City Council

orsvi0e City Council Work Session Minutes Tay May 11 2011 Page 1 City of Taylorsville Work Session Minutes Wednesday May 11 2011 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 Attendance Council Members City Staff Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman John Brems City Attorney Council Member Dama Barbour Cheryl Peacock Cottle City Recorder Council Member Bud Catlin Jessica Springer Council Coordinator Council Member Morris Pratt Del Craig Chief of Police Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Kathy Lemay Building Dept Jean Ashby Administrative Assistant Patrick Tomasino Building Official Jean Ashby Economic Development Admin Asst Wayne Dial Assistant Chief of Police Excused Mayor Russ Wall Others Suzan Bukovinsky Janice Auger Rasmussen Aimee Newton Kristie Overson John Gidney Ken Acker Donna Jackson Jerry Milne Steve Ashby Teresa Rechtenbach Gordon Wolf Lynn Handy Dale Kehl Dave Ballou Sheri Briggs Sharon Lewis Israel Grossman Ernest Burgess Randy Spears Todd Wood Sylvia Milner Glenn Gardner Ernest Burgess Randy Spears Sylvia Milner Taylorsville City Council Work Session Minutes May 11 2011 Page 2 00 18 35Chairman Jerry Rechtenbach called the Work Session to order at 0 6 0m pand welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 1 Closed Session a Strategy Session to Discuss Pending or Reasonably Imminent Litigation 50Council Member Dama Barbour MOVED to convene a Closed Session to discuss 00 18 pending or reasonably imminent litigation at 0 6 0m p Council Member Morris Pratt SECONDED the motion Chairman Jerry Rechtenbach called for call aroll vote The vote was as follows Catlin yes Barbouryes yes yes All Johnson and Pratt Rechtenbach yes members of the City Council voted and the motion carried by a unanimous vote CLOSED SESSION Those in attendance at this Closed Session were Council Members Barbour Catlin Johnson Pratt and Rechtenbach City Administrator John Inch Morgan City Attorney John Brems and City Recorder Cheryl Peacock Cottle Minutes for the Closed Session were taken and are now on file as a Protected Record Council Member Morris Pratt MOVED to adjourn the Closed Session at 1 6 p and convene 3m the City Council Work Session Council Member Larry Johnson SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called aroll vote The vote was as follows for call yes Barbour Catlin yes Rechtenbach yes yes All members of the City Council present voted and the motion yes and Pratt Johnson carried by a unanimous vote 2 Citizen Comments 51 Chairman Jerry Rechtenbach reconvened the Council Work Session He reviewed the 15 18 Citizen Comment Procedures for the audience He then called for any citizen comments 56Suzan Bukovinsky resident of Council District 5 referenced the article in the May 11 17 18 2011 Salt Lake Tribune regarding the Taylorsville City Council Ms Bukovinsky observed that the Council does not want to raise taxes does not want to cut services and has closed the door in a tovote regarding listening to the proposal to join the Unified Police Department two three LTPD Ms Bukovinsky then spoke in favor ofjoining the UPD She indicated that Taylorsville has been able to maintain a clean and safe city with a top notch police force but suggested that with economic times and budgets being slashed UPD provides officers with better mobility better chance of promotion and advancement and a better pay scale while enabling them to Taylorsville City Council Work Session Minutes May 11 2011 Page 3 provide more services for less money Ms Bukovinsky relayed her understanding that the majority of the Taylorsville officers aze in favor of joining the UPD She requested that this proposal be put back on the table to give the citizens a chance to voice their opinion before a decision is made 34Donna Jackson stated that she is a resident of Taylorsville and is also employed by 20 18 Midvale City She relayed that Midvale is going through the same situation as Taylorsville wherein the City was initially not interested in joining UPD because Midvale has operated its own police and fire departments for decades however following the presentation by Sheriff Winder the Administration and the Council realized that it would either be forced to lay off employees or join with the Unified Fire Authority UFA and UPD She reported that this transition will end up saving Midvale City azound 2 million a year Ms Jackson also indicated that if Taylorsville taxes go up an average of 36 a year she feels that is minimal She said she twant to see another Band doesn Aid applied this year and then have the need for larger tax increases in following years in order stabilize the City Ms Jackson asked the Taylorsville City Council to reconsider hearing the presentation by Sheriff Winder She said that not allowing UPD to present would be a disservice to Taylorsville residents 54Jerry Milne questioned whether there will be any matching funds for beautification 22 18 projects in Taylorsville and said he would like to see such funds added to the upcoming budget Mr Milne also expressed concern over the dandelions on the City Center property He suggested that there is sufficient budget to maintain the grounds and get rid of dandelions before this becomes a problem again next year He stated that the City should be setting an example Mr Milne also referenced the budget lines for LARP and Taylorsville Youth Ambassadors and noted that the LARP budget is only 500 while the Youth Ambassadors budget is 0 5 00 He recommended that these amounts be reversed in order to fund more City beautification Mr Milne then cited the budget line item for new police vehicles and inquired whether the budget for maintenance of vehicles would go down if new vehicles are purchased 57 Former Taylorsville Mayor Janice Auger Rasmussen read 25 18 a prepared statement containing several questions for the City Council She asked that the questions posed be addressed at some time in the immediate future by each individual Council Member Ms Rasmussen questions for the Council were as follows Why would a member of the Council s who supposedly favors transparent open processes come to a public meeting with his mind made up regarding a major decision Why would amember of the Council make a decision based on what they have heard in casual conversations or in deliberations that took place five to six years ago when the issues were much different then than they are today Why would a member ofthe Council make a decision without participating in deliberations and listening to the information that was also available to the public Why would a member of the Council who is strongly opposed to a tax increase turn down the opportunity to see and evaluate an informational presentation that has the potential of saving the City hundreds of thousands of Taylorsville City Council Work Session Minutes May 11 2011 Page 4 dollars Why would a member of the Council make that decision based on incomplete or t a member of the Council who is committed to hold the inaccurate information Why wouldn line on taxes look at every opportunity to accomplish that How can a Member of the Council in good conscience vote to prohibit a presentation that would allow the public the staff and the Council itself to ask questions and make a determination as to the pros and cons of accepting or tovote the City Council rejecting the proposal Ms Rasmussen noted that by a three two chose to tell the Mayor not to arrange a presentation by the Unified Police Department during budget deliberations She suggested that this is minded aclosed process and expressed her Council action She observed that a decision of such importance disappointment with the s cannot be made without thorough due diligence 04Dale Kehl spoke representing a group of concerned citizens in attendance He said that 28 18 the Citizens Supporting a Strong Taylorsville CST Group has representation in almost all of the five Taylorsville Districts as well as participation by one Taylorsville Planning Commissioner Mr Kehl noted that through his personal business endeavors he is able to go out into the community and see the good that is being done as well as observe the azeas that are in need of more work Mr Kehl read a letter from the CST Group containing budget recommendations It was noted that CST Members are supporters of economic development to increase the s City revenue It was relayed that the group supports funding for economic development staffing marketing projects and incentives to attract businesses to Taylorsville and believes there needs to be adequate funding in the budget to support an annual bond repayment of 890 000 Mr Kehl cited the importance of funding specific tenant studies and said the CST Group is recommending 000 for that use in order to further negotiations with potential tenants He relayed the belief 50 of the group that businesses do not want to locate in down run cities It was suggested that there should be a fund for neighborhood revitalization projects in the amount of 2 million In conclusion Mr Kehl cited recommendations to adequately fund code enforcement public safety and capital improvement projects in order to make Taylorsville a desirable place for residents and businesses 35Council Member Bud Catlin referenced a recent meeting held with members of the City 37 18 Staff and the Economic Development Committee where many of the items addressed by the CST Group were discussed Council Member Catlin stated that several of the items were identified with relatively quick fixes and active plans in place He indicated that good results should be yielded soon Mr Catlin also expressed his pleasure at the work that the Economic Development Team is doing and recognized their efforts to solve these issues 15Council Member Morris Pratt noted that several members of this citizen group also 38 18 City Budget Committee Council Member s serve on the s Pratt cited confusion as the Budget Committee is saying not to do studies whereas this citizen group is advocating studies Budget Taylorsville City Council Work Session Minutes May 11 011 Page 5 Council budget for Committee Chair Gordon Wolf clarified that there is a line item in the s studies and there is also money available as part of the economic development bond that could be used toward studies 51 Aimee Newton added that the studies mentioned by the citizen group in the letter are 40 18 tenant studies specific She noted that such studies would provide information for tenants looking to possibly relocate in Taylorsville who are in need of demographic and other information to enable them to make an informed decision regarding apossible relocation Ms Newton stated that the citizen group is suggesting that as an incentive Taylorsville could offer to split the cost for this study with the potential tenant 34 City Engineer John Taylor spoke regarding the ESRI software which will be 41 18 extremely helpful in dashboard and windshield type studies He indicated that this software tenant studies but noted that there would still be need for internal could help further specific studies that would require additional funding 57 Lynn Handy referenced rating agencies and noted that lenders look closely at cities to 41 18 evaluate their commitment to economic development when determining a lending rate 30Chairman Rechtenbach thanked the citizen volunteer group for their work and time put 42 18 into helping Taylorsville Chairman Rechtenbach stressed the importance of economic development in any city He observed that there can only be so much cut from the budget and then the only other options are raising taxes or increasing revenue through economic development He noted that Taylorsville is trying to do a combination of tightening its belt where feasible while also encouraging economic development to increase revenues 29There were no additional citizen comments and Chairman Rechtenbach closed the 43 18 citizen comment period 3 Discussion Regarding the Tentative Budget John Inch Morgan 00City Administrator John Inch Morgan asked that the Mayor be excused as he is out of 45 18 town on City business Mr Morgan communicated that the Mayor has asked that the Public Information Officer position be moved from the Economic Development Departmental Budget to the Departmental Non Budget since this position will be available to assist with all branches of government He indicated that Mayor Wall would like the Council to postpone discussion on this item until the next regular Council Meeting when he will be in attendance Chairman Rechtenbach polled the Council and they were in favor of postponing this discussion Taylorsville City Council Work Session Minu es May 11 2011 Page 6 1 3 Public Works 06 City Engineer John Taylor updated the Council on the storm water utility projects that 47 18 have been completed He relayed that the original estimated cost for these projects was 4 million but the actual cost is approximately 2 million 35 City Administrator John Inch Morgan pointed out that the money that was saved on 48 18 these projects was due to the economic climate and receiving construction bids that are far under the original engineer estimate s 30 Mr Taylor stated that the projects that are listed were completed in order of need due to 50 18 age deterioration capacity and flooding issues He then updated the Council on projects that are still to be done and said the estimated cost of these projects is roughly 4 million He noted that some of these projects are in areas where UDOT is planning road projects and those will be taken care of by UDOT without any cost to Taylorsville 08Chairman Rechtenbach asked that in future handouts be provided to the Council ahead 53 18 of time so that they are able to come prepared to discuss the items involved 22Council Member Larry Johnson asked about the pond problem in the park on 3200 54 18 West 5600 South Mr Taylor explained that the area is a detention basin and the outlet for the pond is insufficient and needs upgrades 02Mr Taylor moved onto the Public Works Budget showing slides of where 55 18 Taylorsville has been and future needs He reviewed State Fuel tax dollars the City receives to maintain the roadways within the City He noted that in the past Taylorsville has received around 2 million but that amount has now been reduced to approximately 1 6 million reflecting a decrease since 2002 He explained that this decrease is due to the fact that the State looks at conservation and as a society more is now being conserved than in 2002 58Mr 18 55 Taylor detailed road maintenance trends beginning in 2007and observed that current economic times have forced the City to decrease service in this area to make up budget shortfalls Mr Taylor illustrated what is needed to maintain good roads in Taylorsville including preventative maintenance crack seal and slurry seals He cited 1501ane miles in Taylorsville and said the maintenance requirement is around 1 4 million He noted that if the City starts spending less then the cost of repair goes up significantly Mr Taylor showed the Council pictures ofroads that have been maintained versus roads that have not 35Mr 03 19 Taylor stated that at this point because 14 million was taken out of the budget it is going to take an additional 4 1 million just to bring roads backup to where they need to be s largest asset is roads worth 120 million and said that the City He observed that Taylorsville Taylorsville City Council Work Session Minutes May 11 2011 Page 7 is currently at a point of turning from preventative maintenance to restorative maintenance He noted that the City is now at a pivotal point where road maintenance needs to be considered seriously Chairman Rechtenbach asked Mr Taylor to provide a list of the roads that have gone from preventative maintenance to restorative maintenance It was agreed that this information will be provided for the Council Meeting in two weeks 56Council Member Larry Johnson noted that road maintenance funds dipped in 2007 03 19 when the economy began to fall apart Mr Taylor agreed and stated that roads aze a good asset He indicated that maintenance may be deferred for a yeaz or two and typically still be made up with preventative maintenance He noted however that it is a gamble to guess how long the recession will last and how long road maintenance can be deferred Mr Taylor reported that moving from preventative maintenance into restorative maintenance could add at least another million dollars to that repair cost Mr Taylor noted that Public Works is not the only department that is dealing with economic factors He acknowledged that every City Department has cut and deferred as much as they can 42Mr Taylor moved on to other expenses in the Public Works Budget He addressed the 05 19 street signs project and explained that it is not to replace and restore current street signs but rather is a rebranding effort that was presented to the Council at a prior meeting He noted that at that time the Council asked that these costs be reflected in the budget Mr Taylor stated his opinion that this is not necessarily needed at this time but noted that this line item reflects the costs associated if done He clarified that the project needs to be done in a yeaz time period three at a cost of 100 000 dollars a year Mr Taylor recommended that if it is decided that street signs is not a project that needs to be done right away the 100 000 amount go back into the Road Maintenance Budget 13 Council Member Morris Pratt asked about the personnel totals for wages and benefits 07 19 in the Public Works Budget and observed that the numbers don t match the budget tab Chief Financial Officer Scott Harrington stated that the total on the personnel column must not have moved forward He agreed to make the needed fix 54Council Member Pratt stated that the new signs can be delayed 08 19 Council Member Dama Barbour agreed that the street signs are not a necessity but said thatthey will help with branding She recommended that if street signs are not done this yeaz they be planned for next yeaz She suggested that the 100 000 amount be left in the Public Works Department Budget for roads 15Council Member Larry Johnson 10 19 suggested that the street signs can wait quite awhile He indicated that he would like to see the priority list of roads needing maintenance Taylorsville City Council Work Session Minutes May 11 2011 Page 8 46Chairman Rechtenbach expressed his hesitance to abandon 10 19 everything that helps improve or spruce up the City He said he does believe that the signs can be deferred but should be kept on as a prioritized item for future budgets Council Member Bud Catlin stated that he prefers that the signs wait and he would also like to see the priority list of roads needing maintenance 50Chairman Rechtenbach encouraged Council Members to keep open minds as to the 11 19 reality of the needs of the City and the costs associated He observed that no one wants to raise taxes but said the Council needs to be careful to not make cuts to the bone and then expect the City to maintain its current level of service 46Council Member Morris Pratt clarified that the Public Works repair and maintenance 12 19 line item was for the restriping of 4000 West and 6200 South and also for streets and slurry seals Mr Morgan clarified that about 100 000 of that line item is for streets and slurry seals 34John Taylor confirmed that the CFI on 6200 S and Bangerter will be for the 13 19 south direction and should help east north west traffic as well 57Council Member 13 19 Larry Johnson asked about the line item for neighborhood cleanup and the reason behind the increase from 10000 to 25 000 Mr Morgan explained that in previous budgets there were two lines one for street beautification and one for neighborhood cleanup those two lines have been combined and the total amount was increased to do some of the specific matching projects identified within each of the Council districts 20Council Member Morris Pratt agreed that the neighborhood cleanup line item increase 15 19 is a minimum of what probably should happen and stated that as of April there has only been 700 spent He observed that if funds are budgeted then they need to be used It was noted that it is the responsibility ofthe Council to identify the areas in each district that need cleanup 22John Inch Morgan responded that historically the 10 16 19 000 amount has been split with allocations of 0 2 00 to each district He relayed that some districts have used that amount and then sometimes Council Members have even gone to other Council Members and asked to borrow those funds for certain projects as some azeas are more active in organizing neighborhood cleanups Mr Morgan clarified that the neighborhood cleanups are not the dumpsters that are provided every year by the County but rather when scout groups church groups or neighborhood groups come together and identify certain areas that need work He noted that the City provides trailer dumpsters mulch etc for such requested projects 35John Inch Morgan cited a need to promote neighborhood cleanups and let the citizens 18 19 know that these funds are available Mr Morgan stated that one of the things the City would like to do this yeaz is a neighborhood reclamation program in order to be active pro in neighborhood Taylorsville City Council Work Session Minutes May 11 201 Page 9 ups and help prevent deterioration fix Council Member Barbour agreed and stated that the funds will most likely be used in full next year 03 Council Member Lazry Johnson asked about Public Works Budget line item 10 and 20 19 whether it is for the street light maintenance that was sent out to Rocky Mountain Power when the City was redoing the lights Mr Morgan answered that there are two parts one is the paying fox power itself which is paid to Rocky Mountain Power the other part is for the s City contract with Salt Lake County to maintain lights 48Scott Harrington gave additional clarification with regards to Council Member s 20 19 Pratt earlier question regarding the salaries and wage line in Public Works 47Council Member Johnson inquired whether using the County for maintenance on the 1922 lights is still the best option and whether bids from other companies should be pursued John Inch Morgan explained that the City is still in the process of replacing the high low energy cost bulbs and it does not seem feasible to transition during the equipment replacement process 13 John Inch Morgan clarified that the only change to the Public Works budget based on 24 19 000 for street signs discussion is the removal of 100 2 3 Community Development 54Community Development Director Mark McGrath reviewed historical numbers on 24 19 building permits and plan check fees for the past five years He indicated that with projections based on what has already come in the numbers for this year should total 352 176 He noted that this is in line with historic trends 45Chairman Rechtenbach asked about trends for next year Mr McGrath reported that in 26 19 looking at the history Taylorsville has stayed consistent and is still maintaining building activity despite the economic downturn He noted that numbers could be a little lower next yeaz but said if economic development activities happen building activity will likely increase 01Council Member Larry Johnson asked for predictions on residential construction Mr 29 19 McGrath responded that residential building has been down but indicated that commercial activity has carried the City for the last three or four years He relayed that the Waterside Project on 2200 West was recently purchased and building permits will be sought for 32 units Council Member Johnson followed up by asking about the UDOT property on 3200 West and 6200 South Mr McGrath answered that the UDOT property is the largest vacant developable property in the City right now He clarified that it is currently master planned as a research type development Taylorsville City Council Work Session Minutes May 11 2011 Page 10 45 Mr McGrath explained that the line item for 30 19 public notice allocations has been switched to Administration which is why no amount is reflected in that budget line He noted that the Book Subscriptions and Memberships line item is up 33 lazgely due to new building codes that aze required house in He relayed that Travel and Training is up 60 as over half of the employees in the Community Development Deparhnent will require mandatory training to maintain certifications He clarified that this budget was 30001ast year and 4800 is proposed for next year Mr McGrath explained that the increase in uniform purchases is due to the need for toed steel boots and heavy coats for Taylorsville Building Inspectors 02 Council Member Morris Pratt asked about the nafional 33 19 training listed in the budget and inquired whether it is necessary to maintain certifications Mr McGrath answered that the national training is the easiest way for him to get the required 32 hours per year in one place and at one time in order to maintain his own certification 02 Council Member Pratt asked Scott Harrington about a 34 19 discrepancy in wages of about 8 5 42 Mr Harrington answered that the difference is due to the retroactive salaries in this department that have been proposed Council Member Pratt stated that the retroactive salaries are something that will most likely be discussed at the next meeting 56Mr McGrath summarized that the Community Development 36 19 Department is requesting a flat 2 4 increase vv hich is largely due to the increase in benefits that is across the board 3 Economic Development 26Economic Development Director Keith Snarr addressed the s 38 19 City economic development effort and stated that Taylorsville is beginning to see some success He noted that economic development includes both business attraction and business retention He relayed that Taylorsville is now recognized as a vibrant high tech and related medical community with expansion of the Sorenson Communications and Nelson Laboratories properties which has added over 400 jobs in the past year He referenced Royal Bank of Scotland Securities that has relocated to Taylorsville as well as the Unified State Laboratories Delta Health Systems Bout Time Pub and Grub and Planet Fitness Mr Snarr that reported currently economic development efforts are focused on revitalizing key retail locations including the West Point Shopping Center at 5400 South and Bangerter Highway as well as the 6200 South Redwood Road Urban Renewal Project Area the DDR Family Center at 5400 South Redwood Road and the Meadowbrook Plaza and Carriage Square at 4100 South He relayed that the department is scheduled to attend the ICSC Conference this month where meetings have been scheduled with several key property owners and anchor tenants for specific locations 24Mr Snarr reviewed the Economic Development Department budget He 39 19 explained that the office equipment capital non line item is a little high due to the transfer of the proposed Taylorsville City Council Work Session Minutes May 1 2011 Page L 1 Public Information Officer to the departmental non budget He noted that some of the money budgeted in this line will also need to transfer as set up fees for that position 57 Chairman Jerry Rechtenbach referenced the 12 39 19 000 budgeted for the Taylorsville Spirit Magazine and asked about the s City return on this investment Mr Snarr clarified that this magazine is used for both business promotion and for residents to keep by their telephones He said that it helps direct people to do business in Taylorsville He noted that this year the Spirit Magazine also includes home in businesses He cited the total cost for the Spirit Magazine at 7 0 00 and said the additional 0 5 00 reflected in this budget is for the emergency phone numbers magnets that are provided to citizens every other year 21Mr Snarr explained that the magazine ads line item is budgeted for ads in Life in 41 19 Utah with the Salt Lake Chamber which helps with lobbying efforts for Taylorsville He also cited ads for the Telecom Book the Business in Utah and the Western Real Estate Business He referenced money also budgeted fox marketing efforts such as kit covers and portions of the web design 19 42 57 Council Member Larry Johnson asked about the line item for the ICSC Conference in Las Vegas and inquired whether five attendees are really necessary because of the high travel cost for the conference Mr Snarr explained that the number of people who go to this conference is necessary to show that the City is serious about Economic Development and to help build relationships with business owners He noted that the allocation also covers the s City participation with the Economic Development Corporation of Utah EDCU to provide a cooperative booth that local cities are able to use with shared costs He clarified that EDCU mans the booth which gives Taylorsville attendees a chance to work the conference a little more on the floor 56 Council Member Morris Pratt addressed the CST Group and stated that the ICSC 44 19 Conference is a prime example of the City extending itself for Economic Development Chairman Rechtenbach noted that the ICSC Conference is a lot of hard work for attendees with a lot of meetings set up in advance 57Council Member Johnson referenced the empty Kmart property and inquired about how 46 19 these types of properties are made known to potential businesses at this conference Mr Snarr explained that there are several ICSC functions throughout the year one ofwhich is the Utah Idea Exchange where attendees are given a copy of a tenant list which is then given to the Economic Development Committee who screens the list and determines the top 10 12 businesses that Taylorsville should pursue He said that from that list a target list of businesses is developed that may fit in the City at various locations then appointments are scheduled with either the broker or even the property owner He noted that the City will be meeting with the tenant property owner and the tenant in regards to the Kmart property Mr Snarr clarified that there has Taylorsville City Council Work Session Minutes May 11 2011 Page 12 ofpre prior to the conference He added that the ICSC Conference is also been a lot negotiation agood opportunity to meet with the out ofproperty owners regarding their leasing efforts state He reported that the first meeting Taylorsville has is with the Developers of Diversified Realtors DDR Leasing Team regarding the Family Center 58Mr Snarr described the literature and materials that Taylorsville hands out while at the 48 19 ICSC Conference e i the Taylorsville Spirit site plan maps of particular locations that are and business cards to available give to businesses for future interest Chairman Rechtenbach expounded on the maps that are brought to the conference and explained that any time there is a meeting with anyone there is a defined handout provided by the City Mr Snarr added that this information is also given to the EDCU for compilation in a book entitled the Utah Retail Property Book He said that each city gets six pages and the book is given to those interested in coming to Utah He clarified that not all Utah cities aze involved in this conference but the ones who are competitive in Economic Development are represented He noted that it is good for Taylorsville to be involved in the conference 33Council Member Johnson cited the negative history relating to DDR and inquired about 50 19 plans for vacant spaces in the Family Center Mr Snarr relayed that there is a meeting set up with DDR to talk about a couple of specific major tenants as well as tenants subthat could possibly go into existing vacant spaces 44Council Member Pratt asked for clarification on RDA Studies and the allocation for 51 19 consultants Mr Morgan gave clarification on s Administration efforts to maintain a clearer accounting of the purpose for particular studies Council Member Pratt then asked about several different tabs that seem to be related with regards to professional fees consultants and marketing He inquired whether some of these tabs might be combined Mr Snarr agreed that some of the tabs could be combined with more specific information included as to actual expenses 47Council Member Johnson asked for confirmation that there will be 500 54 19 000 in the Economic Development Fund Chairman Rechtenbach agreed that is the correct amount Council Member Pratt suggested moving 72 000 from the Economic Development budget to the Economic Development expense tab Chairman Rechtenbach responded that some of the things talked about in the Economic Development Fund are specifically for the first s year bond payment as the tax increment will not kick in for two to three years He suggested that if money is taken from the fund and mingled with the Economic Development Department budget it may get lost in the shuffle 51 Council Member Johnson suggested that the money in the Economic Development 56 19 Fund will not be used right away Mr Snarr clarified that things may happen quickly and commitments will need to be made for road improvements and property acquisition Taylorsville City Council Work Session Minutes May 2011 Page li 39John Inch Morgan added that there have been commitments made to acquire property 58 19 on 5400 South which will come from bond monies with associated debt service each year that will need to be covered 00Chairman Rechtenbach reviewed the suggested changes that the Council made to the 01 20 Economic Development Budget with regards to professional fees consultants and studies 16 Council Member Catlin requested that a new disk be provided with current 06 20 changes to the budget John Inch Morgan agreed to provide such a disk and noted that the most current version is always posted to the City website as soon as changes are made 09Council Member Johnson encouraged ICSC attendees to be aggressive so that things 07 20 will happen 46Keith Snarr recognized and expressed appreciation to Council Member Catlin for 07 20 attending the Economic Development Team Meeting and providing valuable input to the process Mr Morgan added that Council Members are invited to the Economic Development Team briefings to give input and ideas 22Council Member Pratt noted that the City Council did make a 10 million commitment 08 20 for economic development based on what was suggested 02John Inch Morgan reviewed the budget discussion that is scheduled for the next 09 20 Council Meeting as follows personnel discussion including the PIO as well as more discussion on the Economic Development Tab and uses of the fund He noted that there also needs to be an RDA meeting scheduled next week to discuss the RDA budget 55 Scott Harrington reviewed Tab 15 Debt Service which is the fund from which bond 10 20 payments are made He explained that this includes the initial sales tax bonds from the 10 million that was borrowed in 2006 the animal shelter bonds and the lease with the Senior Center Van He noted that this fund also includes a small management fee for bond council and administration 10Mr Harrington reviewed the tab for Transfers and noted that there is nothing planned 12 20 to transfer to the capital economic development or cemetery fund this year so this tab is down significantly from years prior 37Mr Harrington explained that the money from the Stantec issue is not considered a 12 20 transfer but is located in miscellaneous revenue He suggested that it should probably go back into the capital fund from where the expenses were originally paid Taylorsville City Council Work Session Minutes May I1 2011 Page 14 13 Mr Harrington reviewed the surplus that is showing in the Cemetery Fund Summary 20 sheet and clarified that there was an increase in the fund balance because expenses are under revenues by 03 00 He said this is important because there will come a time when there are no more plots to sell however the Cemetery Fund will still need to be maintained 20 43 Council Member Pratt inquired about adjustments to the Fund Balance Mr Harrington stated that this consists of changes to General Liability Auto and Property insurance from estimated numbers to actual numbers Adjustments for health insurance were also addressed 03Council Member Pratt asked Mr Harrington to provide a summary of insurance 16 20 adjustments and changes to the Fund Balance for review 21 Council Member Pratt commented that when the PIO allocation was moved from the 16 20 Police Deparhnent to Departmental Non the amount was changed Mr Harrington explained that this was due to a mistake in the salary range that was identified and the number was reduced to fit into the assigned salary range 36Chairman Rechtenbach referenced the information that was sent out regarding police 19 20 vehicles and asked Chief Del Craig to be prepared to discuss possible changes to this line item next week 37Mr Morgan stated that every tab in the budget has been looked at once He indicated 20 that now is the point to go back and discuss budget adjustments that Council Members may have on individual line items 4 Development Code Review and Discussion Chapter 2 Mark McGrath 25Community Development Director Mark McGrath briefly introduced Chapter 2 of the 22 20 Development Code which includes some of the foundational enabling catch all statements that are referred to throughout the rest of the code 01Council Member Pratt detailed questions and concerns throughout Chapter 2 which 23 20 Mr McGrath and Grants Manager Donald Adams noted It was agreed that recommendations will be looked at within the department and changed as appropriate 29Chairman Rechtenbach stated that the Council should 16 21 plan to review Chapter 3 of the Development Code next week and revisit the end of Chapter 2 if necessary 08Council Member Pratt suggested that if the Council is going to look at Chapter 3 17 21 next week then the RDA meeting should be postponed Mr Adams noted that the RDA meeting is needed more at this time than the review of Chapter 3 Mr Morgan explained that an RDA Taylorsville City Council Work Session Minutes May l 1 2011 Page IS Meeting is necessary because the Board has a budget separate from the City budget and anticipated revenues and expenditures for specific RDA projects must be reviewed Chairman Rechtenbach asked that the RDA meeting be scheduled for next week and that Chapter 3 of the Development Code be deferred 21 28 3 Donald Adams invited the Council to call or m e ail Mr McGrath or himself with any questions or to get clarification as needed offline in order to expedite review during Council Meetings 5 Other Matters 53Chairman Rechtenbach stated that during the ULCT Meetings he attended in St 18 21 George there was some discussion regarding liability auto and workers compensation insurance for the City He relayed the feeling that the premium with the Local Governments Trust is high Chairman Rechtenbach reported that he met with another insurance carrier recently and believes there is a chance to save money on that portion of the City insurance Chairman Rechtenbach polled the Council on whether or not to direct Administration to send out bids for liability auto and workers comp insurance and the Council consensus was yes 08Chairman Rechtenbach brought up two issues that have been requested to be on future 21 Council agendas as follows 1 a request from UDOT to present information on upcoming projects with regards to Bangerter Highway Chairman Rechtenbach stated his opinion that this report can wait until after budget discussions are completed and 2 a request from the Police Officers Association FOP to present a petition during City Council Meeting regarding the issue of Taylorsville joining the Unified Police Department Council Member Catlin expressed interest in hearing that request Chairman Rechtenbach observed that the agenda for next s week meeting is pretty full and suggested that FOP present at the June 1 2011 Meeting 4 Adjournment 47 Council Member Dama Barbour MOVED to adjourn the City Council Work Session 24 21 Council Member Morris Pratt SECONDED the motion Chairman Rechtenbach called for being none he called for a vote The discussion There vote was as follows Catlin yes yes and Pratt All City Council members voted yes Rechtenbach Barbour yes Johnson yes mously The and the motassed unan eeting was adjourned at 2 9 4m p or faw in s C lit C Cheryl Peacot icCottle City Recorder Minutes approved CC 06 11 15 Minutes Prepared by Ca Recorder Ghery Peacock Cottle and Deputy Recorder Jessica Springer