City Council

Taylorsville City Council Minutes October 5 2017 Page I City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday October 5 2011 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84129 BRIEFING SESSION Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman John Brems City Attorney Council Member Dama Barbour Cheryl Peacock Cottle City Recorder Council Member Bud Catlin Jessica Springer Council Coordinator Council Member Morris Pratt Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Del Craig Chief of Police BRIEFING SESSION 1 Review Administrative Report 30Chairman Jerry Rechtenbach conducted the Briefing Session which convened at 0 01 18 6 2 pCity Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members m were present Chairman Rechtenbach called for questions on the Administrative Report and there were none 2 Review Agenda 32The agenda for the City Council Meeting was reviewed 03 18 Two corrections were noted to the minutes of September 21 2011 Taylorsville City Council Minutes October 5 2011 Page 2 48Council Member Pratt indicated that he will have some other matters for discussion 08 18 under Agenda Item 7 He inquired whether the discussion regarding the Employee Appeal Board is scheduled for next s week Work Session Mayor Wall clarified that the City Attorney is making some recommended changes and then the ordinance will be forwarded to the Ordinance Review Committee for input before it is brought back for Council discussion 3 Closed Session 54Council Member Dama Barbour MOVED to adjourn the Briefing Session and convene 11 18 a Closed Session to discuss the professional competence of an individual at 1 6 1 m p Council Member Larry Johnson SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called for call aroll vote The vote was as follows Catlin yes Bazbour yesRechtenbach yes Johnson yes and Pratt yes All members of the City Council voted and the motion carried by a unanimous vote CLOSED SESSION Those in attendance at this Closed Session were Mayor Russ Wall City Administrator John Inch Morgan Council Members Barbour Catlin Johnson Pratt and Rechtenbach City Attorney John Brems and City Recorder Cheryl Peacock Cottle A meeting of the City Council held on Wednesday October 5 2011 was closed to discuss the character and professional competence of an individual wherein no other items were discussed Council Member Dama Barbour MOVED to adjourn this Closed Session at 4 6 pand 7m convene the regular City Council Meeting Council Member Bud Catlin SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called for call aroll vote The vote was as follows yes Barbour Catlin yes Rechtenbach yes yes and Pratt Johnson yes All members of the City Council present voted and the motion carried by a unanimous vote Taylorsville City Council Minutes October 5 2011 Page 3 REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman John Brems City Attorney Council Member Dama Barbour Mark McGrath Community Development Director Council Member Bud Catlin Del Craig Chief of Police Council Member Morris Pratt Cheryl Peacock Cottle City Recorder Jessica Springer Council Coordinator John Taylor City Engineer Scott Harrington Chief of Finance Patrick Tomasino Building Official Troy Hansen IT Specialist Aimee Newton Public Relations Consultant Citizens Kristie Overson Rhetta McIff Dave Ballou Israel Grossman John Gidney Spencer Braithwaite Aubrey Thompson Jay Ziolkowski Dean Paynter Charles Christopher Jacob Mattson Mike Major Mike Rottini Shelly Edwards Jacob Bailey Curt Cochran Del Feltenbarger Members of Scout Troops 472 493 and 1034 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 46Chairman Jerry Rechtenbach called the meeting to order at 4 48 18 6 8m pand welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present I 1 Opening Ceremonies Pledge of Allegiance Spencer Braithwaite Youth Councii Youth Council Member Spencer Braithwaite directed the Pledge of Allegiance Taylorsville CiTy Council Minutes October 5 2011 Page 4 2 1 Reverence Aubrey Thompson Youth Council Opening Ceremonies For October 19 2011 to be arranged by Council Member Catlin Youth Council Member Aubrey Thompson offered the Reverence 09Chairman Rechtenbach recognized members of Scout Troop 472 and Scout Troop 493 51 18 who were in attendance 3 1 Citizen Comments 39Chairman Jerry Rechtenbach reviewed the Citizen Comment Procedures for the 53 18 audience He then called for any citizen comments 46 There were no citizen comments and Chairman Rechtenbach closed the citizen 53 18 comment period 4 1 Mayor Report s 4 1 Lights on Day October 27 201 9 Mayor Russ Wall presented a proclamation declaring October 27 2011 as Lights on 53 18 After School Day through the YMCA He noted that this represents a celebration school ofafter programs He relayed that the YMCA serves over 350 Taylorsville youth each year through before and after school programs 08Council Member Catlin recognized the Fremont YMCA facility 57 18 as a wonderful asset to the community 5 1 Recognition ofthe Best of Taylorsville Home Business Beautification Awards Rhetta Mclff LARD Chair 36LARP Chair Rhetta McIff presented Best of Taylorsville Home 57 18 Business Beautification Awards to the Del and Sherlyn Feltenbarger Family residence and also to Mr Harris of Nelson Laboratories business recipient 11 The Council thanked the LARP Committee and the Healthy Taylorsville Committee for 03 19 providing healthy snacks for the meeting Taylorsville City Council Minutes October 5 2011 Page 5 2 APPOINTMENTS 1 2 18Appointing Municipal Inspectors John Inch Morgan Ordinance No 11 46 City Attorney John Brems presented the subject ordinance regarding the appointment 03 19 of Municipal Inspectors He said that it is recommended that Mickey Pahl and Scott McMahon be appointed as the Municipal Inspectors 06 26Council Member Pratt questioned whether the ordinance should be amended to appoint 19 Code Enforcement personnel in general as inspectors rather than naming specific persons Mr Brems said that he would need to give further consideration to that suggestion and research the statute 40Council Member Morris Pratt MOVED to table Ordinance No 11 07 19 18 Appointing Municipal Inspectors until the October 19 2011 City Council Meeting following further consideration and additional recommendation Council Member Bud Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows Catlin yes Barbour yes Johnson yes Rechtenbach yes and Pratt yes All City Council members voted in favor and the motion passed unanimously 3 REPORTS 1 3 Youth Council Aubrey Thompson Youth Council Chair 38Youth Council Chair Aubrey Thompson reported on recent activities and upcoming 08 19 events for the Taylorsville Youth Council She relayed that Youth Council Members will be working to provide Thanksgiving and Christmas Boxes to Taylorsville families in need 09Ms Thompson asked for recommendations on any Taylorsville families who may be 19 adopted to receive Holiday Boxes She gave clarification on donations that are gathered Council Member Pratt noted that if there are not enough families to receive the boxes the Taylorsville Food Bank would also be a good recipient 4 CONSENT AGENDA 1 4 Minutes RCCM 09 11 21 Council Member Morris Pratt MOVED to adopt the Consent Agenda with the two corrections previously noted in the Briefing Session Council Member Bud Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a Taylorsville City Council Minutes October 5 2017 Page 6 roll call vote The vote was as follows yes Barbour Catlin yes Johnson yes Rechtenbach yes and Pratt yes All City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS 5 1 Discussion of the Proposed Land Development Code Chapters 18 19 20 Mark McGrath 23 Community Development Director Mark McGrath presented Chapters 18 Historic 10 19 Resources Overlay Zone 19 Site Specific Development SSD Districts and 20 Residential Development Standards of the proposed Land Development Code 28 Chapter 18 Historic Resources Overlay Zone was discussed Mr McGrath relayed 10 19 that after several years of consideration an ordinance a proposed Historic District and several proposed Historic Sites have been established He noted that historic provisions in the new code are still voluntary until such time as more specific design standards are developed 31 Council Member Pratt cited an identified historic area and Mr McGrath clarified that 19 11 the area was recommended by the Planning Commission and the Historic Preservation Committee He noted that windshield surveys were also conducted to determine historic boundaries along 4800 South He confirmed that people within the proposed zone are not bound and compliance is voluntary 39Mr McGrath acknowledged that two or three properties that have already been 12 19 officially designated as historic will remain so 42 Chairman Rechtenbach referenced Qualifications for Designation and inquired 13 19 whether age of a property is considered Mr McGrath explained that generally any structure over 50 years is qualified to be considered as historic He agreed that the standard age of over 50 years should be specified in the code 38 Chairman Rechtenbach made a suggestion regarding the last paragraph on the last page 14 19 30 extension may be instituted by the Council to specify that a final day 24There were no additional comments on Chapter 18 15 19 27Chapter 19 Site Specific Development SSD Districts was discussed Mr McGrath 15 19 referred to this chapter as the Create Your Own Zone Zone where a zone may be crafted for a creative development proposal Mr McGrath explained that this new creative element in the code works similarly to a Development Agreement Taylorsville City Council Minutes October 5 011 Page 7 00 Chairman Rechtenbach cited Page 2 17 19 paragraph E and inquired whether all plans come to the City Council for decision Mr McGrath said that all of these types of developments would come before the City Council for approval because ordinances aze affected There were no additional comments regazding Chapter 19 5 Chapter 20 Residential Development Standards was discussed Mr McGrath cited a 17 19 new element contained in the code that requires the inclusion of at least atwo car garage to any single family dwelling He cited another new concept found on Page 4 regarding minimum and maximum dwelling sizes for all R 1 and 2 R zones He indicated that this owuld prevent very small or very large housing units from being built in the single and family two zoning classifications 55Chairman Rechtenbach asked for clarification on the table regarding setbacks and Mr 19 McGrath agreed to change the verbiage for the citation referenced 16Discussion ensued regazding dwelling size requirements Mr McGrath cited the desire 21 19 to avoid very large houses that are out of character with the rest of a He neighborhood acknowledged that this is not yet much of an issue in Taylorsville He noted the need to have a balance within the City for housing Mr McGrath referenced the ability to make application to the Community Development Director for an exception 33Mr McGrath agreed to re 28 19 work numbers for dwelling lot sizes and then bring new recommendations back for Chapter 20 at a future meeting 23Council Member Johnson said that he doesn 30 19 tmind allowing the Community Development Director to make decisions regarding appropriate dwelling sizes 30 32Council Member Barbour referenced aging lots in the City and suggested that there 19 may be owners wanting to re vitalize their properties She cited the need to have guidelines in place for those instances in order to protect neighboring properties Mr McGrath acknowledged that there may be some desire to remove existing older homes and build new larger houses 35 Council Member Catlin cited a vacant double lot on his street as an example where a 31 19 bigger home might be built He said he does not have a problem with that 39 Council Member Pratt asked whether all new homes aze being built with gazages Mr 32 19 McGrath stated that under the new code builders are required to install atwo gar garage He said there are some exceptions in the PUD Section that allow for consolidated parking Taylorsville City Council Minutes October 5 2011 Page 8 12 Chairman Rechtenbach expressed concern about stating specific pavement width 34 19 requirements He suggested providing reference elsewhere e iPublic Works Design Standards Mr McGrath agreed that this was a good point 19 Council Member Barbour raised a question regarding Open Space under the PUD 3500 Section on Page 6 She stated concern with the 40 requirement Mr McGrath referenced the desire to ensure that there is adequate open space in the PUD including private yard space and park open space and excluding roads and sidewalks Ms Barbour relayed that three common developers she spoke to believe this is a heavy requirement 97 Mr McGrath suggested that utility corridors not be included as open space within 38 planned unit developments He cited intent not to include developable non or unimproved land as open space Chairman Rechtenbach suggested leaving discretion to the Community Development Director on some questionable issues 15 Mr McGrath defined patios for Council Member Johnson 41 19 24Mr McGrath agreed to bring back a site plan that illustrates 40 of open space in a 42 19 PUD 59Council Member Johnson asked fox explanation on the table relating to parking ratios 42 19 Mr McGrath gave additional clarification on parking space requirements within planned unit developments 53 Chairman Rechtenbach inquired about street light standards as referenced on Page 8 45 19 Mr McGrath agreed to specify that the standard shall not be less than the municipal standard He acknowledged that exceeding the City standard for lighting would have to have Planning Commission approval 07Council Member Catlin cited historical problems with street lights related to PUDs 48 19 48 Chairman Rechtenbach suggested amending the bottom paragraph on Page 10 to 19 include property and liability insurance He also noted a change to reflect pro rata rather than pro rate 39Chairman Rechtenbach cited Paragraph L on Page I5 He recommended that after the 49 19 12period referenced applicants be required to pay fees again month 31 Chairman Rechtenbach cited Pages 17 18 and 19 He suggested referencing standards 50 19 in a consolidated table Taylorsville City Council Minutes October 5 201 I Page 9 29 Council Member Pratt referenced Page 23 regarding the Manufactured Home 51 19 Residential District Mr McGrath confirmed that setbacks still must be met although there is no minimum lot width specified 25Council Member Johnson asked about open fences on Page 16 Mr McGrath noted 52 19 that sidewalks may not be obscured 6 FINANCIAL MATTERS 6 1 Resolution No 11 28 Accepting the Emergency Management Performance Grant EMPG in the Amount of 10 000 Jahn Inch Morgan 11 City Administrator John Inch Morgan 53 19 presented the subject resolution to approve acceptance of the Emergency Management Performance Grant EMPG in the amount of 000 He clarified that this is a matching grant intended to purchase equipment for emergency 10 response He relayed that the 50 match can be an in kind or soft match 23Council Member Dama Barbour MOVED to adopt Resolution No 11 54 19 28 Accepting the Emergency Management Performance Grant EMPG in the Amount of 10 000 Council Member Bud Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Catlin yes Rechtenbach yes Barbour yesJohnson yes and Pratt yes All City Council members voted in favor and the motion passed unanimously OTHER MATTERS 1 7 Resolution No 11 29 Requesting the Recertification of the Taylorsville Justice Court John Brems 54City Attorney John Brems presented a resolution to request the recertification of the 19 Taylorsville Justice Court He explained that this must be approved by the City Council every four yeazs according to State statute requirements 30Council Member Pratt noted that the current certification expires in February 2012 55 19 Mr Brems clarified that the recertification is usually done early during the month of October Council Member Pratt stated that no Opinion Letter has been provided to the City Council by the City Attorney although it is referenced in the proposed resolution Taylorsville City Council Minutes October 5 2011 Page 10 Mr Brems relayed that he has not finalized the opinion letter due to issues relating to new statute requiring all judicial hearings to be recorded He agreed to provide the opinion letter to the Council before bringing the resolution back to a future meeting 42Council Member Catlin called for confirmation that adopting the subject resolution 58 19 re the Drug Court Mr Brems stated that the Justice Court is not a recognized does not approve Drug Court 01 Council Member Bud Catlin MOVED to postpone Resolution No 11 00 20 29 Requesting the Recertification of the Taylorsville Justice Court until the second meeting of October after an opinion letter has been provided by the City Attorney Council Member Mon isPratt SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote a s as follows yes Barbour Catlin w no yes and Pratt Rechtenbach Johnson no yes All City Council members voted and the motion passed with 3 a to 2 vote 2 7 Discussion Regarding Taylorsville Newsletter Options Aimee Newton 2Public Relations Consultant Aimee Newton called for discussion on options for the 00 20 Taylorsville newsletter She referenced options previously provided to the Council and summarized each as follows 1 Keep the newsletter included in the Valley Journal as is this is the least expensive option but some residents complain about delivery problems 2 Do a separate insert in the Journal this would make the newsletter a little more visible and 3 Mail an individual newsletter to every home Ms Newton provided samples of newsletters from other cities She cited potential costs for mailing to every home and suggested that this could be done less frequently than on a monthly basis 20 03 32Ms Newton referenced the possibility of doing an m e ail newsletter at the cost of 15 to 150 per month 27Council Member Pratt expressed concern with separate inserts in the Valley Journal not 04 20 being delivered or falling out He said he is in favor of keeping the current newsletter as it is Option 1 45 Council Member Bud Catlin stated that he is not in favor of Options 1 05 20 or 2 because he currently does not receive a Valley Journal at his home He cited delivery issues he has had He said he likes Option 3 because he would actually receive the City newsletter 53 Discussion was held regarding 07 20 delivery problems related to the Valley Journal Taylorsville City Council Minutes October 5 3011 Page 11 59Mayor Wall indicated that he has met with Valley Journal representatives at least three 09 20 times to discuss delivery issues but said they are not getting the message 09 Suggestion was made regarding the possibility of mailing the Journal to residences as 11 20 was done previously Additional cost was cited and Mayor Wall noted that the City may offer to cover the cost difference to have the Journal mailed to Taylorsville residents 13Council Member Catlin stated that he is not in favor of using the Valley Journal He 12 20 noted that they are not a Taylorsville business and there are many other printing businesses in Taylorsville 07The possibility of collecting sponsors for the newsletter with advertising incentives was 13 20 discussed It was estimated that this could save one third of the cost of a City newsletter 09Council Member Pratt acknowledged that delivery problems have been experienced 14 20 over the last seven or eight years He suggested that the option be explored for paying a little more to mail the newsletter Ms Newton confirmed that there are approximately 17 300 households in Taylorsville and that 000 newsletters are produced for Taylorsville and the Kearns area 30 18Council Member Johnson said that he would like to see better attendance at City 15 20 Council Meetings and would like a sign posted to advertise Council Meetings He suggested that most of those attending meetings currently are not Taylorsville residents 17 09Ms Newton noted that the City could do a nice individual quarterly newsletter for just 20 a little more than is currently being paid 50Council Member Barbour proposed that a cost be obtained for mailing out the Valley 17 20 Journals and also for printing an individual newsletter with some advertising Mayor Wall stated that the costs will be gathered and provided to the Council by the first meeting in November Ms Newton agreed to get costs for both monthly and quarterly newsletters Council Member Johnson stated his preference for a quarterly newsletter 44Council Member Pratt suggested that a newsletter page be placed on the City website 20 with the newsletter content prepared by the City Taylorsville City Council Minutes October 5 2011 Page 12 3 7 Discussion Regarding Issues with the Current M E ail System Chairman Rechtenbach 16Council Member Pratt inquired about the possibility of using CDBG money to help 21 20 fund covered parking spots at the new Senior Housing Development on Plymouth View Mayor Wall agreed to ask CDBG Consultant Kathy Ricci to make application from the City to cover the costs for covered stalls He asked that any other ideas for CDBG Funds be provided to him 12Council Member Larry Johnson inquired whether City employees who come to 24 20 meetings get paid for the time they are in attendance Mayor Wall and City Administrator John Inch Morgan gave explanation They clarified that Department Directors are exempt employees who are on salary merit employees who are required to be in attendance are either paid or receive comp time It was noted that if employees come to Council Meetings on their own because issues are of interest to them e i budget discussions they are not compensated 11 Chairman Rechtenbach opened discussion regarding issues with the s 25 20 City M E ail System City IT Specialist Troy Hansen has preemptively worked on It was noted that the s computer issues 40Council Member Bud Catlin stated that he is extremely pleased with the fixes made by 25 20 Mr Hansen 15Mr Hansen gave clarification on the impact of a recent Outlook Update on computers 26 20 53 Council Members each explained computer issues they are having 27 20 Mr Hansen agreed to make adjustments to laptops as needed 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action It was confirmed that the Employee Appeal Board Ordinance will be brought back at a later time as previously discussed in the Briefing Session 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 48 29 20 1 9 City Council Work Session Wednesday October 12 2011 0 6 0m p 9Z City Council Briefing Session Wednesday October 19 2011 6 0 0m p 9 3 City Council Meeting Wednesday October 19 2011 3 6 0m p 9 4 City Council Briefing Session Wednesday November 2011 0 6 0mp 9 5 City Council Meeting Wednesday November 2 2011 3 6 0 mp 9 6 Board of Canvassers Meeting General Election Tesday November 22 2011 0 6 0m p Taylorsville City Council Minutes October 5 2011 Page 13 10 CALENDAR OF UPCOMING EVENTS 03 30 20 p to 0 10 Customer Service Open House October 10 2011 6 3 0m 8 0 p m Taylorsville City HaII Salt Lake County will be available to answer any of your questions about garbage or recycling 2 10 Veterans Day Poster and Essay Contest Deadline is October 21 2011 at 7 0 0m p All students grades 1st through 8th are invited to participate for more information contact Patricia at 801 5400 or 963 t pkimbrouEh a eov aylorsvilleut 10 3 Halloween Night at the Museum October 31 2011 0 6 p to 0 0 m 8 0m p Bennion Heritage Center 1488 West 4800 South Taylorsville 4 10 Early Voting October 25 November 4 weekdays only 10 00m a to 0 4 0 p m Taylorsville City Hall is an Early Voting Location 10 5 General Election November 8 2011 0 7 0m a to 0 8 pAssigned 0m voting precincts For more information contact Cheryl Cottle at 801 963 5400 or t a ccottle HOv aylorsvilleut 6 10 Veterans Day Parade and Event November 11 2011 Parade begins at 00 m 11 aEvent begins at 12 15 m p This is a community event sponsored the City of Taylorsville and the United Veterans Council of the Greater by Salt Lake and County For more information contact Patricia Kimbrough at 5400 or t 963 801 a pkimbrouah aylorsvilleutsov 11 ADJOURNMENT 12 Council Member Morris Pratt MOVED to adjourn the City Council Meeting 20 31 Council Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion There being none he called for a vote The vote was as follows Catlin yes Barbour yes yes Johnson Rechtenbach yes and yes Pratt All City Council members voted in favor and the motion nously h 1 e at 831 m p u passed x m w ing meet adjourned s jCottle City Recorder Cheryl Peaooc Minutes approved CC 10 11 19 Minutes Prepared by Cheryl Peacock CoHle CiN Recorder