City Council

Taylorsville City Council Minutes January 2012 18 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday January 18 2012 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84129 BRIEFING SESSION Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Dama Barbour Chairman John Brems City Attorney Council Member Ernest Burgess Cheryl Peacock Cottle City Recorder Council Member Larry Johnson Jessica Springer Council Coordinator Council Member Kristie Overson Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Donald Adams Economic Development Director Aimee Newton Public Relations Consultant BRIEFING SESSION 1 Review Administrative Report 01 Chairman Rechtenbach conducted the Briefing Session which convened at 0 18 6 0m p City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present except Council Member Ernest Burgess Chairman Rechtenbach called for questions on the Administrative Report for the Community Development Department Chairman Rechtenbach inquired about Event Centers as referenced in the report Community Development Director Mark McGrath gave clarification on the definition of Event Centers in Taylorsville Taylorsville City Council Minutes January 18 2012 Page 2 54Council Member Larry Johnson inquired about limits placed on the number of animals 02 18 allowed under Hobby Permits Mr McGrath clarified that there are no limits under the Animal Hobby application but the Planning Commission must approve the request 02Council Member Overson referenced the business license permit for Oxygen Utah and 04 18 asked why they are noted as a new business Mr McGrath confirmed that Oxygen Utah is an existing business that was licensed several months ago He agreed to investigate issues surrounding the license and report back 36Council Member Emest Burgess joined the meeting at 0 04 18 6 4m p 2 Review Agenda 19The agenda for the City Council Meeting was reviewed 06 18 City Administrator John Inch Morgan gave clarification on the Mutual Aid Agreement scheduled for consideration under Agenda Item 6 4 11 Chairman Rechtenbach referenced citizen concerns related to complaints with the West 08 18 Valley Animal Shelter He noted that this matter is still being investigated He said that the Council has prepared a statement to present during the regular Council Meeting in regard to animal shelter issues 3 Adjourn 11The Briefing Session was adjourned at 0 09 18 6 9m p REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Dama Bazbour Chairman John Brems City Attorney Council Member Ernest Burgess Mazk McGrath Community Development Director Council Member Larry Johnson Del Craig Chief of Police Council Member Kristie Overson Cheryl Peacock Cottle City Recorder Taylorsville City Council Minutes January 18 2012 Page 3 Jessica Springer Council Coordinator John Taylor City Engineer Scott Harrington Chief of Finance Donald Adams Economic Development Director Aimee Newton Public Relations Consultant Robin Bronson Human Resources Patrick Tomasino Building Official Marsha Thomas Judge Michael Kwan Judge Jean Ashby Economic Dev Admin Asst Citizens Jay Ziolkowski Charles Christopher Rhetta McIff Brett McIff Sharon Wall Lee Yates Members of Girl Scout Troop 2267 Israel Grossman Lynn Handy Marsha Rosati Dykes Cathy McKitrick Brigette Reed Alexandria Drakos Nicole Engler Glen Weeks Gayle Douros Michelle Johnson Karen Bird Nancy Ledford Brenda Miller J B Shandrew Milagro Shandrew Curt Cochran Mitch Haycock Ali Drakos Reed Larsen Colean Larsen Jennifer Schwendiman 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 00Chairman Jerry Rechtenbach called the meeting to order at 3 29 18 6 0m p and welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 1 Opening Ceremonies Pledge of Allegiance Council Member Barbour 49 Council Member Dama Bazbour recognized Girl Scout Troop 2267 who presented 29 18 the flag and directed the Pledge of Allegiance 2 1 Reverence Council Member Barbour Opening Ceremonies For February 1 2012 to be arranged by Youth Council 00Economic Development Committee Chair Lee Yates offered the Reverence 32 18 3 1 Citizen Comments 25Chairman Jerry Rechtenbach read a prepared statement from the City Council 1833 regazding allegations that aze being investigated in regard to complaints about the Gas Chamber Taylorsville City Council Minutes January 18 2012 Page 4 at the West Valley Animal Shelter He clarified that the City takes the concerns presented very seriously and is in the process of investigating the allegations 32 Chairman Rechtenbach reviewed the Citizen Comment Procedures for the audience 36 18 He then called for any citizen comments 30Brenda Miller discussed the West Valley Animal Shelter with whom Taylorsville 37 18 contracts for its animal services She specifically addressed concerns surrounding the Gas Chamber used to euthanize animals at the shelter She suggested that the West Valley Shelter is a model that is not working and the Salt Lake County Shelter is a proper model She asked that Taylorsville discontinue contracting with West Valley City for animal services and stop the use of the gas chamber 53Chazles Christopher spoke against gas euthanasia for animals He shazed several 40 18 quotes He also expressed concern about the lack of citizens attending City Council Meetings and inquired as to how the community might be better informed regarding meeting schedules 57Nancy Ledford expressed her objections to the euthanasia of animals She described her 42 18 experience attending a recent West Valley City Council Meeting She asked that solutions be found to care for pets and not euthanize them 36Michelle Johnson relayed that she has been volunteering at the West Valley Animal 45 18 Shelter She cited a caring employee who was recently let go from the shelter She spoke against euthanasia of animals She stated that Animal Services Director Kelly Davis is in support of the Gas Chamber and is not an animal lover She suggested that a new director be hired 43 Gayle Douros described herself and cited her great love of animals She asked that 47 18 animals be treated humanely t always been an animal lover but is now a disabled vet 09Glen Weeks said that he hasn 50 18 who owns a dog that cares for him He cited the emotional nature of the issues surrounding euthanasia He suggested that the problems in West Valley City are related to methodology and management He suggested that Taylorsville would be better served by contracting for services through the Salt Lake County Shelter Mr Weeks asked that the adoption program be promoted to provide more homes and that euthanasia be conducted humanely 49Brigitte Reed said that she has been attending the last few Council Meetings in West 52 18 Valley City She relayed that resistance has been met with West Valley City and asked that Taylorsville make efforts to solve the problems referenced She stated that she is a volunteer at Taylorsville City Council Minutes January 18 2012 Page 5 the Salt Lake County Shelter and considers it amodel shelter She described favorable aspects of the Salt Lake County Shelter and suggested that West Valley adopt similar procedures 34Alexandria Drakos said that she has volunteered at the West Valley Shelter for many 54 18 years but was recently let go at the shelter because she was friends with employee Karen Burke She stated that when the gas chamber was built it was promised that it would only be used for feral animals but that has not been the case She cited many negative aspects to the Gas Chamber 57 25Amy Menna spoke regarding volunteers at the West Valley Animal Shelter She said 18 that she has created a Iog of volunteers to provide to the City Council She cited the total savings to the City because ofvolunteer work in the amount of 65 274 She said that any volunteers who are against the gas chamber have been let go She relayed that dogs were recently euthanized only because they had been there for 30 days and not because of lack of kennel space Ms Menna also suggested that there is discrimination taking place against the Pit Bull breed at the shelter 29Nicole Engler asked that more research be done on humane ways to euthanize animals 00 19 She said that she feels gas chambers are not humane 01 18Constance Smith encouraged Taylorsville to partner with the Salt Lake 19 County Shelter because they know how to provide education and promote adoption She noted that the Salt Lake County Shelter isbasically a kill no shelter right now 01 Glen Weeks offered to provide emergency and home preparedness services to the City 03 19 He cited his website as homepreparednessconsultants www City Administrator John com Inch Morgan agreed to contact Mr Weeks regarding City services 59There were no additional citizen comments and Chairman Rechtenbach closed the 04 19 citizen comment period Chairman Rechtenbach reiterated that the City will continue to investigate issues related to the West Valley Animal Shelter 27Mayor Wall cited Mr Weeks salute of the flag and commended him for his service in 05 19 the Army 4 1 Mayor Report s No s Mayor Repor was given Taylorsville City Council Minutes January 18 2012 Page 6 2 APPOINTMENTS 1 2 Resolution No OS 12 Affirming the Appointment of City Council Members and City Representatives to Various Boards and City Committees John Inch Morgan 49City Administrator John Inch Morgan presented the subject resolution to affirm the 06 19 appointments of City Council Members and other City representatives to vazious boards and City committees Mr Morgan cited three vacant positions that must be assigned in addition to those indicated on Exhibit A of the subject resolution e iValley Emergency Communications Center VECC Board Member Unified Fire Authority UFA Board Member and Unified Police Department UPD Board Member Mr Morgan relayed that either a staff member or an elected official can serve on the VECC Board but an elected official must be appointed to the UFA Board He asked that Mayor Wall be allowed to continue serving as a member of the UPD Boazd 48Chairman Rechtenbach called for meeting times for the VECC and UFA Boards 07 19 Mayor Wall relayed that VECC Board Meetings are held on the third Thursday of each month at 2 0 0m p UFA Battalion Chief Jay Ziolkowski indicated that UFA Board Meetings are held on the third Tuesday of each month at 3 7 0m a 40Chairman Rechtenbach stated that he will conduct further discussion about filling the 08 19 two open positions on the UFA and VECC Boards at a later time 27Council Member Dama Barbour MOVED to approve Resolution No OS 09 19 12 Affirming the Appointment of City Council Members and City Representatives to Various Boards and City Committees with the amendment that Mayor Wall be reappointed to serve on the UPD Board Council Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows Rechtenbach yesBarbour yes Burgessyes Johnson yes and Overson All City Council members voted in favor and the motion yes passed unanimously 3 REPORTS 1 3 Quarterly Report Economic Development Department Donald Adams 25Economic Development Director Donald Adams presented a quarterly report on 10 19 economic development activity in Taylorsville Mr Adams outlined economic development activities via Power Point presentation Mr Adams cited geographic areas and described concept planning for the followring Taylorsville City Council Minutes January 18 2012 Page 7 L Carriage Meadowbrook Square 2 6200 South Redwood Road 3 4800 South Redwood Road 4 4700 South 2 I 15 5 West Point Shopping Center 6 Community Revitalization 55 Mr Adams cited centers on 4100 South and Redwood that are about 35 years old and 11 19 do not reflect the desired image for Taylorsville He described improvements that need to be made to the streetscape in that area He relayed that funds from the Wasatch Front Regional Council are being pursued for phases of the Redwood Road streetscape Improvement Project Mr Adams explained that 4100 South and Redwood is part of the third Phase of that project with the first phase having already been completed and the second phase covering the south azea of the community 56 Chairman Rechtenbach inquired about the 4100 South side of the project and Mr 12 19 Adams confirmed that the area would have to fall under a Community Development Area CDA to help implement some improvements there He said there are no detailed plans for 4100 South but there are detailed plans in place for Redwood Road 30Questions were addressed regarding existing conditions of the properties property 13 19 owners etc Mr Adams reported that there are approximately 25 property owners in the 4100 South Redwood Road Project Area 11 Mr Adams described a successful conversion that Bountiful City has completed on a 14 19 property similar to Carriage Square He cited this as a good model for Taylorsville to follow with contributed RDAfunds He stated that work is being done with property owners to consider a Special Assessment District 26 Mr Adams reviewed possible redevelopment schemes for Carriage Square Shopping 15 19 Center and Meadowbrook Plaza 40Mr Adams outlined possible development schemes for 6100 South Redwood Road 15 19 He said that recommendation is being made for the location of a new commercial access road He said that proper access will be the key to successful development on this corridor along Redwood Road He illustrated a new shared access road connecting all of the developments 07 Mr Adams cited future developments which could include Class A and B Office as 16 19 well as a hotel and supporting restaurants He indicated that the City is working with property iSwains and Doug Young who owns Gold Medallion Building He said that they owners e have recently purchased one of the homes in the area and are in the process of purchasing the Taylorsville City Council Minutes January 18 201 Page 8 second He relayed that they are very interested in providing the combined access Mr Adams explained plans for constructing the new access road which can be funded via the tax increment received through the existing redevelopment project area He recommended that actual construction of the roadway be conducted through the summer or late fall of this year 32Mr Adams stated that there are tenants who have expressed interest in the Swain 17 19 Property and may help rejuvenate at least a portion of that property He said that UDOT is working toward selling the property on the corner of 6200 South and Redwood and it is assumed that Doug Young will be the first one to make on offer on that property for future office uses in the area 12Chairman Rechtenbach expressed his concern for residents on 6020 South and said he 18 19 would like to see some type of access provided for them as part of Phase 1 09Mr Adams cited efforts to improve access to 6020 South that will be closely tied to 19 access through Labrum Park to the west Mayor Wall observed that those improvements are proposed as part of this year s budget 22Chairman Rechtenbach referenced the possibility of facilitating 20 19 way ingress and two egress at Redwood Road 11 Mayor Wall relayed that 6020 South residents do not want to mix commercial and 20 19 residential traffic He suggested that allowing 6020 South residents access to the Jordan Canal Road is a first priority but will be funded differently through the s City Capital Fund Budget 46Chairman Rechtenbach reiterated the need to alleviate access problems for 6020 South 21 19 as soon as possible 30Mayor Wall noted that the pazk is not in the CDA Mr Adams said there is potential 22 19 for partial contribution from the Redevelopment Agency however the majority would come out of the Capital Fund 01 Chairman Rechtenbach clarified that he would like to see alternate access out of the 23 19 back road included as part ofPhase 1 however if that can t be done he would like to see a temporary access provided 27Council Member Johnson asked for clarification on the location of the proposed access 23 19 road and it was given Mr Adams said that he is not proposing allowing commercial access to the Canal Road in this design rather going to the back of the existing office structures and connecting all the parking lots together to provide unified access to commercial frontage along Redwood Road Taylorsville City Council Minutes January 18 2012 Page 9 15Additional explanation was given to Council Member Johnson regarding proposed 24 19 access through the entrance to Labrum Park 58Mr Adams suggested that plans to address 6020 South issues be brought back at a later 24 19 time when more information is available 09City Administrator John Inch Morgan relayed intent to come back to the City Council 25 19 with a better defined access plan within 30 days after further discussion with 6020 South residents 40Mr Adams addressed proposed changes at 4800 South Redwood Road 25 19 He cited the overbuilt commercial nature of the City of Taylorsville and said this area is one that no longer functions as a commercial center He referenced the existing amenities in the area e i the Senior Center the Park the Heritage Museum and the Trail System He relayed that there is a need to support the Taylorsville Town Center 18Mr Adams suggested that the best 27 19 development scheme for the 4800 South Redwood Road area is to concentrate on senior housing while capitalizing on existing amenities He noted that the older commercial space can easily be transitioned to ancillary uses e i doctors and dentists offices in order to support senior housing without detrimental impact to the surrounding community 06Council Member Larry Johnson expressed his belief that Taylorsville is becoming a 29 19 Senior Center He suggested that town homes and younger people should be brought into the City because soon the City will be walking around in wheelchairs 24Mr Adams observed that the proposed redevelopment schemes dovetail well into 29 19 community revitalization and bringing in younger folks He cited a substantial amount of town homes that exist in Taylorsville He stated that the City really needs to focus on taking empty nesters out of the five and six bedroom house in the neighborhood and giving them a good place to live with less maintenance and upkeep 34Council Member Johnson cited the new Senior Apartment Complex on 2700 West 30 19 Mr Adams relayed that demographic profiles illustrate that in the next 10 to 20 years Taylorsville will have more senior citizens than it knows what to do with He suggested that open it up for younger there is a need to blend that population into the community and also families to balance out demographics 00Council Member Johnson reiterated that he would like children and young families to 31 19 move in and vitalize the City Taylorsville Ciry Council Minutes January l8 2012 Page 10 21 Mayor Wall noted that all Taylorsville schools from elementary through high school 31 19 have units for teaching classes because there are a lot of children in the City He said he portable values the senior citizens in the community and observed that they use fewer police and fire services etc 08Chairman Rechtenbach noted that children attending schools here now won 32 19 t their families necessarily live in Taylorsville when they are young adults raising own 15Mr Adams looked at plans for 4700 South and 2 32 19 I 15 near Taylors Landing and Westwood He cited existing deteriorating conditions at those centers and the transitory Village nature of tenants He observed that this is a prime regional location just off the freeway He suggested that it would be advantageous to combine the two centers realign the traffic signal to create better access attract a larger anchor tenant and complete redevelopment of the pad sites 16Mr Adams listed examples of tenants that are regional draws He cited the need for 34 19 general merchandising centers such as Target s Smith Market Place etc 01 Chairman Rechtenbach inquired about any interest from existing property owners in 35 19 redevelopment plans Mr Adams said there are currently discussions taking place with potential developers and existing owners regarding the sale of the property He said letters of interest are currently trading back and forth He confirmed that 4700 South is not a UDOT road at that location He said that the actual road is controlled by the City but coordination is required with inter Mr Adams referenced a study that UDOT because of its proximity to the State change inter and consider some revisions He UDOT is currently entering into to evaluate the change said that there is a need to coordinate with UDOT in order to ensure appropriate land use transitions and signal designs 39Mr Adams discussed conditions at 5400 South and Bangerter Highway 35 19 He noted that desolate as the West Point Shopping Center is basically empty He existing conditions are reviewed potential development schemes for the area e i fagade and landscape improvements better signage etc He said that the Shopping Center requires two anchor tenants most likely in the form of grocery or general merchandisers He indicated that discussions have been held with both of these types of users 19 Mr Adams cited the option of creating an additional pad space in front of the West 3736 He confirmed that a Point Shopping Center in order to garner additional revenue for the City signalized intersection will be installed in early 20l 2 He stated that necessary property acquisitions were just recently completed Taylorsville City Council Minutes January 18 2012 Page 11 55 Mr Adams referenced two anchor tenant incentive packages that have been discussed 37 19 previously with the Council He said those packages remain constant and there have not been many changes as the market is shopped 09Council Member Johnson inquired whether there is any definite interest from tenants as 38 19 a result of the new intersection Mr Adams indicated that potential tenants do not want to commit to a site until they see the actual physical improvement He said he believes once the signal goes in interest will pick up 38 46 Council Member Johnson suggested that the West Point Shopping Center is of 19 top priority among the proposed projects Mr Adams confirmed that great efforts are being made to attract tenants and said he expects more interest once the roadway and signal are placed 33 Mr Adams acknowledged that at the signal location two properties must be 39 19 demolished and storm water improvements must be made etc 05Mr Adams illustrated the long range plan for 5400 South Bangerter He cited UDOT 40 19 improvements being made along 5400 South in Taylorsville and westward into Kearns that will cause some influx for awhile during construction 19 40 43 Council Member Johnson inquired about the hold up on the signalized intersection Mr Adams explained that the property acquisitions were very delicate negotiations and created a complex consuming time process He said that construction is currently awaiting good weather He confirmed that the is design development at least 95 completed 19 41 28Mr Adams addressed community revitalization as a component in economic development He cited declining neighborhoods in the City and said it is necessary to create a healthy community where residents maintain and invest in their homes and yards He suggested that if the residential piece of the City is ignored the commercial piece will not follow He said tenants and developers will not be drawn to the community without attractive subdivisions 01Mr Adams cited ongoing discussions regarding plans for aging homes and population 42 19 He relayed that Taylorsville is competing with other cities to attract families as well as commercial developers He stated that code enforcement is very important along with quality parks and trails neighborhood cleanups etc Mr Adams suggested a need for City investment on the neighborhood side along with the commercial side 33Council Member Barbour agreed that neighborhood revitalization is extremely 43 19 important and said it goes hand in hand with economic development She inquired about any specific plan in that regard Mr Adams relayed that community revitalization concepts axe being addressed as part of the Strategic Plan He said there is no single document in place but the City Taylorsville City Council Minuses January 18 2012 Page 12 has many documents that address the issue of neighborhood revitalization He said the Economic Development Team will continue to work with the City Council and the Mayor to include such points on the one three five and year ten City Strategic Plan 27Council Member Barbour suggested that every property owner in the City needs to be 44 19 concerned about neighborhood revitalization because of the effect on property values 54Council Member Overson asked what areas aze specifically being considered for 44 19 wide Mr Adams suggested that neighborhood revitalization or whether the concern is City there is a neighborhood or two in every district that needs work 33 Mr Adams said there has not been time to prioritize the problem neighborhoods but 45 19 noted that some neighborhoods for focus will be adjacent to the project areas outlined and others that aze of vital interest to the community are nowhere near commercial areas 57Council Member Overson inquired whether there are some CDA monies available for 45 19 neighborhood revitalization projects Mr Adams explained that there is money available when a Redevelopment Project Area is done as 20 must be set aside for housing projects He noted that the redevelopment areas will not generate that money until later years He suggested that this is a project that must be tackled annually for a decade or two to stay ahead of the curve Mr Adams said that funding sources will be explored but it will be a challenge to do revitalization correctly 20Mr Adams confirmed that monies must come from multiple sources Council Member 47 19 Overson commented that the Economic Development Team is very creative in its thinking She said she appreciates the many alternatives that are being evaluated and applauds them for their efforts 18 Council Member Johnson cited businesses that have been lost He inquired whether the 48 19 new business Wing Nutz came to the City or whether the City found them Mr Adams said it was a little bit of both Council Member Johnson observed that there is a shortage of good restaurants in the City and asked that they be pursued 05 Mr Adams affirmed that restaurants are being sought and cited data provided in the 49 19 Council packet He described diligent efforts being made with property owners to create attractive centers in which restaurant businesses will want to locate 00Council Member Johnson reiterated the need for good restaurants in Taylorsville 51 19 41 Mr Adams clarified that the project 51 19 areas were notpresented in any prioritized order although West Point is a top priority He relayed that a plan for a Project Area will be brought Taylorsville City Council Minutes January 18 2012 Page 13 forth to the RDA Board in two weeks time because there is an interested tenant requiring an incentive package He said there should be an active tenant soon near 4100 South and noted that the access road near 6100 South Redwood will also be discussed in February 2 3 Court Report Judge Kwan 12Judge Michael Kwan reported on recent activity in the Taylorsville Municipal Justice 54 19 Court 17Judge Kwan reviewed traffic filings and dispositions traffic case analysis criminal 55 19 filings and dispositions criminal case analysis civil filings and dispositions civil case analysis bycomparisons of cases revenue collection revenue comparisons court month expenses expense to revenue comparison and apples to apples comparison Judge Kwan summarized the Court Report by relaying that the decrease in traffic filings has had a negative impact on Court revenues and expenses criminal and civil cases are above FY 2011 to budget revenue projection is unrealistic given current case filings and the court date year budget expense exceeds FY 2011 year to due to the added Bailiff expense date 48Judge Kwan addressed questions and gave explanation regarding the drop in criminal 00 20 cases that are disposed He said more criminal cases will be scheduled but cases are not being closed as quickly as in past years due to a lack of incentives etc 06The Judge reviewed month 03 20 to tracking on criminal filings He clazified what is included in criminal filings and said all cases are misdemeanors or infractions He noted that filings have remained fairly constant recently 11 Judge Kwan outlined statistics for civil cases 05 20 28Council Member Barbour noted that the Judge set the baz for his own Court Budget 10 20 not the Council 56Council Member Burgess inquired what is being done differently in the Court The 12 20 Judge reviewed changes that have been implemented in the Court to collect more revenue etc 07Council Member Johnson questioned whether are there any new avenues to pursue in 14 20 order to improve collections The Judge indicated that there may be some things that could be done but said a cost analysis should first be performed 55Discussion was held regarding the benefits of using outside agencies to pursue 15 20 collections Taylorsville City Council Minutes January 18 2012 Page 14 58 Council Member Barbour asked about any plan to bring expenses in line with revenue 16 20 13 The Judge described grants that have been pursued He cited some expenses he cannot 18 20 control e i indigent defense needs jury witness fees etc 40Judge Kwan said that what he can control is payroll 19 20 He relayed that no comp time or over time is being allowed for Court employees although there is plenty of work to be done 21 Judge Kwan suggested that there are some things that can be done to improve Court 20 efficiency He said that if the City desires to implement another Drug Court discussion should be held in that regard 59 The Judge noted that some Court trends must be attributed to the economy 20 24 Mayor Wall inquired whether indigent defense is given for traffic cases The Judge 22 20 stated that is not currently happening as no one has asked recently He said traffic cases are being made infractions 52 Chairman Rechtenbach suggested that future reports minimize statistics on filings and 23 20 focus more on financial aspects of the Court He said he would like to see trend lines on financial indicators 06 Council Member Burgess asked what two things the Judge would do if he could to 20 26 improve Court revenue The Judge relayed that he would like to bring filings up to the 2006 level He said another idea to pursue is the beginning of a new Drug Court He noted that there is a grant available to help implement a new Drug Court Program Judge Kwan also observed that in 2006 the Police Department was given traffic overtime He commended Taylorsville Police Officers as the best s he ever worked with in the country Chairman Rechtenbach noted that overtime for traffic enforcement is not currently authorized Judge Kwan stressed the importance of investing in safe City streets 4 CONSENT AGENDA 1 4 Minutes RCCM 01 12 04 47Council Member Dama Barbour MOVED to adopt the Consent Agenda Council 30 20 Member Kristie Overson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Rechtenbach yes Burgess yes Johnson yes and Oversonyes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes January 18 2012 Page 15 5 PLANNING MATTERS There were no planning matters 6 FINANCIAL MATTERS 1 6 Ordinance No 12 02 Restates Amends and Rescinds Previous Compensation Ordinances John Brems City Attorney 25 City 31 20 Attorney John Brems presented the subject ordinance regarding compensation He relayed that based on instruction given in the previous Council Work Session changes have been made to the subject ordinance He cited the added provision on Page 3 of the Ordinance that stipulates the Council will be provided with supplemental information regarding grades and titles on an annual basis 05 Chairman Rechtenbach inquired about the whereabouts of Exhibits 1 and 2 to 32 20 Ordinance 06 32 City Recorder Cheryl Cottle noted that the previous ordinances and related exhibits in question were m e ailed to the Council earlier in the month It was clarified that the previous ordinances in question are being repealed but are not attached for adoption as part of the proposed subject ordinance 56 Chairman Rechtenbach inquired why a document including job titles and grades can 34 20 not be included as part of the budget rather than as a supplemental document He described his intent in bringing forth the new ordinance as a desire to cleanup conflicting older ordinances and avoid confusion He observed that once the Council has approved budgets for individual departments the authority should be given to Administration to do performance evaluations award raises set salaries establish new positions as needed and refine different grades Chairman Rechtenbach said that he therefore does not belief a document outlining titles grades etc should be included with the proposed ordinance He recommended rather that it be included as a budget tab for adoption 46 Mr Brems stated his belief that the direction had been clear not to make the title and 37 20 grade document part ofthe budget Chairman Rechtenbach said he believes some clarification is still needed 07 Mayor Wall said that Administration does not believe it is in the authority of the 38 20 Council to set grades and titles but rather only to adopt the budget He noted that Administration is happy to provide the information to the Council but does not feel it is appropriate to have to come back to the Council every time an adjustment is made Taylorsville City Council Minutes January 18 2012 Page 16 43 Discussion took place regarding salary schedules compensation 38 20 ranges grades and titles Mr Brems gave an example of when it might be necessary to change a job title and related grade He noted that if these are set by the Budget Ordinance it would be necessazy to come back to the Council and open the budget every time Administration makes a change Chairman Rechtenbach stated that he can understand that argument 40Council Member Johnson said he understood from last s 20 week discussion that direction was given to include job titles and grades with the proposed ordinance Mr Brems said he may have misunderstood the direction given because that was not what he perceived 56 Mayor Wall clarified that it is not s 40 20 Administration intention to include job titles and grades with the subject ordinance 59Council Member Johnson cited his concern that an open book will be left and 40 20 employees can be given grade adjustments by Administration He called for a need for structure in the ordinance 31Mr Brems referenced two checks for the Council in regard to grade adjustments 1 42 20 the Council would be notified of the grade adjustment and 2 the Council sets the budget and Administration is bound by those parameters 03Council Member Johnson expressed his concern that salary ranges are too high Mr 43 20 Brems reiterated that the Council gives Administration a budget and Administration cannot overspend the budget 46Chairman Rechtenbach said he does not believe Mr Brems misunderstood the direction 43 20 at the previous meeting He cited his understanding that direction was given that the supplement on titles should not be made part ofthe ordinance He stated that he does not want to grades create another situation where ordinances are incorrect or conflicting 59Chairman Rechtenbach said he agrees that Administration has the authority to set 44 20 salazies grades etc and believes that authority should be made clear in the new ordinance He reiterated that the Council has opportunity to approve departmental budgets including salaries every year He stated that the s Council check and balance lies with approval of the budget 19Council Member Barbour observed that this issue has been rehashed for a number of 46 20 meetings and years She said she is now prepared to make a motion 44Council Member Johnson suggested that a new compensation schedule be included 46 20 with this ordinance It was affirmed that such a schedule is already included as Exhibit A Taylorsville City Council Minutes January 18 2012 Page 17 50 The potential need for an expiration date 47 20 on the compensation schedule exhibit was discussed 19 Mayor Wall clarified that Administration is happy to report back to the Council 48 20 regarding any adjustments made to grades titles etc but it is troublesome to include that documentation as part ofthe ordinance because any future changes would require opening the budget 30 Council Member Johnson inquired whether Administration plans on changing some 48 20 salary scales 03 Mayor Wall confirmed that Administration does intend to make three changes and will 49 20 be asking for a related mid year budget adjustment 48 Chairman Rechtenbach clarified that Exhibit A is included in the subject ordinance 49 20 Council Member Johnson said he would still like to see the job titles and related grades also included in the ordinance 37Chairman Rechtenbach cited his concerns over including the grades and titles 50 20 01 City Administrator John Inch Morgan reviewed practical reasons that Administration 51 20 may need to adjust grades and titles e i newly assigned job tasks etc He cited day to operations that are generally acknowledged as Administrative functions He said that Administration will report on and justify any changes made with the inclusion of market data etc 50Council Member Johnson questioned the meaning of the word significant in the 52 20 proposed ordinance Mayor Wall called for suggestions from the Council for alternate or more specific wording 38Council Member Barbour said that the Council adopts a budget and gives the City 53 20 Departments dollar amounts to work within She suggested that once that is done the Council has done its job and Administration should then be allowed to administer the budget that has been adopted Council Member Barbour stated that she is ready to make a motion 11Chairman Rechtenbach asked Mr Johnson if he has a recommendation for different 54 20 wording in the ordinance Council Member Johnson said he would still like to see the job titles and grades included Mayor Wall observed that discussion should be held until after the motion is made Taylorsville Ciry Council Minutes Sanuary 8 20 2 Page 18 37 Council Member Dama Bazbour MOVED to adopt Ordinance No 12 54 20 02 An Ordinance of the City of Taylorsville Repealing Ordinances 21 07 with Respect to Exhibit B 06 32 with Respect to Exhibits 1 and 2 and 06 22 and Removing and Eliminating Tab 53 Labeled Personnel and Entitled Employee Single Line List From Resolution 11 16 Restating fox Clarification Purposes Only and Not for a Change to Elected Officials Compensation the Compensation Offered to Elective Statutory and Appointive Officer and Compensation Scheduled for Employees City Attorney John Brems asked for clazification on whether an expiration date of June 30 2012 should be included on Exhibit A Council Member Barbour agreed to make that pazt of her motion Council Member Kristie Overson SECONDED the motion Chairman Rechtenbach called for discussion on the motion Council Member Burgess asked for clarification on the meaning of any significant changes Mayor Wall agreed that a significant change could mean a change in pay grade or the creation of a new position Council Member Burgess asked that such verbiage be included in the ordinance Council Member Bazbour amended her motion to include the language recommended as follows significant changes e i changes in a pay grade or additional job titles Council Member Overson reaffirmed her second of the motion There being no further discussion Chairman Rechtenbach called for a roll call vote The vote was as follows Barbour yes Burgess yes yes Overson no and Rechtenbach Johnson yes All City Council members voted and the motion passed with a 4 to 1 vote 2 6 04Authorizing the Use of Funds in the Capital Fund to Resolution No 12 Jointly Participate with Rocky Mountain Power in the Construction of a Concrete Wall Along 2700 West at Approximately 5300 South John Inch Morgan 30 Mayor Wall presented the subject resolution regarding participating in the construction 59 20 of a concrete wall around the substation at 2700 West and 5300 South He cited the 197 000 amount that the City previously received from Rocky Mountain Power and clarified that the money cannot simply be used in another City project He explained that ifthe City accepts the money from Rocky Mountain Power it really belongs back in the State Road Funds however there is a second option to put that amount back into Rocky Mountain Power sown property The Mayor said the money was specifically earmarked and confirmed that use ofthe money is complicated 20 Chairman Rechtenbach referenced discussions that have been held on use of the funds 5936 and cited new information that has come to light 52Council Member Johnson stated that he does not believe the wall on 2700 West will 59 20 beautify the City He said he would like to see a wall all the way around or beautify the existing wall with newer slats or trees Taylorsville City Council Minutes January 18 2012 Page 19 37 Mayor Wall said that beautifying the existing wall is not an option with Rocky 00 21 Mountain Power 43 City Engineer John Taylor affirmed that there are two options for the funds referenced 00 21 to spend the money on the 2700 West Rocky Mountain Power Wall or to put it back in the UDOT Project 21 01 04 Council Member Johnson asked Mayor Wall whether he has approached Rocky Mountain Power about improving the existing fence Mayor Wall described conversations he has been conducting with Rocky Mountain Power ever since she been Mayor He explained that Rocky Mountain Power has now budgeted funds for a beautification wall project to comply with City beautification requirements The Mayor reiterated that the City the s s only options are to do the wall project as proposed or send the 197 000 back to UDOT for the 6200 South Project 12 Mayor Wall and City Administrator John Inch Morgan gave clarification on how much 02 21 fence could potentially be installed 21 03 19 Inaudible side discussions were held by Council Members away from the microphones at this time 31 Council Member Burgess asked for further clarification 03 21 on how much of the property will be fenced Mayor Wall gave explanation on replacement of the higher wall that can be done on the north side 37 Mayor Wall relayed that he is meeting with Rocky Mountain Power on January 19 04 21 2012 and if the City Council adopts the subject resolution the project can be put out to bid He noted that bids will determine final costs and the actual amount of fencing that can be done He said Administration will make diligent efforts to get as much fencing as possible with the funds provided 39 Chairman Rechtenbach stated that if they are not able to fence all of the north side he 06 21 would not want a partial wall 42 Council Member Overson called for additional clarification on the planned fencing 06 21 She questioned where the money will go if it does not go to the wall project Mayor Wall said his understanding is that the money would go back to the State if not used for the wall 07Mr Taylor said the funds could possibly be used for the right hand turn at 6200 South 08 21 Redwood Mayor Wall said the State should be paying for the right hand tum anyway so if the State gets the money back they will use it for something for which they should have already paid Taylorsville City Council Minutes January 18 2012 Page 20 24 Council Member Overson noted that a beautification wall 08 21 along 2700 West is part of the Strategic Plan but is scheduled for further down the road She observed that if the City does not accept this gifted money it may eventually complete the 2700 West Wall solely through City funds and without any participation 04 Council Member Johnson inquired how long the City has had the 197 09 21 000 It was confirmed that the City received it approximately six months ago 21 09 20 Council Member Johnson questioned the appearance of the proposed wall Mayor Wall ft version of the wall along 5400 South Mr Johnson suggested relayed that it will look like a 10 that the City only contribute funds if Rocky Mountain Power agrees to run the fence up the other side The Mayor said he will push for that but there is no guarantee 19 The 10 21 Mayor observed that getting a business to contribute 200 000 towazd a project that they are not required to otherwise do is a win for the City Council Member Johnson said it is not a win if the job is halfdone Chairman Rechtenbach suggested that an open mind be kept 46 Council Member Burgess cited some plusses in obtaining the wall since it fits into the 10 21 City Strategic Plan s 21 10 I 8 City Attorney John Brems clarified that the 197 000 amount is a State earmazk that is administered by UDOT 34 Council Member Johnson asked for additional information on exactly what the 11 21 000 might be used for if not on the wall project Mr Taylor reiterated that the City cannot 197 the money as it is administered by UDOT Mayor Wall observed that UDOT will be use fixing the corner of the 6200 South Project anyway 16Council Member Barbour said she understands that either the City accepts the 197 12 21 000 and use it for the wall project with a 200 000 contribution from Rocky Mountain Power or the money goes back to a project that UDOT will fully fund anyway 50Council Member Johnson suggested that the wall may get done only halfway and then 13 21 sit for three or four years before it gets finished Mayor Wall said that if the there is not enough money to do both portions he recommends only doing the north section He clarified that there is not sufficient funds to do the south or west side of the fence but he is hoping there are enough funds to do the east side facing 2700 West and the north side that faces the baseball field 20 Mayor Wall gave background information on how the money came to be refunded for 14 21 relocation of power lines at the 6200 South Project He repeated the two options before the City for use of the 197 000 amount Taylorsville City Council Minutes January 18 2012 Page 21 18 Council Member Dama Barbour MOVED to adopt Resolution 12 16 21 04 Authorizing the with Mountain Power in the Use of Funds in the Capital Fund to Jointly Participate Rocky Construction of a Concrete Wall Along 2700 West at Approximately 5300 South Council Member Ernest Burgess SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Rechtenbach Barbour yes yes and Overson yes Johnson yes Burgess yes All City Council members voted in favor and the motion passed unanimously 3 6 Resolution No 12 03 Declaring Computers Laptops Printers Scanners Fax Machines Monitors Copiers and Other Miscellaneous Computer Equipment as Surplus Property John Inch Morgan 57 City Administrator John Inch Morgan presented the subject resolution regarding the 16 21 declaration of certain equipment as surplus property He noted that the once or twice a year the City puts items that have been capitalized up for surplus He clarified that if no bids are received for the equipment it will be donated to schools 52 Council Member Johnson asked whether his old laptop computer is included on the list 17 21 Chief of Finance Scott Harrington confirmed that it is not Mr Morgan said that Mr s Johnson computer can be surplussed at a later time and he will be given opportunity to purchase it 23Council Member Overson inquired how the items are advertised Mr Morgan 18 21 explained that notices will be placed on the City website and companies that salvage old computers parts etc will be contacted He reiterated that anything left over will be given to a school 10Council Member 19 21 Larry Johnson MOVED to adopt Resolution No 1203 Declazing Computers Laptops Printers Scanners Fax Machines Monitors Copiers and Other Miscellaneous Computer Equipment as Surplus Property Council Member Ernest Burgess SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Rechtenbach yes Johnson yes Burgess yes and Overson yes All City Council members voted in favor and the motion passed unanimously 4 6 Resolution No 06 I2 Adopts an Interlocal Agreement Between Salt Lake Valley Law Enforcement Agencies for Mutual Aid Assistance John Inch Morgan 00 City Administrator John Inch Morgan presented the subject resolution regazding the 20 21 renewal of an interlocal agreement with Salt Lake Valley Law Enforcement Agencies for mutual Aid Assistance He explained that if the City has an event that requires outside assistance from Taylorsville City Council Minutes January 18 2012 Page 22 another law enforcement agency this agreement allows for that He relayed that each participating agency pledges that they will send help out for extraordinary events however the Police Chief has the right to decline to help if staff is not available 41 Council Member Kristie Overson inquired whether all parties listed will 21 sign the interlocal agreement Mr Morgan clarified that State statute requires that if two or more organizations come together to provide a service an interlocal agreement must be adopted He noted that history shows and Administration believes that all law enforcement agencies listed will cooperate 19Council Member Kristie Overson MOVED to adopt Resolution No 12 23 21 06 Adopts an Interlocal Agreement Between Salt Lake Valley Law Enforcement Agencies for Mutual Aid Assistance Council Member Dama Barbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Rechtenbach yes Burgess yes Johnson yes and Overson yes All City Council members voted in favor and the motion passed unanimously OTHER MATTERS There were no other matters 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action There were no new items for subsequent consideration 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 21 25 17 1 9 RDA Meeting Wednesday January 18 2012 7 0 0m p 2 9 Strategic Planning Session Saturday January 28 2012 0 8 0m a to Noon 3 9 City Council Briefing Session Wednesday February 1 2012 0 6 0mp 4 9 City Council Meeting Wednesday February 1 2012 3 6 0mp 4 9 1 State of the City Address Mayor Wall 5 9 City Council Work Session Wednesday February 8 2012 0 60mp 10 CALENDAR OF UPCOMING EVENTS 10 26 21 10 Open House Honoring Bud Catlin and Morris Pratt Thursday January 19 2012 6 0 0m pto 0 7 0 mpPlease join us as we celebrate these Taylorsville Council Members for their many years of dedicated service to the City of Taylorsville light refreshments will be provided Taylorsville City Council Minutes January 18 2012 Page 23 2 10 Taylorsville Baseball Registration Saturday February 4 11 25 2012 9 0 0m 1 0 0 a to p at Taylorsville High School this registration includes m Cal Ripken Babe Ruth and Girls Fast Pitch Softball for more information visit taylorsville baberuthonline httpa com 3 10 Taylorsville Art Show Registration February 21 22 2012 4 0 0m p to 0 8 0mpfor more information and entry forms visit gov main www tavlorsvilleut arts html 4 10 Taylorsville Iditarod Saturday March 3 2012 10 00 m a Registration is now open for the Taylorsville Iditarod For more information visit http com bloesuot taylorsvilleurbaniditarod 11 ADJOURNMENT 52 Council Member Dama Barbour MOVED to 26 21 adjourn the City Council Meeting Council Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion There being none he called for a vote The vote was as follows yes Rechtenbach yes Burgess Barbour yes and Overson yes Johnson yes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 2 9 7m p l ice Cheryl Peacoc Cottle City Recorder Minutes approved CC 02 12 01 Minutes Prepared by Chery Peacock Cottle City Recorder