City Council

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II]. AGENDA TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA SEPTEMBER 14, 2021 - 7:00 PM CALL TO ORDER: Mayor Maryann Edwards INVOCATION: Chaplain Buck Longmore, Retired Firefighter FLAG SALUTE: Mayor Maryann Edwards ROLL CALL: Alexander, Edwards, Rahn, Schwank, Stewart PRESENTATIONS Proclamation for National Hispanic Heritage Month Proclamation for National Preparedness Month BOARD AND COMMISSION REPORTS Community Services Commission, Planning Commission, and Public/Traffic Safety Commission PUBLIC SAFETY REPORT California Department of Forestry and Fire Protection (CAL FIRE) PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the City Council on items that appear on the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. For all Public Hearing or Business items on the agenda, each speaker is limited to five minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk or by submitting an email to be read aloud into the record at the meeting by the City Clerk. Email comments must be submitted to CouncilComments@TemeculaCA.gov. Email comments on all matters, including those not on the agenda, must be received prior to the time the item is called for public comments. Email comments shall be subject to the same rules as would otherwise govern in person public comments. Page 1 City Council Agenda September 14, 2021 CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten minutes will be devoted to these reports. CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council request specific items be removed from the Consent Calendar for separate action. 1. Waive Reading of Standard Ordinances and Resolutions Recommendation: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. Attachments: Agenda Report 2. Approve Action Minutes of August 24, 2021 Recommendation: That the City Council approve the action minutes of August 24, 2021. Attachments: Action Minutes 3. Approve List of Demands Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Attachments: Agenda Report Resolution List of Demands 4. Approve City Treasurer’s Report as of June 30, 2021 Recommendation: That the City Council approve and file the City Treasurer's Report as of June 30, 2021. Attachments: Agenda Report Treasurer's Report 5. Approve Financial Statements for the 3rd Quarter Ended March 31, 2021 Recommendation: That the City Council: Page 2 City Council Agenda September 14, 2021 1. Receive and file the financial statements for the 3rd quarter ended March 31, 2021; and 2. Appropriate $51,000 of available General Fund balance to the Covid-19 Emergency Response department to cover unanticipated costs related to the pandemic; and 3. Appropriate $1,700 of available General Fund balance to the Animal Control Department for unanticipated shelter operation expenditures; and 4. Appropriate $1,285,000 of available Vehicle and Equipment Replacement Fund Balance to cover the purchase of the Fire Truck, which was budgeted in a prior fiscal year but inadvertently not rolled forward into Fiscal Year 2020-21. Attachments: Agenda Report Financial Statements 6. Adopt a Resolution Acknowledging Receipt of the Annual Inspection Report Pursuant to Senate Bill 1205 Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE MARSHAL OF THE CITY OF TEMECULA FIRE DEPARTMENT REGARDING THE SB 1205 STATE MANDATED ANNUAL INSPECTION OF CERTAIN OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146 AND 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE Attachments: Agenda Report Resolution 7. Approve the Sponsorship Agreement with Inland Valley Business & Community Foundation dba TEDx for TEDx Temecula (At the Request of Subcommittee Members Mayor Edwards and Council Member Stewart) Recommendation: That the City Council approve the Sponsorship Agreement with Inland Valley Business & Community Foundation dba TEDx for TEDx Temecula for $11,415 of in-kind promotional services and $2,500 in Economic Development Funding. Attachments: Agenda Report Agreement Page 3 City Council Agenda September 14, 2021 8. Approve the Sponsorship Agreement with Valley of the Mist Quilt Guild for the Old Town Temecula Outdoor Quilt Show (At the Request of Subcommittee Members Mayor Edwards and Council Member Stewart) Recommendation: That the City Council approve the Sponsorship Agreement with Valley of the Mist Quilt Guild for in-kind City support valued at $1,050 and in-kind promotional services valued at $11,415. Attachments: Agenda Report Agreement 9. Approve the Purchase of the Fiscal Year 2021-2022 Microsoft Software Licenses with CDW-G Recommendation: That the City Council approve the Fiscal Year 2021-2022 Microsoft Software Licenses with CDW-G in the amount of $213,419.68. Attachments: Agenda Report Quote 10. Approve the Purchase of the Fiscal Year 2021-22 Software Support and Maintenance for Tyler Technologies Suite of Products Recommendation: That the City Council: 1. Approve the purchase of software support maintenance for the Tyler EnerGov Permitting System, in the amount not to exceed $86,096.20; and 2. Authorize the City Manager to approve a contingency in an amount not to exceed $8,609.62, which is equal to 10% of the total amount. Attachments: Agenda Report Invoice 11. Approve Additional Appropriation of Vehicles and Equipment Funds for the Purchase of Two (2) Medic Squad Vehicles Recommendation: That the City Council approve an additional appropriation, in the amount of $76,000, for the purchase of two (2) medic squad vehicles from available fund balance in the Vehicle and Equipment Replacement Fund. Attachments: Agenda Report 12. Approve Cost-Participation Agreement Between the City of Temecula and Eastern Municipal Water District for Sewer Pipeline Relocation and Improvements Related to the Nicolas Road and Calle Girasol Project Recommendation: That the City Council: Page 4 City Council Agenda September 14, 2021 1.Adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A COST-PARTICIPATION AGREEMENT BETWEEN CITY OF TEMECULA AND EASTERN MUNICIPAL WATER DISTRICT FOR SEWER PIPELINE RELOCATION AND IMPROVEMENTS RELATED TO THE NICOLAS ROAD AND CALLE GIRASOL PROJECT 2. Authorize the Mayor to sign the Cost Participation Agreement between the City of Temecula and Eastern Municipal Water District on behalf of the City of Temecula. Attachments: Agenda Report Cost-Participation Agreement Resolution 13. Award Construction Contract to JFL Electric, Inc., for Fiber Optic Communication System Upgrade, PW18-05 Recommendation: That the City Council: 1. Award a construction contract to JFL Electric, Inc., in the amount of $690,340.50, for the Fiber Optic Communication System Upgrade, PW18-05; and 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $69,034.05, which is equal to 10% of the contract amount; and 3. Make a finding that the Fiber Optic Communication System Upgrade, PW18-05, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Attachments: Agenda Report Contract Project Description Project Location Map 14. Authorize the Purchase of Traffic Signal Controllers for the Fiber Optic Communication System Upgrade Project, PW18-05 Recommendation: That the City Council authorize the purchase of traffic signal controllers for the Fiber Optic Communication System Upgrade Project, PW18-05, in Page 5 City Council Agenda September 14, 2021 the amount of $134,088.75. Attachments: Agenda Report 15. Approve the Purchase of the Fiscal Year 2021-22 Helixstorm HPE Support and Maintenance for the Citywide Surveillance System Infrastructure Recommendation: That the City Council approve the purchase of the Helixstorm HPE Support and Maintenance for the Citywide Surveillance System Infrastructure, in an amount not to exceed $70,212.60. Attachments: Agenda Report Quote 16. Award a Construction Contract to Marin Concrete Construction, Inc. for the Sidewalks - Old Town Improvements (Fifth Street from Front Street to Murrieta Creek), PW20-02 Recommendation: That the City Council: 1. Award a Construction Contract to Marin Concrete Construction, Inc. in the amount of $159,267.30 for the Sidewalks - Old Town Improvements (Fifth Street from Front Street to Murrieta Creek); and 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $39,816.83, which is equal to 25% of the Contract amount; and 3. Make a finding that the Sidewalk - Old Town Improvements (Fifth Street from Front Street to Murrieta Creek), PW20-02 is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Attachments: Agenda Report Contract Project Location Map Project Description 17. Approve an Agreement with Mariposa Tree Management, Inc., for Citywide Tree Trimming Maintenance Services for Fiscal Year 2021-2022 Recommendation: That the City Council approve an agreement with Mariposa Tree Management, Inc., for Citywide Tree Trimming Maintenance Services in the amount of $500,000 for Fiscal Year 2021-2022. Attachments: Agenda Report Agreement 18. Accept Improvements and File the Notice of Completion for Citywide Concrete Repairs Fiscal Years 2020-21, PW20-10 Page 6 City Council Agenda September 14, 2021 Recommendation: That the City Council: 1. Accept the improvements for the Citywide Concrete Repairs Fiscal Years 2020-21, PW20-10, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the final contract amount; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. Attachments: Agenda Report Notice of Completion Maintenance Bond Contractor’s Affidavit and Final Release RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND/OR THE TEMECULA PUBLIC FINANCING AUTHORITY Page 7 City Council Agenda September 14, 2021 TEMECULA COMMUNITY SERVICES DISTRICT MEETING CALL TO ORDER: President Zak Schwank ROLL CALL: Alexander, Edwards, Rahn, Schwank, Stewart CSD PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear on the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. For all Public Hearing or Business items on the agenda, each speaker is limited to five minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk or by submitting an email to be read aloud into the record at the meeting by the City Clerk. Email comments must be submitted to CouncilComments@TemeculaCA.gov. Email comments on all matters, including those not on the agenda, must be received prior to the time the item is called for public comments. Email comments shall be subject to the same rules as would otherwise govern in person public comments. CSD CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 19. Approve Action Minutes of August 24, 2021 Recommendation: That the Board of Directors approve the action minutes of August 24, 2021. Attachments: Action Minutes 20. Approve Financial Statements for the 3rd Quarter Ended March 31, 2021 Recommendation: That the Board of Directors receive and file the financial statements for the 3rd quarter ended March 31, 2021. Attachments: Agenda Report Financial Statements 21. Approve a First Amendment with Garden State Fireworks, Inc for an Additional Fireworks Display Recommendation: That the Board of Directors approve the First Amendment with Garden State Fireworks, Inc for additional fireworks display and increase payment in the amount of $24,750. Attachments: Agenda Report Amendment Page 8 City Council Agenda September 14, 2021 CSD BUSINESS 22. Consider Update Regarding Winter Events, Including Temecula Rod Run, Santa's Electric Light Parade, and Chilled in the Park and Provide General Direction Regarding the Same Recommendation: That the Board of Directors receive an update regarding Winter events, including Temecula Rod Run, Santa's Electric Light Parade, and Chilled in the Park and provide general direction regarding the same. Attachments: Agenda Report CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTOR REPORTS CSD ADJOURNMENT The next regular meeting of the Temecula Community Services District will be held on Tuesday, September 28, 2021, at 5:30 p.m., for a Closed Session, with regular session commencing at 7:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 9 City Council Agenda September 14, 2021 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY CALL TO ORDER: ROLL CALL: Alexander, Edwards, Rahn, Schwank, Stewart SARDA PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear on the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. For all Public Hearing or Business items on the agenda, each speaker is limited to five minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk or by submitting an email to be read aloud into the record at the meeting by the City Clerk. Email comments must be submitted to CouncilComments@TemeculaCA.gov. Email comments on all matters, including those not on the agenda, must be received prior to the time the item is called for public comments. Email comments shall be subject to the same rules as would otherwise govern in person public comments. SARDA CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 23. Approve Financial Statements for the 3rd Quarter Ended March 31, 2021 Recommendation: That the Board of Directors receive and file the financial statements for the 3rd quarter ended March 31, 2021. Attachments: Agenda Report Financial Statements SARDA EXECUTIVE DIRECTOR REPORT SARDA ADJOURNMENT The next regular meeting of the Successor Agency to the Redevelopment Agency will be held on Tuesday, September 28, 2021, at 5:30 p.m., for a Closed Session, with regular session commencing at 7:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 10 City Council Agenda September 14, 2021 TEMECULA HOUSING AUTHORITY - NO MEETING TEMECULA PUBLIC FINANCING AUTHORITY - NO MEETING RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 24. Approve the Fiscal Year 2020-21 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE 2020-21 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) WITH THE ADDITION OF PUBLIC COMMENTS, AND AUTHORIZING STAFF TO SUBMIT THE REPORT TO THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) Attachments: Agenda Report Resolution Exhibit A Notice of Public Hearings CITY MANAGER REPORT CITY ATTORNEY REPORT Page 11 City Council Agenda September 14, 2021 ADJOURNMENT The next regular meeting of the City Council will be held on Tuesday, September 28, 2021, at 5:30 p.m., for a Closed Session, with regular session commencing at 7:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The full agenda packet (including staff reports, public closed session information, and any supplemental material available after the original posting of the agenda), distributed to a majority of the City Council regarding any item on the agenda, will be available for public viewing in the main reception area of the Temecula Civic Center during normal business hours at least 72 hours prior to the meeting. The material will also be available on the City's website at TemeculaCa.gov. and available for review at the respective meeting. If you have questions regarding any item on the agenda, please contact the City Clerk’s Department at (951) 694-6444. Page 12