Airport Board Meeting

AGENDA Airport Board Meeting 6:00 PM - Wednesday, May 8, 2024 Terrell Municipal Airport, Madgwick Conference Room, 400 British Flying School Blvd., Terrell, Texas 75160 Board Members Vacant, Chairman Carlton Tidwell, Vice Chairman Sarah Hatley, Secretary Harold Wilson Andrew Jones Bryan Thayer Juanita Attaway David Lindsey Hal Richards Director of Public Services Glenn Caldwell NOTICE IS HEREBY GIVEN that the Park Board will conduct a meeting at 6:00 p.m. on Wednesday, May 8, 2024, at Terrell Municipal Airport, Madgwick Conference Room, 400 British Flying School Blvd., Terrell, Texas 75160. The meeting is open to the public. 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. HEAR REMARKS FROM VISITORS 4. ADOPTION OF MINUTES 4.1. DISCUSS AND CONSIDER THE CORRECTED MINUTES FROM 3 - 4 SEPTEMBER 13, 2023 2023 SEPTEMBER 13 AIRPORT BD CORRECTED MINUTES 4.2. DISCUSS AND CONSIDER THE MINUTES FROM JANUARY 10, 2024 5-7 2024 JANUARY 10 AIRPORT BD MINUTES 5. BUSINESS ITEMS (ACTION ITEMS) 5.1. DISCUSS AND CONSIDER ELECTION OF OFFICERS Page 1 of 11  6. UPDATES 6.1. RECEIVE FBO'S REPORT ON AIRFIELD OPERATIONS & ACTIVITIES 8-9 2024 May Terrell Aviation Update and Activity Report 2024 MARK HARDIN AIR RACE 6.2. AIRPORT PLANNING & TXDOT CIP 1. AIRPORT MASTER PLAN 2. AIRPORT BUSINESS PLAN 6.3. TERRELL MUNICIPAL AIRPORT FUEL FARM 7. DISCUSSION ITEMS 7.1. DISCUSS GENERAL AIRPORT-RELATED MATTERS 10 - 11 1. FUEL PRICE COMPARISON REPORT 2. FINANCIAL STATEMENT 3. MISCELLANEOUS ITEMS FUEL PRICE COMPARISON 043024 8. ITEMS FOR FUTURE MEETINGS 9. SET NEXT MEETING DATE 10. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Governing Body of the City of Terrell is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, May 3, 2024 –10:00 a.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the Service Center at 972-551- 6614 for further information. Braille is not available. The Airport Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 11 ITEM 4.1. **CORRECTED** AIRPORT BOARD MEETING WEDNESDAY, SEPTEMBER 13, 2023 WILLIAM F. LONG TERMINAL BLDG 400 BRITISH FLYING SCHOOL BLVD., TERRELL, TX 75160 6:00 PM MEMBERS PRESENT: Bill Huthmacher, Harold Wilson, Andrew Jones, Bryan Thayer, Sarah Hately MEMBERS ABSENT: Carlton Tidwell, David Lindsey, and Juanita Attaway. VISITORS PRESENT: Melissa Hardin-FBO, Chris Snapp-City Engineer, Glenn Caldwell - Director of Public Services, Demeter Turner - Public Services Project Manager and Carnell Horn, Public Services Project Manager. 1. CALL TO ORDER: Chairman Bill Huthmacher called the meeting to order at 6:00pm. 2. MOMENT OF SILENCE. 3. CONSIDER APPROVAL OF THE MINUTES OF MAY 10, 2023: Motion made by Sarah Hatley to approve the minutes. Seconded byBryan Thayer. Motion carried. 4. RECEIVE FBO’S REPORT ON AIRFIELD OPERATIONS & ACTIVITIES: Melissa Hardin provided an update on airport activity. We have a new Terrell Airport website with up to date information. Young Eagles Rally is scheduled for Saturday, September 23, 2023. Airplane and Coffee is now an annual event that will continue in September of 2024. Aviation Seminars want to use the Aviation Conference Room to do meetings and classes. Hangar Inspections will start October 2023. The City will start Roll-off Clean-up for Hangars this coming Fall and Spring. 4.2 DISCUSS GENERAL AIRPORT-RELATED MATTERS: A. Fuel Price Comparison Report – The Airnav.com comparison report of fuel rates within a 35-mile radius of Terrell was provided in the agenda packets. B. Financial Statements – Glenn Caldwell presented this item. Statements were provided in the agenda packet. Mr. Caldwell provided an update on the General Fund, Capital Fund and Revenue year to date. 1 Page 3 of 11 ITEM 4.1. C. Miscellaneous Items – Glenn Caldwell presented this item. On July 12, 2023, TCEQ did an inspection on the Underground Storage Tanks for fuel. The City decided to decommission the underground fuel tanks to avoid violations of an unknown dollar amount from TCEQ along with $500,000 worth of expenses to bring the tanks up to code. Currently, the City is temporarily renting fuel storage trucks until the new fuel farm is in operation. 5. DISCUSS AIRPORT PLANNING & TXDOT CIP 5.1 DISCUSS AIRPORT PLANNING & TXDOT CIP: Chris Snapp presented this item. New City Hangar will be occupied by Careflite starting October 1, 2023. The Airport Master Plan and Business Plan was approved by the City Council. TxDOT received both plans for review and approval. TxDOT is aware of electrical issues with our runway and taxiway lights and are working with an electrical engineer to come up with a plan 6. ITEMS FOR FUTURE MEETING: None. 7. HEAR REMARKS FROM VISITORS: None 8. SET NEXT MEETING DATE: All board members present agreed to have the next meeting on the second Wednesday, November 8, 2023 at 6:00 p.m. 9. CONSIDER A MOTION TO ADJOURN: Motion made by Harold Wilson to adjourn the meeting at 6:55pm. Seconded by Bryan Thayer. Motion carried. **(Correction to minutes: removed signature line for PADIC Board)** 2 Page 4 of 11 ITEM 4.2. AIRPORT BOARD MEETING WEDNESDAY, JANUARY 10, 2024 WILLIAM F. LONG TERMINAL BLDG 400 BRITISH FLYING SCHOOL BLVD., TERRELL, TX 75160 6:00 PM MEMBERS PRESENT: Bill Huthmacher, David Lindsey, Harold Wilson, Andrew Jones, Sarah Hately, Juanita Attaway, and Carlton Tidwell MEMBERS ABSENT: Bryan Thayer VISITORS PRESENT: Melissa Hardin-FBO, Mark Mills-Assistant City Manager, Chris Snapp-City Engineer, Jaime Clough-Building Superintendent, Demeter Turner - Public Services Project Manager, , Yareli Larraga -Admin Tech II, Jenny Sounthapanya -Admin Tech II and Elisha Spencer -Resident 1. CALL TO ORDER: Chairman Bill Huthmacher called the meeting to order at 6:00pm. 2. MOMENT OF SILENCE. 3. CONSIDER APPROVAL OF THE MINUTES OF SEPTEMBER 13, 2023: Approval of minutes was tabled due to a revision that needed to be made on the signature page. 4. 4.1 RECEIVE FBO’S REPORT ON AIRFIELD OPERATIONS & ACTIVITIES: The FBO Report was provided in the packet. Melissa Hardin presented the most recent updates on airfield operations and activities. ● Bi-Fold doors have been kept up. ● Cleaning up airplanes. ● In November there was a flyover event in honor of Remembrance Day, with a smoke trail. ● There has been an increase in transient traffic. ● Hangar inspections were completed with the Fire Marshall the last week of November. ● Electricians have been replacing lights that were out of service. ● Wild hogs causing a slight problem for landing traffic at dusk. ○ Jaime Clough provided an update on hog trapping. We have two large traps set out. William Duff with Animal Control recently trapped 30 hogs. City Staff will continue to monitor this process and provide updates. 1 Page 5 of 11 ITEM 4.2. . 4.2 DISCUSS GENERAL AIRPORT-RELATED MATTERS: A. Fuel Price Comparison Report – The Airnav.com comparison report of fuel rates within a 35-mile radius of Terrell was provided in the agenda packets. There was a recent change in fuel pricing, provided by Melissa Hardin, that was not updated on the Airnav.com website. Melissa Hardin will make sure that it is reported to Airnav.com to reflect the changes as listed below: ● 100LL -$4.90 ● Jet A- $4.50 B. Financial Statements – Demeter Turner presented this item. Statements were provided in the agenda packet for September 30, 2023. City Staff will request the most recent statement from Finance to provide for the next meeting. The City’s Finance Director Shelly Wallace plans on attending some of the future meetings. C. Miscellaneous Items – Chris Snapp, City Engineer, provided an update on Careflight renting the City’s Hangar. Careflight submitted a build out for office space to Engineering so they can have a living quarter and be able to pull aircraft in. 4.3 Eclipse on April 8th -Jaime Clough presented this item. The City is expecting a high volume of high traffic. We are estimating 25k-30k visitors. Public Services, PD and Fire Department are preparing. BFTS and Breezy Hill Association are coordinating parking for RV spots at Ben Gill Park and the Airport. There will be 24hr security provided at the Airport. There will be no tent camping at the Airport or Ben Gill Park. Jamie recommended that the Fire Marshall should be involved with the April 8th plans for the Airport. 5. DISCUSS AIRPORT PLANNING & TXDOT CIP 5.1 DISCUSS AIRPORT PLANNING & TXDOT CIP: Chris Snapp presented this item. The Airport Master Plan and Business Plan was approved by the board and City Council. The Rules and Regulations and the Airport Minimum Standards for Commercial Operations will be presented to the City Council for action in the near future. 5.2 UPDATE ON FUEL FARMS: Chris Snapp presented this item. We have the funding to put in a new fuel farm. Concept plans provided by Garver were given as handouts with two options on where to place the fuel farm. The concept plans are just ideas. No action is required at the moment. 6. ITEMS FOR FUTURE MEETING: None 7. HEAR REMARKS FROM VISITORS: None 2 Page 6 of 11 ITEM 4.2. 8. SET NEXT MEETING DATE: All board members present agreed to have the next meeting on the second Wednesday, March 13, 2024 at 6:00 p.m. 9. CONSIDER A MOTION TO ADJOURN: Motion made by Carlton Tidwell to adjourn the meeting at 7:00pm. Seconded by David Lindsey. Motion carried. 3 Page 7 of 11 ITEM 6.1. TERRELL MUNICIPAL AIRPORT UPDATES & ACTIVITY REPORT Date: May 1, 2024 For: Terrell Municipal Airport Board Provided by: Melissa Hardin, FBO Meeting, Wednesday, May 8, 2024 Updates on Hangar Status: Number of hangars leased: 75 Number of vacant : 4 ( 2 ) water leaks Number of individuals on the waiting list: 35 Number of hangar placements : 2 last 30 days 200 Silent Wings Blvd Terrell, Texas 75160 Airport Activity/Upcoming Events: 972.524.1601 May 25th Mark Hardin Air Race Classic Food Truck –  Whisked Away Bake House - Turkey Wraps or Ham and trlaviation@aol.com Cheese Subs starting at $9.00 Many Local vendors  Texas Massage and Spa  Original Visuals,  Mizell Farms,  Legendary Aviation Coffee **Special Celebrity Appearance** September 14th - (Tentative Date) EAA young Eagle Fly-In September 28th - Airplanes and Coffee - Annual Fly-In  Will need Airport/ City /Chamber /Museum and others for assistance on donuts  Planning on over a hundred aircraft to participate.  More details later Page 8 of 11 ITEM 6.1. Page 9 of 11 4/30/24, 1:35 PM AirNav: Fuel prices near Terrell, TX 75160 ITEM 7.1. Airports Navaids Airspace Fixes Aviation Fuel Hotels iPhone App My AirNav 1735 users online Fuel prices within 30 miles of Terrell, TX 75160 100LL Jet A $4.65—$8.86 $4.50—$6.44 Airport / FBO average $6.74 average $5.78 KTRL Terrell Municipal Airport Terrell, TX, USA 3 SE Terrell Aviation Avfuel FS $4.90 FS $4.50 GUARANTEED KHQZ Mesquite Metro Airport Mesquite, TX, USA 11 W SS $5.51 SS $5.05 GUARANTEED FS $6.16 FS $5.55 F46 Ralph M Hall/Rockwall Municipal Airport Rockwall, TX, USA 12 NNW SS $4.65 F46 Aviation Services Avfuel FS $4.50 GUARANTEED FS $4.90 76F Van Zandt County Regional Airport Wills Point, TX, USA 08-Apr 17 ESE Van Zandt County Regional Airport Avfuel SS $5.37 update T57 Garland/DFW Heloplex Garland, TX, USA 19-Apr 20 WNW Sky Helicopters FS $6.29 FS $5.99 update KGVT Majors Airport Greenville, TX, USA 23 NNE SS $5.16 24-Apr Greenville Aviation independent FS $4.76 update FS $5.36 T13 Dallas South Port Airport Palmer, TX, USA 25 SW Pumpkin Air SS $5.40 GUARANTEED KDAL Dallas Love Field Airport Dallas, TX, USA 28 WNW 30-Apr FS $8.07 FS $6.29 update FS $7.49 FS $6.09 GUARANTEED FS $8.86 FS $5.56 GUARANTEED 26-Apr FS $8.054 FS $6.44 update 26-Apr FS $8.054 FS $6.44 update Page 10 of 11 https://www.airnav.com/fuel/local.html 1/2 4/30/24, 1:35 PM AirNav: Fuel prices near Terrell, TX 75160 ITEM 7.1. Signature Aviation 26-Apr FS $8.054 FS $6.44 update (Terminal 2 at A1) Signature Aviation (Terminal 3 at 26-Apr independent FS $8.054 FS $6.44 update A3) 73T Desoto Heliport Desoto, TX, USA 29-Dec-2023 28 WSW Sky Helicopters, Inc. SS $6.29 SS $5.99 update KRBD Dallas Executive Airport Dallas, TX, USA 28 W FS $6.00 FS $5.60 GUARANTEED $5.90 $5.45 22-Apr FS $5.99 FS $5.59 update KTKI McKinney National Airport Dallas, TX, USA 29 NNW SS $6.95 SS $5.50 GUARANTEED FS $7.45 FS $6.00 KADS Addison Airport Dallas, TX, USA 29 WNW 30-Apr FS $8.70 FS $6.44 update 29-Apr FS $8.71 FS $6.22 update FS $7.97 FS $5.99 GUARANTEED Copyright © AirNav, LLC. All rights reserved. Privacy Policy Contact Page 11 of 11 https://www.airnav.com/fuel/local.html 2/2