City Council

Taylorsville City Council Minutes January 28 2015 Page 1 City of Taylorsville Special City Council Meeting Minutes Wednesday January 28 2015 Conference Room 202 City Hall 2600 West Taylorsville Blvd Taylorsville Utah 84129 6 3 0m p Attendance Council Members City Staff Chairman Kristie Overson Tiffany Janzen Public Information Officer Vice Ernest Burgess Chairman Cheryl Peacock Cottle City Recorder Council Member Brad Christopherson Kris Heineman Council Coordinator Council Member Dama Barbour Council Member Dan Armstrong Others Howard Wilson Arts Council Lynn Handy Budget Committee Connie Taney Historic Preservation Committee Keith Sorensen CARP Committee Jeffrey Summerhays Green Committee Joan Thalmann CARP Committee I Welcome Introduction and Preliminary Matters Chairman Overson 6 3 334 PM Chair Kristie Overson called the Special City Council Meeting to order at 633 m p City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 2 Public Information Officer Discussion Tiffany Janzen 59 6 3 3 PM Public Information Officer Tiffany Janzen discussed her role in the City and hex communication goals She described communication tools that can be used to advertise committee events e isocial media Facebook and Twitter the Taylorsville Journal and press releases Taylorsville City Council Minutes Januar 28 2015 Page 2 6 51 3 7 PM Ms Janzen stressed the importance of having detailed event information provided to her at least 90 days in advance of an event date 6 PM Ms Janzen called for questions 00 4 She clarified that when something is submitted for inclusion in the Taylorsville Journal it will be prioritized according to space and importance 6 39 4 1 PM Connie Taney commended Ms Janzen on the Taylorsville Joumal content e ithe Year in Review etc Ms Janzen called for ideas on anchor stories in the Journal commended Ms Janzen her communication efforts It was 4 57 6 2 PM Lynn Handy on confirmed that the Journal goes to both businesses and residences Ms Janzen requested that she be notified if there are any Taylorsville residents known to not be receiving the Journal 6 31 4 4 PM Discussion was held regarding locations where the Journal can be picked up It was noted that electronic issues of the Journal are available on the s City website Vice Burgess Chair Journal submissions 4 55 6 PM suggested that feedback regarding on events be copied to both the Committee Chair and the Council Advisor 6 04 4 7 PM Ms Janzen inquired about any committees that are currently seeking additional members It was clarified that volunteer applications axe available on the City website Chair Overson cited the need to review each committee and evaluate membership 3 Discussion on Committee Members Roster Kristy Heineman 4 04 6 9 PM Council Coordinator Kristy Heineman referenced City ordinance copies of the s regarding committees and asked that committee chairs become familiar with the content regarding committee membership and mission statements etc Ways to advertise committee needs were discussed 6 17 5 0 PM Council Coordinator Kristy Heineman distributed committee membership lists and theCity ordinance regarding committee membership s She noted that there is a clause for removing inactive committee members from committees 6 48 5 1 PM Ms Heineman distributed a form to update information regazding individual committees and their officers She noted that committee chairs should be appointed or reappointed by the City Council during a Council Meeting every year She relayed that herjob is to help volunteer committees communicate with city staff the City Council or citizens in relation to event planning Ms Heineman further clarified that Ms s Janzen role is to advertise approved events and her own role is to help facilitate communication with committee advisors and others regarding the sCity potential support of events Once an event is officially set the Taylorsville Ciry Council Minutes January 28 2015 Page 3 event information should be provided directly to Ms Janzen Any questions or needs regarding a potential event should be communicated through Ms Heineman 4 Calendaring Events for 20 5 Conunittee Chairs 6 33 5 PM Ms Heineman called for known event dates from each committee to be added to the City calendar s 6 11 5 4 PM Jeffrey Sean Summerhays introduced himself as the Sustainability Coordinator for the a W satch Front Waste and Recycling District and Chair of the Taylorsville Green Committee He described annual events for the Green Committee as follows Earth Day Collection v F ent waste collection to be scheduled the Saturday before or after Earth Day April 22 2015 iYater Conservancy Seminar in conjunction with the Jordan Valley Water Conservancy District scheduled between April and Taylorsville Dayzz at the end of June City booth at Taylorsville Dayzz to provide information regarding Participate in the s waste collection and conservation promotion Bike Event date to be determined but likely an afternoon in September 2015 72 PM Council Member Armstrong noted that the Jordan River Commission will be doing 06 an Into the River event in late June 2015 7 20 0 3 PM Chair Vice Ernest Burgess suggested conducting the Earth Day Collection event in conjunction with the Annual City bYide Clean Up 15 7 0 4 PM Keith Sorensen Chair of the Leisure Arts Recreation and Parks CARP Committee described events and advertising dates planned by the CARP Committee as follows Tree Activity sometime around Earth Day which is Apri122 2015 Planting Advertising for Community Garden plots March 2 2015 with input from Toni Lenning Yard Beautification swards April 6 2015 may combine several Advertise for Home months of awards for joint presentation at Ciry Council Meetings Remember Me Garden with a groundbreaking for Memorial Day planting a rose garden and placing a plaque in honor of Taylorsville residents possibly to be located by the Taylorsville Senior Center SK Run during Taylorsville Dayzz Present the Home Yard Beautification Awards during the July 15 2015 City Council Meeting Taylorsville City Council Minutes January 28 2015 Page A Wide Sezvice Project with family participation on a Monday evening possibly City August 10 2015 to perform up clean activities and streetscape parks beautification Yard Beautification Awards during the September 16 2015 City Council Present Home Meeting Advertise for the October Decorating Contest October 6 2015 Present Halloween Decoration Awards during the October 21 2015 City Council Meeting Advertise for the Christmas Decorating Contest around December 1 2015 Present the Christmas Decoration Awards during the December 16 2015 City Council Meeting this could be moved to a January 2016 Council Meeting 7 19 0 7 PM Connie Taney noted that the Greenhouse plantings will begin on March 7 2015 and the Community Garden will open in April Ms Janzen cited dates for plantings classes etc that will be advertised in the February Journal in conjunction with the Community Garden and Greenhouse 70 PM Discussion was held 18 regarding ideas for a Remember Me Garden It was clarified that rose bushes would be donated and then maintenance could be done by volunteers with some oversight by the City 7 37 1 3 PM Council Members expressed support for the idea of a Remember Me Garden Mr Sorensen agreed to plan on presenting specific information on the proposal during the March 4 2015 City Council Meeting 41 7 1 4 PM Chair Overson relayed that the Healthy Taylorsville Committee Chair has recently resigned and there are presently only two members on that committee so the status of the JK Rzcn is up in the air Mr Sorensen called for review of the event regarding return on investment He indicated that the LARP Committee is not interested in spearheading the KRun 7 53 1 7 PM Chair Vice Burgess stated that a new Healthy Taylorsville Committee Chair may be appointed soon but in the meantime the KRzsn event should be put on hold 41 7 1 9 PM It was agreed to advertise in the Taylorsville Journal to request nominations for the YardBeautification Awards in April with acut Home offfor consideration the end of June 02 PM Connie Taney Chair of the Flistoric Preservation Committee described upcoming 723 committee events as follows Taylorsville City Council Minutes January 28 2015 Page 5 Museum during April May and June Elementary School Tours of the Heritage Center 2015 Tombstone Tales on September 10 11 12 2015 in coordination with the Arts Council and the Taylorsville Cemetery National Museum Day on September 26 2015 Saturday with Santa to be scheduled either December 5 or December L 2015 Ms Taney listed additional meetings and events that are hosted at the Taylorsville Bennion Heritage Center She invited everyone to come and visit the museum She described volunteer agreements for the care of farm animals at the Jones Heritage responsibilities Farm Center 2 57 7 9 PM Ms Taney cited the year anniversary for the City of Taylorsville in upcoming 20 July 2016 Ms Taney called for input on ideas for an anniversary celebration Enthusiasm was s20 expressed by all regarding the opportunity to commemorate Taylorsville year anniversary Discussion was held regarding how to incorporate the year anniversary 20 theme throughout the entire year of 2016 48 3 7 2 PM Howard Wilson Chair of the Taylorsville Arts Council distributed a list of upcoming Arts Council events and described them as follows Taylorsville Arts Shoiv to be held in the Taylorsville Senior Center February 23 through February 28 2015 The Arts Council will support the Urban Cart Dar on March 7 2015 by helping to set up and judge the event Taylorsville Symphony Orchestra Concerts at Taylorsville High School on March 5 2015 and April 30 2015 Taylorsville Dayzz on June 25 27 2015 Summer ffusical Ioseph on July 9 14 2015 to beheld at either Taylorsville High School or the Salt Lake Community College Amphitheater Tombstone Tales on September 10 2 2015 at the Taylorsville Cemetery Taylorsville s Got Talent at the Taylorsville Senior Center on October 23 2015 this event wIll beheld one last time to see if participation improves Taylorsville Symphony Orchestra will have two more fall concerts fall dates to be determined Bring Santa into the City building in December will work with Historic Preservation Committee Chalk it Up a sidewalk chalk art event at City Hall to be held the end of summer Taylorsville City Council Minutes January 28 2015 Page 6 Ms Janzen suggested tying the Sidewalk Chalk Ara event into the Movies ira the Park events Council Member Armstrong said that in future years this could possibly be tied in with the new trail system Discussion ensued regarding the LSovies in the Park 7 17 4 2 PM Budget Committee Chair Lynn Handy relayed that the Budget Committee has three responsibilities as follows Review of the City s Budget Review of the City Audit Review of the Citys Financial Reports Mr Handy indicated that the Budget Committee is looking for additional members and hopes to interview and appoint more members soon 7 4 3 PM Mr Sorensen mentioned that the Taylorsville Exchange Club will also sponsor the 1 Pinwheel Garden at Taylorsville City Hall during April 2015 in support of Child Abuse Prevention Month 7 08 4 4 PM It was agreed that this meeting was very beneficial It was confirmed that minutes from this meeting will be made available as soon as possible 12 7 4 city events be added to the event calendar 5 PM Ms Taney suggested that all sponsored ithe heterans Day Event eta Ms Janzen gave explanation on how events are currently e published on the City website 7 01 4 7 PM Council Member Armstrong suggested that committees can work together to support one another events and help them be successful s Mr Summerhays cited the need for additional Committee events and agreed with the need for committees to manpower on some of the Green s assist one another 7 4 31 Vice Burgess concurred with the importance of committees supporting one 8 PM Chair another in order to help create stronger committees and a better sense of community 78 PM Ms Heineman cited an email received from 40 Peggy Sadler of the Public Safety Committee regarding three events usually sponsored by the Public Safety Committee as follows Taylorsville Dayzz Night OutAgainsa Crime usually in August Emergency Preparedness Fair likely in September Taylorsville City Council Minutes January 28 2015 Page 7 2 7 4 9 PM Council Member Dama Barbour expressed her appreciation to all volunteers and committee members in the City 5 Other Matters There were no other matters 6 Adjournment 7 38 4 9 PM Council Member Brad Christopherson MOVED to adjourn the Special City Council Meeting Council Member Dama Barbour SECONDED the motion Chair Overson for discussion on the motion There being none she called for a vote The vote was as follows yes Burgess Christopherson yes Barbour yes Overson yes and Armstrongyes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 4 7 9m p Cheryl Pea ck Cottle City Recorder Minutes approved CC 02 15 04 A4inules Prepared by Cheryl Peacock Cattle City Recorder