Park Board Meeting

AGENDA Park Board Meeting 6:00 PM - Thursday, April 9, 2026 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Leonard Lancaster, Chairman Dwight Malone, Vice-Chairman Brandon Batres, Member Caroline Brown, Member Aaron Conway, Member Kelli Hardeman, Member Savannah Nordstrom, Member Assistant Director of Municipal Development/Downtown Project Manager Raylan Smith NOTICE IS HEREBY GIVEN that the Park Board will conduct a meeting at 6:00 p.m. on Thursday, April 9, 2026, at Terrell City Hall, Council Chambers, 201 East Nash Street, Terrell, Texas 75160. The meeting is open to the public. Page 1. CALL TO ORDER 2. INVOCATION 4. HEAR REMARKS FROM VISITORS 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG 5. ADOPTION OF MINUTES Page 1 of 12 5.1. Discuss and Consider the approval of minutes from the Park Board 3 - 7 Meeting on January 8, 2026 Park Board Meeting - Jan 08 2026 - Minutes 6. NEW BUSINESS 6.1. Discuss and Consider FY 2026 Park Capital Project Updates and 8 Funding Requests 6.1 - FY 2026 Park Capital Project Updates & Funding Requests 6.2. Discuss and Consider FY 2027 - 2029 Project Plan and Funding 9 - 12 Requests 6.2 - FY 2027-2029 Project Plan and Funding Requests 7. ADJOURN I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Governing Body of the City of Terrell is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of three (3) business days prior to the date and time said meeting was convened. Posted on Friday, April 2nd, 2026, at 5 PM. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the Service Center at 972- 551-6614 for further information. Braille is not available. The Park Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 12 ITEM 5.1. MINUTES Park Board Meeting Meeting 6:00 PM - Thursday, January 8, 2026 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Thursday, January 8, 2026 at 6:00 PM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS Caroline Brown PRESENT: Vice Chairman Dwight Malone Chairman Leonard Lancaster Savannah Nordstrom Brandon Batres Kelli Hardeman Board Member Aaron Conway MEMBERS ABSENT: STAFF PRESENT: Percy Butler Sheri Davis Arabia Turner 1 CALL TO ORDER Meeting called to order by the Chairman Lancaster. 2 INVOCATION Invocation led by Member Conway. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4 HEAR REMARKS FROM VISITORS This time is set aside to invite any person to address the Board on any matter of City business not subject to a public hearing. Routine administrative matters are best discussed with the appropriate City Staff before bringing them to the Board. Prior to the meeting, please complete a "Citizen Participation Form" and present it to the Administrative Assistant. Please provide your contact information to facilitate follow up. In accordance with the Texas Open Meetings Act, Section 551.042, the Park Board cannot discuss, consider, or take action on matters not listed on the agenda. Speakers should limit their comments to 3 minutes and are asked to speak into the microphone provided, identifying themselves for the record. The total amount of time set aside for this place on the agenda is 15 minutes. Comments of a personal nature directed at the Board or Staff are inappropriate. Please note that the Board members may not respond to any comments or questions but will listen, and as appropriate, staff follow Park Board Meeting Meeting January 8, 2026 Page Page31ofof12 5 ITEM 5.1. up may occur after the meeting or at a later date. 5 ADOPTION OF MINUTES To be discussed and considered at next meeting. a) Discuss and Consider the Minutes from the Park Board Meeting on October 9, 2025. Park Board Meeting - Oct 09 2025 - Minutes - Pdf 6 NEW BUSINESS a) DISCUSS SPRING AND SUMMER 2026 PARKS & RECREATION PROGRAMMING AND EVENT SCHEDULED Sheri Davis presented Spring and Summer 2026 Parks & Recreation Programming and Event Schedule; no action was taken. b) DISCUSS AND CONSIDER RECOMMENDATION TO TERRELL CITY COUNCIL ADOPTION OF PARKS DEPARTMENT SPORTS FIELD RESERVATION / ALLOCATION AND USE POLICY Parks Director Raylan Smith presented Sports Field Reservation & Allocation Use Policy Recommendation; no action was taken. c) DISCUSS PARK CAPITAL PROJECT UPDATES Parks Director, Raylan Smith, updated the Board of Park Capital Projects Updates; no action was taken. 7 SET NEXT MEETING DATE a) DISCUSS AND CONSIDER PARK BOARD PROPOSED MEETING SCHEDULE FOR CALENDAR YEAR 2026. Parks, Director, Raylan Smith, reviewed the quarterly meeting schedule, next meeting scheduled for April 9, 2026. 8 ADJOURN. Leonard Lancaster, Chairman Attest: Dora Trejo, Executive Assistant Park Board Meeting Meeting January 8, 2026 Page Page42ofof12 5 ITEM 5.1. Park Board Meeting Meeting January 8, 2026 Page Page53ofof12 5 ITEM 5.1. MINUTES Park Board Meeting Meeting 6:00 PM - Thursday, October 9, 2025 Terrell Service Center, Training Room, 400 Industrial Blvd., Terrell, Texas 75160 The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Thursday, October 9, 2025 at 6:00 PM in the Terrell Service Center, Training Room, 400 Industrial Blvd., Terrell, Texas 75160. MEMBERS Caroline Brown PRESENT: Chairman Leonard Lancaster Savannah Nordstrom Brandon Batres Kelli Hardeman Board Member Aaron Conway MEMBERS Vice Chairman Dwight Malone ABSENT: STAFF PRESENT: Director Glenn Caldwell Project Manager Demeter Turner Administrative Assistant Dora Trejo Administrative Assistant Yareli Larraga 1 CALL TO ORDER Chairman Leonard Lancaster, called the meeting to order. 2 MOMENT OF SILENCE 3 ADOPTION OF MINUTES a) Discuss approval of minutes from the Park Board Meeting on August 14, 2025. Savannah Nordstrom moved to approve the minutes from the Park Board Meeting on August 14, 2025, with Aaron Conway seconding the motion. Carried by the following votes: Ayes: Caroline Brown, Leonard Lancaster, Savannah Nordstrom, Brandon Batres, Kelli Hardeman, and Aaron Conway 4 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG 5 HEAR REMARKS FROM VISITORS None. Park Board Meeting Meeting October 9, 2025 Page Page61 4ofof12 5 ITEM 5.1. 6 UPDATES a) Kings Creek Park Updates. There were no Kings Creek Park Updates to provide at the time. b) Breezy Hill and Ben Gill Facilities Rental Fees. There were no Rental Fees Updates to provide at the time. 7 DISCUSSION ITEMS a) Dog Park Updates. Administrative Assistant Dora Trejo, presented Dog Park Updates to the board. 8 MISCELLANEOUS PARK DISCUSSION This time is set aside to discuss any Public Services related topics not listed on the agenda. Actions on items can not be taken during this time. 9 SET NEXT MEETING DATE a) Discuss and Consider Date for November Park Board Meeting. Proposed date: November 13, 2025. Brandon Batres moved to change the upcoming Park Board meeting to November 3, 2025, due to upcoming holidays, with Savannah Nordstrom seconding the motion. Carried by the following votes: Ayes: Caroline Brown, Leonard Lancaster, Savannah Nordstrom, Brandon Batres, Kelli Hardeman, and Aaron Conway 10 ADJOURN. Leonard Lancaster, Chairman Attest: Dora Trejo, Executive Assistant Park Board Meeting Meeting October 9, 2025 Page Page72 5ofof12 5 ITEM 6.1. PADIC BOARD – CAPITAL-PLANNING NOTES PARK IMPROVEMENTS NEIGHBORHOOD PARK IMPROVEMENTS: • ARLIE WHITE PARK o Consider Major park upgrades (original Master Plan) – FY 2028 (Design) • BEN GILL PARK o Soccer field irrigation project – FY 2026 Budget – COMPLETE o Lions Club – pavilion donation for multi-purpose court location  Staff coordinate location, concrete slab, utilities (electricity for lighting) o Ben Gill Lake – dredging & drainage contract – Stormwater Fund – FY 2026  Fishing dock – FY 2027 (CITY) o Municipal Swimming Pool – FY 2025 City capital expenditures – FY 2026 (CITY) o Baseball fields  Field restoration – FY 2028 (CITY)  Concession stand / restroom renovation – FY 2026 (Donation / CITY) o Softball fields  Field restoration – FY 2028 (CITY) • BREEZY HILL PARK o Close Polk Street between New Hope & Daniels – FY 2026 – City Engineering contract; FY 2027 Construction (CITY) o Splash pad south of the Court (existing park area) – FY 2026 Budget – Complete – June • STALLINGS PARK o Solar lighting, tables, trash receptacles, benches, soccer goals – FY 2026 Budget o Begin design / planning for major park upgrades – TxPWL Grant – FY 2027 Design OTHER PROJECT UPDATES: • Kings Creek walking trails – Texas Parks and Wildlife Grant – concept design approved by City Council; Summer 2026 construction • Crossroads Park / Moby’s restaurant – Texas Parks and Wildlife Grant NOTES: 04.10.2026 Update – Page 1 Page 8 of 12  ITEM 6.2. PARK PROJECT PLANNING FY 2027 - 2029 $ 795,000 $ 430,000 $ 805,000 $ 730,000 FY 2026 Budget Planning FY 2027 FY 2028 FY 2029 NOTES Expenses Increase Annual budget from Park Capital Improvements $ 75,000 $ 150,000 $ 150,000 $ 150,000 $75K to $150K Arlie White $ 25,000 $ 375,000 Tx Parks & Wildlife Grant Ben Gill $ 255,000 Soccer Field Irrigation FY 2026 Breezy Hill $ 250,000 Splash Pad FY 2026 Stallings $ 10,000 $ 375,000 Tx Parks & Wildlife Grant $25K - Misc Park Design Engineering $ - $ 100,000 $ 100,000 $ 25,000 FY 27 - Stallings Park Design $75K FY 28 - Arlie White Park Design $75K $550K CO Payment $180K - existing PADIC - Park Project Transfer to I&S #1 $ 180,000 $ 180,000 $ 180,000 $ 180,000 $270K - PADIC - Downtown Project $100K - TIRZ #1 Page 9 of 12  ITEM 6.2. PARK PROJECT PLANNING FY 2027 - 2029 $ 795,000 $ 430,000 $ 805,000 $ 730,000 FY 2026 Budget Planning FY 2027 FY 2028 FY 2029 NOTES Expenses PARKS - STAFF PROJECT DETAIL RR (1) Modular tile court Complete sidewalk connectivity Upgrade / replace playground ARLIE WHITE Playground mulch - rubber mat fall protect Tx Parks & Wildlife Grant Drinking Fountains $ 375,000 City $375K Solar lighting PROJECT TOTAL: $750K ADA Ramps (parking lot) Striping Parking (ADA) Greenspace - add soccer goals Land acquisition - park expansion (trails) Bollards - metal cable barriers Page 10 of 12  ITEM 6.2. PARK PROJECT PLANNING FY 2027 - 2029 $ 795,000 $ 430,000 $ 805,000 $ 730,000 FY 2026 Budget Planning FY 2027 FY 2028 FY 2029 NOTES Expenses Baseball Concession - rebuild (FY 2026) Ben Gill - Irrigation (soccer & softball) Phase 2 ($458,827) Ben Gill - Baseball Field Scoreboards $107,320 - City funds Ben Gill - Softball Field Scoreboards $107,320 - City funds Dredge / Clean Pond Stormwater Fund Drainage Project (behind annex) Stormwater Fund Pavement improvements Fishing Dock BEN GILL Landscape project (entrance & pavilion) Baseball Concession - rebuild (FY 2026) Fencing at Brookshire's Shopping Center Dumpster Enclosure (FY 2026) Bollards - metal cable barriers City - phasing / annual Drinking fountains City - phasing / annual Shade Structure - Softball Complex WW Line @ Soccer Complex City - UCR Playground mulch - rubber mats City - phasing / annual Solarlighting - trails, greenspace Page 11 of 12  ITEM 6.2. PARK PROJECT PLANNING FY 2027 - 2029 $ 795,000 $ 430,000 $ 805,000 $ 730,000 FY 2026 Budget Planning FY 2027 FY 2028 FY 2029 NOTES Expenses Breezy Hill - expansion, grading, parking City funds Striping Parking (ADA) Swing set replacement Playground mulch - rubber mats City - phasing / annual BREEZY HILL Polk Street Road closure - grading City funds Addnl Parking City funds Drinking fountains City - phasing / annual Bollards - metal cable barriers City - phasing / annual Land acquisition - park expansion City Council Strategic Plan Dumpster Enclosure (FY 2026) City funds Breezy Hill - community center renovation Stallings - demo & relocate pavilion Stallings - modular tile court Stallings - court fencing STALLINGS Stallings - solar lighting Tx Parks & Wildlife Grant Stallings - tables, trash, benches, grills $ 375,000 City $350K Stallings - RR PROJECT TOTAL: $750K Stallings - walking trails Stallings - toddler playground equipment & shading OTHER: Page 12 of 12 Dog Park - Town Square (UPRR Lots) Est: $170K College Street Park Est: $600K