Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, June 25, 2021 Terrell Police Headquarters, 1100 N. State Highway 34, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, June 25, 2021, at Terrell Terrell Police Headquarters located at 1100 North State Highway 34. The meeting is open to the public with limited seating in the Rosenbaum Room. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION Page 1 of 30 3. ADOPTION OF MINUTES 3.1. Discuss and Consider approval of minutes from the Park and Downtown 4 - 5 Improvement Corporation Board Meeting on May 25, 2021. Park and Downtown Improvement Corporation - May 25 2021 - Minutes - Pdf 4. NEW BUSINESS 4.1. Discuss Proposed Park Lighting and Improvement Construction Project. 6 - 16 PADIC Board Presentation 4.2. Discuss Facade Grant Program. 17 - 30 Facade PADIC 6-25-21 5. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 5.1. Section 551.072 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 6. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. Page 2 of 30  7. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, June 18, 2021 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 30 ITEM 3.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 5:30 PM - Tuesday, May 25, 2021 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Tuesday, May 25, 2021 at 5:30 PM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy Member Matt Oakley District 3 Mayrani Velazquez MEMBERS ABSENT: STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Bruce Wood Ex-Officio Member Matt Malone Director of Municipal Development Charles Fenner Municipal Development Analyst Omayra Mata Director Glenn Caldwell Project Manager Carnell Horn 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Jenny Heisel gave the invocation. 3 ADOPTION OF MINUTES a) Discuss and Consider Approval of Minutes From the Park and Downtown Improvement Corporation Meeting on December 15, 2020. Mary Mccoy moved to Approve the Minutes of the Park and Downtown Improvement Corporation Meeting on December 15, 2020., with JC Jackson seconding the motion. Carried by the following votes: Park and Downtown Improvement Corporation May 25, 2021 Meeting Page Page41ofof30 2 ITEM 3.1. Draft Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Mayrani Velazquez 4 NEW BUSINESS a) Discuss Financial Update. City Manager Mike Sims presented this item to the Board for discussion. b) Discuss Proposed Park Lighting and Improvement Construction Project. Director of Public Services Glenn Caldwell and Project Manager Carnell Horn presented this item to the Board for discussion. c) Discuss US Highway 80 and Spur 226 Downtown Complete Streets Engineering Project. City Manager Mike Sims presented this item to the Board for discussion. d) Discuss Coordination of South Alley Related Improvement Projects. City Manager Mike Sims, Rik Adamski representing Ash+Lime, and Mark Thacker representing Mark A. Thacker, AIA ~ Commercial & Preservation Architecture presented this item to the Board for discussion. e) Discuss Next Meeting Date. City Manager Mike Sims presented this item to the Board for discussion. 5 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.072 Deliberations regarding Real Property - Downtown/Parks. Section 551.087 Deliberations regarding Economic Development Negotiations. 6 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. No action taken. 7 ADJOURN. E. Rick Carmona, Mayor Attest: Tori Lucas, President Park and Downtown Improvement Corporation May 25, 2021 Meeting Page Page52ofof30 2  ITEM 4.1. City of Terrell Park and Downtown Improvement Corporation Page 6 of 30  Proposed PADIC Capital Projects ITEM 4.1. ● Breezy Hill Ballfield Lighting ● Breezy Hill Land Acquisition ● Ben Gill Parking Lot Lighting ● Ben Gill Soccer/Football Field Lighting ● Ben Gill Soccer/Football Field Artificial Turf Page 7 of 30 ITEM 4.1. Ben Gill Park Page 8 of 30  ITEM 4.1. Field Lighting Layouts Ben Gill Soccer/Football Field Page 9 of 30  Football/Soccer Field Turf ITEM 4.1. Page 10 of 30  ITEM 4.1. BREEZY HILL PARK Page 11 of 30  ITEM 4.1. Field Lighting Layouts Breezy Hill Ballfield Page 12 of 30  Turf Field Breakdown ITEM 4.1. ITEM QTY. UNIT UNIT COST TOTAL DEMOLITION $13,250.00 PAVING $275,000.00* FOOTBALL/SOCCER FIELD $547,100.00 STORM DRAINAGE $189,650.00 LIGHTING/ELECTRICAL $460,000.00 MISCELLANEOUS 1 4' Tubular steel fence 1680 LF $60.00 $100,800.00 2 Entry / exit sliding gates 2 EA $7,500.00 $15,000.00 3 Guardrail 165 LF $50.00 $8,250.00 Parking lot and drive paint 4 striping and signs 1 LS $25,000.00 $25,000.00 Page 13 of 30 5 Solid sod turfgrass 11,050 SY $3.00 $33,150.00 CONTINGENCY 10% $166,720.00 Total $1,833,920.00  ITEM 4.1. Financial Summary Breezy Hill Ballfield Lighting/Area Lighting $ 250,000 Breezy Hill Land Acquisition/Land Preparation/Drainage $ 250,000 Ben Gill Parking Lot Lighting $ 100,000 Soccer/Football Field Artificial Turf/Lighting $1,900,000 PADIC Board Optional Capital Projects $1,000,000 Total $3,500,000 Page 14 of 30  ITEM 4.1. Borrowing Schedule June 8, 2021 Vote on Notice of Intent for Series 2021A Certificates of Obligation August 3, 2021 Vote on Ordinance for Issuing Series 2021A Certificate of Obligation August 31, 2021 Closing of Certificates of Obligation September 1, 2021 Funds Available Page 15 of 30  PADIC Capital Projects - Next Steps ITEM 4.1. PADIC Board recommends budget/projects to Council Council consideration of PADIC recommendation Council completes borrowing Staff implements construction projects Page 16 of 30  ITEM 4.2. Façade Improvement Program Initial Capital Plan identifies $150,000 annually for a Proactive Façade Program Staff is already active discussing potential projects with building owners The PADIC Board has options and opportunities to make a real difference for Downtown Terrell Page 17 of 30  ITEM 4.2. Buford Drugs PROPOSED RENOVATION Page 18 of 30  ITEM 4.2. Original Building vs. Now Page 19 of 30 ITEM 4.2. Page 20 of 30 ITEM 4.2. Page 21 of 30 ITEM 4.2. Existing Conditions Page 22 of 30 ITEM 4.2. Proposed Exterior Page 23 of 30 ITEM 4.2. Page 24 of 30  ITEM 4.2. 200 E. Nash Page 25 of 30 Proposed Renovation  Architect Guy Brown Architects Engineer RLG Engineering General Contractor ATI Constructions ITEM 4.2. HISTORICAL DESCRIPTIONS QTY UNIT AMOUNT TOTAL ELEMENTS ADD - SOFT COSTS Abestos Remediation 6,667 6,667 Environmental Reports 1,540 1,540 Survey 1,949 1,949 Plumbing testing 825 825 Forsensic Engineering 2,700 2,700 Architectural plans 8,579 2,000 10,579 Structural Engineering 7,500 2,500 10,000 Contingency 20,000 10,000 30,000 Subtotal Soft Costs 49,760 14,500 64,260 HARD COSTS Foundation Repair 10,566 10,566 Jacking and shoring 6,765 6,765 Exterior wall reconstruction (Adelaide) - Demolish partial wall, saw cut, breakout and concrete removal 19,502 19,502 New concrete beam and slab 500 Sq. Ft 11,820 11,820 Exterior wall reconstruction (Alley wall) - Demo and build CMUstructured wall 24'L x 16'H 19,920 19,920 Exterior façade wall Finish (Adelaide, Nash and alley walls) 2568 Sq. ft - Existing stucco removal and clean up 5,700 5,700 11,400 Framing and structural support of new doors and windows 11,283 12,969 24,252 Stucco Base finish 17,850 17,850 Additional quoins, box trims and banding 14,920 14,920 Masonry /brick veneer base 5' (Crimson Pointe Velour) 772 Sq. Ft 19,534 19,534 Metal cap, scuppers and downsprouts 6,210 6,210 Storefront double-pane doors 4 14,000 9,803 23,803 Windows with extra wide trim to emulate period design 9 17,820 10,736 28,556 Painting - elastomeric paint on stucco in lieu of EFIS system 10,500 10,500 Exterior front wall Metal Studs 6" 2,211 2,211 Interior wall Metal Studs 4" 1,825 1,825 Insulation R11 - Interior partitions 1,130 1,130 Insulation R30- front wall 633 633 Drywall - interior, Adelaide suite 2,307 2,307 Drywall - interior, Nash suites 8,983 8,983 Interior door and Hardware 2,788 2,788 Bathroom FRP (4'H) 763 763 Suspended Ceiling - Adelaide suite 3,093 3,093 Suspended Ceiling - Nash suite 11,608 11,608 Painting - Interior 7,663 7,663 Flooring - vinyl on Adelaide suite and bathroom 4,166 4,166 Electrical - Adelaide 13,830 13,830 Electrical - Nash 2,700 2,700 HVAC - 3 ton - Adelaide 4,050 4,050 Page 26 of 30 Plumbing 6,851 6,851 Plumbing - dig trench and install complete new sewer line & 5 stub outs 20,250 20,250 Demo sidewalk, new 4" thick concrete w interlaced pavers per plan 1302 Sq. Ft 17,155 17,155 Cleaning 541 541 Subtotal Hard Costs 218,978 119,167 338,145 TOTAL : 268,738 133,667 402,405 ITEM 4.2. Page 27 of 30 ITEM 4.2. Page 28 of 30  Proactive Façade Program Recommendation ITEM 4.2. 1.Property falls within CBD or Downtown District 2.Must be rehabbing and targeting preservation or creating historical attributes to the building. 3.Can include removal of inappropriate or non-period construction 4.Review by Mark Thacker for potential elevations meeting the preservation or historical character requirements as presented and recommended by Architect 5.Submit pictures and proposals – Elevations 6.Submit total rehab cost or construction cost 7.Submit amount of request 8.Is the scope of work entirely demolition or does it include renovation? Will demolition include hazardous materials abatement (asbestos)? Page 29 of 30 8.To market, consider sending a letter to all property owners within the defined district as well as posting on the City website. Conduct a public meeting to explain the program and process.  ITEM 4.2. FY21 Opportunities Buford Drug - $63K in historical elements Odd Fellows - $134K in historical elements Page 30 of 30