snarr Grants Manager Donald Adams City Attorney John Brems City Engineer John and City Recorder Cheryl Peacock Cottle Minutes for the Closed Session were taken and are now on file as a Protected Record Council Member Jerry Rechtenbach MOVED to adjourn the Closed Session at 3 6 9m pand convene the regular City Council Meeting Council Member Bud Catlin SECONDED the motion Chairman Morris Pratt called for discussion on the motion There being none he called for call aroll vote The vote was as follows Catlin yes Barbour yes Rechtenbach yes Pratt yes and yes Johnson All members of the City Council present voted and the motion carried by a unanimous vote Taylorsville City Council Minutes December 8 2010 Page 3 REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Moms Pratt John Inch Morgan City Administrator Vice Jerry Rechtenbach Chairman John Brems City Attorney Council Member Dama Barbour Mark McGrath Community Development Director Council Member Bud Catlin Del Craig Chief of Police Council Member Larry Johnson Cheryl Peacock Cottle City Recorder Jessica Springer Council Coordinator John Taylor City Engineer Scott Harrington Chief of Finance Keith Snarr Economic Development Director Donald Adams Grants Manager Patrick Tomasino Building Official Jean Ashby Administrative Assistant Gerry Orr Senior Accountant Citizens Pam Roberts Kevyn Smeltzer Raili Jacquet John Gidney Gordon Wolf Rhetta McIf Brett McIff Jay Ziolkowski Alan Anderson Ed Erickson Rob Wood Dan Fazzini Laura Lewis Aimee Newton Steve Ashby Jack Lucas Ken Acker Jerry Milne Anna Barbieri Mitch Haycock Roger Barker Megan DeMasters 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 35Chairman Morris Pratt called the meeting to order at 4 40 18 60 m pand welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 11 Pledge of Allegiance Opening Ceremonies Councii Member Catlin 55 Council Member Bud Catlin directed the Pledge of Allegiance 40 18 Taylorsville City Council Minutes December 8 2010 Page 4 2 1 Reverence Council Member Catlin Opening Ceremonies For January 5 2011 to be arranged by Youth Council 29 City Engineer John Taylor offered the Reverence 41 18 3 1 Citizen Comments 23 Chairman Morris Pratt reviewed the Citizen Comment Procedures for the audience He 42 18 then called for any citizen comments 15Rhetta McIff relayed that the LARP Committee would like to assist with tree removal 43 18 and community cleanup this spring She stated that the committee would also like to help families with the trimming offruit trees 37There were no additional citizen comments and Chairman Pratt closed the citizen 44 18 comment period 4 1 Mayor Report s There was no s Mayor Report 2 APPOINTMENTS 1 2 Roger C Barker Historic Preservation Committee Mayor Wall 23Mayor Wall recognized Roger C Barker and nominated him to serve on the Historic 45 18 Preservation Committee 26Council Member Jerry Rechtenbach MOVED to appoint Roger C Barker as a member 45 18 of the Historic Preservation Committee Council Member Bud Catlin SECONDED the motion Chairman Pratt called for discussion on the motion There being none he called for a vote The vote was as follows yes Barbour Catlin yes Pratt yes and Johnson yes Rechtenbach yes All City Council members voted in favor and the motion passed unanimously 3 REPORTS 1 3 Quarterly Report Sanitation Pam Roberts 20Pam Roberts of the Salt Lake County Sanitation Department 46 18 reported on sanitation services provided in Taylorsville during the previous quarter Ms Roberts reviewed the Waste Taylorsville City Council Minutes December 8 2010 Page 5 Audit performed in June and July of 2010 Ms Roberts asked that Ryan Dyer Program Manager for Recycling be excused from this meeting 42 Program Analyst Megan DeMasters played an video 47 18 audio presentation regarding the results of the Waste Audit 5 18 4 5Ms DeMasters presented additional information rendered by the Waste Audit 07It was noted that Taylorsville has been selected as a test City for the next Waste Audit 57 18 scheduled for January 2011 8 18 5 7Council Member Johnson cited the need to crush cans or flatten boxes before placing them in recycle bins Ms DeMasters said that this is something that can be added to the Education Program 09 Chairman Pratt inquired about the need for additional recycle space Ms DeMasters 00 19 indicated that consideration is currently being given to changing recycle pickup to aweekly atwopickup basis rather than week 42 Ms Roberts presented blue waste bins for use at the Taylorsville City Center 00 19 59Ms DeMasters relayed that the Sanitation Department is currently updating its website 01 19 and will place the Waste Audit Video on that website 42It was suggested that a link to the Sanitation s 02 19 District website be placed on the City website 01Council Coordinator Jessica Springer was asked to place information in the Valley 04 19 Journal under the Council Corner article 2 3 Quarterly Report Public Works Kevyn Smeltzer 19Kevyn Smeltzer of the Salt Lake County Public Works Department reported on public 0532 works in Taylorsville He relayed that the majority of work performed during the first quarter was ioverlays and chip seals Mr Smeltzer noted an addition to the report road maintenance e to cover the City street light maintenance s 10Mr Smeltzer relayed that current snow removal costs are at approximately 95 06 19 000 for the three storms experienced within the City He said that an increase in complaints has been wide due to the large volume of snow He confirmed that the total budget for snow seen valley removal is 340 000 Taylorsville City Council Minutes December 8 2010 Page 6 10Chairman Pratt inquired about a fence repair that was done on 5400 South and 2700 07 19 West City Engineer John Taylor explained that the repair was done on a fence across the street from the City property as a result of an auto accident 31 Chairman Pratt inquired whether the new efficient 09 19 energy bulbs will help cut down on maintenance Mr Smeltzer confirmed that a decrease in maintenance should be seen streetlight as the bulbs will now last longer 38Mayor Wall affirmed that efforts are made to recover reimbursements from insurance 10 19 companies for any damage to City property that is caused by auto accidents He agreed to gather more information for the Council regazding the methods for tracking such reimbursements 15Grants Manager Donald Adams noted that contracting with Salt Lake County for 11 19 streetlight maintenance will result in a 40decrease over the cost for Utah Power Light maintenance and confirmed that additional savings will be seen with the use of energy efficient bulbs 21Mr Adams made a clarification on the streetlight maintenance contract 12 19 3 Quarterly Report Taylorsville Police Department Chief Craig 40 Taylorsville Police Chief Del Craig reported on law enforcement services in 12 19 Taylorsville He relayed that all calls for services and violent crimes are down from last year He cited a slight decrease in intersection accidents Chief Craig stated that he is unaware of any severe accidents at the Redwood Road and 6200 South intersection since completion of the continuous flow intersection He stated that graffiti is down and that the Street Crimes Unit has been successful in apprehending fugitives and removing drugs from the streets 57Chief Craig described the Prescription Drug Take Back Program that occurred on 14 19 September 25 2010 and reported that it was very successful with approximately 150 pounds of prescription medication being turned in from citizens He indicated that consideration is being given to implementing a Drive Up program for receiving medications in the future He reviewed methods used for disposing of medications that are collected 17Chairman Pratt inquired about tracking hold times on calls 19 Chief Craig explained that hold times are tracked but were not included as part of the Quarterly Report 18 Council Member Larry Johnson asked about fatalities from traffic accidents during 19 2010 Chief Craig indicated that he did not have exact numbers but said that he believes it was relatively low He estimated that there were two traffic fatalities during the 2010 calendar year Taylorsville City Council Minutes December 8 010 Page 7 4 3 2010 Fiscal Year Audit Report and Acknowledgement of Receipt 2009 Ed Erickson Rob Wood Hanson Bradshaw Malmrose Erickson 54Ed 9 1 8 Erickson and Rob Wood presented the 2009 2010 Fiscal Year Audit Report for Taylorsville and summarized the audit results Mr Wood reported that no discrepancies were found in the audit and the City of Taylorsville has received the best opinion that can be given 03 9 1 2 7Mr Wood reviewed the Income Statement found on Page 14 of the Audit Report 52Mr Erickson called for any questions from the Council He reviewed the last few 33 19 pages of the audit document beginning on Page 60 of the report He stated that no material City financial practices He added that no items of non weaknesses were identified in the s compliance with laws regulations contracts or grants were found Mr Erickson referenced a new report completed this year as found on Page 62 which is a single audit on federal grants received He relayed that no significant issues compliance funds ofnon with federal were found He reported that all opinions on financial statements internal controls requirements and compliance are positive and said that the City has received an overall clean opinion 36Chairman Pratt called for questions on the Audit Presentation and there were none He 38 19 recognized members of the Budget Committee in attendance 57 Budget Committee Chair Gordon Wolf stated that the Budget Committee has examined 38 19 the audit report He cited a 2 decrease in revenue during 2010 from 2009 He noted that other cities in Utah have experienced decreases between 4and 6and stated that Taylorsville has fared better than other cities in this regard 38City Administrator John Inch Morgan thanked Finance Director Scott Harrington and 40 19 Senior Accountant Gerry Orr for their efforts with the Audit 55 Council Members commended all those involved in completion of the Audit and noted 40 19 that this is the earliest that the Audit has ever been presented 4 CONSENT AGENDA There were no matters for the Consent Agenda 5 PLANNING MATTERS There were no planning matters Taylorsville City Council Minutes December 8 2010 Page 8 6 FINANCIAL MATTERS 1 6 Resolution Na 10 52Authorizing the City Administrafion to Submit a Request to the United States Department of Treasury for a Transfer of Seized Assets in the Amount of 103 Forfeited 00 in U 698 S Currency and in Physical Assets a 2008 Volkswagen Jetty Through an Equitable Sharing Agreement with the United States Department of Justice and the Department of Treasury John Inch Morgan 09City Administrator John Inch Morgan presented the subject resolution related to the 42 19 Justice program for equitable sharing when assets are seized during U Department of s S criminal activity and the investigation of such He relayed that the time frame for actually receiving funds from the Department of Treasury is usually about four weeks He noted that the seizure occurred in October 2010 49Council Member Bud Catlin MOVED to adopt Resolution No 10 43 19 52 Authorizing the City Administration to Submit a Request to the United States Department of Treasury for a Seized Assets in the Amount of 00 Transfer of Forfeited 698 in S 103 U Currency and in Physical Assets a 2008 Volkswagen Jetty Through an Equitable Sharing Agreement with the United States Department of Justice and the Department of Treasury Council Member Jerry Rechtenbach SECONDED the motion Chairman Pratt called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Catlin yesand Johnson All City Council members voted in favor yes Pratt yes Rechtenbach yes and the motion passed unanimously 2 6 Resolution No 10 50 Approving an Interlocal Sales Tax Pledge and Loan Agreement Between the City of Taylorsville and the Redevelopment Agency of Taylorsville City Utah John Inch Morgan City Attorney John Brems Boud Counsel Blaine Carlton Financial Advisor Laura Lewis 28 City Administrator John Inch Morgan presented the subject resolution for the City 44 19 Council to enter into an agreement with the Redevelopment Agency Board for pledging sales tax to back a proposed bond He explained that primary repayment of the bond will come from tax increment but said pledging sales tax secondarily helps guarantee a lower interest rate It was confirmed that the only material change in this resolution is in stating how the bond may be used 18 Laura Lewis called for any additional questions 47 19 She confirmed that the only security that is required for the bonds is RDA tax increment and sales tax revenue 50Council Member Dama Barbour MOVED to adopt Resolution No 10 48 19 50 Approving an Interlocal Sales Tax Pledge and Loan Agreement Between the City of Taylorsville and the Taylorsville City Council Minutes December 8 2010 Page 9 Redevelopment Agency of Taylorsville City Utah Council Member Jerry Rechtenbach SECONDED the motion Chairman Pratt called for discussion on the motion Mr Pratt indicated that he is in support of this resolution but has a number of questions to present during the RDA meeting that will be held later in the evening There being no further discussion Chairman Pratt called for a roll call vote The vote was as follows yes Barbour Catlin yes yes and Johnson yes Rechtenbach Pratt yes All City Council members voted in favor and the motion passed unanimously 7 OTHER MATTERS 7 2 Ordinance No 10 34 Amending Title 2 of the Taylorsville Code of Ordinances by Adding Section 2 4to Create a Green Committee 110 Donald Adams Mayor Wali 21 9 5 0 Grants Manager Donald Adams referenced requests the Mayor has received from citizens to organize a Green Committee in order to help the City become more environmentally friendly reduce waste reduce power consumption etc Mr Adams indicated that concerned citizens have helped draft an ordinance to establish a Green Committee He presented the proposed ordinance for Council consideration 52Mr Adams relayed that it has been 50 19 proposed to strike Item B 5 under the list of duties and responsibilities in the ordinance 19 Mayor Wall noted that this is a Joint Advisory Committee 5131 He stated that the City is excited to have the Green Committee in place and that a number of citizens have expressed interest in serving on it 41 Council Member Catlin inquired about the intended scope for the Committee 52 19 Mayor Wall said that the Committee will serve in an advisory role to the City and will try to find ways to provide education to the community 51 Council Member Larry Johnson MOVED to 52 19 adopt Ordinance No 10 34 Amending Title 2 of the Taylorsville Code of Ordinances by Adding Section 2 110 4to Create a Green Committee Council Member Bud Catlin SECONDED the motion Chairman Pratt called for discussion on the motion Ms Barbour noted that Section B 5 needs to be dropped Mr Johnson amended his motion accordingly and Mr Catlin reaffirmed his second There being none he called for a roll call vote The vote was as follows yes Barbour Catlin yes Pratt yes yes and yes Rechtenbach All City Council members voted in favor and the Johnson motion passed unanimously Taylorsville City Council Minutes December 8 2010 Page 10 04Chairman Pratt noted that a Council Advisor for the new Committee will be assigned 54 19 by the new City Council Chair in January of 2011 2 7 Discussion of December Work Session Date Chairman Pratt 37Chairman Morris Pratt called for discussion on the December Council Meeting 54 19 schedule and inquired about the need for any Work Session to be held during the month Council Coordinator Jessica Springer confirmed that she currently has no items for discussion at the Work Session Mr McGrath and Mr Morgan confirmed likewise It was the consensus of the Council that no Work Session will be held during December Chairman Pratt directed the City Recorder to notice the cancellation of the December Work Session accordingly 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action 24Council Member Johnson referenced research he has conducted regarding fees for 55 19 traffic schools in neighboring cities He reported that West Valley City currently charges 50 for s current fee is 35 Mr Johnson asked that consideration be traffic school and Taylorsville given to raising the Taylorsville fee City Attorney John Brems agreed to provide a legal opinion as to who sets the rate for traffic schools by the January Council Meeting 47Chairman Pratt inquired about reimbursement from insurance companies for damage to 57 19 City property caused by auto accidents City Administrator John Inch Morgan explained that insurance reimbursement is sought and recaptured to cover expenses for repairs He noted that third of drivers are uninsured and in that case reimbursement must be pursued approximately one by other means He agreed to provide documentation to the Council 48Council Member Catlin cited a need for abigger inbox in his m 58 19 e ail in order to Council Mr follow on this issue accommodate large sized packets Morgan agreed to up 06Council Member Catlin observed that a good share of snow during storms seems to be 59 19 placed in handicap parking areas including at Taylorsville City Hall Mr Morgan stated that he will review the applicable ordinance and follow up on keeping spaces clear 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 1 9 RDA Meeting Wednesday December 8 2010 0 7 0m p 9 2 City Council Work Session Wednesday December 15 2010 0 60mp Council Work Session has been The City cancelled 3 9 City Council Briefing Session Wednesday January 5 2011 0 6 0m p 4 9 City Council Meeting Wednesday January 5 2011 3 6 0 p m 5 9 City Council Work Session Wednesday January 12 2011 0 60mp Taylorsville City Council Minutes December 8 010 Page 11 6 9 City Council Briefing Session Wednesday January 19 2011 0 6 0 m p 7 9 City Council Meeting Wednesday January 19 2011 6 3 0 p m 10 CALENDAR OF UPCOMING EVENTS 3 10 Christmas Concert by the Taylorsville Symphony and SLCC Orchestra Saturday December 11 2010 7 3 0m p Eisenhower Junior High School 4351 S Redwood Road Donations are appreciated 11 ADJOURNMENT 51 Council Member 00 20 Jerry Rechtenbach MOVED to adjourn the City Council Meeting Council Member Larry Johnson SECONDED the motion Chairman Pratt called for discussion There being none he called for a vote The vote was as follows yes Barbour Catlin yes Pratt yes and Johnson All City Council members voted in favor and the yes Rechtenbach yes motion passed unanimously The meeting was adjourned at 0 8 0 m p t ery earn Cottle City Recorder Minutes approved CC O1 11 19 M r sutes Prepared by Cheryl Peacock Cottle Crry Recorder