Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, January 12, 2024 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Stephanie Holmes-Thomas, Place 4, Member Patty Yocum, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, January 12, 2024, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. HEAR REMARKS FROM VISITORS. 5. ADOPTION OF MINUTES Page 1 of 29 5.1. Discuss approval of minutes from the November 10, 2023 meeting. 4-6 Nov 10 2023 - Minutes - Pdf 6. DISCUSSION ITEMS 6.1. Financial Report. 7 - 16 01.12.2024 Financial Report 6.2. Receive Downtown Update. 17 - 28 01.12.2024 - Downtown Update 7. NEW BUSINESS 7.1. Discuss and consider facade reimbursement for 105 W. Moore Ave. 29 01.12.2023 - 105 W Moore Reimbursement Request 8. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 8.1. Section 551.072 -Deliberations Regarding Economic Development Negotiations. 9. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 10. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Thursday, July 23, 2020 – 5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Page 2 of 29 Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 29 ITEM 5.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, November 10, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, November 10, 2023 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy Member Matt Oakley Ex-Officio Member Patty Yocum MEMBERS Mayor Pro-Tem, District 3 Mayrani Velazquez ABSENT: STAFF PRESENT: 1 CALL TO ORDER President Tori Lucas called the meeting to order. 2 INVOCATION Tori Lucas gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. Tori Lucas led the pledge to the American Flag and the Texas Flag. 4 HEAR REMARKS FROM VISITORS. No one came forward to speak. 5 ADOPTION OF MINUTES a) Discuss approval of minutes from the October 6, 2023 meeting. Sarah Kegerreis moved to approve the October 6, 2023 meeting minutes, with Matt Oakley seconding the motion. Carried by the following votes: Park and Downtown Improvement Corporation November 10, 2023 Meeting Page Page41ofof29 3 ITEM 5.1. Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, Mary Mccoy, Matt Draft Oakley, and Patty Yocum b) Discuss approval of minutes from the September 8, 2023 meeting - corrections. Sarah Kegerreis moved to approve the September 8, 2023 meeting minutes, with Hillary Heisel seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Patty Yocum 6 DISCUSSION ITEMS a) Financial Report Raylan Smith gave the Financial Report. 7 NEW BUSINESS a) Discuss and consider Site Enhancement Matching Grant Program - Golden Oaks Investment, LLC Pamela Ng spoke to present the grant application. Hillary Heisel moved moved to approve reimbursement for line item #3, Brick Pavers, and #4, Accent Lighting, in an amount not to exceed $9,500.00, with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Patty Yocum b) Discuss and consider Downtown Landscape Project bid tabulation and recommendation to City Council Mary Mccoy moved to approve the bid tabulation and recommendation to City Council, with Sarah Kegerreis seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Patty Yocum 8 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.072 Deliberations Regarding Economic Development Negotiations 9 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 10 ADJOURN. JC Jackson moved to adjourn the meeting. Park and Downtown Improvement Corporation November 10, 2023 Meeting Page Page52ofof29 3 ITEM 5.1. Draft Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation November 10, 2023 Meeting Page Page63ofof29 3  BUDGET SUMMARY FUND 318 - Park and Downtown Improvement Corp ITEM 6.1. REVNUE (BUDGET BOOK ESTIMATES & VALUES) 2021 2022 2023 YTD 2024 LINE ITEM DESCRIPTION ACTUAL ACTUAL BUDGET Actual BUDGET 318-00-3001-00 SALES TAX $ 982,837.80 $ 1,151,550.00 $ 1,197,443.00 $1,151,550.00 $ 1,114,605.43 318-00-3001-01 STATE GRANT INCOME 318-00-3001-02 FEDERAL GRANT INCOME 318-00-3002-00 CITY CONTRIBUTION 318-00-3601-00 INTEREST INCOME $ 623.82 $ 33,871.00 $ 2,400.00 $31,471.00 $ 2,400.00 318-00-3602-00 TRANSFER IN $ 983,461.62 $ 1,185,421.00 $ 1,199,843.00 $1,183,021.00 $ 1,117,005.43 EXPENDITURES (ACTUAL) FY 2025 - PLANNING FY 204 2021 2022 FY 2023 FY 2024 REMAINING FY 2025 BUDGET FY 2025 BUDGET REQUEST LINE ITEM DESCRIPTION FY 2023 BUDGET FY 2024 BUDGET EXPENSES TO ACTUAL ACTUAL ACTUAL EXPENSES BALANCE REQUEST (DETAIL) DATE 318-11-4402-00 ENGINEERING $ - $ - $ - $0.00 $ 140,000.00 $ 6,600.00 $ 122,350.00 318-11-4440-01 FASCADE REIMBURSEMENT PROGRAM $ - $ 145,609.00 $ 130,000.00 $117,826.75 $ 75,000.00 $ 3,523.30 $ 71,476.70 318-11-4440-02 ANDERSON/GRIFFITH BLDG PARTN $ - $ - $ 400,000.00 $117,170.50 $ 400,000.00 $ - $ 400,000.00 318-11-4440-03 DEVELOPMENT PARTNERSHIP $ - $ - $ - $0.00 $ 500,000.00 $ - $ 500,000.00 318-11-4501-00 PARK CAPITAL IMPROVEMENTS $ - $ 75,000.00 $ 75,000.00 $102,782.00 $ 335,000.00 $ - $ 335,000.00 318-11-4502-00 DOWNTOWN CAPITAL IMPROVEMENTS $ - $ 163,889.00 $ 74,500.00 $163,888.50 $ 75,000.00 $ - $ 75,000.00 318-11-4502-01 DOWNTOWN LANDSCAPE $ - $ - $ - $0.00 $ 500,000.00 $ 449,826.00 $ 50,174.00 318-11-4502-02 DOWNTOWN PARKING LOT $ - $ - $ - $0.00 $ 300,000.00 $ 3,600.00 $ 296,400.00 318-90-4495-00 TRANSFER TO I&S NO. 1 $ - $ 179,970.00 $ 179,970.00 $179,970.00 $ 180,000.00 $ - $ 180,000.00 318-90-4496-00 TRANSFER TO FUND 015 PPP $ - $ - $ - $ - Total Expenditures $ - $ 564,468.00 $ 859,470.00 $681,637.75 $ 2,505,000.00 $ 463,549.30 $ 2,030,400.70 $ - Excess / (Deficit) $ 620,953.00 $ 340,373.00 $ 501,383.25 $ (1,387,994.57) Balance Report (05.23.2023) FY 2023 BOY Fund Balance $2,591,816.00 $ 3,093,199.25 FY 2024 BOY Fund Balance 00-1101-00 CASH IN BANK $ 876,892.95 FY 2023 EOY Balance $3,093,199.25 $ 1,705,204.68 FY 2024 EOY Fund Balance (PROJECTED) 00-1102-00 CASH IN BANK - CLEARING FUND $ 750,522.00 000-1107-03 TEXAS RANGE $ 1,500,000.00 $ 3,127,414.95 Page 7 of 29 Pg 1 of  BUDGET SUMMARY FUND 318 - Park and Downtown Improvement Corp ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4402-00 ENGINEERING $ 140,000.00 $ 17,650.00 $ 122,350.00 10.26.2023 KIMLEY-HORN 064495439-0923 $ 6,600.00 11.15.2025 KIMLEY-HORN 064495439-1023 $ 11,050.00 Page 8 of 29 Pg 2 of  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4440-01 FAÇADE REIMBURSEMENT $ 75,000.00 $ 3,523.30 $ 71,476.70 12.04.2023 THE MUSIC FY 2023 GRANT - $ 3,523.30 Approved Agreement(s): $25,000.00 Budget - Imaginery Lines Lease $9,370.00 Dr. Ng - reimbursement costs $ 37,106.70 Estimate Remaining Page 9 of 29  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4440-02 ANDERSON / GRIFFITH PARTNERSHIP $ 400,000.00 $ - $ 400,000.00 Page 10 of 29  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4440-03 DEVELOPMENT PARTNERSHIP $ 500,000.00 $ - $ 500,000.00 Page 11 of 29  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4501-00 PARK CAPITAL IMPROVEMENTS $ 335,000.00 $ - $ 335,000.00 Page 12 of 29  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4502-00 DOWNTOWN CAPITAL IMPROVEMENTS $ 75,000.00 $ - $ 75,000.00 Page 13 of 29  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4502-01 DOWNTOWN LANDSCAPE PROJECT $ 500,000.00 $ 449,826.00 $ 50,174.00 11.17.2023 FORM & FIBER 23-100.01 $ 32,826.00 12.19.2023 NORTHROCK BLANKET PO $ 417,000.00 Page 14 of 29  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4502-02 DOWNTOWN PARKING LOT PROJECT $ 300,000.00 $ 3,600.00 $ 296,400.00 10/23/23 KIMLEY HORN VIRGINIA PARKING - SOUTH $ 3,600.00 $ 24,000.00 DESIGN SUBTOTAL $ 20,400.00 PAID TO DATE $ 3,600.00 Page 15 of 29  ITEM 6.1. LINE ITEM LI DESCRIPTION BUDGET TRANSACTION PURCHASE VENDOR INVOICE DESCRIPTION AMOUNT AMOUNT BALANCE 318-11-4496-00 TRANSFER TO I&S NO 1 $ 180,000.00 $ - $ 180,000.00 Page 16 of 29  ITEM 6.2. DOWNTOWN UPDATE www.cityofterrell.org Page 17 of 29  ITEM 6.2. Quality of Life Audit job opportunities community / neighborhood shopping, dining, entertainment, nightlife walkability outdoor activity education Page 18 of 29  ITEM 6.2. Categories & TOTAL POINTS: 72/96 = 75% Scores OVERALL LETTER SCORE: C Community | Neighborhood Education Job Opportunities Grade: B Grade: C Grade: C Points: 14/16 Points: 12/16 Points: 12/16 Outdoor Activity Shopping, Dining, Entertainment Walkability Grade: B Grade: F Grade: C Points: 14/16 Points: 8/16 Points: 12/16 Page 19 of 29  ITEM 6.2. Planning & Design Infrastructure & Roadways Quiet Zones Complete Streets Drainage & Roadway Improvements FY 2024 CRISI Grant Application Highway 80 & Spur 226 Page 20 of 29  ITEM 6.2. Public Partnership Opportunities Federal Railroad Administration CRISI Grant County Bond Program Project Review Committee Regional Transportation Council Texas Department of Transportation County Bond Program Page 21 of 29  ITEM 6.2. Infrastructure & Roadways - Desired Outcomes Give small businesses a place to launch and grow Southwestern Christian College students and professors can safely walk downtown to eat or shop Baby stroller-friendly downtown Safe, easy, and inviting walkways for pedestrians of all ages Residential neighborhoods become a seamless blend to downtown area Guests enjoying downtown events or British Museum will linger and enjoy shopping or dining American National Bank employees can cross railroad tracks and walk to library to check out a book Seniors with limited mobility can easily park and access activities at senior center and beyond Residents of Anderson building can grab some coffee on US-80 before work Residents can enjoy visiting a peaceful, well-manicured environment Page 22 of 29  ITEM 6.2. Infrastructure & Roadways - Guiding Principles Develop a “BIG” vision; Terrell Downtown should be unique and second to none Improve mobility, safety, comfort, and access for all modes of travel and ages Provide safe corridors through downtown with a partnership goal of “On the Road to Zero” Strengthening connections between Historic Downtown and redeveloping areas “Stitching” and “Knitting” communities north and south of US 80; connecting the community and people previously disconnected by the highway - Environmental Justice Engage with stakeholders to determine public support Stimulate growth for existing downtown businesses and create an environment that attracts new businesses to downtown Provide a peaceful, clean, and well-manicured environment for residents, visitors, and business owners to enjoy Page 23 of 29  ITEM 6.2. UPRR Quiet Zones 12.05.2022 - PRC Meeting #1 02.28.2023 - Town Hall Meeting 03.10.2023 - PADIC Board Update 04.18.2023 - UPRR / FRA Diagnostic Testing 05.2023 - UPRR / FRA Final Recommendations received (MAJOR ACCOMPLISMENT!) - 3- year shelf-life 08.03.2023 - City Council update 08.21.2023 - KH / City TxDot update FY 2024 - Engineering design thru environmental clearance January 2024 - CRISI Grant Application Page 24 of 29  ITEM 6.2. Complete Streets 12.05.2022 - PRC Meeting #1 02.28.2023 - Town Hall Meeting 03.10.2023 - PADIC Board Update 08.03.2023 - City Council update 08.21.2023 - KH / City TxDot update FY 2024 - Additional design services FY 2024 - grant opportunities Page 25 of 29  ITEM 6.2. Park & Downtown Improvement Corporation Project Portfolio Page 26 of 29  ITEM 6.2. Parks LONG-RANGE CAPITAL PLANNING Breezy Hill ballfield lighting / area ($500,000) Ben Gill Park Field Lighting ($1,100,000) Restroom Package ($1,500,000) FY 2024 CAPITAL PROJECTS Community / Neighborhood Ben Gill Park - Grade: B Points: 14/16 wooden bridge replacement ($75,000) resurface tennis courts ($100,000) Outdoor Activity resurface multi-purpose court ($85,000) Grade: B Points: 14/16 FY 2023 CAPITAL PROJECTS Walkability Grade: C Points: 12/16 Breezy Hill Park - picnic tables, benches & grills ($29,804) Kings Creek Park - solar lighting ($10,500) Arlie White Park - solar lighting, picnic tables, benches & grills ($28,000) Page 27 of 29  ITEM 6.2. Downtown FY 2023 CAPITAL PROJECTS Downtown Building Code & Preservation Assessment ($75,000) Rooftop Lighting Project ($150,000) Continued - Annual Grant / Incentive opportunities ($75,000) Community / Neighborhood FY 2024 CAPITAL PROJECTS Grade: B Points: 14/16 Downtown Landscape Project ($500,000) Job Opportunities Grade: C Virginia & Moore Parking Lot improvements - Points: 12/16 Partnership with TIRZ #1 ($300,000) Continued - Annual Grant / Incentive opportunities Outdoor Activity Grade: B [Revitalization Program, Lease Assistance, & Matching Points: 14/16 Grant ($575,000) Shopping, dining, entertainment Continued - Highway 80 & Spur 226 Complete Street Grade: F design & concept planning ($100,000) Points: 8/16 Walkability Page 28 of 29 Grade: C Points: 12/16 ITEM 7.1. The Music Shop at Rockwall Invoice #000080 457 E Interstate 30 Rockwall, TX 75087 United States Issue date Info@themusicshopatrockwa|l.com | 972-722-8406 39D25: 2023 Sign Invoice for Three Middle Signs on Facade Does not include installation, signs only Customer Invoice Details Payment City of Terrell, TX PDF created November 30, 2023 Due September 25, 2023 City of Terrell $1,073.51 $1,073.51 rsmith@cityofterre||.org 972-551-6600 201 E Nash St. Terrell, TX 75160 Items Quantity Price Amount Three Middle Signs — Signgrafix 1 $1,073.51 $1,073.51 Subtotal $1,073.51 Total Due $1,073.51 Pay onlme . P age 1 0 fl To pay your invoice go to https://squareup.com/u/ULi11OLk Or open the camera on your mobile device and place the QR code in the camera's view. Page 29 of 29