Library Advisory Board

AGENDA Library Advisory Board 4:00 PM - Thursday, March 26, 2026 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Beverly Vaughn, Chairman Veronica Slayton, Vice-Chairman Vicki Badgett, Board Member Shantavia Cheeves, Board Member Angie Cooper, Board Member Andreia Reese, Board Member Susie Smith, Board Member Rebecca House, Library Director NOTICE IS HEREBY GIVEN that the Library Advisory Board will conduct a meeting at 4:00 p.m. on Thursday, March 26, 2026, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. If you choose not to attend in person and you wish to submit public comments, email support@cityofterrell.org and title the email ”Public Comment”. All public comments submitted by 12:00 pm on Thursday, March 26, 2026 will be provided to the Library Advisory Board Members and recorded into the minutes for the Thursday, March 26, 2026 Library Advisory Board Meeting. Page 1. CALL TO ORDER 2. HEAR REMARKS FROM VISITORS. 3. ADOPTION OF MINUTES 3.1. Discuss and Consider the Minutes. 3 7-17-26 Library Minutes 4. NEW BUSINESS 4.1. Discuss Policy Updates. 4 - 18 Policies Page 1 of 21  4.2. Discuss Annual Report and Accreditation. 19 Accreditation 4.3. Discuss End of Year Statistical Report. 20 End of Yr Stat Rpt 4.4. Discuss First Quarter Statistical Report. 21 End of Yr Qtr 1 Rpt 4.5. Discuss New Location - Pages & Play. 5. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Library Advisory Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of three (3) business days prior to the date and time said meeting was convened. Posted Tuesday, March 17, 2026 –4:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The Library Advisory Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 21 ITEM 3.1. Riter C. Hulsey Public Library Advisory Board Board Meeting Minutes July 17,2025 Beverly Vaughn called the meeting of the Riter C. Hulsey Public Library Advisory Board to order at 4:04 p.m . in the community room of Hulsey Public Library. Members Present: Beverly Vaughn , Chairperson ; Suzie Smith; Veronica Slayton; Angie Cooper (online) Members Absent: Vicki Badgett, Shantavia Cheeves Grigsby, Andreia Reese Others Present: Evan Banks , Library Manager; Omar Felipe, Adult Services Librarian; Erin Herndon, Recording Secretary Minutes from the previous board meeting on April 17, 2025 , were distributed. Ms. Vaughn asked for approval of the minutes. Ms. Slayton made a motion , and Ms. Smith seconded. The ayes were unanimous, and Ms. Vaughn declared the motion carried. New Business : 1. Policy Updates: Mr. Banks presented the policy on notary services that we want to add to our community. Mr. Felipe will handle these services on an appointment basis. The charge will be $6.00 for the first signature, $1.00 per additional signature, and a maximum of 3 documents . Ms. Slayton and Ms. House will follow up on how payments will be accepted and tracked. The policy includes items that cannot be notarized, like wills . Ms. Cooper made a motion to approve the notary fees, Ms. Smith seconded, and the ayes were unanimous. 2. Library Stats: Mr. Banks also presented for the Board 's information the stats from the third quarter, our latest. This included the count for patron visits, new patron registrations , and the Career and Testing Center's stats : 725 total testers on Pearson and PSI. The numbers have increased each quarter, and every day last week had educators testing in preparation for back-to-school. Friends: Ms. Slayton announced the inaugural bingo fundraiser on September 18 from 6 to 9 p.m. in The Rock's dining room . First Baptist is also donating its outreach center space at no charge. The Friends need library participation and any other volunteers to help with both this fundraiser and the one Saturday night at the Terrell Heritage Market. The Friends can still sell eclipse shirts to recoup their cost, but the tote bag sales have been more successful. Adjourn: Ms. Vaughn motioned to adjourn the Advisory Board at 4:14 p.m. The next meeting will be held on October 16, 2025 , at 4 PM. Respectfully submitted, Erin Herndon Recording Secretary Page 3 of 21  ITEM 4.1. , .; Code of Conduct Riter C. Hulsey Pub lic Library The Riter C. Hulsey Public Library, the Pages & Play Programming Center, WINGS : Career & Testing Center, and the Adult Education Center (AEC), hereby all referred to as the Library, attempt to provide a pleasant, orderly facility conducive to effective use of library materials and services. We want patrons and guests to use our facilities and campuses frequently and to take full advantage of available materials, resources, andl programs in an atmosphere that provides a positive and welcoming experience for all. This Code of Conduct has been adopted for the comfort and safety of all Library patrons and guests. It shall be posted at strategic places in the Library. It is to be courteously and firmly enforced by Library staff. We ask for your cooperation in maintaining a pleasant atmosphere, conducive to the effective use of library materials and services. The following behaviors are not permitted in the Library or on Library property: 1. Damage to or theft of patron or staff possessions, Library materials, equipment, or property. 2. Misusing Library computers, hotspots, or copier equipment, including reprogramming, altering settings, or using the equipment in a way that is in violation of policies . 3. Open-topped drinks and beverages. Drinks and beverages must be in a spill-proof container; i.e. cups with lids, bottles with twist-off caps, sports bottles, or travel mugs. Exception: the Adult Education Center (AEC) provides complimentary water cooler cups. 4. Meals. No food or drinks are permitted in the computer areas or business center. Light snacks are allowed in the Library unless the area is designated with No Food signage. The Library staff reserve the right to ask anyone to stop eating if they have received complaints or if food is messy, greasy, pungent-smelling, noisy, or snacks considered as meals. Anyone refusing to put or throw away their food will be asked to leave the Library. Patrons must leave no trace of any food they brought into the Library. Library resources, furnishings, and equipment should be left in the same or better condition than their initial state. Users are responsible for any damage to Library property and equipment caused by food or drink. 5. Birthday parties, holiday gift exchanges, and personal activities that go beyond the scope of the Library's primary function as a hub for learning experiences inclusive and respectful of all patrons will not be pennitted. Exceptions may apply for Library related activities and preapproved use of the Community Room as seen fit by Library staff. 6. Making unreasonable noise (speaking loudly, singing, snoring, talking loudly on a cell phone, and listening to music at a volume noticed by others); sleeping in the Library. Cell phones are permitted as long as speech is quiet and not bothersome to other patrons. With the exception of Library sponsored performances and story times, noise that is dismptive to an atmosphere of comfortable and casual quiet conversation is to be avoided where possible. Approved January 2026 Page 4 of 21 ITEM 4.1. l , 7. Using profane, obscene, or abusive language; racial, sexual, or ethnic epithets toward Library visitors or staff. 8. Threatening patrons or staff with firearms, knives, or other items deemed dangerous by Library staff. See also Texas Penal Code 46.02 (Unlawful Carrying Weapons) & 46.04 (Unlawful Possession of Firearm). 9. Provoking arguments, fighting, and/or arranging fights on Library premises including the building(s), grounds, and parking lots. Behaving in a loud or rowdy manner. lO. Harassing other Library visitors and /or staff (deliberate or repeated behavior that is intimidating, offensive, and/or hostile) in a manner that impacts use of the Library and /or staff work performance. This includes but is not limited to initiating unwanted conversations or interfering with access to tpe building by congregating in or near entrances, exits, and stairways. Il. Loitering, alone or in a group. See also City Ordinance No. 2819. 12. Using emergency exits for non-emergency departures. 13. Entering areas designated "Staff." 14. Leaving children unattended inside or outside the library, especially at closing time. See U nattendedlDisruptive Children Policy. 15 . Allowing children in one's care to behave in a disruptive or destructive manner. See UnattendedlDisruptive Children Policy. 16. Wearing insufficient clothing. Shirt, pants, and shoes are required. 17. Patrons who have unprotected open wounds, contagious illnesses, loud and continued coughing, or poor hygiene may be asked to leave the Library until proper precautions or measures have been taken. See Health and Safety Policy. 18. Soliciting, selling, or proselytizing, whether for personal gain or charitable purposes. See also Code 1968 and Ordinance No. 2816. 19. Smoking and use of tobacco products in the Library. There is No Smoking on City property. See City Ordinance Ch. 1 Sec. 1-23 - Smoking regulations: (a) Prohibit smoking, defined as the lighting, holding or carrying of, or emitting or exhaling the smoke of, a pipe, cigar or cigarette or any kind, is tmlawful in all City of Terrell facilities. This includes e-cigarettes, vape pens, and any other vaping or smoking-related product. 20. Using, selling, or being under the influence of drugs, including alcohol, while in the Library or on Library property. Including behaving in a way suggestive of being under the influence of alcoholic, hallucinogenic or other controlled substances. See also City Ordinance Cod e 1968. 21 . Monopolizing/obstructing space, seating, tables, or equipment to the exclusion of others. 22. Leaving personal items unattended in the Library or on Library property. 23. Bringing animals into the Library, except for registered service animals or animals featured in special library events. See also Guidelines for Animals in the Library. 24. Bringing carts, wagons, luggage, oversized backpacks, purses, trash bags, or other personal property that cannot fit under a Library chair. Exception: Adult Education office chairs do not permit property to fit underneath. Ap prove d Janu ary 2026 Page 5 of 21 ITEM 4.1. 25 . Videotaping or photographing Library visitors without prior authorization from that visitor and the Library Director. 26. Distributing literature, taking surveys, or asking individuals or staff to sign petitions or similar activities, except as part of special events sponsored by the City of Terrell, the Library, or the Friends of the Hulsey Public Library. See also City Ordinances 2202 and 2058. 27. Running, skateboarding, rollerblading, bicycling, or "scootering" on Library property other than for the purpose of arrival and departure to and from the Library; playing and loitering on outside ramps, walls, and walkways. Skateboards, basketballs, or other athletic equipment brought into the Library may not be used as intended while in the building or entry/exits. I 28 . Engaging in inappropriate displays of touching, affection, or sexual activity. 29 . Misusing restroom facilities, such as bathing, shaving, cutting hair, and washing clothes. Library staff are required to bring to an individual's attention any act or omission which violates the Cod e of Conduct and related Library policies. The person exhibiting inappropriate behavior will be asked to change his or her behavior to conform to the Code of Conduct. This may occur through verbal warnings, being provided a copy of the Code of Conduct policies, being asked to leave for the day and/or banning from the Library or Library grounds. Failure to leave, if asked , may result in the police being called or a possible charge of criminal trespass. Depending on the severity of the violation, individuals who have been asked to leave the building(s) may be evicted and barred from returning to the Library for varying periods oftirne. Individuals who have been evicted may be required to discuss the violation with the Librarian/Supervisor, Library Manager, or Director before being readmitted . Juveniles may be required to bring a parent or guardian for such a conference. Approved January 2026 Page 6 of 21 ITEM 4.1. RITER C. HULSEY PUBLIC LIBRAR Y LIBRARY FEES AND CHAR GES Library Cards City of Terre ll Resident Free Kaufman County Resid enr $30/annually Residents outsid e Kaufman County $50/annually ** Minor cards ( 12 and under) are free 'vvit h a parent/lega l guard ian card in good stand ing. Lost Damaged Items C harges for lost or d amaged items are not su bject to any maxjmum li mit. D amaged Items Irreparab le Item Cost + S5.00 processing fee Audio book Cases S5.00 DVD Cases $3.00 DVD covers $2.00 Book cover (p lastic outer) S4 .00 Book cover paper $-LOO Repara ble In-house $5.00 Rebinding Cost of rebin ding Barcod e replacement S2.00 Date Due Slip S2 .00 RFID Tag S2.00 Los t Items [tems belonging to Hulsey Public Library Cost + $5.00 processing fee Interlibrary Loan Items C harges assessed by lendin g library In instances w here the cost of a lost or ilTeparably d amaged item cannot be ascertained , the fo llowing average co -ts will be ap plied : B ook (juvenile) 18.00 B oo k (adult fiction) $25.00 B oo k (adult nonficti on) $35.00 PB B oo k S10.00 Compac t D i k - 15.00 DVDs, Blu-R ay S 10.00 The LibralY Direc tor and Library Manager or Circu lation Supervisor reserve the au th ority to adjust these average costs in ' pecia l situations, suc h as loss of rare or historically significan t materials. Approved January 2026 Page 7 of 21 ITEM 4.1. ,' Rep lacement card s Flat fee $3 .00 Photoco p ies/Plinrer Photoco pies from paper, microfilm, or comp uter p rintouts: B lack an d W h ite $. 1O/co py Color $.25 /co py Faxing/ Scann in\! Send ing fax $ 1.OO/page Rece iving f ax $ 1. 00 f or I ,[ page -;- $.25 for eac h add it iona l page Scanning receiving sending Free Proct or exam - $5.00 N otmy Services - $ 6.00 fi rst signature $ 1.00 per add it io na l signature Maximum Number o f D ocuments 3 Approve d Ja nuary 2026 Page 8 of 21 ITEM 4.1. Riter C. Hulsey Public Library Makerspace Policies & Proced ures The Riter C. Hulsey Publ ic Library supports its mission to prov id e infonnation, ed ucationa l and recreational resources to meet the need s of the community it serves. The use of the Makerspace is governed by the fo llowing policies. Patrons wishing to use the Makerspacc, or any equipment contained wit hin it, must read and sign t his policy before they may use it. Policy: • The Lib rary's Makerspace may be Llsed only for la'v'.:fu l purposes. The public is prohibited from using the Makerspace an d any included equipment to create material t hat is: 1. Prohibited by loca l, state or federa l law. J Unsafe, hannfuL dangerous or poses an immediate threat to the we ll-being of others (such use may vio late the tem1S of use of the manufacturer). 3. Obscene or otherwise inapproptiate for t he Library environment. 4. In vio lation of anot her's inte llectua l property righ ts. For example, the equipment may not be used to reprod uce materia l that is subject to copy tight, patent, or trademark protection. • Patrons may not mod ify the hard ware or software, or install new programs onto the Makerspace computers. • The Library reserves the tight to d eny access to the Makerspace if a patron vio lates any part of the policies, or for any other misuse of the space, as determined by Library staff. Procedures: • Patrons must ha ve a current Library card to use the Makerspace. • To request access to the Makerspace, a patron must show their Library card to Library staff. • The user bears responsibility to lise the items properly and to pay for any expended cOl1sumab les and missing or broken pmis. Machines will be checked out to individ uals \\i' hile in lise and wi ll be checked back in upon comp letion. • lndividua ls using the machines must notify staff w hen finished with the machine. A ll items must be in the same cond ition in w hich it was borrowed. The machines are for in- house use on ly, and must stay in the d esignated location w hile in use and checked out. • For groups Llsing the Ma kerspace. one individual mllst accept responsibility on behalf of the group when using the mac hines, but each member of the group must watc h the training videos and sign the Makerspace Policies & Procedures. Liability for Use Fom1. and Equip ment Policies. • A parent or legal guard ian must acce pt responsibility and check Ollt the machines for child ren ages 12 an d under and supervise use at all times. Minors age 13 and up may check out machines for individ ual andlor group use and must sign the Makerspace Updat ed January 2026 Page 9 of 21 ITEM 4.1. Policies & Procedures, Liability for Use Fom1, and Equipment Policies along with their parent or legal guard ian. • Some equipment may require training before use. Makers may not usc these picces of equipmcnt unless the Maker has attended a training class. passed any required CCl1ification test for that piece of equipment. and received approval from staff for cach Llse. Each approval will be documented in the library patron's account. • Library staff members are happy to assist Makerspace users as time pem1its. Staff has limited availability to provid e this assistance on demand. • Makerspace tools and devices that are free to use include the following: imagination Wall, Collaboration Space, Die Cut Machine, Sewing Machine, Laser Engraver and Cutter, Spark! Insight Maker Calt, and the P~dcast Booth. Makerspace machines that have associated fees for use include: the Button Maker. 3D Printer, and the 3D Pen. The detailed fees can be found listed within the Equipment Policies. These fees are subject to change. • Makcrspace equipment may not be left unattendcd while it is in usc; patrons mLlst rcmain \\ ith it at all times. • Wl1en reserv"ing the Makerspace or its equipment, scheduled Library programs have priOlity, follovved by patrons who have made a reservation ahead of time. • The Makerspace equipment must be reserved for use dUling designated tinles. • The Makerspace will close and be locked 15 minutes before the Library closes. Please ensure all work is completed, equipment is turned off and the work area is cleaned before this time. Work on the equipment should conclude, the area cleaned and the workstation restored 15 minutes prior to the end of a reservation time. • I f the Makerspace or its equipment is found to be damaged or missing when a patron is finished llsing it, that patron may be subject to a rep lacement cost. • If Makerspace tools or equipment break. or if any accidents occur while using the Makerspace, alert Library staff immed iately. Guidelines: • Follovv all safety guidelines and exercise caution with all Makerspace equipment. • The Library is not responsible for any injlllies caused by improper use of equipment, damage to a patron's files or for any manufacturer's defects. • All work saved on Library computers will be deleted at the end of each session. Patrons must save files to an external storage device. • Be respectful of other patrons, and do not dismpt someone's vvork. Be sure to clean your work area and all equipment before leaving. • Patrons mllst read and sign the Library's Makerspace liability \\'aiver bet'ore use. Updated January 2026 Page 10 of 21 ITEM 4.1. Riter C. Hulsey Pllblic Library Equipment Policies The Library's Makerspace includ es items se lec ted for all ages and includes kits, software, equipment and accessories. These items are intend ed for in-house Llse an d for self-gui ded ex plorat ion, pract ice and production . Imagination \-Vall Designated location: Main Libran (30 1 .V ROcA"1\'Q!l Ave) Patrons may LIse the Imaginati on 'vVall at any time d Uling regu lar Library hOLlrs. Th ere arc mu ltiple Lego pieces pro vided . Users must clean up any pieces that are dropped on the groLlnd . There is no charge to LIse the Imagination Wa ll. Co llaboration Space Designated location: Main Library (301 N. ROc/(1I'QU Ave) TI1e Co llaborat ion spaee is an area with seat ing at dIy -erase tables avai lable for group use free of charge. Dry erase kits are availab le at t he circulation desk for check out . The patron that chec ks ou t the kit \vil1 be charged replacement costs for any it ems damaged or no t re tum ed . D ie Cut Machine Designated location : Pages & Play (301 tV. Tange,. Dr) Th e die cu t mac hine is available for patron usc via reservation, d llling regular Makerspacc hours. Patrons that bling their 0\-\'11 matelia ls may u e the machine free of cbarge . LibraIY materials are a\"ai lablc for Llse at . 10 per sheet . Se\y ing Ma chin e Designared loca tioll: Puges & Play (301 N. Tanger Dr.) TI1c Library has a Bro th er XL 3200 sewing mac hine which is free to LI se . -n1C Se\-ving Machine must be reserved for use d uring designated Makerspace hours. Patro ns must bring their o\-vn projec t materials (lhread , fablic, etc). There is no charge to LIse the Se'v\ ing Mac hine. Books on skill build ing and project ideas are ava ilable fo r check ou t to usel" that need assistance. Update d Ja n uary 2026 Page 11 of 21 ITEM 4.1. Riter C. Hulsey Public Library Makerspace Policies & Procedures Makerspace Agreemen t: By signing this Policy, I indicate that r understand th6 terms of this Po licy and Procedure and . agree to abide by it \vhen using the equipmen t. Maker's Signature Date Library Card Number Email address Parent or Lega l Guardian's Signature (if under 18) Signature Date Updated January 2026 Page 12 of 21  " , ITEM 4.1. Button Maker Designated iocation: Pages & Play (3 0l N. Tanger Dr.) The librmy has two button maker machines; i nstant Button Maker (2.5") and an American Button Machine #54226 (1S'). The Button Makers must be reserved for use during designated Makerspace hours. Patrons may d own load images from the intemet or design your own. The library can provide an electronic temp late for printing sizing purposes. Patrons may use the Button Maker for .25 t'or small buttons and .50 for \arg~ with a limit of 100 buttons per month. CUlTent libra ry printing po licies and costs apply for the printing of photo templates. 3D Printer Designated location: Pages & Play (30 1 N. Tanger Dr.) The Library has a 3 D Poly Printer 229 that is available for use by patrons. ll1e patrons mLlst LIse the fi lament provided by the library at a price of $0.1 0 per gram of used materials. Any materials that were a misplint will still be included in the weight, along with the final product. The 3D printer must be reserved for llse during designated Makerspace hours. Each patron will be limited to using one color of filament per day. TIle patron can create their files during their reservat ion time or come in with their files (in STL format) already created. The librmy will limit the use of the 3D printer to two hours per patron per clay. I f a patron requires more than two hours to comp lete their print, they must contact the library staff to confirm on machine and staff ava ilability. The libraIY will not allow plints to be made that \vi ll not be comp leted thi11y minutes before our closing time. 3D Pen Designated location: Pages & Pla.v (30] N. Tanger Dr.) The libralY has a MYNT30 3D PEN SU PER that is avai lable for usc by patrons. 111e patron must use the filament provided by the lib nuy at a price of $0.1 0 per gram of llsed materials. The 3D Pen must be reserved for use d LIling designated Makerspace hours. Laser Engra ver and Cutter Designated location : Pages & Play (301 N. Tanger D r.) TI1C library has a XToo l Laser Engraver and Cutting machine that is avai lable for llse by patrons. The user must bring their own matelials. I t is recommended that d esigns are created before coming so that the time is spent for machine use. There is no charge to llse the machine. The L aser Engraver and Cutter must be reserved for Lise during designated Makerspace hours. Updated January 2026 Page 13 of 21  , ' ITEM 4.1. Podcastin g Boo th DesignMed locatioll: Pages & Play (3()J N. Tanger Dr.) ..-\ sound diminishing booth is available for use by patrons as well as podcasting equipment. Users may bring their OViD equipment if preferred. There is no charge to use the Podcasting Booth. The Podcasting Bootb mLlst be reserved for use duling designated Makerspace hours. S park! In sight M aker Cart The Discovery Maker Spark is a mobile learning center designed for teachers and other educational professionals to bring STEM and Makerspace activities to any individua l or group. 111c items contained in the Maker Cart have been selected for all ages. arc designated for Children, Young adult and ad ult lISC, and inc ludes kits. so ft 'vv arc. equipment and accessories. These items are intended for in-hoLlse use and for self-guided exploration, practice and prod uction. • NO food or drink is allowed \vhen using the Maker Cart or any of the included kits. • Patrons bear responsibi lity to use the items properly and to pay Cor any expended consumables and missing or broken parts. Items \'v ill be checked Ollt as "kits" to individ uals. • The person checking out the kit must retum it to the same location \vhere it was borrowed. All items mllst be returned in the kit in the same condition in \vhich it \\as bon'owed, and not combined 'vV ith items from similar kits. • Read the safety warnings and instructions in this guide before using the can. • Do not place more than 25 pounds on the top surface. • Do not attempt to repair or rep lace any part of the cart. I f the cart is not functioning properly, let Library staffkno\v imm~diate l y. • Do not l~an on the cart doors. Doing so can cause the can Lo tip 0\ er, which may resu lt in damage to the cart and or personal injury'. • 111e cart should only be moved by ad ults vvho have read the manual and understand the safety instructions. • 0 isconn~et the power cord before moving the cart to a different location. • Make sure all four brakes are set before opening the cart doors and allowing students to use the cart. • To prevent the calt from tipping mer, never place the cart on a steep incline when moving it to a d ifferen t locat ion. • Make sure the cart is stored or used in an area with adequate ventilation. • :vlake sure the ca11 doors are closed and locked completely before moving the cart to a different location. • AI, oid sharp impacts to the monitor. Breakage of the panel or shattered glass may occur and cause injury. Upd ate d January 2026 Page 14 of 21 ITEM 4.1. Liability for Use Form Adu lt: I understand and agree that the Rtler c. Hulsey Public Ltbrary and the Ctty of Ten·ell. tts members, officers, directors, agents and elected offtctals have no liabttlty or responsibility of any nature for injuties or damage to any person or property which may be caused by my use of the Makerspace and any materials, machinery. or tools theretn. I. for myself and my heirs, executors, admintstrators and assigns, hereby re lease. indemntfy and hold harmless the Library and the City of Terrell, tts members, officers. directors, agents. elected officials. and their heirs, administrators, executors. successors. and representatives from all liability for al l risk of damage or bod ily injury or death that may occur to me (inc lu1ing any injUly based on negligence) now or hereaftcr in connection \-\llth my use of thc Makerspace and any matclials. machinery, or tools' therein. I expressly agree that this release. waiver and indemnity is intended to be as broad and inclusive as permitted by the State of Texas and that if any portion is held invalid . the remainder sha ll continue in full force and effect. Maker Signature Date Printed Name Minor(s): I arn thc parent/legal guardian of the be lovv-listed minor child{rcn). and [ understanJ and agree t hat the Riter C. Hulsey Pub lic Library and t he Cit y 0 f Tem~ II. its members. 0 fficers. directors. agents and elected officials have no liability or responsibility of any nature for injuries or damage to any person or property which may be caused by my use of the Makerspace and any materials. machinery, or [ools therein. I. for myself and my heirs, executors, administrators and assigns, hereby release, indemnify and hold hmmless the Libraty and the City Of Terrell, its members, officers, directors, agents, elected officials, and their heirs, administrators, executors, successors, and representatives from all liability for a lltisk 0 f damage or bod i1y injury or d ea th that may occur to me (including any injury based on negligence) now or hereafter in connection with my use of the Iakerspace and any materials. machinery. or too ls therein. I expressly agree that this release. waiver and indemnity is intended to be as broad and inclusive as pennitted by the State of Texas and that if any portion is held invalid, the remainder shall continue in full force and effect. Paren t,'G uardtan S ignat me Date Print Parent Guard ian Name Plint Minor Child's ame *Children 12 and under must be accompanied by an adult at all times while in the Makerspace. Updated January 2026 Page 15 of 21 ITEM 4.1. Riter C. Hulsey Public Library Equipm ent Po licy M akerspace Equipment Agreement: By signing this Policy_ 1 indicate that I understand the terms of this Policy and agree to abide by it when using the equipment. Maker's Signature Date Library Card Number Email address Updat ed January 2026 Page 16 of 21 ITEM 4.1. Riter C. HuJsey Pub lic Library Library Card R egistration Policy Any person three (3) years of age or o lder res iding in the state of Texas is eligible to o btain a Hu lsey Pu blic Library borrower's card. There is no fee for City of Terrell residents to o pen a library accou nt. Kaufman County residents will be charged an annual fee of $30 per adult card . Residents outside Kaufman C ounty will be charged a yearly fee of $50 per household . This full-service lib rary card entitles individuals to borro\-\ an un limited num ber of items. Requir eme nt for Issuanc e o f Card Ap plicants (ages 17+) for free library cards must providc va lid Texas id entification an d proof of . residency and must comp lete the library card ap plic ation form at th e main des k . A current driver's li cense or Department of Public Safety fdentification Card is sufficient verification. Each applicant must supp ly proof of a physical ad dress in the instance the mai lin g address is d ifferent or is a post office box. If the driver's license/ identification does not reflect the applicant's current mailing address, the applicnnt a lso must supply a supp lemental fonn ofresidency verification, for example: 1 ) any current uti lity bill or rental/lease agreement, 2) a valid voter's registration card; or 3) a personalized check. UpOll compl etion of the application, a first -time library user may bOlTOW two (2) items, excluding Hot Spots and Literacy Kits. Once the application is processed, the new lib rary card is given immediate ly to the patron. Patrons' full bOlTowing privileges are instated after their first check out/check-in. Library cards or a valid picture LD. mllst be presented each time an item is borrowed from the library. Minor Ap plicatio n A minor ages 3 to 16 years o ld IT\ay obtain a librnry card for free with a parent or legal guardinn present w ho ho lds a Hulsey Public Library card in goo d stan ding. The parent or legal guardian must sign th e chi ld's card , acce pt full responsibi lity for all items bOlTowed on the c hild's card, and provide identification and verification of residency as outlined above. Minor cards mLlst be associated with the parent/legal ,guardian's library card. A minor may have only one card in the system at a time. Therefore . if the minor resides in two separate househo lds, only one parent/guardian may sign for their library card. R epJa ceme nt and F ees Lost or damage d cards may be replaced for a fee of $3. For minors turning 18 years of age, a minor-to -adult replacement card wi ll be p ro\'ided at no cost. Those indi vid ua ls wi ll be require d to sh ow proper identification an d address verification. Expiration of Cards Library cards nee d to be rene\ve d to verifY contact information every year. Library cards \vith no activity for one (l ) year \\ ill be classified as innctive and removed from th e system. Cards may be reinstate d by presenting a va lid ph oto identification and address verification. Updated January 2026 Page 17 of 21 ITEM 4.1. Riter C. Hulsey Public Library Health and Safety Policy All persons using the library or library services must act in a manner that does not interfere with the rights of others in their use and enjoyment of library services, or the staffs ability to provide servIces. For the health and safety of staff members, and members of the public, patrons are asked to avoid using the Library or borrowing Library materials when they have an illness or condition that is contagious including but not limited to the flu, covid-19, pink eye, lice, etc. Patrons who have unprotected open wounds, contagious illnesses, loud and continued coughing or poor hygiene may be asked to leave the Library until proper precautions or measures have been taken. Users who return library items that have been infiltrated by insects which are harmful to humans or books (such as bed bugs, fleas, roaches, etc.) may be temporarily barred from borrowing items andlor visiting the library until proof of extermination at their household can be provided. Access will be reinstated after the patron presents proof that his or her residence has been successfully treated for and eradicated of bed bugs by a licensed and accredited pest control company. Individuals living in the same household as the barred user may also be temporarily barred . The Library Staff will make every effort to address these situations with courtesy and respect for the patron's privacy. Approved January 2026 Page 18 of 21 ITEM" 4.2. IIII~~~IIII September 5, 2025 Dear Rebecca , TEXAS STATE LIBRARY ... This letter is official notificatio n that Riter C Hulsey Public Library has met al l minimum accreditation criteria and will be a fully qualified member of the Texas Library System ARCHIVES for state fiscal year 2026 : September 1, 2025, through August 31, 2026. COMMISSION Congratulations! As recognit ion, display th e badge below in the library, as a window cling or added to the library'S website, Th is year the badge includes the mascot to the Texas Armadillo Network-the statewide interlibrary loan program-since this is both a benefit and criteria of accreditation , Lorenzo d e Zava la Accredited libraries are eligible for statewide interl ibrary loan (ILL), E-rate, a variety of State Arc hives and fund ing opportunities through this agency, and the TexShare Card and TexShare Li brary Bui ld ing Databases programs , Libraries are al so eligible to order summer library program materials through th is agency and the Collaborative Summer Library Program (CSLP), 1201 Brazos Street and participate in E-Read Texas, Ch eck the Services for Libraries section of our w ebs it e Austin, Texas for all that is ava ilable from us for your library, 78701 For reporting year 2025, the library' s assigned legal service area (LSA) is 71,341. Its estimated maintenance of effort (MOE) for reporting year 2025 is $1,347,850 ,00 , P.O. Box 12927 Find planning information for budgeting, as well as t ips, tools, and training for th e 2025 Austin, Texas Annual Report on the Annual Report webpage. Register for training now to attend the 78711-2927 li ve tra ining or get a link to the recording : www.tsl.texas.gov/ldn/cec/upcoming- web inars www.tsl.texas.gov • Annual Report, Port 1 -- Pulling It All Together: Organize and Prepare for the Texas Public Libraries 2025 Annual Report Thursday, October 28, 2-3 PM Comm ission Cha irman • Annual Report, Part 2 -- Telling Your Library's Story: Completing the Texas Public M ichael C. Waters Libraries 2025 Annual Report Thursday, January 8, 2025, 10-11:30 AM Accred itat ion min imums wi ll increase for report ing year 2026 . Click through explanatory Me m bers links on the accreditation page, https :llwww.tsl.texas.gov/ldn/accreditation. Sha ron T. Carr F. Lynwood Givens Con t act staff with any questions or concrns at accreditation@tsl.texas.gov, 512-463- Larry G. Ho lt 5465, or through our toll-free Texas-only number, 800-252 -9386. Martha Wong Thank you for your participation in the survey, and for all you do for your commun ity! Director and Lib rarian M ark Smith Ass istant State Librarian Gloria M eraz Val icia Greenwood Sa rah Hubert Library Data Coordinator Research Support Specialist Erica McCormick TSLAC Manager, Grants and Accreditation Preserving yesterday Informing today Insp iring tomorrow Page 19 of 21  - - - - - - - -- - - --------- ---- - - - - - - -- -- -- -- -- - -- - -- Hulsey Public Library ITEM 4.3. Quarterly statistical Report 1st Qtr 2nd Qtr 3rdQtr 4th Qtr FY 2024 - 2025 (1011-12/31) (01101-03/31) (04/01-06/30) (07/01-09/30) Yrto Date Patron Visits lUell' 2J.2fl61 76,5961 New Patron Registrations' Terrell Residents 81 95 116 147 439 - Non-Terrell Kaufman Ca unty Residents 189 19 1 305 305 990 Out of County Residents 23 32 52 44 151 Toto I .~ - cf" 31B '" l1." 413 .'. ,'C t 4IIS 1580 E-Card Registrations" ~< 36:] Circulation Toto,l 3Ml5] -. :1 "'" ,4ZS561 zU4B1 :szml :JI 2l.7.157 I Programs •••• Juvenile 31 47 50 21 149 Juvenile Program Attendance 1,4 15 1,229 1,729 614 4,987 Adult Programs 112 138 118 47 415 Adult Program Attendance 983 1652 1,775 811 5221 Total Program 143 185 lt1S 68 • 564 Total Program Attendance 2,89S 2.8.81 M04 Ie 'J: 7ct208 Career 8 Testing Genter Exams Pearson Vue Educational 108 469 546 78 120 1 PSI Career Certifications 125 179 40 344 Tal 01 Exams 108 , 594 :t. .,~ 725 118 1545 *Tests weren't broken 4th Qrtr are July only due to staffing down by provicer Page 20 of 21  ITEM 4.4. Hulsey Public Library Quarterly statistical Report 1st Qtr (10/1- 2nd Qtr 3rd Qtr 4th Qtr 12/31) (01/01-03/31 ) (04/01-06/30) (07/01-09/30) FY 2025 - 2026 Yr to Date Patron Visits 14489 1 14489] New Patron Registrations" Terrell Residents 104 104 Non-Terrell Kaufman County Residents 86 86 Out of County Residents 8 8 Total 198 0 0 0 1981 - - - _._ .. _._- E-Card Registrations .... 174 174 0 0 0 0 Total 174 0 0 0 174 Circulation 25, 483 1 --T- u_ 25,483 1 Page 21 of 21