City Council

Taylorsville Ciry Council Minutes May 4 2011 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday May 4 2011 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 BRIEFING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman John Brems City Attorney Council Member Dama Barbour Cheryl Peacock Cottle City Recorder Council Member Bud Catlin Jean Ashby Admin Asst for Economic Dev Council Member Morris Pratt Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Keith Snarr Economic Development Director Donald Adams Grants Manager Michael Kwan Judge Robin Kishiyama Human Resource Specialist Gerry Orr Finance Clerk Excused Deputy Recorder Jessica Springer Others Rhetta McIff Kristie Overson Gordon Wolf BRIEFING SESSION 1 Review Administrative Report 51 Chairman Jerry Rechtenbach conducted the Briefing Session which convened at 0 18 00 6 0 Peacock Cottle conducted Roll Call wherein all Council Members p City Recorder Cheryl a m Taylorsville City Council Minutes May 4 2011 Page 2 were present Chairman Rechtenbach called for questions on the Administrative Report and there were none 2 Review Agenda The agenda for the City Council Meeting was reviewed It was agreed that Agenda Item 6 will be addressed prior to Agenda Item 5 during the regular Council Meeting City Attorney John Brems gave explanation on the resolution for receipt of the tentative budget City Administrator John Inch Morgan gave additional clarification on deadlines for adopting the tentative budget and setting a public hearing on the budget Council Member Johnson noted that he will have an item for discussion under Agenda Item 7 26Budget Chair Gordon Wolf requested that the Budget Committee be allowed to make a 08 18 brief presentation at the beginning of the Budget Discussion under Agenda Item 6 2 3 Closed Session 43 Council Member Dama Barbour MOVED to adjourn the Briefing Session and convene 10 18 a Closed Session to discuss Pending or Reasonably Imminent Litigation at 1 6 0m p Council Member Larry Johnson SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called for call aroll vote The vote was as follows yes Bazbour Catlin yes Rechtenbach yes yes Johnson and Pratt yes All members of the City Council voted and the motion carried by a unanimous vote a Strategy Session to Discuss Pending or Reasonably Imminent Litigation CLOSED SESSION Those in attendance at this Closed Session were Mayor Russ Wall City Administrator John Inch Morgan Council Members Bazbour Catlin Johnson Pratt and Rechtenbach City Attorney John Brems and City Recorder Cheryl Peacock Cottle Minutes for the Closed Session were taken and are now on file as a Protected Record Council Member Dama Barbour MOVED to adjourn this Closed Session at 3 6 7m pand convene the regular City Council Meeting Council Member Larry Johnson SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called fox aroll call vote The vote was as follows yes Barbour Catlin yes Rechtenbach yes yes and Pratt Johnson yes All members of the City Council present voted and the motion carried by a unanimous vote Taylorsville City Council Minutes May 4 2011 Page 3 b Strategy Session to Discuss the Professional Competence of an Individual The Closed Session to discuss the professional competence of an individual was not held REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Chairman Vice Larry Johnson John Brems City Attorney Council Member Dama Barbour Mark McGrath Community Development Director Council Member Bud Catlin Del Craig Chief of Police Council Member Morris Pratt Cheryl Peacock Cottle City Recorder Jean Ashby Admin Asst for Economic Dev John Taylor City Engineer Scott Harrington Chief of Finance Keith Snarr Economic Development Director Donald Adams Grants Manager Michael Kwan Judge Robin Kishiyama Human Resource Manager Kathy Lemay Plan Review Specialist Marsha Thomas Judge Excused Deputy Recorder Jessica Springer Citizens Rhetta McIff Kristie Overson Gordon Wolf Tom Blokovitch Dean Paynter John Gidney Aimee Newton Keith Sorenson Steve Ashby Jeff Webster Members of Boy Scout Troop 843 and their leaders Anthony Christensen and Shawn Milne Paul Brown Gary Morrill Ken Cook Valerie Meldrum Janice Auger Rasmussen Ken Rasmussen Dean Paynter Sharon Wall Ken Acker Jerry Milne Lynn Handy Sharon Wall Jim Dunnigan Teresa Rechtenbach Dave Ballou John Smith Jay Ziolkowski Roi Ring Mary Beth Lauritzen John Lauritzen Paul Jackson Sheryl Broomhead Randy Broomhead Patsy Gustin Nadine Bandley Troy Facer Annette Facer Kelsey Rowley Erin Penrose Stan Snarr Linda Snarr Heather Nehring Amber Nehring Lisa Nehring Alex Aerts Gil Morrill Fred Mason Maria Magallanes Reagan Gabbitas Jacob Bailey Ken Cook Michael Nehring Jeff Webster Mildred Harrie Susan Taylor Dale Longyear John Vo Julie Davis Georgina Martinez Spencer Braithwaite Gwen Taylorsville City Council Minutes May 4 2011 Page 4 Smith John Smith Aimee Newton Jon Oliver Scott Oliver Susan Oliver Joel Gardner Leslie Chapman Paul Brown 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 39Chairman Jerry Rechtenbach called the meeting to order at 4 41 18 6 pand welcomed 1m those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 1 Opening Ceremonies Pledge of Allegiance Youth Council Member Monica Sanchez 57Youth Council Gina Martinez directed the Pledge of Allegiance 41 18 2 1 Reverence Youth Council Member Joel Gardner Opening Ceremonies For May 18 2011 to be arranged by Council Member Catlin Youth Council Member Joel Gardner offered the Reverence 57LARP Chair Rhetta McIff presented the Taylorsville Beautification Award to Jeff and 43 18 Pat Webster Ms McIff noted that Jean Paris along with John and Michelle Peters also received awards 26On behalf of the City Ms McIff presented a plaque and a gift basket from Great 45 18 Harvest to Jeff Webster 17Council Member Pratt recognized Mr Webster for flying the American flag in his yard 47 18 Chairman Rechtenbach thanked Rhetta McIff for her efforts 3 1 Citizen Comments 37Chairman Jerry Rechtenbach reviewed the Citizen Comment Procedures for the 48 18 audience He then called for any citizen comments 13Dave Ballou stated that he was perturbed with the Council Meeting held the previous 50 18 week He inquired as to what the proposed tax increase will fund He referenced the City website and stated that it is not friendly user He presented his objection to funding new street signs and police vehicle replacement Mr Ballou relayed that he has been unable to obtain a copy oflast s week Council Meeting minutes on the City website Taylorsville City Council Minutes May 4 2011 Page 5 56Chairman Rechtenbach inquired about the timing for posting Council Meeting minutes 53 18 on the City website City Administrator John Inch Morgan clarified that minutes are posted on the website immediately following their adoption by the City Council 17 City Recorder Cheryl Peacock Cottle noted that a recording of the Council Meetings is 54 18 available immediately following the meetings upon request 31 Chairman Rechtenbach acknowledged that the City website is currently being upgraded 18 54 user He clarified that although recordings are not available on the website to be more friendly Recorder Office they can be obtained through the City s 35 Mr Ballou made additional inaudible comments regarding the availability of the 55 18 Council Meeting Minutes away from the microphone Ms Cottle confirmed that a written GRAMA Request form must be submitted to obtain a copy of the meeting recordings 04Former Mayor Janice Auger Rasmussen read a statement on behalf of a group in 8 1 5 6 attendance She relayed concerns regarding action taken by the City Council when with a three 2012 Budget to two vote it failed to acknowledge receipt of the Tentative 2011 She referenced a news article published in the Deseret News regarding the action and said that she has received many calls and questions from concerned residents although she has not been in office for five years and four months Ms Rasmussen relayed her commitment to voice those concerns regarding protocol and statutory requirements She said that the Mayor is required by Utah Statute to present aTentative Draft Budget that is balanced by the first week of May She explained that acknowledging receipt ofthe tentative budget does not give actual or implied acceptance or support but merely indicates the draft budget has been received in a timely manner Ms Rasmussen presented analogies pertaining to receipt of the budget She clarified that once the Council acknowledges receipt of the budget there is opportunity for review and any changes may be made before final adoption She said that the recent action taken by the City Council is an embarrassment to the City She noted that as Mayor she has prepared eight City budgets and has participated in adopting three additional budgets but during that time every Council Member voted to acknowledge receipt of the budget every time She suggested that the action taken may raise some red flags during a future City audit Ms Rasmussen encouraged the Council to vote in favor of the resolution on the agenda to acknowledge receipt of the budget in order to conform with Utah State Statute 50Roi D Ring seconded the comments in favor of acknowledging receipt of the budget 01 19 He said that he has reviewed the budget and asked the Mayor for clarification on the tax increase Mayor Wall clarified that he has prepared a budget that he believes fits the needs of the City and has asked fora 20 tax increase Mr Ring referenced a flyer outlining the average cost to a Taylorsville homeowner in the event of a 20 increase The Mayor acknowledged that businesses would also be impacted by a tax increase Mr Roi suggested that businesses are Taylorsville City Council Minutes May 4 2011 Page 6 Council choosing to locate in other cities because taxes are less elsewhere He asked the City to consider the impacts of a tax increase Mr Ring asserted that the City Council is condoning a Rechtenbach clarified that the Council has tax increase and has voted to approve such Chairman only recently received the budget and discussions are merely beginning He stressed that the Council has taken no action on the proposed budget thus far 05 Mayor Wall stated that he is happy to personally meet or speak with Mr Ring at any 19 future time but gave reasons that it is not feasible for him to leave the meeting for immediate discussion 21 Sheryl Broomhead cited her concern over the potential tax increase She spoke of 05 19 rising cost of living expenses for citizens decreased home values in the City and the negative impact of a tax increase on citizens She suggested that the Police Department continue repairing vehicles rather than purchasing new vehicles until such time that the economy improves 38Susan Oliver stated that she cares for the City of Taylorsville and has lived here for 25 06 19 foreclosed or years She cited concerns about the current economy rising medical costs and rented properties in the City that axe not being properly maintained She relayed that she believes residents have come to the City with issues that have not been properly addressed Ms Oliver said that she loves the annual fireworks display but feels the costs for such may not be justified She asked that the City simplify as families have had to do 57Ken Acker inquired whether the City would consider conducting a recycling project 10 19 around the Taylorsville Dayzz Event 20Council Member Pratt referred Mr Acker to the City s new Green Committee to 12 19 the third Thursday of each month pursue his idea It was noted that the committee meets on 26 Jack Lauritzen agreed that the expense for purchasing new City street signs is 13 19 unnecessary He suggested that signs should be repaired or replaced as needed but new signs should not be purchased He questioned why the City feels it needs a Public Information Officer at this time and inquired who has filled that role in the past 41 Mayor Wall said that the City is focusing on economic development and has examined 14 19 other successful models with other cities He stated that Taylorsville currently has time afull Economic Development Director and one other staff member but is competing with cities that have teams of economic development professionals including PIOs real estate experts marketing experts etc Mayor Wall clarified that he has presented a proposed budget after discussion of City needs that has taken place over the course of past years He stressed that the he personally feels that the City needs a PIO but the budget has not been finalized He said Council will make the final decision Taylorsville City Council Minutes May 4 2011 Page 7 23 The Mayor said that a lot ofmisinformation has been put out to the public and a PIO 16 19 would be helpful in educating citizens and businesses about Taylorsville 41 Jack Lauritzen cited difficult times in the City and said he feels this may not be the 18 19 best time to add a new position without assurance of what the return will be He also inquired about specific plans for the City Center property and whether bids have been obtained for the landscaping project Mayor Wall said that bids are required by law the project has been bid and the bids are public information He clarified that the many bids received by the City are too cumbersome to post on the website but are available through a request for public records 05Aimee Newton acknowledged that increasing taxes is a big deal but suggested that 19 consideration be given to the worst case scenario if the City is not taken care of properly She noted that the sCity main source of revenue is from businesses and sales tax revenue She clarified that residential property taxes do not pay for themselves and must be subsidized through other revenue Ms Newton said that if roads are not maintained properly landscaping is not performed or code and police enforcement is not funded because the City is too cheap Taylorsville neighborhoods will go downhill and property values will decrease She suggested that food families are leaving the City because of deteriorating conditions She asked that the long vision She stated that she is Council please consider the bigger picture and exercise term personally willing to pay a little bit more now if if needed with the understanding that down the road her property values will improve and Taylorsville will be able to attract good businesses Ms Newton noted that a little bit spent now may help with a big amount later 34Council Member Pratt agreed that there is a definite need to look at the big picture but 21 19 cited other taxes in addition to property taxes that are paid by residents and come back to the City 15 Jon Oliver stated that he lost his job in 2009 and said his family has had to find ways to 22 19 afford life He expressed concern with government waste He cited a police officer who drives a w 4 heel drive vehicle in the City He said that he wants businesses in Taylorsville but suggested twant to stay Mr Oliver said he that if taxes are raised it will affect businesses and they won thinks ways can be found to cut expenses without raising taxes He noted that ways can be determined to cut within the budget He relayed that Taylorsville is unique in that citizens can come together to make things work during a recession 56 Chairman Rechtenbach clarified that the Council is very aware that businesses pay 24 19 taxes but noted that Taylorsville is one of the lowest taxed communities in the entire valley He observed that businesses are relocating to neighboring communities that actually have higher taxes Taylorsville City Council Minutes May 4 2011 Page 8 09Mayor Wall relayed that citizens are criticizing the City fox not looking for ways to cut 26 19 the budget but clarified that the s City budget has been cut by 5 for each of the last four budget cycles He stated that Administration is proposing to bring some service levels up to what they have been previously He suggested that the cycle of deferred maintenance cannot continue without eventually increasing costs substantially The Mayor said he wants to make it clear that cuts have been made as can be verified by police officers public works service providers and City employees 24 There were no additional citizen comments and Chairman Rechtenbach closed the 27 19 citizen comment period 36Chairman Rechtenbach recognized members of Scout Troop 843 in attendance 27 19 14Chairman Rechtenbach also recognized many veterans in attendance from Kearns Post 28 19 132 A Veterans Representative stated that his group is concerned about the proposed Veterans Memorial He asked those in attendance to thank acquaintances who are veterans as they are those who have guaranteed citizens their rights to public process and open meetings Chairman Rechtenbach recognized World War II Veteran Paul Brown in attendance 45Chairman Rechtenbach noted that there are no additional public hearings scheduled for 30 19 this meeting He inquired whether others in attendance are still desirous of addressing the Council and it was conveyed that there are some Council Member Pratt MOVED to re open the Citizens Comment period Council Member Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Catlin yes Rechtenbach yes Johnsonyes and Pratt yes All City Council members voted and the motion passed 24Heather Nehxing stated that her husband has been serving in Iraq and has been there fox 31 19 a year She cited the importance of completing the Veterans Memorial in Taylorsville because of the sacrifices of veterans for those in the community 20 Lynn Handy expressed his appreciation to the City Council and to all Veterans for 32 19 ensuring privileges to citizens He invited those in attendance to stay listen to and participate in the budget process He said that Taylorsville has already cut all the services it possibly can and now must preserve the City in order to enjoy it in the future 54 Chairman Rechtenbach closed citizen comments for the second time 33 19 Taylorsville City Council Minutes May 4 2011 Page 9 4 1 Mayor Report s 11 Mayor Wall recognized Taylorsville Municipal Court Judge Marsha Thomas who was 34 19 recently awarded the Municipal Court Judge of the Year Honor by her peers He noted that Judge Thomas is also the published author of a book regarding judicial procedures The Mayor thanked her for her efforts on behalf of the City 2 APPOINTMENTS There were no appointments 3 REPORTS 1 3 Youth Council Maria Magallanes Youth Council Chair 24Youth Council Chair Maria Magallanes reported on recent activities and upcoming 35 19 events for the Taylorsville Youth Council She relayed that the Annual Easter Egg Hunt was a success and was held at two different locations in Taylorsville Ms Magallanes introduced Reagan Gabbitas who is the elected newly Youth Council Chair Chairman Rechtenbach thanked Ms Magallanes for her service 4 CONSENT AGENDA 4 1 Minutes RCCM 03 11 16 01 Council Member Dama Barbour MOVED to adopt the Consent Agenda 37 19 Council Member Bud Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Catlin yes Barbour yes Rechtenbach yes and abstain yes Johnson Pratt The motion passed Council Member Pratt noted that he abstained from voting as he was not in attendance at the March 16 2011 City Council meeting 49Council Member Dama Barbour MOVED to reverse the order of Agenda Item 5 and 9 1 3 7 Agenda Item 6 and proceed to Agenda Item 6 at this time Council Member Bud Catlin SECONDED the motion Chairman Jeny Rechtenbach called for discussion on the motion There being none he called for call aroll vote The vote was as follows Catlin yes Barbour yes Rechtenbach yes Johnson yes and Pratt yes All members of the City Council present voted and the motion carried by a unanimous vote Taylorsville City Council Minutes May 4 2011 Page 10 5 PLANNING MATTERS 1 5 Development Code Review and Discussion Chapter 2 Mark McGrath Due to the late hour of the meeting this item was postponed and will be addressed at a later date 6 FINANCIAL MATTERS 1 6 13 Acknowledge the Receipt of a Balanced Tentative Resolution No 11 Budget Submitted by the City Administration to the City Council for Consideration for Fiscal Year 2011 2012 John Inch Morgan 52 City Administrator John Inch Morgan said that he has no additional comments 38 19 2012 He asked the Council to adopt the regarding the Tentative Budget for Fiscal Year 2011 subject resolution acknowledging receipt of the Tentative Budget 00Council Member Dama Bazbour MOVED to adopt Resolution No 11 39 19 13 Acknowledge the Receipt of a Balanced Tentative Budget Submitted by the City Administration to the City Council for Consideration for Fiscal Year 2011 2012 Council Member Bud Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Catlin yes yesJohnson Rechtenbach yes and Pratt yes All City Council members voted in favor and the motion passed unanimously 2 6 Discussion Regarding the Tentative Budget John Inch Morgan 40 Budget Committee Chair Gordon Wolf said that the Taylorsville Budget Committee 39 19 has reviewed the tentative budget and has submitted a memorandum containing recommendations in recommendations from the committee Mr Wolf read the observations regards to the 2011 2012 Budget as submitted by the Budget Committee a copy of which is attached and incorporated therein as part of this record 08Mr Wolf confirmed that basically the Budget Committee does support the s 44 19 Mayor proposed budget but in the event that cuts must be made the committee has made some recommendations for such 29Council Member Bazbour said she doesn 45 19 tbelieve any Council Member would enjoy voting for a tax increase 5Mr Wolf noted that tax increases have been proposed over the last four years and not 45 19 approved so expenses have been held and cuts have been made He said that there comes a Taytorsville City Council Minutes May 4 2011 Page 11 point when there is no choice but to increase taxes He cited higher costs to the city for gasoline etc 49Council Member Bud Catlin said that he is surprised by the Budget s 46 19 Committee recommendations and agrees with quite a few of them however he clarified that he doesn t agree with a 20 tax increase at this time He asked that a copy of the recommendations be provided to him electronically 20Mr Wolf relayed that his neighbors know he works closely with the City and often ask 48 19 him about a potential tax increase He said that once he explains the need they understand He stressed that the recommendations made represent a group of citizens and committee members and are not just coming from him as an individual 11 Council Member Johnson relayed that he respects the memorandum from the Budget 49 19 Committee but has concern with the phrase regardless of the economy He said the Council must regard the economy and conditions of the people He inquired whether committee members have visited with people who are less fortunate Council Member Johnson said that he does not agree with the small cuts being recommended and believes those items are important to the City 55 Mr Wolf clarified that he personally would not like to see the line items referenced go 50 19 away but noted that some things may have to be given up in order to not have a tax increase 05Mr Johnson reiterated his issues with the word regardless contained in the 51 19 committee memorandum He said that word leads him to believe that the committee is not s taking other people s situations into consideration 40Mr Wolf agreed that the current economy is not the best ever seen He pointed out that 51 19 the City and residents aze buying from the same market He noted that costs are going up for both 50 Council Member Johnson stated that he has personally been fortunate but is concerned 51 19 for his neighbors who are starving to death and are losing their homes 44Council Member Pratt apologized for missing last s 52 19 week Budget Committee Meeting He encouraged Budget Committee Members to come to every City Council Meeting He said that there are several inaccuracies cited in Item 6 of the s committee recommendations and indicated that those should be corrected or explained Taylorsville City Council Minutes May 4 2011 Page 12 15 Mayor Wall noted that members ofthe Taylorsville City Budget Committee are 53 19 volunteers and are not paid for their extra efforts He asserted that having a Council Member insinuate that the Budget Committee wants people to starve is totally inappropriate 10Chairman Rechtenbach stated that he appreciates the work of the Budget Committee 54 19 and the Council understands that the items presented are only suggestions 6 2 1 Health Insurance Jim Dunnigan 34Insurance Representative Jim Dunnigan spoke regarding City benefits and said he 54 19 would primarily focus on the health insurance plan He reminded Council Members that the City health coverage is through Select Health Insurance He said that renewal rates effective s on July 1 2011 will be affected by the Loss Ratio of 107 He confirmed that last s year loss ratio was higher than this s year 19 56 59Chairman Rechtenbach referenced the adjustment made last year to the amount paid by employees and asked about any impact on claims Mr Dunnigan said he does not attribute the loss to that change because of the theory that the more employees pay the more determined they may be to get the benefit out of the plan He noted that the City pays 80 of the cost of the health insurance across the board He cited the three different networks offered within Select Health 40Council Member Bud Catlin said that health insurance is one of his pet peeves He 58 19 inquired whether the City offers several different plans Mr Dunnigan clarified that one plan with three network options is offered He explained that the benchmark the City has chosen for its contribution is the middle plan Select Med Plus He clarified that the City pays 80 of that particular plan 53 Council Member Catlin asked how healthcare services are directly affecting healthcare 59 19 prices Mr Dunnigan said that comparative analysis data will soon be made available on websites He cited efforts he has made on a State level to have data published Mr Catlin referenced hospitals that currently offer single source billing and asked whether other providers are moving in that direction Mr Dunnigan said this is being considered and a pilot program is currently being conducted at University Hospital He cited a demonstration project that is available 04Council Member Johnson inquired about the yearly deductible required Mr Dunnigan 20 said that there is a 500 calendar year deductible although there are a variety of benefits that are pays and without having to meet that deductible amount covered through co He noted that after July 1 2011 preventative care will be covered at 100 He acknowledged that some entities have gone to a 1000 deductible but clarified that a recent study has determined that for Taylorsville City Council Minutes May 4 201 L Page 13 employers with more than 50 employees the state average deductible is 500 for smaller employers the state average deductible is 1000 Mr Dunnigan relayed that he has options for consideration if desired 16Mr Dunnigan reported that the health insurance renewal rate has been increased by 07 20 16 for the Select Care Plus option which has increased 11 He mentioned that the except market was thoroughly shopped one year ago and it was determined that Select Health was still the best value for the City He said that medical inflation trends at 11 which is a significantly greater trend than general inflation Mr Dunnigan cited cost drivers for increases including Federal Health Reform mandates which have impacted everyone He relayed that high medical claims last year also affected the rate increase 53 Mr Dunnigan referenced his handout outlining the top 11 claims submitted by City 09 20 employees last year He cited confidentiality laws preventing the disclosure of actual names For claimants but explained that the report illustrates claims that exceeded 10 000 during the twelve period month 12Mr Dunnigan said that Dental Coverage is offered through two different providers and 11 20 there is no increase to that coverage He indicated that there will also be no increase to vision or disability insurance etc and the only increase is to medical insurance 26Mr Dunnigan called for any questions from the Council 12 20 33 Council Member Barbour inquired about any recommendations for other insurance 12 20 options Mr Dunnigan distributed a third handout regarding such options 03Council Member Johnson asked about any statistics regarding fitness 13 20 wellness programs to help decrease insurance costs Mr Dunnigan relayed that a wellness program to incentivize employees could be designed and has been implemented in the past by the City on a small scale He gave examples of wellness incentives He explained that there is no discount for developing programs however they may result in fewer claims and lower rates 35 City Administrator John Inch clarified that when the 2011 15 20 2012 Tentative Budget was first presented actual insurance costs were not yet available and so an estimated increase was included He noted that the actual increase is actually less than what was estimated and the budget is therefore reduced across all departments 31 Mr Dunnigan reviewed insurance options as follows 16 20 1 Increase annual deductible from 500 to 750 saves 2 804 per year of the 6 or 25 city share Employees would pay 250 additionally in deductible amount Taylorsville City Council Minutes May 4 2011 Page 14 2 Change benchmark from Select Med Plus to Select Value saves 7 or 70 438 per year of the city share Employees would then pay additional difference 3 121 per year of the city share 6 or 95 Do both options 1 and 2 saves 9 20 5 7 4 Mr Dunnigan cited some modifications made to insurance last year when the supplemental accident benefit was eliminated and the amount of co pays were increased 35 Mr Dunnigan confirmed for Council Member Johnson that changing the City 20 18 s benchmazk in the plan would cost an employee approximately 70 additionally each month for a 2 p arty plan 51There were no additional questions from the Council and Chairman Rechtenbach 18 20 thanked Mr Dunnigan for his time 14Council Member Morris Pratt MOVED to address Agenda Item 6 19 20 3 at this time 2 Council Member Dama Barbour SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called for call aroll vote The vote was as follows Catlin yes Barbouryes Rechtenbach yesJohnson yes and Pratt yes All members of the City Council present voted and the motion carried by a unanimous vote 2 6 Department Heads 10 City Administrator John Inch Morgan asked Chief Craig to address questions regarding 47 20 the Police Department budget Chief Craig referenced the proposed budget from the Police Department 38Chairman Rechtenbach asked about increases to travel and training Chief Craig 48 20 explained that budget increases are needed to bring required training back in line He reviewed supporting documents and said leadership seminars are necessazy to bring supervisors up to speed with current challenges and mandatory training e i rapid response to schools annual legal updates etc He confirmed that training is held during shift times and coverage is required The Chief said that training time leave time etc is reflected in the budgets for FTEs 42 Council Member Catlin inquired about budget requests for vehicles and the average 52 X0 cost per car Chief Craig stated that the average vehicle cost is 24 388 which runs a range 45 000 to a GMC Yukon at 31 for a Ford Fusion at 18 000 Mr Catlin said that he fails to see why a GMC Yukon is needed Chief Craig clarified that he has allocated 5 1 00 for equipment install on each vehicle He indicated that costs vary depending upon what equipment is included in the vehicle Taylorsville City Council Minutes May 4 2011 Page 15 49 Council Member Catlin inquired about requests for firearms acquisition 54 20 Chief Craig reviewed the expenses requested under the 460 account Line 1185 He explained that the six Glock pistols are replacements He cited excessive use on some firearms and a goal to keep weapons on aregular rotation plans Chief Craig cited newer technology and said the intent is to update weapons periodically in order to avoid large expense at a later time 41 Council Member Catlin relayed that he carried the same weapons for 20 56 20 32 years during his career Chief Craig gave additional detail on guns being requested for replacement He clarified that offset on used equipment is not included because it is difficult to assess He outlined some of the vehicles to be retired 34 Chief Craig explained that he looks for three issues in relation to replacement of cars 59 20 i e age mileage and cost of maintenance He noted that once money is budgeted for replacement vehicles it is about a year before they are received 58 Chairman Rechtenbach asked about the need for a Ford 1 00 21 F 50 or a Chevy Silverado Chief Craig explained the purposes for requesting particular types of vehicles for use with loading ammunition for the fire range carrying traffic cones barricades and other equipment drugs surveillance etc He explained that there are various reasons for mixing up the fleet and cited the budget process of gathering expenditure requests from internal leaders submitting it to Administration and then for ultimate review by the Council 52Council Member Johnson referenced Murray Mayor s 02 21 Snarr comments on police vehicles that he is continuing to maintain Mr Johnson said that he has a problem with 14 new vehicles and inquired why these requests have not been made previously Chief Craig clarified that the requests have been brought up before He said previous vehicle purchases have been made through grants 25Chief Craig mentioned that there has not been a vehicle replacement budget in the past 03 21 and he has told the Council in previous years that playing catch up is difficult He cited his intent to try and keep the Council from being blindsided next year by the s department expanding needs He indicated that he feels an obligation to look ahead and request items that the Police Department requires to maintain safety in the community and perform its job 28 Council Member Johnson inquired about the blue and white Impalas 04 21 Chief Craig clarified that the department does not have anymore of those units He relayed that there are two marked line units and three unmarked line units that are kept for rotation He noted that there is also a car kept for use by the Victim Advocate and Bailiffs The Chief explained that anyone on any type of leave generally parks their car at the Fire Station 02Council Member Johnson said that the Strategic Plan has recommended two new police 06 21 officers He noted that the tentative budget includes fourteen replacement police vehicles but no Taylorsville City Council Minutes May 4 2011 Page l6 new officers Mayor Wall said that he questioned the need for additional officers and has submitted the budget he thinks appropriate Mr Morgan confirmed that the two additional officers are listed as Add Items that could be added by the Council 37 Council Member Morris Pratt indicated that he is still troubled about the need to 06 21 000 Yukon instead of an Explorer Chief Craig said that he has used vehicles purchase a 31 from the State Contract to come to an average price of a police vehicle but has not finalized what exact vehicles would finally be purchased He explained that by the time budgeted vehicles are actually purchased they are generally more expensive since new models come out in November He cited difficulty in pinning down exact prices Chief Craig reiterated that he has just calculated the average cost of a car that might be employed 45Mr Morgan explained that the list presented is merely a worksheet and represents an 07 21 of a vehicle average It was acknowledged that if a Yukon were not purchased the average price would go down 22Council Member Pratt noted that police vehicles have been replaced at least once in 08 21 previous years inquired about the approximate resale price of old cars It was agreed that it He would be reasonable to recognize some revenue from old vehicles in the budget 12Council Member Catlin gave input on the types of cars needed for patrol and 2 10 investigations 41 Mayor Wall stated that he feels an obligation to bring up a proposal from the Unified 10 21 Police Department UPD again He reminded the Council that when he brought it up last year 000 He noted that now that he had informed the Council that joining would save the City 375 Midvale City has recently joined the Unified Police Department he believes Taylorsville could join UPD and avoid any kind of tax increase 2L l 5 1 0 Chairman Rechtenbach cited his concerns with promises from the UPD to save the City money and referenced past experience with Salt Lake County 22The Mayor denied that the UPD is similar to the County s 12 21 Sheriff Department and said it is the same model as the Unified Fire Authority UFA He relayed that the UPD Board is made up of five municipal mayors and three county representatives He said that all he is asking is for the City Council to consider it 26Council Member Pratt said that he has two concerns 1 losing the personality of the 13 21 local police force and losing control of a Police Department that is doing an excellent job and 2 the potential for being hammered with a big increase down the road He said that he has a lot of confidence in the Taylorsville Police Department and sees no reason to change Taylorsville City Council Minutes May 4 2011 Page 17 49Council Member Barbour agreed that Taylorsville has a great police department but 12 21 said the City needs to be willing to keep funding the department and committing to keeping it up to standard She suggested that if Midvale is actually saving a million dollars by joining it is something she would be willing to look at it although she is far from ready to jump into anything 31 Mayor Wall reiterated that he felt an obligation to bring it up Chief Craig relayed that 14 21 the employees of the Police Department consider joining UPD a viable option and are anticipating that the City will consider it He said that he personally feels it would be appropriate to look at the option as well Council Member Barbour said that hex first choice is to continue funding the Taylorsville Police Department and keep it great 49Chairman Rechtenbach polled the Council as to whether they would be interested in 14 21 entertaining a proposal from the UPD Council Members Pratt and Johnson both indicated no by shaking their heads Council Member Catlin said that he is not interested in seeing a proposal at this time Council Member Barbour said that her first choice is to keep the police department going but noted that it will probably need to be added upon Chairman Rechtenbach relayed that the majority vote is no to hearing a proposal Council Member Catlin indicated that he is not convinced joining the UPD would result in a cut He cited past issues with the Sheriff s Department and their methods for reporting Mayor Wall agreed that the Taylorville Police Department does an excellent job He cited a huge increase in liability insurance grievances and lawsuits as a result of the local department He stated that he doesn tunderstand why the Council won t even look at the option of joining He said that he tunderstand doesn the hesitancy to even consider the UPD 01Council Member Pratt suggested that the City would have the same costs for liability 2120 grievances etc whether it joins UPD or not He said these things are products of a police department 18Chief Craig cited benefits of a shared partnership with UPD He said that overhead 23 21 costs for day to operations would be spread and shared which results in a cost decrease He reminded the Council that Police Department employees were told last year that the option would be considered down the road He indicated that employees feel that this government is locked into a battle that results in employees not being cared about He said employees are struggling right now and would like to move forward Chairman Rechtenbach recalled that when the City contracted with the County it was required to carry a sufficient liability amount to supplement what the County did not carry Taylorsville City Council Minutes May 4 2011 Page 18 12Chief Craig disagreed and said he did not believe that was the case He cited 22 21 downward trends in health care costs and liability in a unified model The Mayor referenced a large jump 000 payout that was made City liability insurance due to a 500 in the s Chairman Rechtenbach said he remembers that additional liability insurance was needed under the County contract and Chief Craig stated that when he led the contract the County paid the City portion of the liability pool s Chairman Rechtenbach cited a need to work out these types of issues He said just because tmean it is good for Taylorsville to do so He relayed that he Midvale has joined UPD doesn has had discussions with police officers and employees who are not in favor ofjoining Chief Craig observed that these issues will not be sorted out unless information is presented and considered 18Chairman Rechtenbach agreed and said that he is in favor of at least hearing a 23 21 presentation but the Council as a whole is not He clarified that he doesn t want to be perceived as stonewalling the issues but added that he has never been told that joining UPD would be a wonderful decision Mayor Wall said that he respectfully requests a verbal poll of the Council so that the consensus is on the record 24Chief Craig clarified that he will not be going back and rallying the employees as he is 21 merely conveying that employees feel the City government is locked in a battle with itself and they are being forgotten about He said employees aze currently polling themselves through their labor organizations regarding UPD The Chief reiterated that he would never attempt to spread hate and discontent in the Police Department 07Council Member Pratt asked about capital equipment in the Police Department He 25 21 noted that the Police Department has been funded by 7 million and hopes that is not discounted 33Council Member Johnson agreed that the Police Department is doing a good job but 25 21 suggested that some of the requested expenses are for another time 26 21 07Chairman Rechtenbach recalled that the original budget for the Taylorsville Police Department was 3 million and it is now over 7 million He said the Police Department has always been a top priority and has had very few requests declined He cited his concern that if the department is let go Taylorsville citizens will suffer Taylorsville City Council Minutes May 4 2011 Page L9 2 59Chairman Rechtenbach polled the Council as to whether they are willing to listen to a 26 on UPD The poll was as follows Pratt no Johnson no Rechtenbach yes presentation Barbour yes Catlin noCouncil Member Catlin stated that he is pleased with the department twant to change He said if someone and will do all he can to support the department but doesn thinks there is a better opportunity elsewhere he would never criticize anyone for bettering themselves 58 Mayor Wall informed the Council that he plans to allow a presentation on UPD for the 28 21 citizens in another venue probably in a Town Meeting 50Council Member Pratt cited his recommended changes to the Police Budget e 29 21 i reduce travel and training by 0 5 000 He said he believes there are 00 and reduce firearms by 10 definitely cars that need replacement but believes the vehicle budget increase can be trimmed by 25 in order to save 90 000 Mr Pratt also said it would be wise to recognize an average of 000 in revenue 56 for the sale of old vehicles He relayed that by his calculations this would 000 out ofthe Police Department Budget and still increases it by over 300 save 200 000 not counting bailiffs that were transferred to the Court 36 Council Member Catlin recommended not limiting the number of vehicles but 35 21 decreasing the budget amount He suggested that smaller cars be used for investigators and said he favors car in cameras Mr Pratt noted that there would still be 40 000 in the capital budget 19Chairman Rechtenbach said he would like to see an average cost clarification on 34 21 vehicles Chief Craig suggested removing the Yukon He stated that the department doesn tuse large horse power cars and definitely strives to stay economical He noted that the police budget has been cut every round 47Council Member Barbour inquired about the capitol line and whether the allotment 35 21 gives officers adequate tools to do their jobs Council Member Pratt said it is not his intention to tell Chief Craig what to buy but it is his intention to give him 40 000 instead of 80 000 37Chief Craig cited technology that has improved and increased He said he will have to 21 go back to the drawing board Council Member Pratt cautioned against using the word compliance and noted that the City is already in compliance Chief Craig said there are reasons to update the equipment and keep up with modern technology Council Member Catlin referenced the need to stay up to date Pratt suggestions noted 39Mr Morgan confirmed that he has Council Member s 38 21 Chairman Rechtenbach clarified that no changes are being approved in this meeting but recommendations are being offered for future discussion Mr Morgan said that if the Yukon is Taylorsville City Council Minutes May 4 2011 Page 20 removed it takes the average car price down by 600 He indicated that the intent is to obtain more patrol cars rather than replacing trucks on the road 13Chief Craig relayed that there is need for trucks for canine deployments 39 21 He confirmed that there are two canine units in the department 17 Judge Michael Kwan called for questions regarding the Court Budget He relayed that 40 21 the Court Budget is basically flat other than adding the Bailiffs with only a 7 increase over last year 01 Council Member Catlin observed that the bailiffs are a legitimate expense for the court 42 21 budget He inquired whether the Court Budget is still in the red Judge Kwan indicated that he does not yet know 54 Judge Kwan confirmed that the Drug Court is being phased out but the Domestic 42 21 Violence Court is not as it isnot solving aproblem court Council Member Catlin said he believes that without the Drug Court clerical costs will go down Judge Kwan disagreed and indicated that removing the Drug Court will actually cause costs to go up 47Council Member Catlin inquired about indigent defense 43 21 Judge Kwan relayed that indigent defense in Taylorsville is ruled by the same criteria as other Justice Courts in the State He clarified that indigent defense is based on poverty guidelines and income standards set by federal statute 50Council Member Catlin recalled that when Judge Kwan took over administration of the 45 21 Court it was anticipated that a reduction in court employees would follow Judge Kwan said there is not a budget reduction pertaining to employees as caseload has increased by 1400 cases per year He said he does not anticipate hiring any new people but is just asking current employees to do more 24Council Member Pratt said that somehow the Court must produce more revenue than 46 21 expenses and cannot continue to operate in the red Judge Kwan said that the Court is not operating in the red but acknowledged that as it is budgeted it appears that way 38 Clarification was given on electronic payments services revenue and 47 21 expenses 22Mr Harrington reported that the current financials show the Court to be approximately 48 21 000 in the red 236 27 Judge Kwan gave additional explanation on actual expenses versus budgeted expenses 49 21 Taylorsville City Council Minutes May 4 2011 Page 21 45Mayor Wall noted the fact that the Court is doing much better in collecting current fine 50 21 and forfeitures and back payments He said that eventually back payments will no longer be collected and the Court will still run in the negative 48Council Member Barbour inquired how the City can afford being 236 51 21 000 in the red Judge Kwan suggested that a court serves another purpose rather than just making money Council Member Barbour said that she is only looking for the Court to break even Judge Kwan cited contingencies that were budgeted 17 Council Member Pratt referenced other courts that are operating well He said the news 53 21 reports that courts are making good money and the Taylorsville Court is the exception Judge Kwan noted that busier courts are not doing as well He clarified that there are 130 140 in Utah and four courts were reported on by the news He indicated that he can only run his court as efficiently as possible and ask his employees to continually give but cannot affect what happens in other cities 27Mr Morgan noted that Court expenditures are less than the budget and revenues are 55 21 being estimated conservatively He cited the addifion of the bailiffs and a capital expense for shelving in the Court He said that the shelving would be more properly accounted for in government buildings 44Judge Kwan explained that the capital expense for shelving is included in the Add 56 21 Package He explained that parts are no longer manufactured for the Courts Electriever file system He said it is anticipated that it will go down at some point and files will not be accessible 09Council Member Pratt referenced the January financials but Mr Harrington indicated 58 21 that the March financials were m e ailed last week He confirmed that actual revenues are currently above projections 15Council Member Pratt said that cuts must be made Council Member Johnson inquired 00 22 about the possibility of increasing fines Judge Kwan said that fines generally follow the bail schedule He presented a concern that indigent defense expenses will probably increase by 000 since the Drug Court has been eliminated approximately 20 19Council Member Catlin asked questions and gave input on indigent defense services 05 22 53 Judge Kwan relayed that the Court is being very diligent in collecting fines He 07 22 recognized his Financial Compliance Team for doing a good job He said if defendants cannot pay community service is an option Taylorsville City Council Minutes May 4 2011 Page 22 35 Mr Morgan called for discussion on the Public Safety budget and asked Battalion 09 22 Chief Jay Ziolkowski to address questions Chief Ziolkowski reported that the UFA budget is anticipated to remain flat with a 3 7 million contract 38Council Member Johnson questioned whether it is necessary to bring out several fire 11 22 units on all accidents Chief Ziolkowski referenced codes that go out to crews for response to different accidents He said response methods are constantly evaluated and modified He sated that ultimately the captain is responsible for the safety ofthe crew 54City Attorney John Brems relayed that the Stantec litigation award to the City will be 15 22 either 342 000 He said additional details should be discussed in a Closed Session 000 or 352 It was determined to schedule a Closed Session during the May 11 2011 Meeting to discuss pending litigation 35Mr Morgan agreed to provide a breakdown of professional fees for the Council 18 22 3 2 6 Veterans Memorial Donations and Funding 27City Administrator John Inch Morgan stated that last week Administration was asked to 2020 identify the sources of revenue and expenditures for the Veterans Memorial and then make a determination on expenses for the coming year He asked that Chief of Finance Scott Harrington present the information 28Mr Harrington outlined expenses versus revenues for the Veterans Memorial He 20 reported that the original budget for line 6730 41was 287 10 500 of which 250 000 was for the Veterans Memorial as adopted on June 21 2010 He relayed that at mid year up to 200 000 was added for the memorial for a total in the line item of 487 500 09Mr Harrington reviewed the Veterans Memorial expenses projected at 250 22 20 000 and cited donations expected from outside sources He reviewed the use of the fund balance and noted that adjustments were made at mid year He cited actual receipt of donations at 27 300 with an additional 50 000 pledged but not yet received Mr Harrington noted that 172 700 is also expected to be collected to bring the total to the 250 000 that is budgeted He outlined the current estimated costs for the Veterans Memorial at 318 000 based on projections for the actual monument etc He said that if 250 000 is received in donations the remaining 68 000 would come from the up to 200 000 amount that was allocated at mid year 36Council Member Barbour inquired about any in 24 20 kind donations Mayor Wall explained that Labor Unions have offered to do brick work etc but said nothing has been fully determined Taylorsville City Council Minutes May 4 2011 Page 23 35 Grants Manager Donald Adams said that the estimated cost of 318 25 20 000 is actual dollars and does not include in kind contributions 09Chairman Recthenbach called for clarification on amounts pledged for the memorial 26 20 000 based on his commitment as Wall affirmed that the State will likely contribute 100 Mayor received by the City Council that the City would fill in the balance 42 Council Member Johnson questioned why the pledged 50 27 20 000 has net yet been received from Zions Bank Mayor Wall said he believes the commitment is firm but the donation in Mr Adams confirmed that a w7itten commitment was received is still being processed house but the process is lengthy to realize the donation 15Chairman Recthenbach confirmed that actual donations received thus far only total 28 20 300 and everything else is merely projected Mr Adams said that a solid figure has been 27 received from the sculptor and the City is in the last phase of contract negotiation with him He noted that enginezring estimates are a moving target 44Mayor Wall said that the Council previously committed up to 200 30 20 000 for the Memorial 35 Mr Harrington gave additional clarification on actual monies received 30 20 11 Council Member Catlin asked the Mayor about a timeline for donations that are still 31 20 forthcoming 40Mayor Wall cited efforts to collect donations and said he is comfortable with the firm 31 20 000 will be commitments received He relayed that it is anticipated that approximately 250 received from the State and from businesses He cited the concern that not much more will be coming over that amount He said it will be easier to collect on the commitments once final irecognitions plaques scheduling of groundbreaking and ribbon cutting plans are in place e ceremonies etc The Mayor speculated that once details are firmed up the City is within 30 days of collecting on committed donations 39Council Member Johnson asked for additional clarification on what was pledged by the 33 20 City Council Chairman Rechtenbach reminded the Council that Mayor Wall originally asked for a 000 pledge from the Fund Balance but the Council as a whole was interested in seeing 100 the project completed so they agreed to pledge up to 200 000 30The Mayor projected about 150 34 20 000 in contributions from businesses unions and 000 from State He said that he is reasonably other participants and an additional 100 Taylorsville City Council Minutes May 42011 Page 24 comfortable with his original request of up to 100 000 from the Fund Balance to match the t get spent will fall to the bottom line donation from the State He noted that what doesn 13 Mr Harrington gave additional clarification on money that is currently allocated in the 36 20 budget for the memorial Mayor Wall said that if the Council wants to remove 100 000 from the allocation that was committed Administration would be comfortable that the project could still be completed 27Council Member Pratt asked whether the money in this s 37 20 year budget can be encumbered He suggested that nothing needs to be in the FY 2011 2012 Budget Mayor Wall said that there is some confusion on what must be shown as a budget line item in next s year budget 53Mr Harrington defined encumbered and described some timing issues He cited some 38 20 requirements to have the project under contract 37Council Member Pratt gave additional explanation on why there does not need to be 20 39 any money allocated in the new budget Mr Harrington described terms for carrying over funds from this year until next He said that the budget line item is really a placeholder 14Council Member Catlin inquired whether the money can fall into the fund balance and 41 20 then be adjusted at the mid year 13Mayor Wall noted that the City can 42 20 t negotiate a contract if the money is not in the budget He said it is s Administration intention to have the project completed by November 11 2011 although the sculpture wi111ikely not be fmished and there will be multiple unveilings of the monument He noted that negotiations regarding landscape infrastructure supplies etc must be made 26 Chairman Rechtenbach suggested accelerating the project encumbering the funds and 43 20 collecting committed donations 14Council Member Johnson said that it would be nice to collect the money now 44 20 32Chairman Rechtenbach stated that by committing funds the City shows good faith and 44 X0 that will help in collecting donations 53Mayor Wall reiterated that setting a date for a groundbreaking of the project will go a 44 20 long way toward collecting on commitments Taylorsville City Council Minutes May 4 2011 Page 25 38 Council Member Pratt asked for the fund balance percentage in the 2010 45 20 2011 Budget Mr Harrington said that he does not have an exact percentage but it is close to the maximum Mr Morgan clazified that the fund balance is at about 16 2 Council Member Pratt asked about the projected percentage of the fund balance in the new budget Mr Morgan and Mr Harrington agreed to forwazd the percentages Mayor Wall noted that the fund balance is under and will only be a projected estimate dependent on spend 55Chairman Rechtenbach polled the Council regarding the Veterans Memorial regazding 45 20 setting a groundbreaking date and moving forward with the monument All Council Members were in favor of doing so 36 Veterans in attendance thanked the Council for moving ahead with the Veterans 46 20 Memorial Project 4 Continuation of Budget Discussion Picking 2 6 up at the Planning Commission 55 There were no changes recommended to the Planning Commission Budget at 18 22 Tab 6 56Council Member Pratt said that he would like to discuss overall insurance benefits and 19 22 salary increases during next s week Work Session He said he believes salaries and benefits need to be addressed as a whole rather than by department 31 Community Activities were addressed and the Budget s 19 22 Committee suggestion to eliminate the Arts Council budget was referenced Council Chair Rechtenbach said that he has issues with singling out the Little League in its own budget line City Administrator John Inch Morgan suggested having a general category rather than singling out Little League Chairman Rechtenbach questioned the need for the category at all Mr Morgan noted that if the City decides to gift to an organization it cannot do so unless there is a hearing etc 02 Citizen Committees were discussed A reduction to the Historic Preservation 24 22 Committee line was attributed to grants Council Member Johnson questioned whether the City needs to do a float every year Council Member Barbour said she views the float as being an important advertisement for the City Additional discussion was held regarding the City float 33 Community Events were addressed 26 22 Mr Morgan agreed to provide a break down of community events He explained the need to have a separate budget line for the Taylorsville pazade and the Taylorsville Dayzz Event in order to provide more detailed accounting during the event Taylorsville City Council Minutes May 4 2011 Page 26 03 Jay Ziolkowski clarified that the City donates 350 to each band who participates in the 28 22 parade He noted that Taylorsville contributes less to bands than do other cities Council Member Catlin commented that the pazade is good for the community because it involves a lot of people He recognized the Exchange Club as an advocate for the community Mayor Wall confirmed that the golf carts used are donated by Public Works 44 Council Member Johnson cited the value of the annual Awards Banquet 31 22 pazamedic for next week 08 Mr Morgan agreed to follow up on theVECC passthrough 32 22 53 Mr Morgan said that discussion of Public Works will take quite some time and will be 33 22 led by himself and City Engineer John Taylor during next s week meeting 46It was agreed that budget discussions next week will begin with Public Works and also 32 22 include the Community Development and Economic Development Budgets 7 OTHER MATTERS 1 7 Discussion Regarding the Taylorsville Dayzz Parade Chairman Rechtenbach 26Chairman Rechtenbach cited a potential issue with vehicles being donated for the 34 22 Taylorsville Parade He said that Ken Garff is no longer in the City and will not be making vehicles available Mayor Wall clarified that vehicles were not donated in the past but were negotiated to help pay offfines to the City Chairman Rechtenbach indicated that there has been a suggestion to possibly have elected officials ride in a fire truck or on the wagon used for Tomb Tales UFA Battalion Chief Jay Ziolkowski clazified that either an antique fire engine or a front line engine could be made available 35 After discussion and direction Chief Ziolkowski said that he will first request the 39 22 antique fire truck and if that is not available a ladder truck will be provided 38 City Recorder Cheryl Peacock Cottle called for a point of order and inquired whether 39 22 Agenda Item 5 still needs to be addressed as it was earlier skipped 07 Council Member Morris Pratt MOVED to 40 22 postpone discussion of Item 5 1 regarding week Work Session Meeting following budget discussions the Development Code to next s Council Member Dama Barbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Catlin yes Rechtenbach yesJohnson yes and Pratt yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes May 4 2011 Page 27 28Council Member Johnson asked Mr Morgan to report on follow up regazding an issue 41 22 presented in the previous meeting concerning impounded dogs Mr Morgan said that the impounded dogs are governed by a City ordinance and Administration cannot break an ordinance Council Member Johnson said he believes the requirement to sterilize loose dogs that have been impounded three times is too stiff It was noted that the Council may want to consider revising the ordinance It was clarified that West Valley City does not have this ordinance and even though they provide animal services for Taylorsville the City is still governed under its own individual ordinances Mayor Wall noted that the dogs have actually been impounded eight times and cited methods used by the family to try and cheat the system The Mayor said the history of the ordinance can be provided if desired He said that if the Council wants to waive the ordinance it should really be repealed It was suggested that Mr Johnson take the ordinance to the Ordinance Review Committee for review Mayor Wall said that he is willing to consider pazdoning the dog owners with an arrangement that the dogs be kept outside of Taylorsville and are no longer licensed in the City Mr Morgan relayed that Kelly Davis of West Valley City Animal Services will place the issue on hold if the Council is planning to waive the ordinance City Attorney John Brems gave some additional input Council Member Johnson asked the Mayor to please pardon the offense Mayor Wall said that he will still need to discuss the situation further with Council Member Johnson in a separate setting as some strict conditions will be required 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action There were no new items for subsequent consideration 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 55 50 22 1 9 City Council Work Session Wednesday May 11 2011 0 6 0mp 9 2 City Council Briefimg Session Wednesday May 18 2011 6 0 0 p m 9 3 City Council Meeting Wednesday May 18 2011 3 6 0 m p 9 4 City Council Briefing Session Wednesday June 1 2011 0 6 0mp 9 5 City Council Meeting Wednesday June 1 2011 3 6 0mp 10 CALENDAR OF UPCOMING EVENTS 02 51 22 10 Ribbon Cutting Knights Furniture Friday May 6 2011 0 4 0m p 5584 South Redwood Road 2 10 Taylorsville Dayzz June 23 27 2011 See the City website for further details and a schedule of events tavlorsvilleut 2ov www Taylorsville City Council Minutes May 4 2011 Page 28 11 ADJOURNMENT 20 Council Member Bud Catlin MOVED to adjourn the 51 22 City Council Meeting Council Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion There being none he called for a vote The vote yes Bazbour Catlin yes was as follows yes Johnson Rechtenbach yes and Pratt yes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 10 51 m p Cheryl Peaco Cottle City Recorder Minutes approved CC 06 11 01 hfirtutes Prepared by Cheryl Peacock Cattle City Recorder