Airport Board Meeting

AGENDA Airport Board Meeting 6:00 PM - Wednesday, January 10, 2024 Terrell Municipal Airport, Madgwick Conference Room, 400 British Flying School Blvd., Terrell, Texas 75160 Board Members Bill Huthmacher, Chairman Carlton Tidwell, Vice Chairman Harold Wilson Andrew Jones Bryan Thayer Juanita Attaway David Lindsey Sarah Hatley Director of Public Services Glenn Caldwell NOTICE IS HEREBY GIVEN that the Airport Board will conduct a meeting at 6:00 p.m. on Wednesday, January 10, 2024, at Terrell Municipal Airport, Madgwick Conference Room, 400 British Flying School Blvd., Terrell, Texas 75160. The meeting is open to the public. Page 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. ADOPTION OF MINUTES 3.1. Consider Approval of the Minutes from the Airport Board Meeting on 4 - 6 September 13, 2023 Airport Board Meeting - Sep 13 2023 - Minutes - Pdf 4. DISCUSSION ITEMS Page 1 of 11 4.1. RECEIVE FBO'S REPORT ON AIRFIELD OPERATIONS & ACTIVITIES 7 FBO Talking Points 1-10-2024 4.2. DISCUSS GENERAL AIRPORT-RELATED MATTERS 8 - 11 1. FUEL PRICE COMPARISON REPORT 2. FINANCIAL STATEMENT 3. MISCELLANEOUS ITEMS Fuel Price Comparison Report 1-3-2024 Airport Capital Financials 09-30-2023 Airport Financials 09-30-2023 4.3. ECLIPSE ON APRIL 8TH 5. UPDATES 5.1. DISCUSS AIRPORT PLANNING & TXDOT CIP 1. AIRPORT MASTER PLAN 2. AIRPORT BUSINESS PLAN 3. AIRPORT RULES & REGULATIONS 4. AIRPORT MINIMUM STANDARDS FOR COMMERICAL OPERATIONS 5.2. UPDATE ON FUEL FARM 6. ITEMS FOR FUTURE MEETINGS 7. HEAR REMARKS FROM VISITORS 8. SET NEXT MEETING DATE WEDNESDAY, MARCH 13, 2024 AT 6:00PM 9. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Governing Body of the City of Terrell is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Wednesday, January 3, 2024 by 5:00PM. _______________________________________ Dawn Steil, City Secretary Page 2 of 11 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the Service Center at 972- 551-6614 for further information. Braille is not available. The Airport Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 11 ITEM 3.1. MINUTES Airport Board Meeting Meeting 6:00 PM - Wednesday, September 13, 2023 Terrell Municipal Airport, Madgwick Conference Room, 400 British Flying School Blvd., Terrell, Texas 75160 The City of Terrell Airport Board conducted a Airport Board Meeting on Wednesday, September 13, 2023 at 6:00 PM in the Terrell Municipal Airport, Madgwick Conference Room, 400 British Flying School Blvd., Terrell, Texas 75160. MEMBERS Andrew Jones PRESENT: Bill Huthmacher Bryan Thayer Harold Wilson Sarah Hatley MEMBERS Carlton Tidwell ABSENT: David Lindsey Juanita Attaway STAFF PRESENT: Melissa Hardin-FBO, Chris Snapp-City Engineer, Glenn Caldwell - Director of Public Services, Demeter Turner - Public Services Project Manager and Carnell Horn, Public Services Project Manager. 1 CALL TO ORDER Chairman Bill Huthmacher called the meeting to order at 6:00pm. 2 MOMENT OF SILENCE 3 ADOPTION OF MINUTES CONSIDER APPROVAL OF THE MINUTES OF MAY 10, 2023: Motion made by Sarah Hatley to approve the minutes. Seconded by Bryan Thayer. Motion carried. 4 RECEIVE FBO’S REPORT ON AIRFIELD OPERATIONS & ACTIVITIES: Melissa Hardin provided an update on airport activity. We have a new Terrell Airport website with up to date information. Young Eagles Rally is scheduled for Saturday, September 23, 2023. Airplane and Coffee is now an annual event that will continue in September of 2024. Aviation Seminars want to use the Aviation Conference Room to do meetings and classes. Hangar Inspections will start October 2023. The City will start Roll-off Clean-up for Hangars this coming Fall and Spring. 4.1 DISCUSS GENERAL AIRPORT-RELATED MATTERS: A. Fuel Price Comparison Report – The Airnav.com comparison report of Airport Board Meeting Meeting September 13, 2023 Page Page41ofof11 3 ITEM 3.1. fuel rates within a 35-mile radius of Terrell was provided in the agenda packets. B. Financial Statements – Glenn Caldwell presented this item. Statements were provided in the agenda packet. Mr. Caldwell provided an update on the General Fund, Capital Fund and Revenue year to date. C. Miscellaneous Items – Glenn Caldwell presented this item. On July 12, 2023, TCEQ did an inspection on the Underground Storage Tanks for fuel. The City decided to decommission the underground fuel tanks to avoid violations of an unknown dollar amount from TCEQ along with $500,000 worth of expenses to bring the tanks up to code. Currently, the City is temporarily renting fuel storage trucks until the new fuel farm is in operation. 5 DISCUSS AIRPORT PLANNING & TXDOT CIP 5.1 DISCUSS AIRPORT PLANNING & TXDOT CIP: Chris Snapp presented this item. New City Hangar will be occupied by Careflite starting October 1, 2023. The Airport Master Plan and Business Plan was approved by the City Council. TxDOT received both plans for review and approval. TxDOT is aware of electrical issues with our runway and taxiway lights and are working with an electrical engineer to come up with a plan 6 ITEMS FOR FUTURE MEETINGS None 7 HEAR REMARKS FROM VISITORS None 8 SET NEXT MEETING DATE All board members present agreed to have the next meeting on the second Wednesday, November 8, 2023 at 6:00 p.m. 9 ADJOURN. Motion made by Harold Wilson to adjourn the meeting at 6:55pm. Seconded by Bryan Thayer. Motion carried. Tori Lucas, President Attest: Airport Board Meeting Meeting September 13, 2023 Page Page52ofof11 3 ITEM 3.1. Dawn Steil, City Secretary Airport Board Meeting Meeting September 13, 2023 Page Page63ofof11 3 1/3/24, 8:43 AM City of Terrell Mail - Reminder: Airport Board Agenda Item Request - January 10, 2024 Mtg ITEM 4.1. Jenny Sounthapanya <jsounthapanya@cityofterrell.org> Reminder: Airport Board Agenda Item Request - January 10, 2024 Mtg Terrell Aviation <trlaviation@aol.com> Tue, Jan 2, 2024 at 6:38 PM To: Chris Snapp <csnapp@cityofterrell.org>, Glenn Caldwell <gcaldwell@cityofterrell.org>, Shelly Wallace <swallace@cityofterrell.org>, Ty Clark <tclark@cityofterrell.org>, Jenny Sounthapanya <jsounthapanya@cityofterrell.org> Cc: Demeter Turner <dturner@cityofterrell.org> Working on Clearing Tiedown area for Eclipse in April - have 2 more aircraft that are being removed from Tiedown area. 1- Is being disassembled to be trailered out 2. Is to be sold - parked on tiedown until that time Multiple hangars with the Bi-Fold electric doors have been having issues with the motors but have been repaired in very timely manner. Joined Carl Best in his T6, with a Twin Piper for cemetery fly over for remembrance day in November for BFTS Museum - A few phone calls were received from citizens concerning the Smoke trail the T-6 had ( He is equipped with smoke system for safety as it makes him easy to see. ) Increase in transient traffic utilizing the terminal will have report for next meeting. Reports from visiting Pilots - Very Positive of KTRL. facilities and airfield. Hangar Inspections were accomplished with Fire Marshall last week of November. Working with city and tenants to correct any deficiencies found during inspection. Electricians have been out to replace lighting that were notated out of service We have 3 Tenants that have their planes currently up for sale. Wild Hogs are back causing slight problems for landing traffic at dusk. Melissa Hardin Terrell Aviation 972-524-1601 [Quoted text hidden] Page 7 of 11 https://mail.google.com/mail/u/0/?ik=89c44524ca&view=pt&search=all&permmsgid=msg-f:1787027574552178584&simpl=msg-f:17870275745521785… 1/1 1/3/24, 9:41 AM AirNav: Fuel prices near Terrell, TX 75160 ITEM 4.2. Airports Navaids Airspace Fixes Aviation Fuel Hotels iPhone App My AirNav 1666 users online Fuel prices within 30 miles of Terrell, TX 75160 100LL Jet A $4.42—$8.50 $4.80—$6.56 Airport / FBO average $6.46 average $5.70 KTRL Terrell Municipal Airport Terrell, TX, USA 3 SE Terrell Aviation Avfuel FS $5.25 FS $5.00 GUARANTEED KHQZ Mesquite Metro Airport Mesquite, TX, USA 11 W SS $4.42 SS $4.80 GUARANTEED FS $5.05 FS $5.30 F46 Ralph M Hall/Rockwall Municipal Airport Rockwall, TX, USA 12 NNW SS $4.90 F46 Aviation Services Avfuel FS $5.00 GUARANTEED FS $5.25 76F Van Zandt County Regional Airport Wills Point, TX, USA 17-Nov-2023 17 ESE Van Zandt County Regional Airport Avfuel SS $4.90 update T57 Garland/DFW Heloplex Garland, TX, USA 28-Dec-2023 20 WNW Sky Helicopters FS $6.29 FS $5.99 update KLNC Lancaster Regional Airport Lancaster, TX, USA 23 WSW SS $4.70 SS $5.05 GUARANTEED FS $5.70 FS $5.25 KGVT Majors Airport Greenville, TX, USA 23 NNE SS $4.73 21-Dec-2023 Greenville Aviation independent FS $4.87 update FS $4.98 T13 Dallas South Port Airport Palmer, TX, USA 25 SW Pumpkin Air SS $5.40 GUARANTEED KDAL Dallas Love Field Airport Dallas, TX, USA 28 WNW FS $8.07 FS $6.12 GUARANTEED FS $7.49 FS $5.97 GUARANTEED FS $7.75 FS $6.56 GUARANTEED 03-Jan FS $8.054 FS $6.17 update Page 8 of 11 https://airnav.com/fuel/local.html 1/2 1/3/24, 9:41 AM AirNav: Fuel prices near Terrell, TX 75160 ITEM 4.2. 03-Jan FS $8.054 FS $6.17 update Signature Aviation 03-Jan FS $8.054 FS $6.17 update (Terminal 2 at A1) Signature Aviation (Terminal 3 at 03-Jan independent FS $8.054 FS $6.17 update A3) 73T Desoto Heliport Desoto, TX, USA 29-Dec-2023 28 WSW Sky Helicopters, Inc. SS $6.29 SS $5.99 update KRBD Dallas Executive Airport Dallas, TX, USA 28 W FS $6.00 FS $5.60 GUARANTEED $5.90 $5.45 28-Dec-2023 FS $5.99 FS $5.59 update KTKI McKinney National Airport Dallas, TX, USA 29 NNW SS $6.95 SS $5.35 GUARANTEED FS $7.45 FS $5.85 KADS Addison Airport Dallas, TX, USA 29 WNW 03-Jan FS $8.50 FS $6.25 update 21-Dec-2023 FS $8.15 FS $5.99 update FS $7.86 FS $5.88 GUARANTEED Copyright © AirNav, LLC. All rights reserved. Privacy Policy Contact Page 9 of 11 https://airnav.com/fuel/local.html 2/2 ITEM 4.2. City of Terrell Airport Capital Fund For the Period Ending September 30, 2023 Schedule of Revenues & Expenditures - Budget Vs. Actual (Unaudited) Current Fiscal Year 2022-2023 Sep-23 Y-T-D Budget Y-T-D Y-T-D Actual 2023 Variance % Budget Revenues Lease - Madix Furniture 600 Airport Rd 12,291 151,380 147,500 3,880 103% Lease - Madix Furniture 800 Airport Rd 12,500 162,500 150,000 12,500 108% Transfer in Self Ins Fund - 333,333 333,333 0 100% Total Revenues 24,791 647,213 630,833 16,380 103% Expenditures Consultant Fees & Services - 11,324 25,000 (13,676) 45% Airport Business Plan 4,328 93,115 100,000 (6,885) 93% Lessee Reimbursement - LHI - 75,000 75,000 - 100% Airport Building Repairs - 70,245 70,245 0 100% Transfer - Transfer to Automation (44) 4,167 50,000 50,000 0 100% Total Expenditures 8,494 299,684 320,245 (20,561) 94% Excess/(Deficit) 16,297 347,530 310,588 36,942 Page 10 of 11 ITEM 4.2. City of Terrell Airport Fund For the Period Ending September 30, 2023 Schedule of Revenues & Expenditures - Budget Vs. Actual (Unaudited) Current Fiscal Year 2022-2023 Sep-23 Y-T-D Budget Y-T-D Y-T-D Actual 2023 Variance % Budget Revenues Hanger Revenue 15,536 178,581 190,000 11,419 94% Ramp Grant funding - (2,640) 50,000 52,640 -5% GF Contractual Requirement - 2,083 - (2,083) 0% GF Rev Transfer In Airport 4,167 25,000 - (25,000) 0% Leases 3,243 61,294 54,878 (6,416) 112% Transfer In - - - - 0% Miscellaneous Sales 25 150 150 - 100% Total Revenues 22,970 264,468 295,028 30,560 90% Expenditures Airport Expense 51,529 408,038 322,700 (85,338) 126% Transfer out Utility 683 8,197 8,197 0 100% Transfer out Equip Replace 532 5,856 6,388 532 92% Transfer to Automation 1,873 22,480 22,480 0 100% Total Expenditures 54,618 444,571 359,765 (84,806) 124% Excess/(Deficit) (31,647) (180,103) (64,737) 115,366 Page 11 of 11